HomeMy WebLinkAboutAP Triton Consulting LLC - PSA GEMT FY Report 2022-2023PERSONAL SERVICES AGREEMENT
Between CITY OF PASCO &AP TRITON CONSULTING, LLC
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and AP Triton Consulting LLC,
hereinafter referred to as "Consultant", on the 13`h day of December, 2023.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by December 20, 2023.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
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3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
El Hourly (Single Rate): $_ per hour plus actual expenses incurred
as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
O Hourly (Multiple Rate): Such rates as identified on [Exhibit No./Letter],
plus actual expenses incurred as provided under this Agreement, but not to
exceed a total of $ without the prior written authorization by
the City; or 11
Gf
® Fixed Sum: A total of $ 7,540 plus 3% gross profits per year, for the '
term of one (1) year. .y f Av
O Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
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These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable tunes during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or if this Agreement is terminated prior to its
completion, the work product of the Consultant, along with a summary of the
services performed to date of default or termination, shall become the property of
the City, and tender of the work product and summary shall be a prerequisite to
final payment under this Agreement. The summary of services provided shall be
prepared at no additional cost, if the Agreement is terminated through default by
the Consultant. If the Agreement is terminated through convenience by the City,
the City agrees to pay Consultant for the preparation of the summary of services
provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the [Consultant] are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
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records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The [Consultant] shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employmcnt Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
7.5 Consultant as an independent contractor and not an employee shall not be entitled
to any employee benefits including but not limited to vacation time, sick leave, paid
time off, or paid holidays.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees caused by
Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop -gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the [Consultant's] Commercial General Liability insurance policy with
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respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
N $2,000,000 each occurrence; and
N $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
N $2,000,000 per claim; and
N $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability and
Commercial General Liability insurance policies are to contain, or be endorsed to
contain that they shall be primary insurance as respect the City. Any insurance, self-
insurance, or self -insured pool coverage maintained by the City shall be excess of
the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
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9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap. The
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. , For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
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of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances, and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If Consultant fails to perform in the manner called for in
this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be affected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Darcy Buckey, or his/her designee
Finance Director
525 N 3rd Ave
Pasco, WA 99301
Buckled o pasco-wa. og_v
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14.3.2 For the Consultant:Kurt Henke, or his/her designee
1309 Coffeen Ave, Suite 3178
Sheridan, WY 82801
info@aptriton.com
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing, party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwalver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. inteamflon. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASMNGTON
`dam- 1y,
Darcy Buckley
Finance Director
ATTEST:
CONSULTANT
Kurt P. Henke, Principle
Managing Partner
APPROVED AS TO FORM:
Debra C. Barham, City Clerk Kerr Fe n Law, PLLC, City Attorney
Personal Services Agr6ement GEMT Cost Report FY 2022-2023
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EXH I BIT A
P City of Pasco
Aw"
,II' Pasco, Washington
Proposal to provide
GEMT Reporting Services
August 2023
/a,P TRITON
VISION • INNOVATION • SOLUTIONS
GEMT Cost Reporting Services
City of Pasco
Contents
Project Understanding & Approach......................................................................................................2
Understandingof the Project.................................................................................................................2
APTriton's Approach............................................................................................................................2
ProjectScope of Work............................................................................................................................3
Section One —Project Implementation & Information Acquisition
.........................................................3
Section Two —Categorization & Data Analysis.....................................................................................4
Section Three —Development & Delivery of the Report........................................................................4
Section Four —Audit Assistance and Records Retention......................................................................4
ProjectFee Proposal ................................................... .............. ,.............. ............................................... 5
FormalCost Proposal............................................................................................................................5
APTriton, LLC.........................................................................................................................................6
ContactInformation...............................................................................................................................6
AboutAP Triton.....................................................................................................................................6
Conflict of Interest & Disclosures.........................................................................................................7
Conflict of Interest Statement................................................................................................................7
Insurance...............................................................................................................................................7
Litigation................................................................................................................................................7
Appendix 1: AP Triton Clients & Experience.......................................................................................8
OtherRelevant Experience...................................................................................................................9
Appendix 2: References & Projects....................................................................................................11
AP TRITON M
GEMT Cost Reporting Services
City of Pasco
Project Understanding & Approach
Understanding of the Project
AP Triton Consulting LLC (Triton) is pleased to provide this proposal to the City of Pasco and the Pasco
Fire Department (PFD) to provide Ground Emergency Medical Transport (GEMT) cost reporting
services for fiscal year 22-23.
AP Triton's Approach
Triton will partner with NBS, subject matter experts in cost accounting and reporting, to provide cost
reporting services that will meet or exceed the requirements established by the Washington State
Health Care Authority (HCA). Our approach to your project represents our complete understanding of
your expectations and our experience in working with fire departments, emergency medical services
(EMS) organizations, and other emergency services agencies in a wide variety of communities
throughout the United States. Key elements of the methodology used by Triton and NBS include:
A comprehensive understanding of the project background, goals, and objectives, and the
complex issues that must be addressed.
A comprehensive, well -designed, and practical scope of work (SOW) and workplan.
Use of state-of-the-art data analysis tools, web -based communications technology and other
relevant tools and technologies.
Utilization of experienced subject -matter experts in GEMT, cost analysis, and federal and state
grant -related cost allocation and reporting. The staff dedicated to GEMT services have decades
of experience with State and Federal (Title 2 CFR) cost reimbursement analyses and audits and
are frequently asked to speak on cost and fee topics to fire and other local government
associations.
Commitment to successfully complete our projects and deliverables within the time requested and
in a manner that will meet or exceed expectations.
2
GEMT Cost Reporting Services
City of Pasco
Project Scope of Work
The following represents the Scope of Work (SOW) developed by Triton and NBS to prepare the
annual cost report which City of Pasco will submit to the Washington State Health Care Authority to
participate in the State's GEMT Program. All cost reports will be prepared in accordance with all
federal, state, or municipal laws and regulations. Triton and NBS will meet all established deadlines for
data submission and document review.
Section One - Project Implementation & Information Acquisition
Task 1-A: Project Initiation & Development of a Work Plan
Triton and NBS will meet with the team of City of Pasco / PFD staff involved in the project to develop a
complete understanding of the background and expectations for the project.
The Project Manager will develop and refine a proposed work plan that will guide the project team. This
work plan will be developed identifying:
Major tasks to be performed
Project team members responsible for each task
Resources to be utilized
Any potential constraints or issues related to accomplishing specific tasks
The benefits of this process will be to develop working relationships between the project team and PFD
representative(s), determine communications processes, and identify logistical needs for the project.
Task 1-B: Procurement of Information & Data
The Project Manager will request pertinent information and data from PFD relevant to this project,
which will include, but not be limited to:
Financial data
Staffing information
Transport statistics
Any other tracking data needed to complete the cost report
All financial data will be delivered as a flat file (i.e., Excel, Access, or text file) to the agreed upon email
address.
AP TRITON — -- I' 3
GEMT Cost Reporting Services City of Pasco
Section Two - Categorization & Data Analysis
Task 2-A: Categorization of Data
The project team will categorize data received according to cost report instructions.
Task 2-B: Data Analysis
The project team will analyze data for compliance with all allowable cost requirements as provided in
Part 413 of Title 42 of the Code of Federal Regulations (CFR), 2 CFR Part 200, and Medicaid
noninstitutional reimbursement policy. CMS and other CFR specified guidelines from the State Plan
Amendment (SPA) will be reviewed to ensure only allowable costs are included.
Section Three - Development & Delivery of the Report
Task 3-A: Preparation and Review of Draft Report
The project team will prepare the draft report and review all cost report findings with PFD staff prior to
finalizing the report.
Task 3-B: Delivery of the Report
Following any revisions and final approval by PFD representatives, the project team will provide all files
to PFD for submission to HCA, including an electronic version (pdf format) of the final report.
Section Four - Audit Assistance and Records Retention
Task 4-A: Audit Assistance
The project team will provide up to four hours of audit assistance during the State's review process for
approving the cost report.
Task 4-B: Records Retention
All records required by CMS and needed to fully disclose eligible reimbursement amounts which City of
Pasco / PFD is entitled to will be kept, maintained, and readily retrievable for a period of not less than
five (5) years after the final invoice payment is made to Triton by City of Pasco / PFD.
AP TRITON 4
GEMT Cost Reporting Services
City of Pasco
Project Fee Proposal
Formal Cost Proposal
AP Triton Consulting presents the following formal cost proposal for the project outlined in the Scope of
Work.
GEMT Cost Reports will be completed for a fee of $7,500 plus 3% of gross GEMT proceeds per
cost report per year.
As part of the fee proposed, City of Pasco / PFD will be provided with up to four (4) hours of audit
assistance post submittal, either in person (if the audit is conducted onsite) or through telephone / email
(if the audit is performed as a desk audit). Related travel expenses (i.e., airfare, hotel, meals, ground
transportation) will be billed to PFD at actual cost and will be approved by PFD prior to travel. Mileage
will be billed at the current IRS reimbursement rate.
There shall be a cap of 30 hours per month for services provided. The hourly rate for services greater
than 30 hours per month, or for additional audit assistance, will be $300 per hour.
Optional Indirect Cost Rates services are available and priced separately.
Payment Schedule & Invoicing
Invoices for payment will be provided to City of Pasco / PFD upon the completion of the cost
report.
Payment will be due within 30 days of invoice postmark.
Cost Quotation Information
Bid quotation is valid for 30 days.
Triton Federal Employer Identification Number: 47-2170685.
Triton shall perform any additional work on a time and materials basis as requested in writing by
the client at a negotiated hourly rate.
AP TRITON -V 5
GEMT Cost Reporting Services City of Pasco
AP Triton, LLC
Contact Information
Triton's corporate office is located in Sheridan, Wyoming although we have consultants and subject
matter experts located throughout the United States.
Address 1309 Coffeen Avenue, Suite 3178, Sheridan, WY 82801
Phone: 9833.251.5824
E-Mail: info@aptriton.com
Website: www.aptriton.com
About AP Triton
Established in 2014, AP Triton has a wide range of experience in the fire service, emergency medical
services, special events and filming, fire prevention, and life -safety programs. In addition to cost
reporting services, our consultants have conducted numerous studies involving Master Plans,
Community Risk Assessments/Standards of Cover, Strategic Plans, Fire Department Consolidation
Studies, EMS Systems Analyses, Staffing Studies, Agency Evaluations, Fire Station Location and
Engineering Studies, and much more.
We have extensive experience in valuing fire protection and EMS delivery systems, as well as
accessing both revenue and federal cost -recovery programs, such as Ground Emergency Medical
Transport (GEMT) and Inter -Governmental Transfer (IGT). Over the last six years, AP Triton has
helped agencies across the country capture over $1.2 billion in additional revenue, which in turn has
been reinvested back into the communities in the form of improved services, decreased response
times, and increased safety measures.
AP TRITON - P 6
GEMT Cost Reporting Services City of Pasco
Conflict of Interest & Disclosures
Conflict of Interest Statement
Triton has neither directly nor indirectly entered into any agreement, participated in any collusion or
collusion activity, or otherwise taken any action which in any way restricts or restraints the competitive
nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing or
other offer parameters required by this solicitation. Triton is not presently suspended or otherwise
prohibited by any government from participation in this solicitation or any other contracting to follow
thereafter. Neither Triton nor anyone associated with Triton has any potential conflict of interest
because of or due to any other clients, contracts, or property interests in this solicitation or the resulting
project. In the event that a conflict of interest is identified in the provision of services, Triton will
immediately notify the client in writing.
Insurance
Triton is insured. Specific information and certificates of insurance are available upon request.
Litigation
Triton has no past and/or pending litigation or unresolved lawsuits.
AP TRITON I I
GEMT Cost Reporting Services City of Pasco
Appendix 1: AP Triton Clients & Experience
The following is a partial list of Triton's current and former clients. An expanded list can be provided if
requested.
• Aberdeen Fire Department (WA)
• City of Alameda Fire Department (CA)
• Alameda County FPD (CA)
• Alaska Fire Chiefs Association (AK)
• Albany Fire Department (OR)
• Anaheim Fire and Rescue (CA)
• Berkeley Fire Department (CA)
• Bethel Fire Department (AK)
• Big Indie Bliss, Inc. (NY)
• Bodega Bay Fire Department (CA)
• Brea Fire Department (CA)
• California Fire Chiefs Association (CA)
• California Metro Chiefs Association (CA)
• Carlsbad Fire Department (CA)
• Carroll County Ambulance District (MO)
• Central Jackson County FPD(MO)
• Central Pierce Fire Protection (WA)
• Chariton County Ambulance District (MO)
• Chico Fire Department (CA)
• Chula Vista Fire Department (CA)
• Central Kitsap Fire & Rescue (WA)
• City of Colton/Loma Linda FD (CA)
• Contra Costa County FPD (CA)
• City of Costa Mesa Fire Department (CA)
• Cosumnes Fire Department (CA)
• Cowlitz 2 Fire & Rescue (WA)
• DeKalb County Fire Rescue (GA)
• City of Downey Fire Department (CA)
• Dixon Fire Department (CA)
• Douglas Okanogan County FD 15 (WA)
• El Dorado Hills Fire Department (CA)
• Exeter District Ambulance (CA)
• Eugene/Springfield Fire Department (OR)
• City of Fresno Fire Department (CA)
• Eureka Fire Protection District (MO)
• Fort Myers Fire Department (FL)
• City of Fresno Fire Department (CA)
• Fullerton Fire Department (CA)
• Gig Harbor/Pierce FD #5 (WA)
• Grand River Regional Ambulance (MO)
• Gray's Harbor #4/L. Quinault VFD (WA)
• Gray's Harbor Fire District #5 (WA)
• Hawaii Fire Chiefs Association (HI)
• Hermosa Beach Fire Department (CA)
• Huntington Beach Fire Department (CA)
• Idaho Fire Chiefs Association (ID)
• Kennewick Fire & Ambulance (WA)
• Kern County Fire Department (CA)
• Lake Ozark FPD (MO)
• Lincoln Fire & Rescue (NE)
• Milwaukee Fire Department (WI)
• Sonoma Fire Chiefs Association (CA)
• Sonoma County Fire District (CA)
• Sonoma Valley Fire Department (CA)
• Stockton Fire Department (CA)
• Sunnyside Fire Department (WA)
• Tacoma Fire Department (WA)
• Tualatin Valley Fire & Rescue (OR)
• Ukiah Valley Fire Authority (CA)
• Umatilla Fire Department (OR)
• Utah Fire Chiefs Association (UT)
• Vacaville Fire Department (CA)
• Valley Center Fire Protection District (CA)
• Ventura County Fire Department (CA)
• Washington Fire Chiefs Association (WA)
• Watsonville Fire Department (CA)
AP TRITON 8
GEMT Cost Reporting Services
Citv of Pa -(--
Other Relevant Experience
Washington Fire Chiefs Association
AP Triton was contracted to write enabling legislation for federal Medicaid reimbursement for public
agency ambulance providers in the state of Washington, and to assist with implementation of the
Ground Emergency Medical Transport (GEMT) program. Upon enactment of the legislation, AP Triton
then developed the cost reports for the Washington fire departments to use when requesting federal
reimbursement, following all rules and guidelines from the Centers for Medicare and Medicaid Services
(CMS). The cost reports take into account a department's total annual costs for providing prehospital
EMS and ambulance services.
Oregon, Missouri, Alaska
In addition, AP Triton was contracted to write the legislation for the same federal Medicaid
reimbursement program (GEMT) for the states of Oregon and Missouri. We are currently contracted
with the Alaska Fire Chiefs Association to do the same.
California Fire Chiefs Association
On behalf of the California Fire Chiefs Association, AP Triton serves as Project Manager for legal
issues, such as .201/.224 rights, anti-trust, and underground regulations, and as Lead Negotiator on
GEMT, IGT, and most recently, 1705 programs with the State of California Department of Health Care
Services (DHCS) and Centers for Medicare and Medicaid Services (CMS).
AP TRITON 9
GEMT Cost Reporting Services
The following is a sampling of the projects our team has participated on.
Project Description
• Community Risk Assessment -Standards of Cover:
• Consolidation Feasibility Study & Service Review:
• Fire Departments Consolidation Study:
• Community Risk Assessment -Standards of Cover:
• Fire District Consolidation Study:
• Fire Department Staffing Needs Assessment:
• Operational Analysis:
• Community Risk Assessment -Standards of Cover:
• EMS System Analysis:
• Regional Fire Service Study:
• Fire Department Master Plan:
• Standards of Coverage & Deployment Plan:
• Organizational Assessment:
• Alternative Governance Model Feasibility North:
• EMS Integration Study:
• Succession Management Report:
• Fire Protection & Life -Safety Feasibility Study:
• Community Risk Assessment -Standards of Cover:
• Fire Department Master Plan:
• Fire Departments Consolidation Study:
Organization
City of Pasco
Idaho Falls Fire Department (ID)
Central and Aptos FPDs (CA)
Multiple Departments (MO)
Santa Maria (CA)
South Beach FD (WA)
Santa Rosa (CA)
Strathcona Fire (Canada)
Salinas (CA)
Summit County Fire Agencies (CO)
Pinole (CA)
Wasatch County Fire (UT)
Tahoe Douglas FPD (NV)
Yreka Fire Department (CA)
North Tahoe & Meeks Bay FPDs (CA)
Henry & Jefferson Counties (IA)
Cosumnes Fire Department (CA)
San Benito County (CA)
Menlo Park FPD (CA)
North Whatcom Fire & Rescue (WA)
Walla Walla Fire Agencies (WA)
10
GEMT Cost Reporting Services
City of Paso
I Appendix 2: References & Projects
The following are several examples of references and projects out of the hundreds of projects and
studies previously completed by Triton. Additional references can be provided.
Contra Costa County -fi -D
Project Name: Phase One: Annexation Financial Feasibility Study
Description:
Triton was retained by the fire districts to conduct an analysis and determine the financial efficacy
of CCCFPD annexing ECCFPD, and to make recommendations accordingly. Triton's analysis
demonstrated that annexation was fiscally possible and made recommendations to move forward
with Phase Two: Annexation Feasibility Study, which Triton will conduct.
Contact Name/Title:
Lewis Broschard, Fire Chief
Year:
2020
Client Phone:
925.941.3300
Client E-Mail:
Lewis. Broschard@cccfpd.org
Project Title & Description: EMS Billing Rate Study
AP Triton conducted a thorough billing rate analysis and provided recommendations to the City of
Lincoln Fire & Rescue Department for use in evaluation of current and future billing rates and
billing and collection processes. The study additionally included evaluations of the contracts with
rural agencies rrovidina ambulance services in the surrounding counties.
Contact Name/Title: David Engler, Fire Chief Year: 2019
Client Phone: 402.441.7363
Client E-Mail: DEngler@lincoln.ne.gov
Note: Contracted under Fire Chief M DeSpain, who has since retired
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GEMT Cost Reporting Services City of Pasco
Project Title & Description: Ground Emergency Medical Transport (GEMT)
AP Triton was contracted to write enabling legislation for federal Medicaid reimbursement for
public agency ambulance providers in Missouri and to assist with implementation of the program.
Upon enactment of the legislation, AP Triton then developed the cost reports for the Missouri fire
departments to use when requesting federal reimbursement, following all rules and guidelines
from the Centers for Medicare and Medicaid Services (CMS). The cost reports take into account a
derartment's total annual costs for rrovidina rrehosrital EMS and ambulance services.
Contact Name/Title: Paul Berardi, President. Missouri Fire Chiefs Year: 2018
Client Phone: 573.348.1221
Client E-Mail: pberadri@obfire.net
Project Title & Description: Ambulance Feasibility and Optimization Study
AP Triton conducted an ambulance feasibility and optimization study for the City of Anaheim
which resulted in the Anaheim Fire Department changing their ambulance system to a model that
would give them more control over the system. This also allowed them to increase the amount of
unit hours in the system while at the same time increasing the revenue above expenses by
approximately $3 million a year that can now be reinvested into system enhancement. It should
be noted City of Anaheim provides protection to Disneyland.
Contact Name/Title: Pat Russell, Fire Chief Year: 2019
Client Phone: (714) 765-4000
Client E-Mail: prusse112@anaheim.net
CostaF City of -..
Project Name: Ambulance Service Feasibility/Optimization Study
Description:
AP Triton conducted a fire -based Ambulance Feasibility Study for the City of Costa Mesa Fire
Department (population 112,000). The study foundation was developed by determining what the
current and past insured and uninsured payer mixes were. These payer mixes were all inclusive
which, together with other demographic information, allowed us to determine the maximum value
of the system. The study then analyzed the Federal Reimbursement programs available and
provided estimates for both GEMT and IGT programs. This study provided several options for the
Department to consider; the Public -Private Partnership (contractor/subcontractor) model was
chosen. AP Triton then assisted in the successful negotiations with the chosen private
(subcontractor) partner.
Contact Name/Title:
Dan Stefano, Fire Chief
Year:
2019
Client Phone:
714.754.5106
Client E-Mail:
Dan.Stefano@costamesaca.gov
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GEMT Cost Reporting Services
City of Pasco
Sonoma County -(California)
Project Name: EMS Ordinance Development
Description:
AP Triton represented the fire departments in Sonoma County that provide ambulance
transport in the County of Sonoma's EMS ordinance process. Triton was successful in
protecting the public providers' .201 rights and having their geographical areas defined. The
ordinance addresses exclusivity as well as guaranteeing the public providers will not only be
able to bid the only exclusive operating area in the County but will also allow the public
providers to avoid competitive bidding should the County determine that the ambulance
service can be assigned to the fire service through Lomita. As such, the County is in the
process of validating Lomita at this time and we believe that this service will be assigned or
contracted to the fire service through the Sonoma County Fire District.
Contact
Name/Title:
Mark Heine, Fire Chief
Year:
2019
Client Phone:
707.838.1170
Client E-Mail:
mheine@sonomacountyfd.org
Montecito PD • FPD
Project Name: Fire Station Location Study & Community Risk/SOC
AP Triton was engaged to develop a comprehensive fire station location study with the intent
of determining if a shared facility is feasible. In addition, the study included a variety of
elements that entail community risk assessments and a standards of cover analysis. Once
completed, Triton was contracted to facilitate a Customer -Centered Strategic Plan for each fire
district.
Contact Name/Title:
MFPD Chief Kevin Taylor;
Year:
2021
CSFPD Chief Greg Fish
Client Phone:
805.969.7762;805.566.2450
Client E-Mail:
ktaylor@montecitofire.com;
.fish csfd.net
AP TRITON 13