HomeMy WebLinkAbout2023.11.21 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, November 21, 2023; Pasco City Hall, Council Chambers & GoToWebinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:01 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Board Member Leonard Dietrich, and Board Member
Spencer Jilek
Absent: Secretary/Treasurer Caroline Bowdish
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: Council Liaison Melissa Blasdel, City
Attorney Eric Ferguson, Interim Administrative & Community Services
Director Jesse Rice, and City Clerk Debby Barham
APPROVAL OF MINUTES
Approve PPFD Board Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the October 17, 2023, meeting. Dr. Jilek seconded. Motion carried
unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Expenses
Ms. Buckley provided a brief report on the October 2023 expenses.
MOTON: Dr. Jilek moved to approve the October 2023 PPFD expenses
in the amount of $149,442.19. Mr. Dietrich seconded. Motion carried
unanimously.
FINANCIAL REPORT
October 2023 Balance Sheet, Budget Performance Report and
Sales Tax Distribution Summary Report
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Ms. Buckley provided a brief overview of three reports; the Balance Sheet,
Budget Performance Report and Sales Tax Distribution Summary. She noted
that the reports are in the standard City of Pasco report format.
Ms. Gillespie arrived to the meeting at 4:11 PM.
REPORTS FROM COMMITTEES
Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
Ms. Gillespie reported that the committee received and reviewed the Requests
for Proposals from three companies and a final recommendation will be brought
to the PPFD Board at their December 2023 meeting.
OLD BUSINESS
PPFD Ambassadors (Marie Gillespie & Matt Watkins)
Mr. Watkins explained the proposed duties for individuals serving on the Ad Hoc
PPFD Ambassador Committee, as well as the make-up of this committee. He
noted that this committee is temporary with an end when the aquatics facility is
completed and open for business.
MOTION: Dr. Jilek moved to initiate the Ad Hoc Pasco Public Facilities
District Ambassador Committee as outlined in the amended report; for
the Executive Director to solicit applications for membership including
known interested individuals and via social media; for the Design and
Construction Committee to interview and recommend three initial
members; the Board to approve the recommended members; and
periodically report to the board progress of the Ad Hoc committee. Mr.
Dietrich seconded. Motion carried unanimously.
NEW BUSINESS
Resolution 2023-13 Municipal Financial Advisor Services Request
for Qualifications for Issuance of Securities (Matt Watkins &
Monica Hoffstetter)
Mr. Watkins explained the purpose and need for a municipal financial advisor to
assist in the bond issuance for the aquatics facility project.
Ms. Buckley further explained the services that this advisor would provide.
MOTION: Ms. Gillespie moved to approve Resolution No. 2023-13,
approving the posting of the municipal financial advisor services for the
issuance of securities Request for Qualifications, on November 26,
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2023, selection, negotiation, and further authorize the PPFD Executive
Director to execute the contract documents. Dr. Jilek seconded. Motion
carried unanimously.
Proposed 2024 PPFD Budget
Ms. Buckley confirmed that proposed 2024 PPFD Budget will be brought back at
the December 2023 for final approval and this was an opportunity for the PPFD
Board to ask any questions regarding the proposed budget.
OTHER BUSINESS
PPFD Executive Director Report (Matt Watkins)
Mr. Watkins reported on the recent presentation that he and Mr. Morrissette
delivered to the Pasco City Council on November 6, 2023.
The PPFD Board, Mr. Watkins and Mr. Gardner held a brief discussion related to
the status of land acquisition for the aquatics facility, as well as concerns
regarding traffic congestion in the surrounding area and how that may affect the
building design of the aquatics facility.
Mr. Watkins also updated the PPFD Board on the different social media
platforms that he is utilizing for the PPFD.
Owner's Representative Report (Heath Gardner)
Mr. Gardner provided a brief report on the next steps in the Designer/Builder
process.
The PPFD Board, Mr. Watkins and Mr. Gardner discussed concerns regarding
the streets design in the Broadmoor area as it relates to the design of the aquatic
facility. Specifically, there was a concern of additional costs incurred to the
design of the facility if the streets are constructed differently than what is
currently envisioned.
Mr. Gardner stated that is Designer/Builder model will be able to address any
modifications to the project such as streets design changes along the way.
PPFD Board Meeting Schedule
Mr. Watkins requested that the PPFD Board consider holding a Special Meeting
and cancel the regular Meeting in December 2023. He asked if December 13th
would be amenable to the Board. The special meeting will include the approval of
the 2024 Budget and the selection of the Designer Builder.
• Special PPFD Board Meeting Scheduled for Wednesday,
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December 13, 2023, to select a Designer -Builder and approve
the 2024 PPFD Budget
Cancel Regular PPFD Board Meeting - December 19, 2023
Next PPFD Board Meetings:
o Tuesday January 16, 2024
o Tuesday, February 20, 2024
o Tuesday, March 19, 2024
o Tuesday, April 16, 2024
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:02 pm.
PASSED AND APPROVED THIS DAY OF (�Q►I�I� , 20�2
APPROVED:
Mark Morrissett6, President
Debra Barham, CMC
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