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HomeMy WebLinkAbout2023.10.17 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, October 17, 2023; Pasco City Hall, Council Chambers WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Council Liaison Melissa Blasdel, City Attorney Eric Ferguson, Interim Administrative & Community Services Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No one came forward to speak. APPROVAL OF MINUTES Approve PPFD Board September 19, 2023 Meeting Minutes MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the September 19, 2023, meeting. Mr. Dietrich seconded the motion. Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Expenses MOTION: Ms. Gillespie moved to approve the September 2023 PPFD Expenses in the amount of $38,400.54. Mr. Dietrich seconded the motion. Motion carried unanimously. Page 1 of 4 Approval of Association of Washington State Public Facilities Districts (AWSPFD) Membership Dues Mr. Watkins explained that due to the COVID-19 pandemic, the AWSPFD was not paid for the years 2021, 2022, and 2023. He recommended that the PPFD Board approve the annual dues for three years. MOTION: Ms. Bowdish moved to approve the membership dues for the Association of Washington State Public Facilities Districts for the years from 2021 through 2023 in the amount of $1,550. Dr. Jilek seconded the motion. Motion carried unanimously. FINANCIAL REPORT September 2023 Balance Sheet, Third Quarter Budget Performance Report, and Monthly Cash Flow Budget Analysis Ms. Buckley reviewed the September 2023 PPFD Balance Sheet, the Quarterly Cash Flow Budget Analysis and the September 2023 PPFD Review report. REPORTS FROM COMMITTEES Design & Construction Committee (Marie Gillespie & Mark Morrissette; Alternate Spencer Jilek) Ms. Gillespie announced that the Committee interviewed three potential companies that submitted Requests for Qualifications on Friday, October 13, 2023. The next step is for those companies to submit Requests for Proposals for the Aquatic Facilities construction project. OLD BUSINESS 2023 Budget Review and Adoption Ms. Buckley provided a brief report on the official 2023 PPFD Budget and requested adoption of this budget. MOTION: Dr. Jilek moved to adopt the 2023 PPFD Budget as presented. Mr. Dietrich seconded the motion. Motion carried unanimously. Establishment of a Working Group Mr. Watkins provided a brief update regarding the establishment of a volunteer working group and he asked the PPFD Board to provide a description and expectations of the working group. Page 2 of 4 He recommended that the PPFD Board create an ad -hoc committee to develop the goals, tasks and expectations of the volunteer working group. Ms. Gillespie and Mr. Morrissette volunteered to be on the ad -hoc committee to develop the framework for the volunteer working group. NEW BUSINESS 2024 Budget Draft Presentation Ms. Buckley presented the proposed 2024 PPFD Budget. The PPFD Board and Ms. Buckley briefly discussed the proposed Budget. Association of Washington State Public Facilities Districts (AWSPFD) Conference Report (Attendees: Morrissette, Bowdish, Jilek, Watkins, Gardner, & Hofstetter) Mr. Watkins asked if any attendees had comments to share with the group regarding the AWSPFD Conference. The PPFD Board, Mr. Ferguson and Mr. Watkins discussed the topics presented during the Conference. OTHER BUSINESS PPFD Executive Director Report (Matt Watkins) Mr. Watkins provided a brief recap of the October 13, 2023, presentations from the three companies who submitted Requests for Qualifications. He noted that the next steps will occur in November 2023. He announced that the Audit & Finance Committee will be meeting next week to review the Request for Qualifications for an Underwriter and Bond Counsel. Mr. Watkins introduced newly appointed Councilmember Melissa Blasdel, who is now the Council's representative to the PPFD. Mr. Watkins stated that Visit Tri-Cities has requested he serve on the Visit Tri- Cities Board and the Tri-Cities Legislative Council. He announced that he was asked to travel to Colima, Mexico. Lastly, he suggested the PPFD Board consider adopting a mascot for the Aquatics Facility to use when participating in community events before the facility is completed. Mr. Rice expanded on how a mascot will help draw in the public as community engagement activities ramp up for the PPFD Aquatics Facility. Page 3 of 4 PPFD Board Meeting Schedule • Tuesday, November 21, 2023 • Tuesday, December 19, 2023 • Tuesday, January 16, 2024 • Tuesday, February 20, 2024 • Tuesday, March 19, 2024 • Tuesday, April 16, 2024 ADJOURNMENT There being no further business, the meeting was adjourned at 5:00 pm. PASSED AND APPROVED THIStDAY OF IVa QW+�O✓ , 20 Z3 APPROVED: Mark Morrisseite, President I &k�= Debra Barham, CMC Page 4 of 4