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HomeMy WebLinkAbout2023.09.19 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, September 19, 2023; Pasco City Hall, Council Chambers WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Interim Administrative & Community Services Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS Brandon Potts, Vice President with Bouten Construction Company, commented on his company's submission. Ms. Bowdish arrived to the meeting at 4:04 PM. FINANCIAL REPORT Discussion of August 2023 Monthly Cash Flow Budget Analysis, Budget Performance Report, Balance Sheet, and Tax Distribution Summary(Darcy Buckley) Ms. Buckley provided a brief report related to the August 2023 Cash Flow Budget Analysis, Budget Performance Report, Balance Sheet, and Tax Distribution Summary. Mr. Rice arrived at 4:07 PM. Ms. Buckley also briefly discussed the "Overview of Debt Financing Project" memorandum distributed to the PPFD Board at the meeting. Page 1 of 4 APPROVAL OF MINUTES Approve PPFD Board Meeting Minutes MOTION: Ms. Bowdish moved to approve the PPFD Board minutes from the August 15, 2023, meeting. Mr. Dietrich seconded. Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Expenses MOTON: Dr. Jilek moved to approve the August 2023 PPFD Expenses in the amount of $196,552.72. Mr. Dietrich seconded. Motion carried unanimously. REPORTS FROM COMMITTEES Design & Construction Committee (Marie Gillespie & Mark Morrissette; Alternate Spencer Jilek) Ms. Gillespie announced that PPFD received seven (7) submissions for the Design Build Requests for Qualifications (RFQ). Mr. Dietrich asked for a status of creating a subcommittee related to the project. Mr. Watkins responded the recent public outreach efforts. He also commented on the recent discussions with Wenaha Group regarding soliciting community members (subject matter experts) as an advisory group. Mr. Watkins requested PPFD Board prepare a summary of the purpose/goals of the advisory group. OLD BUSINESS Mr. Morrissette asked about noticing a community outreach meeting with the full PPFD Board in attendance. Mr. Ferguson replied that it would be noticed as a special meeting and include the topics that will be discussed at the special meeting. NEW BUSINESS Resolution No. 2023-11 - Underwriter Services Request for Qualifications for Issuance of Securities Mr. Watkins provided a brief overview of the proposed request for qualifications for the issueance of securities. Page 2 of 4 MOTION: Dr. Jilek moved the approve Resolution No. 2023-11, approving the posting of the underwriter services for the issuance of securities Request for Qualifications, on September 22, 2023, selection, negotiation, and further authorize the PPFD Executive Director to execute the contract. Mr. Dietrich seconded. Motion carried unanimously. Resolution No. 2023-12 - Special Counsel Request for Qualifications for Bonding Services Mr. Watkins provided a brief overview of the proposed request for qualifications for Bonding counsel. MOTION: Dr. Jilek moved to approve Resolution No. 2023-12, approving the posting of the special Counsel Request for Qualifications commencing on September 22, 2023, selection, negotiation, and further authorize the PPFD Executive Director to execute the contact. Ms. Bowdish seconded. Motion carried unanimously. OTHER BUSINESS PPFD Executive Director Report (Matt Watkins) Mr. Watkins reminded the PPFD Board that the Association of Washington Public Facilities Districts Conference is scheduled for September 28th through 30th. He also provided a brief recap of the public outreach during the Fiery Foods Festival held on September 9, 2023. Owner's Representative Report (Heath Gardner) Mr. Gardner provided a brief report related to the Design Build Requests for Qualifications, which yielded seven submissions. The next step is review the RFQs and reduce the list to three to four companies and issue a Request for Proposals to them. He commented on a kick-off meeting for upcoming community outreach at community events, which will include hosting listening sessions, a survey opportunity and posting information on social media outlets. It is hoped to receive a gauge of what amenities the community desires, as well as and activities that will be held at the aquatic facility. Lastly, he stated that it is to educate the community on the project and its two phases, with the hope to identify individuals to participate in the community advisory group. Next PPFD Board Meeting Scheduled for Tuesday, October 17, 2023. EXECUTIVE SESSION PPFD Board adjourned into Executive Session at 4:45 PM for 30 Page 3 of 4 minutes to consider possible site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the PPFD Executive Director, Deputy City Manager, and City Attorney. At 5:15 PM Mr. Morrissette announced that the Executive Session would continue for another 15 minutes. Mr. Morrissette called the meeting back to order at 5:30 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 5:30 pm. PASSED AND APPROVED THIS DAY OF 20� APPROVED: r IMak Morrisse e, President IL L- ( �ea - --- - Debra Barham, CMC Page 4 of 4