HomeMy WebLinkAbout2023.09.19 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, September 19, 2023; Pasco City Hall, Council Chambers
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Interim
Administrative & Community Services Director Jesse Rice, and City
Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
Brandon Potts, Vice President with Bouten Construction Company, commented
on his company's submission.
Ms. Bowdish arrived to the meeting at 4:04 PM.
FINANCIAL REPORT
Discussion of August 2023 Monthly Cash Flow Budget Analysis,
Budget Performance Report, Balance Sheet, and Tax Distribution
Summary(Darcy Buckley)
Ms. Buckley provided a brief report related to the August 2023 Cash Flow Budget
Analysis, Budget Performance Report, Balance Sheet, and Tax Distribution
Summary.
Mr. Rice arrived at 4:07 PM.
Ms. Buckley also briefly discussed the "Overview of Debt Financing Project"
memorandum distributed to the PPFD Board at the meeting.
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APPROVAL OF MINUTES
Approve PPFD Board Meeting Minutes
MOTION: Ms. Bowdish moved to approve the PPFD Board minutes
from the August 15, 2023, meeting. Mr. Dietrich seconded. Motion
carried unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Expenses
MOTON: Dr. Jilek moved to approve the August 2023 PPFD Expenses
in the amount of $196,552.72. Mr. Dietrich seconded. Motion carried
unanimously.
REPORTS FROM COMMITTEES
Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
Ms. Gillespie announced that PPFD received seven (7) submissions for the
Design Build Requests for Qualifications (RFQ).
Mr. Dietrich asked for a status of creating a subcommittee related to the project.
Mr. Watkins responded the recent public outreach efforts. He also commented on
the recent discussions with Wenaha Group regarding soliciting community
members (subject matter experts) as an advisory group. Mr. Watkins requested
PPFD Board prepare a summary of the purpose/goals of the advisory group.
OLD BUSINESS
Mr. Morrissette asked about noticing a community outreach meeting with the
full PPFD Board in attendance.
Mr. Ferguson replied that it would be noticed as a special meeting and include
the topics that will be discussed at the special meeting.
NEW BUSINESS
Resolution No. 2023-11 - Underwriter Services Request for
Qualifications for Issuance of Securities
Mr. Watkins provided a brief overview of the proposed request for qualifications
for the issueance of securities.
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MOTION: Dr. Jilek moved the approve Resolution No. 2023-11,
approving the posting of the underwriter services for the issuance of
securities Request for Qualifications, on September 22, 2023, selection,
negotiation, and further authorize the PPFD Executive Director to
execute the contract. Mr. Dietrich seconded. Motion carried
unanimously.
Resolution No. 2023-12 - Special Counsel Request for
Qualifications for Bonding Services
Mr. Watkins provided a brief overview of the proposed request for qualifications
for Bonding counsel.
MOTION: Dr. Jilek moved to approve Resolution No. 2023-12,
approving the posting of the special Counsel Request for Qualifications
commencing on September 22, 2023, selection, negotiation, and further
authorize the PPFD Executive Director to execute the contact. Ms.
Bowdish seconded. Motion carried unanimously.
OTHER BUSINESS
PPFD Executive Director Report (Matt Watkins)
Mr. Watkins reminded the PPFD Board that the Association of Washington Public
Facilities Districts Conference is scheduled for September 28th through 30th. He
also provided a brief recap of the public outreach during the Fiery Foods Festival
held on September 9, 2023.
Owner's Representative Report (Heath Gardner)
Mr. Gardner provided a brief report related to the Design Build Requests for
Qualifications, which yielded seven submissions. The next step is review the
RFQs and reduce the list to three to four companies and issue a Request for
Proposals to them. He commented on a kick-off meeting for upcoming
community outreach at community events, which will include hosting listening
sessions, a survey opportunity and posting information on social media outlets. It
is hoped to receive a gauge of what amenities the community desires, as well as
and activities that will be held at the aquatic facility. Lastly, he stated that it is to
educate the community on the project and its two phases, with the hope to
identify individuals to participate in the community advisory group.
Next PPFD Board Meeting Scheduled for Tuesday, October 17,
2023.
EXECUTIVE SESSION
PPFD Board adjourned into Executive Session at 4:45 PM for 30
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minutes to consider possible site selection or acquisition of real estate
purchase or lease if likelihood that disclosure would increase price per
RCW 42.30.110(1)(b) with the PPFD Executive Director, Deputy City
Manager, and City Attorney.
At 5:15 PM Mr. Morrissette announced that the Executive Session would
continue for another 15 minutes.
Mr. Morrissette called the meeting back to order at 5:30 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:30 pm.
PASSED AND APPROVED THIS DAY OF 20�
APPROVED:
r
IMak Morrisse e, President
IL L- ( �ea - --- -
Debra Barham, CMC
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