HomeMy WebLinkAbout2023.10.17 PPFD Meeting PacketPasco Public Facilities District Board
Building Regional Facilities through Community Partnerships
AGENDA
4:00 PM - Tuesday, October 17, 2023; Pasco City Hall, Council Chambers
REMOTE MEETING INSTRUCTIONS - Individuals, who would like to provide public comment remotely,
may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings must be received by 1:00 p.m. on the
day of each meeting. To listen to the meeting via phone, call (562) 247-8422 and use access code 990-372-793.
PPFD Board meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and
Richland streamed at and www.pasco-wa.gov/psctvlive page Facebook City’s the at and on
www.facebook.com/cityofPasco.
Page
I.Welcome, Call To Order, and Roll Call
II.Recognition of Visitors/Public Comments - This item is provided to allow the
public the opportunity to bring items to the attention of the Pasco Public Facilities
District Board or to express an opinion on an issue. Its purpose is not to provide a
venue for debate or for the posing of questions with the expectation of an
immediate response. Some questions require consideration by Board over time and
after a deliberative process with input from a number of different sources; some
questions who specific to access have members to directed best are staff
information. Public comments will normally be limited to three minutes by each
speaker. Those with lengthy messages are invited to summarize their comments
and/or submit written information for consideration by the PPFD Board outside of
formal meetings.
III.Approval of Minutes
4 - 7 A.Approve PPFD Board September 19, 2023 Meeting Minutes
MOTION: I move to approve the PPFD Board minutes from the
September 19, 2023, meeting.
IV.Claims Approval
8 A.Approval of PPFD Monthly Expenses (Darcy Buckley)
MOTON: I move to approve the September 2023 PPFD Expenses in
the amount of $38,400.54.
9 B.Approval of Association of Washington State Public Facilities
Districts (AWSPFD) Membership Dues (Matt Watkins)
I move to approve the membership dues for the Association of
Washington State Public Facilities Districts for the years from 2021
through 2023 in the amount of $1,550.
Page 1 of 14
V.Financial Report
10 - 12 A.September 2023 Balance Sheet, Third Quarter Budget
Performance Report, and Monthly Cash Flow Budget Analysis
(Darcy Buckley)
VI.Reports from Committees
A.Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
B.Audit & Finance Committee (Mark Morrissette & Caroline
Bowdish; Alternate Spencer Jilek)
VII.Old Business
13 A.2023 Budget Review and Adoption (Darcy Buckley)
MOTION: I move to adopt the 2023 PPFD Budget as presented.
B.Establishment of a Working Group (Matt Watkins)
VIII.New Business
14 A.2024 Budget Draft Presentation (Darcy Buckley)
Presentation and Discussion
B.Districts Facilities State Public of Association Washington
(AWSPFD) Conference Report (Attendees: Morrissette, Bowdish,
Jilek, Watkins, Gardner, & Hofstetter)
IX.Other Business
A.Owner’s Representative Report (Heath Gardner)
B.PPFD Executive Director Report (Matt Watkins)
1. Underwriter and Bond Counsel RFQ
2. Council Liaison, Appointment by Mayor
3. Visit Tri-Cities and Tri-Cities Legislative Counsel
4. City of Pasco Mission to Colima
C.PPFD Board Meeting Schedule
*Tuesday, November 21, 2023
Tuesday, December 19, 2023
Page 2 of 14
Tuesday, January 16, 2024
Tuesday, February 20, 2024
Tuesday, March 19, 2024
Tuesday, April 16, 2024
X.Executive Session
XI.Adjournment
Page 3 of 14
Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, September 19, 2023; Pasco City Hall, Council Chambers
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Interim
Administrative & Community Services Director Jesse Rice, and City
Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
Brandon Potts, Vice President with Bouten Construction Company, commented
on his company's submission.
Ms. Bowdish arrived to the meeting at 4:04 PM.
FINANCIAL REPORT
Discussion of August 2023 Monthly Cash Flow Budget Analysis,
Budget Performance Report, Balance Sheet, and Tax Distribution
Summary(Darcy Buckley)
Ms. Buckley provided a brief report related to the August 2023 Cash Flow Budget
Analysis, Budget Performance Report, Balance Sheet, and Tax Distribution
Summary.
Mr. Rice arrived at 4:07 PM.
Ms. Buckley also briefly discussed the "Overview of Debt Financing Project"
memorandum distributed to the PPFD Board at the meeting.
Page 1 of 4Page 4 of 14
APPROVAL OF MINUTES
Approve PPFD Board Meeting Minutes
MOTION: Ms. Bowdish moved to approve the PPFD Board minutes
from the August 15, 2023, meeting. Mr. Dietrich seconded. Motion
carried unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Expenses
MOTON: Dr. Jilek moved to approve the August 2023 PPFD Expenses
in the amount of $196,552.72. Mr. Dietrich seconded. Motion carried
unanimously.
REPORTS FROM COMMITTEES
Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
Ms. Gillespie announced that PPFD received seven (7) submissions for the
Design Build Requests for Qualifications (RFQ).
Mr. Dietrich asked for a status of creating a subcommittee related to the project.
Mr. Watkins responded the recent public outreach efforts. He also commented on
the community soliciting regarding Group discussions with recent Wenaha
members (subject matter experts) as an advisory group. Mr. Watkins requested
PPFD Board prepare a summary of the purpose/goals of the advisory group.
OLD BUSINESS
Mr. Morrissette asked about noticing a community outreach meeting with the
full PPFD Board in attendance.
Mr. Ferguson replied that it would be noticed as a special meeting and include
the topics that will be discussed at the special meeting.
NEW BUSINESS
Resolution No. 2023-11 - Underwriter Services Request for
Qualifications for Issuance of Securities
Mr. Watkins provided a brief overview of the proposed request for qualifications
for the issueance of securities.
Page 2 of 4Page 5 of 14
MOTION:Dr. Jilek moved the approve Resolution No. 2023-11,
approving the posting of the underwriter services for the issuance of
securities Request for Qualifications, on September 22, 2023, selection,
negotiation, to Director Executive PPFD further authorize and the
execute the contract. Mr. Dietrich seconded. Motion carried
unanimously.
Resolution No. 2023-12 - Special Counsel Request for
Qualifications for Bonding Services
Mr. Watkins provided a brief overview of the proposed request for qualifications
for Bonding counsel.
MOTION: Resolution 2023-12, No. approve to moved Jilek Dr.
approving the posting of the special Counsel Request for Qualifications
commencing on September 22, 2023, selection, negotiation, and further
authorize the PPFD Executive Director to execute the contact. Ms.
Bowdish seconded. Motion carried unanimously.
OTHER BUSINESS
PPFD Executive Director Report (Matt Watkins)
Mr. Watkins reminded the PPFD Board that the Association of Washington Public
Facilities Districts Conference is scheduled for September 28th through 30th. He
also provided a brief recap of the public outreach during the Fiery Foods Festival
held on September 9, 2023.
Owner’s Representative Report (Heath Gardner)
Mr. Gardner provided a brief report related to the Design Build Requests for
Qualifications, which yielded seven submissions. The next step is review the
RFQs and reduce the list to three to four companies and issue a Request for
Proposals upcoming for meeting kick-off a He commented them. to on
community outreach at community events, which will include hosting listening
sessions, a survey opportunity and posting information on social media outlets. It
is hoped to receive a gauge of what amenities the community desires, as well as
and activities that will be held at the aquatic facility. Lastly, he stated that it is to
educate the community on the project and its two phases, with the hope to
identify individuals to participate in the community advisory group.
Next PPFD Board Meeting Scheduled for Tuesday, October 17,
2023.
EXECUTIVE SESSION
PPFD Board adjourned into Executive Session at 4:45 PM for 30
Page 3 of 4Page 6 of 14
minutes to consider possible site selection or acquisition of real estate
purchase or lease if likelihood that disclosure would increase price per
RCW 42.30.110(1)(b) with the PPFD Executive Director, Deputy City
Manager, and City Attorney.
At 5:15 PM Mr. Morrissette announced that the Executive Session would
continue for another 15 minutes.
Mr. Morrissette called the meeting back to order at 5:30 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:30 pm.
PASSED AND APPROVED THIS ___ DAY OF __________, 20__
APPROVED:
Mark Morrissette, President Debra Barham, CMC
Page 4 of 4Page 7 of 14
G/L Date
Journal
Type Description/Project Source Budget
9/24/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
6437191-1 THREE 8/16/2023 842541
6437091-1- THREE 8/16/2023 842542
6437210-1- THREE 8/17/2023 842543
6429494-1- THREE 8/17/2023 842544
6429243-1- THREE 8/17/2023 842545
9/5/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
17999 9/6/2023 258687
9/26/2023 JE PPFD ILA agreement Base
Compensation to City of
Pasco Sept
9/5/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
014 9/1/2023 258768
9/18/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
3580 9/9/2023 259093
Grand Total: $38,400.54
Month Total: September 2023 $27,149.54
Total: $17,149.54
WENAHA GROUP INC SERVICES FOR PPFD/AQUATIC
CENTER
Check $17,149.54 $17,149.54
Vendor Description Payment Type Amount Distribution Amount
2023-00004733 AP $17,149.54
Total: $10,000.00
WATKINS ENDEAVOR LLC SERVICES FOR PPFD/08/1/2023-
8/31/2023
Check $10,000.00 $10,000.00
Vendor Description Payment Type Amount Distribution Amount
2023-00004365 AP $10,000.00
Month Total: September 2023 $9,500.00
2023-00004736 GL $9,500.00
Month Total: September 2023 $876.00
Total: $876.00
KERR FERGUSON LAW PLLC PPFD LEGAL SERVICES Check $876.00 $876.00
Vendor Description Payment Type Amount Distribution Amount
2023-00004435 AP $876.00
Month Total: September 2023 $0.00 $875.00
Total: $875.00
US BANK CARD SVCS (EFT
ONLY)
5025 GARZA - PFD CONF
REGISTRATION FOR M.WATKINS
EFT $175.00 $175.00
US BANK CARD SVCS (EFT
ONLY)
5025 GARZA- PFD CONFERENCE
REGISTRATION FOR M.HOFSTETTER
EFT $175.00 $175.00
US BANK CARD SVCS (EFT
ONLY)
5025 GARZA - PFD CONF
REGISTRATION FOR S.JILEK
EFT $175.00 $175.00
US BANK CARD SVCS (EFT
ONLY)
5025 GARZA - PFD CONF
REGISTRATION FOR M. MORRISETTE
EFT $175.00 $175.00
US BANK CARD SVCS (EFT
ONLY)
5025 GARZA - PFD CONF
REGISTRATION FOR C.BOWDISH
EFT $175.00 $175.00
Vendor Description Payment Type Amount Distribution Amount
2023-00004029 AP $875.00
Actual
CITY OF PASCO
Expense Ledger Detail Listing
From Date: 9/1/2023 - To Date: 9/30/2023
Journal
Sub
Ledger Reference Encumbrance
user: Monica Hofstetter Pages 1 of 1 Monday, October 9, 2023
Page 8 of 14
ASSOCIATION OF
WASHINGTON STATE
PUBLIC FACILITIES
DISTRICTS
Invoice
10-05-2023
Dues for the following years
2021 $500.00
2022 $500.00
2023 $550.00
Total Due $1550.00
Please make checks payable to:
Association of Washington State Public Facilities District
1900 7”‘Avenue,Longview,WA 98632
(360)957-2515
Page 9 of 14
Current YTD Prior Year
Account Account Description Balance Total Actual Net Change Change %
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
ASSETS
10
10.1010 Cash 1,856,137.22 1.29 1,856,135.93 143,886,506.20
10 - Totals $1,856,137.22 $1.29 $1,856,135.93 143,886,506.20%
12
12.1210 Taxes Receivable - Sales .00 139,009.27 (139,009.27)(100.00)
12 - Totals $0.00 $139,009.27 ($139,009.27)(100.00%)
ASSETS TOTALS $1,856,137.22 $139,010.56 $1,717,126.66 1,235.25%
LIABILITIES AND FUND EQUITY
LIABILITIES
21
21.2105 Accounts Payable .00 8,387.10 (8,387.10)(100.00)
21.2128 Due to Other Govt .00 150,120.00 (150,120.00)(100.00)
21.2225 A/P Year End Accrual .00 210,216.43 (210,216.43)(100.00)
21 - Totals $0.00 $368,723.53 ($368,723.53)(100.00%)
LIABILITIES TOTALS $0.00 $368,723.53 ($368,723.53)(100.00%)
FUND EQUITY
29
29.2900 Fund Balance (229,712.97)(229,712.97).00 .00
29 - Totals ($229,712.97)($229,712.97)$0.00 0.00%
FUND EQUITY TOTALS Prior to Current Year Changes ($229,712.97)($229,712.97)$0.00 0.00%
Prior Year Fund Equity Adjustment .00
Fund Revenues (2,733,523.88)
Fund Expenses 647,673.69
FUND EQUITY TOTALS $1,856,137.22 ($229,712.97)$2,085,850.19 908.02%
LIABILITIES AND FUND EQUITY TOTALS $1,856,137.22 $139,010.56 $1,717,126.66 1,235.25%
Fund 931 - Pasco Public Facility District Totals $0.00 $0.00 $0.00 +++
Fund Type Totals $0.00 $0.00 $0.00 +++
Fund Category External Totals $0.00 $0.00 $0.00 +++
Grand Totals $0.00 $0.00 $0.00 +++
Page 1 of 1Run by Monica Hofstetter on 10/09/2023 08:38:46 AM
Balance Sheet
Through 09/30/23
Detail Listing
Include Rollup Account/Rollup to Base
Page 10 of 14
Cash Flow Budget Analysis
Pasco Public Facilities District
Beginning Balance:
(229,712.97) 70,259.03 1,124,641.64 2,431,442.75
Original
Budget New Budget YTD Actual Q1 Q2 Q3 Q4
Revenues
PPFD Retail Sales Tax (2/10th)3,250,000 2,683,329 331,807.00 1,117,207.11 1,234,314.45
Regional Retail Sales Tax 500,000 500,000 492,534 61,693.00 205,553.60 225,287.26
Pasco Subsidy PFD 20,000 20,000 5,835 5,001.00 833.50 -
Total Revenues 520,000 3,770,000 3,181,697 398,501.00 1,323,594.21 1,459,601.71
Expenses
Advertising 500 1,500 568 - 568.00 -
Legal 1,200 12,000 7,742 3,294.00 2,190.00 -
Organization Service 500,000 500,000 424,253 61,693.00 205,553.60 72,710.06
Insurance Premium 3,150 3,542 3,542 3,542.00 - -
Professional Services 5,000 120,000 77,150 30,000.00 37,150.00 10,000.00
Wenaha 787,819 52,698 - - 51,090.54
Other Expenses 250,000 - - - -
Design Costs - - - -
Property Purchase - - - -
Cost Allocation 12,000 108,000 43,285 - 23,750.00 19,000.00
Total Expenses 521,850 1,782,861 609,238 98,529.00 269,211.60 152,800.60
Net Revenue/(Expense)299,972.00 1,054,382.61 1,306,801.11 -
Ending Balance 70,259.03 1,124,641.64 2,431,442.75 2,431,442.75 Page 11 of 14
Row Labels Sum of Accumulation Amount
Accommodation and Food Services 30,295.02$
Administrative and Support and Waste Management and Remediation Services 10,408.94$
Agriculture, Forestry, Fishing and Hunting 565.84$
Arts, Entertainment, and Recreation 2,218.68$
Construction 60,436.84$
Educational Services 465.54$
Finance and Insurance 1,375.60$
Health Care and Social Assistance 349.86$
Information 6,715.64$
Management of Companies and Enterprises 0.31$
Manufacturing 5,076.17$
Mining 4.73$
Other Services (except Public Administration)11,848.02$
Professional, Scientific, and Technical Services 4,455.78$
Public Administration 214.04$
Real Estate Rental and Leasing 10,270.87$
Retail Trade 192,757.30$
Transportation and Warehousing 9,587.97$
Utilities 148.86$
Wholesale Trade 26,785.24$
WA DOL 8,740.28$
Grand Total 382,721.53$
Accumulation 382,721.53$
Pool 1,006.86$
Admin Fee (3,837.28)$
Distribution 379,831.11$
September 2023 Pasco Public Facilities District
$30,295.02 $10,408.94
$565.84 $2,218.68
$60,436.84
$465.54
$1,375.60
$349.86
$6,715.64
$0.31 $5,076.17
$4.73
$11,848.02
$4,455.78
$214.04
$10,270.87
$192,757.30
$9,587.97 $148.86 $26,785.24
$8,740.28
Total
Accommodation and Food Services
Administrative and Support and Waste Management and
Remediation ServicesAgriculture, Forestry, Fishing and Hunting
Arts, Entertainment, and Recreation
Construction
Educational Services
Finance and Insurance
Health Care and Social Assistance
Information
Management of Companies and Enterprises
Manufacturing
Mining
Other Services (except Public Administration)
Category NameSum of Accumulation Amount
Page 12 of 14
Adopted Budget Amendments Amended Budget
Fund
REVENUE
31
31.1341 3,850,000.00$ 3,850,000.00$
31.1311 840,000.00$ 840,000.00$
31 Totals 4,690,000.00$ 4,690,000.00$
34 -$
34.4527 5,834.00$ 5,834.00$
34 Totals 5,834.00$ 5,834.00$
36 -$
36.6900 -$ -$
36 Totals -$ -$
-$
4,695,834.00$ 4,695,834.00$
EXPENSE -$
53 -$
53.321 Forms Stationary Bus Cards 50.00$ 50.00$
53 Totals 50.00$ 50.00$
54 -$
54.4524 Advertising 1,700.00$ 1,700.00$
54.4530 Legal Combined Services 11,650.00$ 11,650.00$
54.4540 Organizational Services 925,500.00$ 925,500.00$
54.4510 Dues Subscriptions 1,500.00$ 1,500.00$
54.4512 Training Registration Tuition 1,000.00$ 1,000.00$
54.4541 Professional Services 985,000.00$ 985,000.00$
54.4635 Insurance Premiums 3,550.00$ 3,550.00$
54 Totals 1,929,900.00$ 1,929,900.00$
56 -$
56.6110 Land & Land Improvements 500,000.00$ 500,000.00$
56 Totals 500,000.00$ 500,000.00$
-$
2,429,950.00$ 2,429,950.00$
-$
REVENUE TOTALS 4,695,834.00$ 4,695,834.00$
EXPENSE TOTALS 2,429,950.00$ 2,429,950.00$
2,265,884.00$ 2,265,884.00$
PPFD EXPENSE TOTALS
Pasco Public Facility District Totals
PPFD REVENUE TOTALS
Pasco Public Facility District
2023 Budget
Local Sales Tax
PFD Sales Tax
PFD Pasco Support
Refunds, Reimbursements, Rebates
Page 13 of 14
Adopted Budget Amendments Amended Budget
Fund
REVENUE
30
30.9999 2,265,884.00$
31
31.1341 4,200,000.00$ 4,200,000.00$
31.1311 840,000.00$ 840,000.00$
31 Totals 5,040,000.00$ 5,040,000.00$
36 -$
36.6900 -$ -$
36 Totals -$ -$
-$
5,040,000.00$ 5,040,000.00$
EXPENSE -$
53 -$
53.321 Forms Stationary Bus Cards 100.00$ 100.00$
53 Totals 100.00$ 100.00$
54 -$
54.4524 Advertising 500.00$ 500.00$
54.4530 Legal Combined Services 12,000.00$ 12,000.00$
54.4540 Organizational Services 954,000.00$ 954,000.00$
54.4510 Dues Subscriptions 500.00$ 500.00$
54.4512 Training Registration Tuition 1,000.00$ 1,000.00$
54.4541 Professional Services 1,050,000.00$ 1,050,000.00$
54.4635 Insurance Premiums 3,600.00$ 3,600.00$
54 Totals 2,021,600.00$ 2,021,600.00$
56 -$
56.6110 Land & Land Improvements 3,000,000.00$ 3,000,000.00$
56 Totals 3,000,000.00$ 3,000,000.00$
-$
5,021,700.00$ 5,021,700.00$
-$
BEGINNING BALANCE 2,265,884.00$ 2,265,884.00$
REVENUE TOTALS 5,040,000.00$ 5,040,000.00$
EXPENSE TOTALS 5,021,700.00$ 5,021,700.00$
2,284,184.00$ 2,284,184.00$
PPFD REVENUE TOTALS
PPFD EXPENSE TOTALS
Pasco Public Facility District Totals
Beginning Balance
Pasco Public Facility District
2024 Budget
Local Sales Tax
PFD Sales Tax
Refunds, Reimbursements, Rebates
Page 14 of 14