HomeMy WebLinkAboutEvergreen StormH2O - PSA for Stormwater Compliance Support ServicesPROFESSIONAL SERVICES AGREEMENT
City of Pasco Stormwater Compliance Support Services
Agreement No. 23-030
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter refe ed to as "Cit ", and Evergreen StormH2O, hereinafter
referred to as "Consultant," on the f day of .4V , 2023.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant's current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the City of Pasco's Stormwater Program
Compliance; and
WHEREAS, the City's Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant's performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2024.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
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services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
® Fixed Sum: A total of $47,227.00. Please see Exhibit B (Fee Summary) for
breakdown of costs.
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
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necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
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records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop -gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
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respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
® $2,000,000 each occurrence; and
® $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $2,000,000 per claim; and
® $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
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9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assicnment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
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of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
For the Citv:
Michael Henao, or designee
Environmental Compliance Coord.
525 North 3rd
PO Box 293
Pasco WA 99301
HenaoMna]pasco-wa.gov
For the Consultant:
Taylor Hoffman -Ballard, PE, or designee
Project Manager/Owner
PO Box 18912
Spokane, WA 99228
tgylorkevergreenstormh2o.com
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15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO,
Director
ATTEST:
WASHINGT
?.
orley, P.E. — Public W
41
Debra C. Barham, City Clerk
Professional Services Agreement — Evergreen StormH2O
City of Pasco Stormwater Compliance Support Services
Version 09.13.23
CONSULTANT
Taylor Hoffman -Ballard, P.E. — Owner/PM
APPROVED AS TO FORM:
Kerr F uson Law, PLLC, City Attorney
Agreement No. 23-030
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EXHIBIT A
Project: City of Pasco Stormwater Compliance Support
Client: City of Pasco
Consultant: Evergreen StormH2O
Contract No.:
BACKGROUND AND PURPOSE
Owners or operators of regulated small Municipal Separate Storm Sewer Systems (MS4)
located in eastern Washington (EWA) who were issued a Phase II Municipal Stormwater Permit
(MS4 Permit), such as the City of Pasco (City), are required to develop and implement a
stormwater management program (SWMP). This contract focuses on providing the City with
MS4 Permit Compliance Support Services for the following SWMP components and permit
sections.
• Section S5.13.6 requires Permittees to implement a schedule of O&M activities (O&M
Plan). Specifically, Permittees are required to review and update their O&M Plan no later
than December 31, 2022, to include best management practices (BMPs) that are at feast
as protective as those included in the Stormwater Management Manual for Eastern
Washington (SWMMEW), or another technical stormwater manual approved by
Ecology.
• S5.13.6.a.i.(h) requires Permittees to develop stormwater pollution prevention plans
(SWPPPs) for material and heavy equipment storage areas as well as maintenance
areas owned or operated by the City that are not required to have coverage under the
Industrial Stormwater General Permit.
• Section S5.136.a.ii.(b) of the MS4 Permit requires Permittees to inspect catch basins and
inlets owned and operated by the City every two years. Alternatively, Permittees may
change this schedule based on records double the length of the proposed inspection
frequency.
The goal of this project is to review and update the City of Pasco's (City) O&M Plan to support
the City's compliance with the MS4 2019-2024 Permit and develop a plan for the City to collect
data that can be used to demonstrate a catch basin cleaning schedule. These project goals
will be achieved by completing the following.
• Update the City's O&M Plan (Task 2).
• Update and develop up to six SWPPPs for facilities (Task 2).
• Develop a plan that outlines the steps for demonstrating a frequency for cleaning
catch basins (Task 3).
ww City of Pasco Stormwter Compliance Support I scope of work
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Task i Project Management and Administration
This task covers the management, administration, and coordination of the work by the
Consultant Team as defined in this Contract including project management, preparation of
monthly invoices, project schedule maintenance, and overall coordination with the Client.
Consultant Services
General project coordination
o Set up and close out the consultant contract.
o Coordinate and manage the project team in the successful completion of the
scope of work tasks.
o Prepare and manage the project schedule.
o Develop and manage a project SharePoint site for sharing project documents
with the Client.
o Prepare amendments to this contract if needed.
• Invoicing
o Prepare and electronically submit monthly invoices with attached monthly
status reports describing the following:
■ Services completed during the month
■ Services planned for next month
■ Need for additional information
■ Scope/Schedule/Budget issues, if applicable
■ Schedule update and financial status summary
• Monthly Check -In Meetings:
o Prepare for and attend five (1) hour monthly check-in meetings for the duration
of the project.
o The purpose of these meetings is to review the project status with the Client
(work completed since previous meeting), review work planned, provide
schedule updates, and collect the Client's feedback.
o The first meeting will be a one (1) hour project kickoff meeting. The purpose of
this meeting is for the Consultant Team to meet Client Stormwater Staff and
discuss the following items:
• The Client's project goals and vision for the project results
■ Confirm the project schedule
■ Develop a communication plan
■ Discuss data needed vs. available and develop a plan for transferring data
to the Consultant Team
o Materials to be developed for these meetings include an agenda, meeting notes,
and an action item list.
City of Pasco Stormwter Compliance Support ( scope of work 2
Client Responsibilities
• Provide input on the scope, priority of Tasks, Schedule, and Budget.
• Process payment of invoices within 30 calendar days of invoice.
• Attend all meetings.
• Review and process contract change requests and amendments, if needed.
Assumptions
• The project duration will be six (6) months starting after the contract is executed.
• The project schedule will be developed after the contract is executed based on
mutually agreed upon deliverable deadlines and review periods.
• Invoices will use the Consultant Team standard invoice format, submitted
electronically. Budget assumes five (5) invoices and status reports over the project
duration.
• All meeting notes will be in a bulleted format and limited to a summary of the
meeting discussion, decisions made, and action items.
• Monthly status reports will also be used as the check-in meeting agenda.
• Project check-in meeting agendas will be emailed to the client before the meetings
and meeting notes will be emailed to the Client after meetings on a mutually agreed
upon schedule to be determined at the kickoff meeting.
• The budget assumes all the check-in meetings with the Consultant Team Project
Manager will be held via webinar.
• No travel time or mileage is included in the budget for in-person meetings.
Deliverables
• Monthly Progress Reports
• Project Schedule and Updates
• Project Check-in Meeting Agendas, Minutes, and Action Items
Task 2 Municipal O&M Plan Update
This task focuses on updating the City's O&M Plan to support compliance with the EWA MS4
Permit S5.B.6 to document O&M activities including updating and developing up to six (6)
SWPPPs for material and heavy equipment storage areas as well as maintenance areas owned
or operated by the City that are not required to have coverage under the Industrial Stormwater
General Permit.
Consultant Services
• Data Collection
o Collect data and information needed to develop the O&M Manual. A draft list of
needed information will be provided to the City. This list will include but not be
limited to the following:
City of Pasco Stormwter Compliance Support i Scope of work 3
■ Latest version of the City's O&M Plan
■ Existing O&M policies and procedures
■ Latest version of the City's SWPPPs for municipal owned or operated
material storage areas, heavy equipment storage areas, and
maintenance areas
■ GIS data and maps
■ Inspection forms
■ Schedules denoting timelines to complete the O&M tasks
o Review information to identify the different municipal O&M activities applicable
to the City and to prepare for interviews with City maintenance staff.
o Develop an inventory of the information collected.
• Interview with Maintenance Staff
o City maintenance staff will be interviewed to confirm if the existing O&M Plan
activities and facilities are still applicable. The interview will also provide an
opportunity to further characterize the City's existing maintenance procedures
and materials, identify gaps in procedures or content that needs to be added to
the plan, and identify preferred practices and/or equipment the City uses for
O&M practices.
o City maintenance staff will also be interviewed to understand the existing
processes related to catch basin inspection and maintenance in the field, what
data exists and is missing, and how data is managed at the City.
o Interview notes developed will be used to update the O&M Plan.
• Gap Analysis
o The Consultant will review the City's existing O&M Plan compared to the 2019-
2024 MS4 Permit to identify areas that need to be updated for compliance.
o Gaps identified compared to the MS4 Permit and from interviews will be
documented in a Word version of the City's existing O&M Plan using the Word
comment option.
• Develop SWPPPs
o Interviews and data collected as part of this task will be used to prepare the
draft and final versions of up to six (6) SWPPPs. The SWPPPs will incorporate
current and recommended City SWPPP practices, policies, and procedures for
implementation across City departments, to reduce stormwater impacts, and
will include references to appropriate literature, including the current SWMMEW.
• Develop O&M Stormwater Manual
o A draft and final O&M Stormwater Manual will be developed, incorporating data
and interview information collected regarding the City's municipal O&M
activities.
City of Pasco Stormwter Compliance Support i Scope of work 4
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o A draft copy of the manual will be provided to the City for review and comment.
After City review, a meeting will be scheduled to discuss City comments and
revisions needed to complete the manual.
o The final version will be developed that incorporates City comments and
requested revisions.
• QA/QC Review
o A QA/QC review of project deliverables before they are sent to the Client for
review.
Client Responsibilities
• Review & provide feedback for draft deliverables within the agreed upon schedule.
• Provide available data and information on a mutually agreed upon schedule.
Assumptions
• The City's existing O&M Plan is available in a Word format or a format that can be
directly converted to Word.
• The draft deliverables will be posted on a SharePoint site for the City to review.
• The Consultant Team will also use the comment option in Word to respond to all
comments or revisions provided by the City and address recommended changes
using the track changes option.
• The revised documents will be posted on SharePoint (with track changes turned on
and comment responses) back to the City for the official record of how the
comments were addressed. In addition, the Consultant Team will also email a clean
copy of the manual to the City.
• The budget assumes one round of consolidated comments from the Client on draft
deliverables which the Consultant Team will incorporate into the final documents.
Deliverables
• City's existing O&M Plan with gaps identified.
• Draft and Final O&M Stormwater Manual
• Up to Six (6) Draft and Final SWPPPs
Task 3 Develop Inspection Program Plan
The focus of this task is to developing a plan that outlines the steps for demonstrating a
frequency for inspecting catch basins. This is expected to include developing standard
operating procedures for collecting field data including data collection forms.
Consultant Services
City of Pasco Stormwter Compliance Support i scope of work 5
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• Develop Inspection Program Plan
o Interviews and data collected in Task 2 will be used to prepare a two to three (2-
3) page plan that outlines the steps and data needed for demonstrating a
frequency for inspecting catch basins. This is expected to include identifying
data to collect, methods for organizing and analyzing data, and
recommendation for reporting information.
• Develop Standard Operating Procedures (SOPs)
o Develop three (3) standard operating procedures which outline step-by-step
how to collect the data that can be used to demonstrate a frequency for
inspecting catch basins as well as identify structure types and information.
• Develop Data Collection Forms
o Develop up to two (2) inspection forms for collecting catch basin sediment
accumulation data as well as structure type and catch basin information.
• QA/QC Review
o Complete QA/QC review of project deliverables before they are sent to the Client
for review.
Client Responsibilities
• Review & provide feedback for draft deliverables within the agreed upon schedule.
Assumptions
• Same as Task 2 assumptions.
• This task focuses on developing a plan and does not include analyzing existing data.
Deliverables
• Draft and Final Inspection Program Plan
• Draft and Final Standard Operating Procedures
• Draft and Final Inspection Forms
City of Pasco Stormwter Compliance Support i scope of work 6
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EXHIBIT B
Fee Summary
The fees are based on the scope of services defined in this document and associated
assumptions. The professional services are based on a time and materials basis not to exceed
$47,337. All expenses will be billed at cost plus a 5% markup. Any modifications to the scope or
requests for additional services will be agreed upon prior to proceeding. A fee breakdown is
provided in Table 1.
Table 1. Fee Summary
Task 1 Project Management
$6,963
Task 2 Municipal O&M Plan Update
$25,164
Task 3 Develop Inspection Program Plan
$15,210
Total
$47,227
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