HomeMy WebLinkAboutALSC Architects - PSA for HAPO Center Facility Audit ServicesPROFESSIONAL SERVICES AGREEMENT
HAPO Center Facility Audit Services
Agreement No. 23-029
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and ALSC Architects, hereinafter
referred to as "Consultant," on the '� day of e �� - , 2023.
RECITAI,q
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant's current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the HAPO Center Facility Audit; and
WHEREAS, the City's Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant's performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scove of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A. attached hereto and incorporated herein (the "Project").
2. T_. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2024.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
Professional Services Agreement — ALSC Architects Agreement No. 23-029
HAPO Center Facility Audit Services
Version 09.13.23 Page 1 of 9
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
® Fixed Sum: A total of $35.000.00. See Exhibit A for breakdown of Sum.
4. Reports and Inspections,
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
Professional Services Agreement — ALSC Architects
HAPO Center Facility Audit Services
Version 09.13.23
Agreement No. 23-029
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4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownershil) and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCw
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
Professional Services Agreement — ALSC Architects
HAPO Center Facility Audit Services
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Agreement No. 23-029
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additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationshil).
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
8. Indemnification,
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
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damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9. 1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop -gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
Professional Services Agreement — ALSC Architects
HAPO Center Facility Audit Services
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Agreement No. 23-029
Page 5 of 9
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance.
insurance limits:
Consultant shall maintain the following
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
N $2,000,000 each occurrence; and
N $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
N $2,000,000 per claim; and
N $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (3 0) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 AccetabilitN of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
Professional Services Agreement — ALSC Architects Agreement No. 23-029
HAPO Center Facility Audit Services
Version 09.13.23 Page 6 of 9
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after givingfive (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
Professional Services Agreement — ALSC Architects
HAPO Center Facility Audit Services
Version 09.13.23
Agreement No. 23-029
Page 7 of 9
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
Fort e City:
Steve M. Worley, P.E., or designee
Public Works Director
525 North 3rd
PO Box 293
Pasco WA 99301
Worley S Pasco-wa. gov
Professional Services Agreement — ALSC Architects
HAPO Center Facility Audit Services
Version 09.13.23
For the Consultant:
Ken Murphy, AIA, LEED AP., or designee
Principal
203 N Washington St, Suite #400
Spokane, WA 99201
kmurphykalscarchitects. com.
Agreement No. 23-029
Page 8 of 9
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de nova, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
1$. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON
ATTEST:
Debra C. Barham, City Clerk
Professional Services Agreement -- ALSC Architects
HAPQ Center Facility Audit Services
Version 09.13.23
CONSULTANT
=)6J4 C -71-d -I-
[CONSULTANT ITLE]
APPROVED AS TO FORM:
Derr Ferguson LLC, City Attorney
Agreement No. 23-029
Page 9 of 9
L -1
,L\
ARCHITECTS
SPOKANE
203 N. Washington
Ste. 400
Spokane, WA
99201
509.838.8568
calscarchitects.com
We bring our clients' to life.
September 1, 2023
City of Pasco
525 N. 3rd Avenue
Pasco, WA 99301
ATTN: Steve Worley, Public Works Director
Dear Steve:
ALSC Architects and our consultant partners are pleased to provide you with this Proposal
letter for facility audit of the HAPO Center. The City is hiring the ALSC team to assist in the
evaluation of the mechanical, electrical, and architectural systems of the HAPO Center.
The facility audit will be performed for the purpose of assessing the condition of basic building
systems and site improvements, which will inform the planning efforts and long-term
maintenance of the facility. We will visit the facilities and review the conditions with members
of the facility maintenance team to gather their input. The facility audit work will include, but
not be limited to, assessment of HVAC, electrical, security, telecommunications systems,
data management, and proximity to work teams. I have attached Coffman Engineers' fee
proposals for mechanical and electrical engineering assessments. The life expectancy of the
systems will be noted in the report.
Project Schedule
The work described will commence once a Notice to Proceed notification is received from the
City of Pasco and will be completed within six weeks.
Compensation and Terms
ALSC Architects P.S. will perform the tasks described above for the amount of $35,800,
per the fee breakdown below:
Mechanical: $16,000
Electrical: $12,000
Subtotal Consultant: $28,000
Multir)lier: X 1.1 52.800
$30,800
ALSC Architects Fee: $5,000
Total: $35,800
Rustin L. Hall, AIA Ken J. Murphy, AIA, LEED AP Indy S. Dehal, AIA Troy H. Bishop Kim A. Phelps, AIA
L I
,L\
ARCHITECTS
ALSC will provide monthly invoices based on the percentage complete of the work plus
supporting materials and details deemed necessary by the City of Pasco. Payments will
be due within 45 days of receipt of invoice. Late payments will incur an interest charge of
1.0% per month for payments due past 60 days.
Respectfully,
Ken Murphy
Principal
Attachment
/�\
ARCHITEC
POKANE
203 N. Washington
Ste. 400
Spokane, WA
99201
509.838.8568
alscarchitects.com
We bring our clients' to life.
June 19, 2023
City of Paso
525 N. 3"d Avenue
Pasco, WA 99301
ATTN: Steve Worley, Public Works Director
Dear Steve:
ALSO Architects and our consultant partners are pleased to provide you with this Proposal letter far
facility audit of the HAPO Center. The City is hiring the ALSO team to assist in the evaluation of the
mechanical, electrical, and architectural systems of the HAPO Center.
The facility audit will be performed for the purpose of assessing the condition of basic building systems
and site improvements, which will inform the planning efforts and long-term maintenance of the facility.
We will visit the facilities and review the conditions with members of the facility maintenance team to
gather their input. The facility audit work will include, but not be limited to, assessment of HVAC,
electrical, security, telecommunications systems, data management, and proximity to work teams. I have
attached Coffman Engineers' fee proposals for mechanical and electrical engineering assessments. The
life expectancy of the systems will be noted in the report.
Project Schedule
The work described will commence once a Notice to Proceed notification is received from the City of
Pasco and will be completed within six weeks.
Compensation and Terms
ALSC Architects P.S. will perform the tasks described above for the amount of $35,800. ALSC will
provide monthly invoices based on the percentage complete of the work plus supporting materials and
details deemed necessary by the City of Pasco. Payments will be due within 45 days of receipt of
invoice. Late payments will incur an interest charge of 1.0% per month for payments due past 50
days.
Respectfully,
Ken Murphy
Principal
Attachment
Rustin L. Hall, AIA Ken J. Murphy, AIA, LEED AP Indy S. Dehal, AIA Troy H. Bishop 10m A. Phelps, AIA
ACOFFMAN
ENGINEERS
June 21, 2023
Mr. Ken Murphy
Principal
ALSC Architects
203 N. Washington, Suite 400
Spokane, WA 99201
Project: City of Pasco HAPO Center Mechanical and Electrical Equipment Survey
Pasco, Washington
Subject: Proposal for Professional Mechanical and Electrical Engineering Services
Dear Ken:
Coffman Engineers, Inc. is pleased to submit this proposal for mechanical and electrical
engineering services for the City of Pasco HAPO Center building equipment survey. We
appreciate the opportunity to continue working with you on this project.
We understand the contract for the project will be AIA 0401-2007 (Architect -Consultant).
Specific terms and details of this proposal will govern where there is a conflict between the two.
Our proposal is based on information received by email on June 16, 2023, the scope of services
and deliverables, and assumptions made as described in the following sections of this proposal.
PROJECT DESCRIPTION
The project consists of an engineering evaluation of the existing mechanical and electrical
systems serving the HAPO Center and Pavilion located at 6600 Burden Blvd in Pasco,
Washington. The HAPO Center consists of four buildings sharing common walls and connected
by a common roof structure. The buildings areas are 66,600 SF, 41,400 SF, 23,850 SF and
21000 SF respectively, totaling 133,850 SF. It is anticipated that each building has multiple
mechanical systems providing HVAC and each system will be evaluated separately. The
Pavilion is an ice-skating rink and associated mechanical room approximately 34,OOOSF in area.
10 N. Post Street, Suite 500 1 Spokane, WA 99201
Phone 509.328.2994 www.coffman.com
Mr. Ken Murphy
ALSC Architects
June 21, 2023
Page 2
It is anticipated the Pavilion building will require an examination of both HVAC and ice rink
refrigeration systems.
Coffman engineers will perform a site visit at HAPO Center and Pavilion and perform an
equipment survey of building HVAC, plumbing, electrical and refrigeration systems. Coffman will
compile a report on the condition of the electrical and mechanical systems. The report will
include a general description of each system, the condition of each system and estimate of
useful life, and an engineering estimate of anticipated maintenance. If the condition of a piece of
equipment is deemed poor, then the report will provide recommended replacement with
projected cost and lead time.
DESIGN CRITERIA
The report will be based on the following criteria:
2021 International Building Code
• 2021 Uniform Plumbing Code
• 2021 International Mechanical Code
• 2020 National Electrical Code
• 2021 Washington State Energy Code
• Code amendments specific to the Local Jurisdiction of the City of Pasco, State of
Washington, or Agency.
www.coffman.com
Mr. Ken Murphy
ALSC Architects
June 21, 2023
Page 3
SCHEDULE
The building survey schedule is unknown, but we assume it will allow sufficient time to perform
our site inspection and reporting. The preliminary schedule would be as follows or as
mutually agreed to:
1. Notice to proceed (NTP)
2. Survey and Evaluation Complete
3. Preliminary Equipment Report
4. Pasco Review of Report
5. Final Equipment Report
BASIC SERVICES
Mechanical
Unknown
2 weeks from NTP
4 weeks from NTP
4-6 weeks from NTP
6-8 weeks from NTP
1. Review the project documentation to become familiar with the project.
2. We will make one site visit to HAPO Center and Pavilion to perform a visual equipment
survey of building HVAC, plumbing and refrigeration systems. It is anticipated the visit will
be two days in duration.
3. Assess mechanical and plumbing equipment condition and remaining useful life.
4. Provide recommendations for reuse, refurbishment, or replacement of existing HVAC,
plumbing and refrigeration equipment.
5. Provide recommendations for sizing of new equipment.
6. Provide an engineering cost projection for replacement equipment.
7. Respond to City of Pasco review comments and requests for information during report
review process.
8. Attend two report review meetings with City of Pasco. It is anticipated these will be one-
hour virtual meetings.
Electrical
1. Review any owner provided building construction documentation to become familiar with
the existing facility and its electrical components.
2. Schedule and perform one site visit to the HAPO Center and Pavilion to perform a visual
inspection of the power distribution, lighting & control, and various systems in each
building. It is anticipated the visit will take one day to complete.
3. Assess the existing power, lighting & systems condition and remaining useful life.
4. Provide recommendations for replacement of electrical components or systems that are
nearing their end of life or no longer code compliant.
5. Provide an engineering cost estimate for any recommended upgrades or replacements.
6. Respond to City of Pasco review comments and requests for information during report
review process.
7. Attend two report review meetings with City of Pasco. It is anticipated these will be One-
hour virtual meetings.
www coffmanmom
Mr. Ken Murphy
ALSO Architects
June 21, 2023
Page 4
ADDITIONAL SERVICES
The following services can be provided for an additional fee to the Agreement:
1. Energy benchmarking services for Washington Clean Buildings Act Benchmark
compliance.
2. Include other buildings and/or facility amenities such as RV Park & Yard Area in
the survey and report.
3. Design and cost estimate to upsize existing electrical service(s) based on
potential mechanical system upgrades recommended in the survey and report.
4. Additional travel to the site beyond what is listed under basic services.
5. Providing additional revisions to the feasibility report.
DELIVERABLES
We propose to submit the following deliverables at the milestones noted below.
• (1) Engineering site visit
• (2) Bound color copies of the Equipment Survey.
• Digital copy of Equipment Survey (PDF).
• (1) Preliminary report review meeting (virtual).
• (1) Final report review meeting (virtual).
OWNER FURNISHED ITEMS
Our proposal assumes the following items will be provided to us by the Owner:
1. Any available existing Construction and/or Record Drawings.
2. Any available existing Operation & Maintenance Manuals.
3. Release of Utility demand records for both electric and gas services.
ASSUMPTIONS/CLARIFICATIONS
Our proposal assumes the following assumptions and clarifications:
1. Meetings will be held in Spokane or virtually.
2. The architect will provide us with site and building floor plans in electronic format for use
in the report preparation.
3. The on-site work will be limited to visual observation of existing conditions and excludes
any destructive work (i.e. cutting or patching) required to review conditions behind existing
finishes or to inspect the interior of any piping. Coffman will not move personal property,
equipment, walls, ceilings or like materials which may impede access or limit visibility.
Areas that are concealed are excluded from observation.
4. Access and accommodation will be provided to inspect equipment in mezzanine, gated
areas and roof tops.
5. Testing, balancing, and commissioning of existing mechanical, plumbing, electrical and fire
protection systems is excluded from scope of work.
6. Our review is proposed based on the current codes required by the local jurisdiction.
www.coffman.com
Mr. Ken Murphy
ALSC Architects
June 21, 2023
Page 5
7. Equipment replacement cost projections will be based on the best available data at our
disposal. Costs will be obtained in a variety of ways including vendors, RS Means
catalogs, and local contractors. Various factors, such as the local economy, inflation,
energy costs, and bidding "climate" can affect actual construction costs.
8. Structural and fire protection inspection and review is not included in survey but can be
provided as an additional service.
9. Assessment of hazardous materials and storage is not included in survey but can be
provided as an additional service.
10. Design services for replacement of systems is excluded from scope of work.
Development of any drawings of any type is excluded. Only existing drawings will be
marked up within PDF format and included in the report when applicable.
ENGINEERING FEES
We propose providing the above basic services required to prepare the report for the lump sum
amounts listed below.
Site Visit and Report Preparation:
Mechanical: $ 16,000
Electrical: 12-a000
TOTAL: $289000
REIMBURSABLE EXPENSES
Reimbursable Expenses are services not included in our Basic Services fee above.
Reimbursable Expenses shall include mileage or rental car and gas expenses for travel to the
site, hotel, airfare, per diem, printing of hardcopy deliverable submittal sets, and
postage/delivery charges. Reimbursable expenses will be billed at cost, plus 10% for handling.
Reimbursable expenses for travel to the site will be billed at the rate equal to the US Internal
Revenue Service Standard Mileage Rate in effect on the date of service as published at
https://www.irs.gov/tax-'professionaIs/standard-mileacie-rates based on 272 round trip miles per
trip.
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