HomeMy WebLinkAbout2023.07.18 PPFD Minutes Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, July 18, 2023; Pasco City Hall, Council Chambers
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:01 PM.
Board Members Present: President Mark Morrissette,
Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich,
and Board Member Spencer Jilek
Board Members Absent: Vice President Marie Gillespie
Board Staff Present: PPFD Executive Director Matt Watkins; Owner's
Representative Heath Gardner
City Council & StafF Present: Council Liaison Craig Maloney, City
Attorney Eric Ferguson, Interim Administrative & Community Services
Director Jesse Rice, and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No public comments were given.
APPROVAL OF MINUTES
Approve PPFD Board June 20, 2023 Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the June 20, 2023 meeting. Dr. Jilek seconded. Motion carried
unanimously.
CLAIMS APPROVAL
Approval of June 2023 PPFD Expenses
Ms. Buckley provided a brief overview of the June claims.
Ms. Bowdish arrived to the meeting at 4:06 PM.
MOTION: Dr. Jilek moved to approve the June 2023 PPFD Expenses for
a total of$99,953.00. Mr. Dietrich seconded. Motion carried unanimously.
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FINANCIAL REPORT
June 2023 Balance Sheet, Budget Performance Report and Monthly
Cash Flow Budget Analysis
Ms. Buckley provided a brief report related to the June 2023 Financial Reports.
Mr. Ferguson arrived at 4:08 PM.
The PPFD Board and Ms. Buckley briefly discussed the financial reports.
OLD BUSINESS
Alternative Contracting PRC Review, July 27, 2023, 1 p.m. (Heath
Gardner 8� Matt Watkins)
Mr. Watkins and Mr. Gardner reported that the PPFD Design & Construction
Committee and City staff have been working diligently on preparing the request to
the Washington State Department of Commerce (Commerce) CPARB-PR. The
goal is for Commerce to approve the use of the Progressive Design Build process
for the PPFD Aquatic Facility.
Mr. Watkins noted that Robyne Thaxton was hired as the legal counsel for the
PPFD and is assisting with the approval of the Progressive Design Build process.
The PPFD Board and staff further discussed the upcoming meeting with
Commerce for the approval of the Progressive Design Build process.
Special Counsel RFQ Update (Heath Gardner and Matt Watkins)
Mr. Gardner provided a brief overview of the two responses to the Request for
Qualifications for Special Counsel and the selection of Ms. Thaxton as outside
legal counsel for the Progressive Design Build request process. The PPFD will
prepare and provide Ms. Thaxton with an engagement letter to retain her services.
Mr. Watkins provided a brief background of Robyne Thaxton's credentials and
noted that she will be retained as outside counsel through the opening of the
aquatic facility.
The PPFD Board and staff discussed the Progressive Design Build process.
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NEW BUSINESS
PPFD Committee Backups (Matt Watkins)
Mr. Watkins commented that the two standing committees are performing well and
now it was time to consider a backup member for each committee. He suggested
that Dr. Jilek be a backup member for both committee to fill in when a regular
committee member is unable to attend a committee meeting.
MOTION: Mr. Dietrich moved to add an alternate member to both
standing committees and recommended Spence Jilek as the alternate
member for both committees. Ms. Bowdish seconded. Motion carried
unanimously.
OTHER BUSINESS
Owner's Representative Report (Heath Gardner)
Mr. Gardner provided a graphic from a recent training he and Mr. Watkins
attended, which was a deep dive into the Progressive Design Build process.
PPFD Executive Director Report
Mr. Watkins noted that he had distributed laminated copies of the Decision Making
Chart to the PPFD Board. This chart was approved at the June 20, 2023 PPFD
Board Meeting.
Mr. Watkins reported on the following:
• The recent eight-hour Progressive Design Build Training taught by Ms.
Thaxton.
• The status of the Broadmoor property and campus concept with community
partners (City of Pasco, Ben Franklin Transit, Mid-Columbia Libraries, as
well as a possible hotel).
• Determination of the amount of acreage needed for the aquatic facility.
• The purchase of property, which should occur in late September/early
October 2023,
Mr. Watkins commented that he was working on the Department of Commerce
review and the bonding planning with more to follow at the next meeting. Lastly,
he announced that as of next month he will have been working for the PPFD for
one year. He stated that he will provide a report of his accomplishments to date
and his goals for the next year to the Audit & Finance Committee. The Committee
will complete Mr. Watkins annual performance review.
Mr. Morrissette asked Ms. Buckley to review the operating budget for staff
compensation and the capital budget for the purchase the land.
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The next PPFD Board Meeting is scheduled for Tuesday, August 15,
2023.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:05 pm.
PASSED AND APPROVED THIS 1S�AY OF ln i/1S� , 20-23
APPROVED:
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M rk Morris ette, President Debra Barham, CMC
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