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HomeMy WebLinkAbout2023.07.18 PPFD Minutes Pasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, July 18, 2023; Pasco City Hall, Council Chambers WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:01 PM. Board Members Present: President Mark Morrissette, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Members Absent: Vice President Marie Gillespie Board Staff Present: PPFD Executive Director Matt Watkins; Owner's Representative Heath Gardner City Council & StafF Present: Council Liaison Craig Maloney, City Attorney Eric Ferguson, Interim Administrative & Community Services Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No public comments were given. APPROVAL OF MINUTES Approve PPFD Board June 20, 2023 Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the June 20, 2023 meeting. Dr. Jilek seconded. Motion carried unanimously. CLAIMS APPROVAL Approval of June 2023 PPFD Expenses Ms. Buckley provided a brief overview of the June claims. Ms. Bowdish arrived to the meeting at 4:06 PM. MOTION: Dr. Jilek moved to approve the June 2023 PPFD Expenses for a total of$99,953.00. Mr. Dietrich seconded. Motion carried unanimously. Page 1 of 4 FINANCIAL REPORT June 2023 Balance Sheet, Budget Performance Report and Monthly Cash Flow Budget Analysis Ms. Buckley provided a brief report related to the June 2023 Financial Reports. Mr. Ferguson arrived at 4:08 PM. The PPFD Board and Ms. Buckley briefly discussed the financial reports. OLD BUSINESS Alternative Contracting PRC Review, July 27, 2023, 1 p.m. (Heath Gardner 8� Matt Watkins) Mr. Watkins and Mr. Gardner reported that the PPFD Design & Construction Committee and City staff have been working diligently on preparing the request to the Washington State Department of Commerce (Commerce) CPARB-PR. The goal is for Commerce to approve the use of the Progressive Design Build process for the PPFD Aquatic Facility. Mr. Watkins noted that Robyne Thaxton was hired as the legal counsel for the PPFD and is assisting with the approval of the Progressive Design Build process. The PPFD Board and staff further discussed the upcoming meeting with Commerce for the approval of the Progressive Design Build process. Special Counsel RFQ Update (Heath Gardner and Matt Watkins) Mr. Gardner provided a brief overview of the two responses to the Request for Qualifications for Special Counsel and the selection of Ms. Thaxton as outside legal counsel for the Progressive Design Build request process. The PPFD will prepare and provide Ms. Thaxton with an engagement letter to retain her services. Mr. Watkins provided a brief background of Robyne Thaxton's credentials and noted that she will be retained as outside counsel through the opening of the aquatic facility. The PPFD Board and staff discussed the Progressive Design Build process. Page 2 of 4 NEW BUSINESS PPFD Committee Backups (Matt Watkins) Mr. Watkins commented that the two standing committees are performing well and now it was time to consider a backup member for each committee. He suggested that Dr. Jilek be a backup member for both committee to fill in when a regular committee member is unable to attend a committee meeting. MOTION: Mr. Dietrich moved to add an alternate member to both standing committees and recommended Spence Jilek as the alternate member for both committees. Ms. Bowdish seconded. Motion carried unanimously. OTHER BUSINESS Owner's Representative Report (Heath Gardner) Mr. Gardner provided a graphic from a recent training he and Mr. Watkins attended, which was a deep dive into the Progressive Design Build process. PPFD Executive Director Report Mr. Watkins noted that he had distributed laminated copies of the Decision Making Chart to the PPFD Board. This chart was approved at the June 20, 2023 PPFD Board Meeting. Mr. Watkins reported on the following: • The recent eight-hour Progressive Design Build Training taught by Ms. Thaxton. • The status of the Broadmoor property and campus concept with community partners (City of Pasco, Ben Franklin Transit, Mid-Columbia Libraries, as well as a possible hotel). • Determination of the amount of acreage needed for the aquatic facility. • The purchase of property, which should occur in late September/early October 2023, Mr. Watkins commented that he was working on the Department of Commerce review and the bonding planning with more to follow at the next meeting. Lastly, he announced that as of next month he will have been working for the PPFD for one year. He stated that he will provide a report of his accomplishments to date and his goals for the next year to the Audit & Finance Committee. The Committee will complete Mr. Watkins annual performance review. Mr. Morrissette asked Ms. Buckley to review the operating budget for staff compensation and the capital budget for the purchase the land. Page 3 of 4 The next PPFD Board Meeting is scheduled for Tuesday, August 15, 2023. ADJOURNMENT There being no further business, the meeting was adjourned at 5:05 pm. PASSED AND APPROVED THIS 1S�AY OF ln i/1S� , 20-23 APPROVED: �� � M rk Morris ette, President Debra Barham, CMC Page 4 of 4