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HomeMy WebLinkAboutRH2 Engineering, Inc - PWRF Irrigation System Improvements PSA (#23-014) (Project #23465)PROFESSIONAL SERVICES AGREEMENT PWRF Irrigation System Improvements Agreement No. 23-014 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and RH2 Engineering, Inc., hereinafter referred to as "Consultant," on the T'4 day of 2023. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scone of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2025. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 23-014 PWRF Irrigation System Improvements Page 1 of 9 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $462,640.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement — RI12 Engineering, Inc. Agreement No. 23-014 PWRF Irrigation System Improvements Page 2 of 9 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 23-014 PWRF Irrigation System Improvements Page 3 of 9 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 23-014 PWRF Irrigation System Improvements Page 4 of 9 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 23-014 PVW Irrigation System Improvements Page 5 of 9 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ® $2,000,000 each occurrence; and ® $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $2,000,000 per claim; and ® $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self -insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Accei)tabilitN of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 _Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 23-014 PWRF Irrigation System Improvements Page 6 of 9 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant AF-ainst Contineent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 23-014 PWRF Irrigation System Improvements Page 7 of 9 of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: For the City: Steve M. Worley, P.E., or designee Public Works Director 525 North 3`d PO Box 293 Pasco WA 99301 WorleyS(&pasco-wa. ov Professional Services Agreement — RH2 Engineering, Inc. PWRF Irrigation System Improvements For the Consultant: Paul Cross, PE., or designee Principal 114 Columbia Point Dr, Suite C Richland, WA 99352 VcrossCaxh2.com Agreement No. 23-014 Page 8 of 9 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Intearation. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHIN 'TON Adam R. Lincoln — Cit\ Manager ATTEST: CONSULTANT ;�- 0&VS91 Paul Cross, PE — Principal APPROVED AS TO FORM: Debra . Barham, City Clerk Kerr Fer aw, PLLC, City Attorney Professional Services Agreement — RH2 Engineering, Inc. PWRF Irrigation System Improvements Agreement No. 23-014 Page 9 of 9 EXHIBIT A Scope of Work City of Pasco PWRF Irrigation System Improvements March 2023 Background The City of Pasco (City) has selected RH2 Engineering, Inc., (RH2) to provide professional services to design and permit an upgrade to the Process Water Reuse Facility (PWRF) Irrigation Pump Station (IPS), as well as extensions and upgrades to the transmission and distribution of its treated and clean water pipelines for its land treatment system (LTS). Permitting for construction is anticipated to include submittals to regulatory agencies such as the Washington State Department of Ecology (Ecology) and Franklin County (County) for items such as State Environmental Policy Act (SEPA) compliance and a Commercial Building Permit for approval of the upgrades to the LTS. This Scope of Work details RH2's proposed approach to provide design, permitting, and bidding support for the project. RH2 will coordinate with Valley Science and Engineering (Valley) as a subconsultant to provide on -farm pipeline designs and assistance in identifying upgrades and extensions required for the LTS. To reduce redundancy and maintain budget, RH2 will rely upon the accuracy and completeness of any data, information, or materials provided by the City or others in relation to this Scope of Work. Task 1— Project Management Services Objective: Manage RH2's project team and maintain frequent client communications. Maintain project schedules and prepare monthly invoices and budget status summaries. Approach: 1.1 Provide direction, coordination, and oversight to the RH2 project team. Organize, manage, and coordinate technical disciplines as described herein, and implement quality assurance and quality control (QA/QC) reviews to execute this Scope of Work in close coordination with City staff. 1.2 Document and retain information generated during the execution of the project. 1.3 Prepare monthly invoices and budget status summaries. 1.4 Create, maintain, and update a project design schedule. Monitor, modify, and update the project schedule throughout the design phase to determine potential impacts of proposed changes. Adjust the schedule to reflect the status of the project and revisions made to this Scope of Work. RH2 Deliverables: • Monthly invoices and budget status summaries in electronic PDF. 1 City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work • Project schedule updates in electronic PDF. Task 2 — Background Review and Project Kick -Off Objective: Review existing relevant project background and site information. Prepare for and attend a project kick-off meeting with the City project team. Approach: 2.1 Review existing relevant background data including, but not limited to, survey as-builts, system maps and data, site- or area -specific reports and mapping data, existing utilities maps, and responses from the City found within the previously provided data request. Data reviewed will inform subsequent project design tasks. 2.2 Prepare meeting agenda and attend one (1) project kick-off meeting with RH2 and City design staff to discuss preliminary project concerns, constraints, and goals, and to summarize both existing operational parameters and anticipated operational parameters based upon regulatory requirements. Identify remaining items needed for design and which City department the RH2 design team is to meet with to assist in evaluating the existing systems. Prepare meeting minutes and distribute to meeting attendees. 2.3 Meet with the City's supervisory control and data acquisition (SCADA) technician and download historic data from the human machine interface computer. Confirm the models and extent of remote programmable logic controller (PLC) devices on various components of the infrastructure and modes of communication. Determine what other files are holding historical data with different tags that are not accessed by the City and download for analysis and model calibration. Provided by City: • Relevant background data, maps, reports, etc. • Response to formal data request lists, if necessary. • Attendance at one (1) project kick-off meeting. • SCADA technician assistance to download historic SCADA data for model calibration. RH2 Deliverables: • Kick-off meeting agenda in electronic PDF and up to ten (10) hard copies. • Kick-off meeting attendance and meeting minutes in electronic PDF. Task 3 — Analysis and Preliminary Design (30-Percent) Objective: Determine the flow capacity of the IPS, and the diameter of distribution mains and IPS mechanical piping and incorporate design elements into the preliminary design. Prepare preliminary 2 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work opinion of probable construction costs. RH2 will coordinate with Valley as a subconsultant to perform portions of this Task. Approach: 3.1 Coordinate with Valley to perform up to forty (40) hours of field investigations of the treated and clean water systems to review data gaps from the background review and determine if potholing or other means of determining pipe size and material types is critical and merited. The City will participate in and attend the field investigations. Ground penetrating radar services are available but are not included in this Scope of Work. 3.2 Add existing IPS mechanical and site piping, distribution mains, clean water system wells, and pipelines to the hydraulic model. Add farm circle flow and pressure demands gathered by Valley to the hydraulic model to model operations. Review and compare the model results to SCADA data for the peak days in the prior year. 3.3 Model the existing system with the desired flows and pressures at each of the existing circles with flow mix alternatives from the clean water system that will be required in the future when pretreatment is anticipated. 3.4 Coordinate with Valley to review the soils for new circles to expand the LTS and estimate infiltration rates and water holding capacities. Work with Lad Equipment on preliminary circle designs, including nozzle size, spacing, flows, and pressures. 3.5 Model up to three (3) additional flow scenarios, including: 1) adding the Beus Farms, Inc., parcel (Beus parcel) and the northeast US Bureau of Reclamation parcel (NE Reclamation parcel); 2) adding the Beus parcel, the NE Reclamation parcel, and the Voss Farms, LLC, parcel (Voss parcel); and 3) adding the Beus parcel, NE Reclamation parcel, and the Washington State Department of Natural Resources (DNR) parcel. Estimated flow and pressure requirements for Voss and DNR will be placed at nodes in the existing model closest to those properties. Detailed routes will not be laid out for Voss or DNR until the City has definitive plans for the LTS. 3.6 Prepare preliminary design of distribution system improvements to the existing treated and clean water systems together with pipeline extensions to the Beus and NE Reclamation parcels. Preliminary design will use existing available LiDAR imaging. 3.7 Develop system head curves and perform preliminary pump selection from available manufacturer information. Design criteria developed in Task 2 will be used to determine the size of pipes and pumps. 3,8 Summarize modeling results of the existing system, the three (3) additional scenarios, and the deficiencies identified within the existing systems in a technical memorandum. Characterize improvements as high, medium, and low priorities based on if the improvements address capacity, redundancy, or reliability. Capacity improvements are considered those needed for the expanded LTS in June 2024. Redundancy and reliability improvements are potential phased improvements based on the desire for more operational 3 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work flexibility or to address known corrosion or maintenance problems that are not immediate in nature. 3.9 Prepare the preliminary structural and mechanical plans for the IPS, including piping layout and minor mechanical equipment sizing, and identify potential construction issues. It is assumed that the building footprint will remain the same and that modifications are needed to access, remove, and replace necessary pumps and equipment. 3,10 Review electrical plans and existing equipment for electrical service size, electrical equipment sizes, and space requirements. Identify if the potential pump station capacity modifications will result in the need to upgrade electrical, communication, or PLC equipment. 3.11 Prepare a 30-percent opinion of probable construction costs based on the preliminary design plans to upgrade and extend pipelines to the Beus and NE Reclamation parcels and upgrades to the IPS. 3.12 Meet with the City to review results. Identify project elements for first phase improvements that are required to prepare for increased processor flows in June 2024. Prepare meeting minutes and distribute to attendees. If additional modeling is necessary, the extra work will be mutually determined by the City and RH2. Provided by City: • Participation in field investigations to fill in data gaps. City will provide a backhoe and operator for any required potholing of existing utilities. • Meeting attendance to review preliminary layouts and suggested upgrades to the treated and clean water systems and proposed mechanical and structural modifications to the IPS. RH2 Deliverables: • Preliminary plans and details that identify distribution improvements and extensions and major site, structure, mechanical, and electrical modifications and related details in electronic PDF. • Technical memorandum summarizing modeling results and deficiencies identified in electronic PDF. • Preliminary opinion of probable construction cost in electronic PDF. • Meeting attendance and minutes identifying City review comments in electronic PDF. Task 4 — Topographic Survey Objective: Obtain a topographic survey for use as a base map for the transmission/distribution pipeline improvements. Approach: 4.1 Perform a walkthrough of the farm, site, and IPS to determine if additional information is required. Visually review site data and pump station layouts from original as-builts, where 4 City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work applicable, and existing topographic maps generated for the PWRF Phase 1 and Phase 2 projects. 4.2 Coordinate with MGS Pasco, Inc., as a subconsultant to RH2 to perform a topographic survey of the proposed new and replacement pipeline alignments. Call in for underground locates at the IPS and along the new pipeline routes and survey locate stakes and paint. Take additional survey points at pipeline locations identified and/or potholed during the field investigations in Task 3. Take additional survey points at critical elevations in the IPS, where necessary, to define the required mechanical and structural modifications. Review the survey once complete. 4.3 Prepare a base map of the project area and perform one (1) site visit to review the base map and facility locations based on survey information. Provided by City: • Coordinated access to the project site and facilities. RH2 Deliverables: • Field survey and base map formatted for use in design. Task 5 — 60-Percent IPS and Pipeline Design Objective: Prepare 60-percent design plans that illustrate the IPS, site work, distribution system improvements, electrical work, structural work, and related improvements. Incorporate results of Tasks 2 through 4 into the pump station and pipeline designs. Prepare an opinion of probable construction cost. Approach: 5.1 Update the model of the IPS building and roof outline for the existing facility and special requirements for future modifications. 5.2 Update mechanical plans and details for site piping requirements, pump replacements, and final configurations. 5.3 Prepare 60-percent site and utility plans for the space required for yard piping, maintenance access, impervious surfaces, and construction staging activities. 5.4 Develop 60-percent mechanical, structural, and site details. 5.5 Prepare 60-percent electrical and control plans. Develop design of electrical systems for operating appurtenances determined to be required at the IPS and up to two (2) new circles. It is assumed that power to the existing wells and circles is sufficient. 5.6 Prepare 60-percent design of distribution system improvements to the existing treated and clean water systems, along with pipeline extensions to the Beus and NE Reclamation parcels. The 60-percent pipeline design will incorporate the topographic survey and show plan and profile views with potential conflicts with existing underground utilities of unknown location or depth. 5 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work 5.7 Identify monitoring and communication equipment necessary to adequately operate the circles with the flow mix requirements from treated and clean water sources. Incorporate into the City's SCADA system requirements. 5.8 Submit plans to Franklin Public Utility District (PUD) for review of the power requirements for the new circle. Meet with Franklin PUD if necessary. 5.9 Perform internal QA/QC review of the 60-percent plans. 5.10 Prepare 60-percent opinion of probable construction cost (OPCC). 5.11 Meet with City staff and Valley to review 60-percent design plans and OPCC. Prepare meeting minutes and distribute to attendees. Assumptions: • There is sufficient power at the transformer for the system upgrade. Changes in the main service may be required to accommodate the anticipated additional power demands. • The 60-percent review comments will be constrained to details that were developed subsequent to the 30-percent review submittal, or that were revised or unresolved during the 30-percent review process. Provided by City: • Meeting attendance and timely review comments as red -lined markups to 60-percent design plans and OPCC. RH2 Deliverables: • 60-percent plans and details that identify the major site, structure, mechanical, and electrical layouts and related details in electronic PDF. • 60-percent OPCC in electronic PDF. • Meeting attendance and minutes identifying the City's review comments in electronic PDF. Task 6 — 90-Percent IPS and Pipeline Design Objective: Prepare 90-percent design plans, specifications, and OPCC incorporating the results of other tasks and review comments on the 60-percent design from City staff. Approach: 6.1 Prepare 90-percent design plans for the pipelines and IPS. The following plan sheets are anticipated: • General information and details (two (2) sheets). • Sitework (two (2) sheets): Existing site, grading, utilities, temporary erosion and sediment control, and access. • Structural (three (3) sheets): Exterior elevations, floor and foundation plan, roof plan, structural sections, and modification details. 6 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work • Mechanical (three (3) sheets): Major, minor, and details. • Electrical (five (5) sheets): Legend, one -line diagram, power and signal plan, lighting and receptacle plan, electrical equipment details, electrical details, and schedules. • Transmission and distribution plan and profiles and details resolving conflicts identified in the 60-percent design (fifteen (15) plan and profile sheets and three (3) detail sheets). • Control (five (5) sheets): Control logic diagrams, telemetry power and communications diagram, and telemetry input/output wiring diagrams. • City standard details (three (3) sheets). 6.2 Provide details of temporary testing configurations and final configurations of connections to the City's existing system. 6.3 Finalize project details. 6.4 Prepare the 90-percent technical specifications based on the City's review comments using RH2's modified Construction Specifications Institute format (Divisions 1 through 18) and incorporate with RH2's construction contract documents and general conditions that have been modified to meet City standards. 6.5 Prepare 90-percent OPCC. 6.6 Perform internal QA/QC review of the 90-percent plans and specifications. 6.7 Meet with the City and Valley to review 90-percent design plans, specifications, and OPCC. Prepare meeting minutes and distribute to attendees. Assumptions: • Previous RH2 standard construction contracts and general conditions generated in City projects in the previous twenty-four (24) months can be used as the basis for this project. • The 90-percent review comments will be constrained to details that were developed subsequent to the 60-percent review submittal, or that were revised or unresolved during the 60-percent review process. Provided by City: • Meeting attendance and timely review comments as red -lined markups to 90-percent design plans and specifications. RH2 Deliverables: • Construction plans, details, and technical specifications for 90-percent review and Commercial Building Permit submittal in electronic PDF. • 90-percent OPCC in electronic PDF. • Meeting attendance and minutes identifying the City's review comments in electronic PDF. rA City of Pasco PWRF Irrigation System Improvements Task 7 — Permitting and Easement Assistance Exhibit A Scope of Work Objective: Perform site surveys to supplement biological and cultural work completed as part of prior PWRF improvements. Prepare local permit applications and assist the City with permit submittals, responses to requests for additional information, and comments from permit reviews. Approach: 7.1 Contact County Planning staff to discuss proposed project improvements and pathway for County permitting. Arrange for one (1) virtual meeting with City, County, and RH2 staff to discuss improvements and anticipated permitting pathways. 7.2 Complete biological surveys, coordination for mitigation, and reporting, to include the following subtasks: a) Coordinate with the Washington Department of Fish and Wildlife (WDFW) regarding habitat surveys of additional parcels proposed for the LTS or irrigation pipeline improvements. b) Perform biological surveys of the DNR parcel "crop corners" and the "crop corners" or other parcels of interest (e.g., Voss parcels), as needed. It is assumed surveys will be completed in spring 2023 coincident with survey of the southeast Reclamation parcel (contract executed between the City and RH2 in August 202Z Agreement No. 21-039). Document site conditions, habitat, evidence of wildlife, etc. during on -site surveys. c) Coordinate with WDFW regarding survey results and habitat/wildlife observed and facilitate negotiations of mitigation with WDFW and the City, as needed, to compensate for project impacts. It is assumed some habitat loss will occur with development of the parcels in question, such that mitigation for impacts will be needed in cooperation with WDFW. The PWRF Mitigation Agreement currently being negotiated with the City, WDFW, and County is expected to be used as the vehicle for additional mitigation needed to accommodate the improvements proposed under this Scope of Work. d) Compile biological site survey work and findings in a Biological Survey Report. Perform internal QA/QC of the draft Biological Survey Report and provide to the City for review/comment. Finalize with City comments and submit along with County Land Use Permit applications. 7.3 Prepare SEPA Checklist and provide draft to the City for review and comment. Finalize the SEPA Checklist with City comments and submit to the County for SEPA determination and publication. 7.4 Prepare a Conditional Use Permit (CUP) application and provide to the City for review and comment. Finalize the CUP application with City comments and submit to the County for processing, publication, and public involvement. Coordinate with the City and County for publication and hearing attendance. 7.5 Prepare an easement exhibit and supporting documentation for submittal to the City. Respond to requests for additional information or changes, as needed. Resubmit plans and 8 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work supporting documents to the City. Easements with up to three (3) adjoining landowners with known City relationships is assumed. This subtask assumes up to one (1) round of comments or requested edits will be needed for review/approval. 7.6 Prepare a Commercial Building Permit application and supporting documentation for submittal to the County in support of modifications to the IPS. Provide application and supporting plans/documents to the City for permit submittal. Respond to requests for additional information or changes, as needed. Resubmit plans and supporting documents to the City and County. This subtask assumes up to one (1) round of comments or requested edits will be needed for review/approval. Note: Preparation of structural calculations to be attached to the application is included as part of the 90-percent design. 7.7 Prepare an application for Construction Stormwater General Permit (CSWGP) compliance and coordinate with the City to submit a Notice of Intent (NOI) for coverage to Ecology. 7.8 Submit hard copies of 90-percent design plans and technical specifications to the County Building Department for review and approval. Respond to County comments and incorporate them into the plans and specifications, if necessary, to obtain County approval of final construction plans prior to construction of the project. Assumptions: • RH2 will prepare permitting applications and facilitate permitting and agency reviews for the iPS within the limits of the Fee Estimate. • The required site, transmission, and distribution piping will be installed within the City and local landowner property, and no public right-of-way (ROW)(County or State owned) will be entered, thereby avoiding ROW permit agency review. • No federal funds are involved in the project. No federal permitting, federal biological assessments or evaluations, United States Fish and Wildlife Service or US Army Corps of Engineers permitting or jurisdiction coordination will be involved. • A Cultural Survey is not included in this Scope of Work. • Negotiation services for easements are not included in this Scope of Work. • The City will perform first contact with property owners and provide comments back to RH2 to incorporate in the final easement documents. • Temporary Construction Easements will not be recorded. • The City will pay all permit and review fees directly to the agency. • Given that this site is currently used for a booster pump station, it is assumed that the City will be exempt from County requirements for a Site Development Permit. • Monitoring, more detailed scientific assessment, or other requirements imposed as part of the permit approval process will require an additional authorization and a modification to the Scope of Work. 0 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work • Permitting related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget. • RH2 cannot warrant or guarantee any agency's response time or approval. Provided by City: • Payment of all permit fees. • Attendance at County coordination and CUP hearings. • Review and comment on draft permit applications and reports. • Submittal of the CRS to DAHP/Tribes for compliance with Governor's Executive Order 21-02. • Submittal of NOI to Ecology for coverage. RH2 Deliverables: • Attendance at County permit coordination meeting and CUP hearing. • Draft and final Biological Survey Report in electronic PDF. • Draft and final CRS in electronic PDF. • Draft and final SEPA Checklist in electronic PDF. • Draft and final CUP application in electronic PDF. • Easement exhibits and supporting documents in electronic PDF. • County Commercial Building Permit application and supporting documents in electronic PDF. • Application for CSWGP and submittal to Ecology in electronic PDF. • Four (4) copies of Agency Review Draft (90-percent) design plans (11-inch by 17-inch) and technical specifications for County review and approval. Task 8 — Land Treatment System SCADA Master Plan Objective: Evaluate the City's existing SCADA system and make recommendations for improvements. This Task will be performed by subconsultant Control Systems NW, LLC, a subsidiary of RH2, via intercompany agreement. Approach: 8.1 Evaluate existing control system hardware, including PLCs, network switches, operator interface (OI) screens, and power supplies. The evaluation will include product support lifelines, access to replacement parts, cost for upgrading, and the ability to integrate into future upgrades. A one (1) day site visit is assumed. 8.2 Evaluate the existing communication system, including radio hardware, antennas, cabling, lightning protection, and placement of equipment. Perform a preliminary line -of -sight survey using Google Earth for new communication sites. Perform a line -of -sight obstruction survey to confirm the line -of -site findings and make adjustments to the antenna height 10 City of Pasco PWRF Irrigation System Improvements Exhibit A Scope of Work recommendations. The site visit for radio site surveying will not exceed one (1) day of on -site effort with travel to and from the site. 8.3 Evaluate the existing SCADA system. Review the system for feasibility for upgrading the existing system and adding the functional requirements to operate and control the PWRF Phase 2 storage lagoons and their automated valves and gates. The evaluation will include reviewing computer hardware, network switching, and network cyber security hardware for future remote access into the system. 8.4 Provide a 60-percent, 90-percent, and final SCADA Master Plan reviewing the evaluations and making recommendations. The SCADA Master Plan will consist of a detailed outline of implementation options, an estimated scheduled for implementation, and cost estimates for design and installation/construction. 8.5 Attend two (2) meetings with the City to review the 60-percent and 90-percent SCADA Master Plan submittals. Both meetings will be held in person at the City offices. Assumptions: • SCADA and controls programming for the 1PS and LTS will be part of a future amendment or contract for services during construction. Provided by District: • Access to District staff and District facilities during site visits. • Timely review comments on 60- and 90-percent SCADA Master Plan. RH2 Deliverables: • Up to two (2) days of site visits. • 60-percent, 90-percent, and final SCADA Master Plan in electronic PDF. • Attendance at 60- and 90-percent review meetings, including meeting agendas and minutes. Task 9 — Bid -Ready Plans and Specifications Objective: Prepare bid -ready project plans and specifications. Approach: 9.1 Prepare bid -ready plans, technical specifications, and construction contract documents per City and County review comments. 9.2 Prepare a bid -ready OPCC. RH2 Deliverables: • Bid -ready design plans, technical specifications, construction contract documents, and OPCC in electronic PDF. 11 City of Pasco PWRF Irrigation System Improvements Task 10 — Services During Bidding Exhibit A Scope of Work Objective: Assist the City with the bidding and award process for the construction of the modifications to the IPS and transmission/distribution system improvements. It is assumed that the City will advertise the project and be the main point of contact for bidders. RH2 will refer all interested bidders with questions to the City. RH2 will attend the bid opening virtually. Approach: 10,1 Prepare bid advertisement and coordinate the timing and placement of the bid advertisement with the City. The City will submit the advertisement to the appropriate publications and pay advertisement fees. 10,2 Attend one (1) pre -bid walkthrough with prospective bidders. 10.3 Respond to contractor or supplier technical questions during bidding. 10A Prepare up to two (2) addenda when determined necessary to clarify, revise, or change the construction plans, technical specifications, or project conditions during the bidding process. 10.5 Attend the bid opening virtually and review the bid tabulation. Review bidders' qualifications and prepare letter of recommendation of award. 10.6 Create electronic conformed for construction contract documents for contractors, if necessary. Provided by City: • Submission of the advertisement to the appropriate publications and payment of fees. • Attendance at pre -bid walkthrough with prospective bidders. • Issuance of addenda as needed. • Administer bid opening and prepare bid tabulation. RH2 Deliverables: • Bid advertisement in electronic PDF. • Attendance at pre -bid walkthrough. • Responses to contractor or supplier questions via telephone or email. • Up to two (2) addenda in electronic PDF. • Letter of recommendation of award in electronic PDF. • Conformed for construction contract documents in electronic PDF. 12 EXHIBIT B Fee Estimate City of Pasco PWRF Irrigation System Improvements Mar-23 Total Total Labor Total Total Expense Total Cost Description Hours I Subconsultant Task 1 Project Management Services 32 $ 6,454 $ I $ 161 $ 6,615 Task 2 Background Review and Project Kick -Off 47 $ 10,106 $ 1 $ 775 $ 10,881 Task 3 Analysis and Preliminary Design (30-Percent) 391 $ 70,241 $ 42,205 $ 6,445 $ 118,891 Task 4 Topographic Survey 32 $ 5,888 $ 11,500 $ 511 $ 17,899 Task 5 60-Percent IPS and Pipeline Design 449 $ 83,568 $ 20,700 $ 7,686 $ 111,954 Task 6 90-Percent IPS and Pipeline Desi n 240 $ 44,675 $ 3,450 $ 3,826 $ 51,951 Task 7 Permitting and Easement Assistance 419 $ 76,2121 $ 2,875 1$ 3,386 1 $ 82,473 Task 8 Land Treatment System SCADA Master Plan 196 $ 40,0761 $ 3,450 1 4,153 $ 47,679 Task 9 Bid -Ready Plans and Specifications 18 $ 2,864 $ $ 182 $ 3,046 Task 30 Services During Bidding 58 $ 10,6741 i $ 576 1 $ 11,250 PROJECT TOTAL 1 1882 1 $ 350,7581 $ 84,1801 $ 27,702 1 $ 462,640 RH2 ENGINEERING, INC. 2023 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional 1 $162 $/hr Professional II $176 $/hr Professional III $198 $/hr Professional IV $216 $/hr Professional V $229 $/hr Professional VI $247 $/hr Professional VII $263 $/hr Professional VIII $275 $/hr Professional IX $275 $/hr Technician 1 $124 $/hr Technician II $137 $/hr Technician III $154 $/hr Technician IV $169 $/hr Technician V $183 $/hr Technician VI $201 $/hr Technician VII $218 $/hr Technician VIII $228 $/hr Control Specialist 1 $162 $/hr Control Specialist 11 $176 $/hr Control Specialist 111 $198 $/hr Control Specialist IV $216 $/hr Control Specialist V $229 $/hr Control Specialist VI $247 $/hr Control Specialist VII $263 $/hr Control Specialist Vill $275 $/hr Control Specialist IX $275 $/hr Control Technician 1 $124 $/hr Control Technician II $137 $/hr Control Technician 111 $157 $/hr Control Technician IV $169 $/hr Control Technician V $183 $/hr Control Technician VI $201 $/hr Control Technician VII $218 $/hr Control Technician VIII $228 $/hr Administrative 1 $83 $/hr Administrative II $97 $/hr Administrative III $114 $/hr Administrative IV $137 $/hr Administrative V $160 $/hr CAD/GIS S stem $27.S0 $/hr CAD Plots - Half Size $2.50 erice per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per cop Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price 2er cop Technology Char a 2.50% % of Direct Labor Mileage $0.6550 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually.