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HomeMy WebLinkAboutAHBL, Inc. - Planning Projects Consultant PSA PROFESSIONAL SERVICES AGREEMENT AHBL,INC THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinat�er referred to as "City", and AHBL, Inc, hereinafter referred to as"Cons�ltant,"on the � �(��� day of c.t ; � ,2023. RECITALS WHEREAS,the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills,training, equipment, and other supportive capabilities; and WHEREAS,the Consultant represents that it is qualified and possesses sufficient skills, experience,equipment,and necessary capabilities,including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein,the parties agree as fotlows: 1. Scor�e of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of a111abor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Gonsultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein(the"Project"). 2. Term. This Project shall begin on the execution date listed abave and promptly be completed by December 31, 2024. 3. Comuensation and Pa��ment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor,materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses far which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. Professional Services Agreement—AHBL,Inc. ON-CALL PLAIVNING SERVICES Page 1 of 10 3.4 The City sha11 pay the Consult�nt for all work performed and expenses incurred under this Agreement, as follows. C� Huurly(Single Rate): $ per hour plus actual expenses incurreci �s pro��ided under this A�;reement, but not to cxceed � total of � withuut prior written authorization by the City; ar � Hourly (Multiple Rate): Such ratcs as identified on Exhibit B, plus actual expenses incurred as prcn�idcd under this Agr�emcnt.hut nut to exccc,•t! a total of'S SU,OOQ withuut the prior written authoriLatic>n by the�C"ity; or ❑ Fixed Sum:A total of$ ❑ (hher: 4. Re orts and Ins ections. 4.1 The Consultant at such times and in such forms as the City rnay require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination ail of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and sha11 permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense,using its own or outside auditors, of the Consultant's activities which relate,directly or indirectly,to this Agreement. Consultant sha11 be provided a copy of such reports. 4.3 The Consultant, during the term of this Ageement, shall obtain all pernuts and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request,the Consultant shall deliver to the City copies of these licenses,registration documents, and permits or proof of th�ir issua.nce or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect a1I direct and indirect costs related to the performance of this Agreement, and shalI maintain such accounting procedures and practices as may be necessary to assure proper accounting of aIl funds paid pursuant to this Agreement. Professional Services Agreement—AHBL,Inc. ON-CALL PLAIVNING SERVICES Page 2 of 10 These records shall be subject, at all reasonable times, to inspection,review,or audit as provided above. 4.5 The Consultant shall retain all books,records,documents or other material relevant to this Agreement for three(3)years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Owuershin and Use af Documents. S.1 All research,tests,surveys,preliminary data,informarion,drawings and documents made, collected, or prepared by the Consultant for performing the services subj ect to this Agreexnent, as well as any final product, collectively referred to as "work product,"shall be deemed as the exclusive property of the City,including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the rnaterials, products and services provided thereunder, shall remain the property of the Consuitant subject to a license granted to the City for#heir continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential,""proprietary,"or a"trade secret"shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the wark product of the Consultant, along with a summary of the services performed to date of default or termination,shail become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The suinmary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City,the Cvnsultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the Professional Services Agreement—AHBL,Inc. ON-CALL PLANNII�TG SERVICES Page 3 of 10 records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the Ciry receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten(10)business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Indenendent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Cor�sultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, off cer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work,however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not lirnited to: 7.3.1 The definition requirements of RCW 50.04.140(Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may,at its sole discretion,require the Consultant to remove any employee, agent or servant from employment on this Project who,in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnif cation. Professional Services Agreement--�\HBL,Inc. ON-CALL PLANNING SERVICES Page 4 of 10 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all clairns, injuries, damages,losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting �rom the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend,hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Indushial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section sha11 survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, empIoyees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Miniinum Sco��e of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non-owned,lured and leased vehicles. Coverage sha11 be at least as broad as Insurance Services Office(ISO) form CA 00 O1. 9.1.2 Commercial General Liability insurance sha11 be at least as bmad as ISO occurrence form CG 00 O1 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City sha11 be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. Professional Services Agreement—AHBL,Inc. ON-CALL PLANNING SBRVICES Page 5 of 10 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professianal Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: � $2,000,000 each occurrence;and � $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: � $2,OOQ,000 per claim; and � $2,000,000 policy aggregate limit; 93 Other Insurance Provision. The Consultant's Aut4mobile Liability, Professional Liability,and Commercial General Liability insurance policies are to contain,or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party,except after thirty{30)days prior written notice by certified mail,return receipt requested,has been given to the City. 9.4 Accei�tabilitrJ of Insurers. Insurance is to be placed with insurers with a cnrrent A.M. Best rating of not less than A: VII. 9.5 Verification of Covera;=e. Consultant shall fi�rnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to,the additional insured endorsement,evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two {2) business days of their receipt of such notice. Professional Services Agreement—AHI3L,Inc. ON-CALL PLANNING SERVICES Page 6 of 10 9.7 Citv Full Availabilitv of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shalt be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant,irrespective of whether such Iimits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract,upon which the City may, after giving fzve(5)business days natice to the Consultant to correct the breach,immediately terminate the Agreement or,at its discretian,procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion af the City,offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color,national origin, sex,rnarital status,age or the presence of any sensory,mentai or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, rnental or physicat handicap. Consultant sha1l take such action with respect to tkus Agreement as may be required to ensure full compliance with iocal, State and Federal laws prohibiting discrimination in employment. I1. Covenant A�ainst Contin�ent Fees. The Consultant warrants that it has nat employed nor retained any cornpany, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. Far breach or violation of this warranty, the City sha11 have the right to terminate this Agreement. 12. Assi nment and Subcantractin . 12.1 The City has awarded this Agreement to the Consultant due to its unique qualificatians to perform these services. The Consultant shall not assign {or subcontract other than as specifically identified in E�ibit A)its performance under this Agreement or any portions of this Agreement without the prior written consent of the Ciry, which consent must be sought at least thirty(30)days prior to the date of any proposed assignment. Professional Services Agreement—AHBL,Inc. ON-CALL PLAN�TING SERVICES Page 7 of 10 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 1Q, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 123 Any technical or professional service subcontract not listed in this Agreement,must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten(10)business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the mariner called for in this Agreement,or if the Consultant fails to cflmply with any other provisions of this Agreement and fails to correct such noncompliance within five (5} business days of written notice thereof, the City may ternunate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement,time is of the essence. 14.2 Notice. Norice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by eleetronic transmission to the e-mail addresses designated far the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 Fc�r tlie C"ity: Jacuh B. Ciemralez,or his designee Uirectc�r, C"ummunity& Ecanc�mic Dcvcic�pment 525 tiorth 3"'A�•cnue Pasco,Washington 99301 (509}544-4136 143.2 Fur the Consultant: Wayne E. Ct�rlse�n, FA1CP ��r his desibmee Princ;ipa? �8(�R��ad 9Q, Suite}� Pasro,VVA 993U1 (509)38Q-5883 wecarson@ahbl.com Professional Services Agreement—AHBL,Ine. ON-CALL PLANNING SERVICES Page 8 of 10 15. Disnute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be govemed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute sha11 be resolved by arbitration pursuant ta RCW 7.04A,as amended,with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Inte�ration. This Agreement between the parties consists in its entirety of this document and any exhibits,schedules or attachments. Any modification of this Agreement or change order afFecting this Agreement shall be in writing and signed by both parties. 18. Autharization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO,WASHINGTUN CONSULTANT i� � �� (� -�-- ---- _ - -�-� �.- - - Adam I.incc�ln, City 'vianager(> SSO.ODU) AI-{B , ltic. Dircctc�r{< �SU,UO(l) Wayne E. Carlson Priacipal ATTEST: ��� ��� �. Debra C. Barhain, City Clerk Professional Services Agreement—AHBL,Inc. ON-CALL PLANNiNG SERVICES Page 9 of 10 APPROVED AS TO FORM: Kerr Fer n Law, PLLC, City Attorney Professional Services Agreement—AHBL,It�c. ON-CALL PLANMNG SERVICES Page 10 of i0 EXHIBIT A SCOPE OF SERVICES 2023 On-Call Planning Services Contract City of Pasco, Washington (AHBL No.2230600.30J GENERAL City of Pasco Community and Economic Development(City)wishes to have AHBL, Inc. (Consultant) perform on-call Services for various Planning projects and tasks.Consultant agrees to perform on-call Services and will be available on an as-needed,called upon basis through December 31, 2024. Consultant will serve as a partner to the City in order to expand the capability of City staff. The time for completion of all work under this Agreement shall be no later than December 31,2024, provided that any work authorized before that date may continue until the completion date set for such work authorization, but in no event shall continue beyond December 31,2024. No new work shall be authorized after December 31,2024, unless this Agreement is amended by the City to extend these termination dates. The Consultant is expected to respond on short notice to requests from the City that are deemed to be time sensitive and require urgent work orders to be resolved immediately.The Consultant should be capable of performing urgent task order assignments while working on several other task orders simultaneously. Any services provided under this Agreement shall be perFormed pursuant to individual and specific task orders issued to the Consultant by the City. Each task order will have a specific scope of work, budget, and schedule. Work on scoping and/or preparation of the individual task order agreements are not reimbursable. Individual task order budgets will be based on time and materials and will be charged at the hourly rates shown in Exhibit B,as determined by the City.The amount for each task order assignment will be the maximum amount payable for that assignment, unless modified in writing by the City. To avoid conflicts of interest and the appearance of conflicts of interest,any application,submittal,or petition from the Consultant(including any private application of Consultant's owners and employees) will not be reviewed or processed by the Consultant under this contract. For example,AHBL planners will not provide services to the City to review submittals where AHBL surveyors have been involved on a project pending review. PROJECT DESCRIPTION Task order assignments may include but are not limited to the following types of work/services: • Land Use Planning, including, but not limited to, responding to customer inquiries via phone, review of development applications for commercial projects,subdivisions, planned developments, binding site plans,variances,conditional uses, sign permits,shoreline permits, critical area permits,GMA concurrency,SEPA compliance,and comprehensive planning. • Administration Services, including, but not limited to,code interpretations, ordinance review and update, preparation of staff reports,and coordination,attendance and/or presentations at meetings. AHBL Consultant Services Agreement August 9,2023 AHBL No.2230600.30 Page 1 • GIS mapping. • SEPA Environmental Review. • Other related work,as requested by the City. TASK ORDER PROCESS Task orders made by the City shall be issued in writing by a Task Order Assignment Document, provided in Exhibit A-1. In response to a Task Order Assignment Document,the Consultant shall prepare a detailed Scope of Work, professional service budget, project schedule,and identify key staff assignments.The scope of work will be thorough and sufficiently detailed to match the complexity of the project.The Consultant's project manager will also develop a Quality Assurance review schedule, which shall be included in the scope of work.The Community and Economic Development Director or their designee will review and comment on the scope,schedule,and budget.An Assignment shall become effective when a Task Order Assignment Document is signed by the Consultant and the City, and the City issues it back to the Consultant with a Notice to Proceed.The exception is that emergency actions requiring an immediate response (less than 24 hours} can be handled by oral authorization.Such oral authorization shall be followed up with a Task Order Assignment Document within four working days, and any billing rates agreed to orally(for individual,subcontractors, or organizations whose rates were not previously established in this Agreement)shall be provisional and subject to final negotiation and acceptance by the City. In case of projects covering two or more direct phases,when the cost for the second phase depends on decisions reached during the first phase,the work order agreement should cover only the first phase. Once a Task Order Assignment Document is issued by the City,whether formal or informal,the Consultant's designated project manager will meet with City personnel,as needed to discuss project specifics, including a site visit to fully understand the desired project outcome.The Consultant will then assemble a project team, including subconsultants, if necessary, possessing the specific skills necessary to perform the required work. Roles and responsibilities will be well defined within the project team to provide clear communication and establish accountability.When forming a project team,the Consultant will: • Be as accurate as possible when identifying key staff that will be assigned project work. • Achieve concurrence in staffing assignments from the appropriate discipline team leaders and principal in charge. • Identify appropriate subconsultants and similarly obtain Principal-in-Charge concurrence. CONTRACT VALUE The City estimates that the potential value of the contract will not exceed$50,000.The City is not obligated to assign any specific number of tasks,volume of work,or a specific contract value to the Consultant under this Agreement.At any time during the funding year,all projects and subsequent Task Order Assignments may be subject to change, including funding levels and project priorities.The City reserves the right to add and/or delete Task Order Assignments to meet other priorities. PLAN REVIEW TASK ORDERS Consultant will review development plans submitted with permit applications for code compliance in accordance with the currently adopted Pasco Municipal Code(and Comprehensive Plan,SMP,etc.,as applicable)and relevant County,State,and Federal regulations,as amended.Consultant will confer with the City Mayor ortheir designee and their agent regarding issuance of corrections or City approvals,as specified in the code(s). AHBL Consultant Services Agreement August 9,2023 AHBL No.2230600.30 Page 2 A. Consultant will not provide design assistance or advice to the applicant, make any structural changes on the plans,or make any changes that directly contradict other information on the plans.Significant changes must be made by or under the direction of the applicant or design professional. B. Reviews shall be done by Consultant, an approved representative, or an outside subconsultant. The name of the reviewer or outside subconsultant shall be submitted to the City. C. If corrections or additions are required,Consultant will write a draft review letter addressed to the applicant.This draft review letter will be sent to the City's agent.The City will then send the draft review letter,along with any additional City requirements to the applicant.The correction letter will indicate to the applicant that they are required to submit the revisions/additions to the City per the submittal requirements for the permit type under review. D. Complete reviews will indicate that the drawings and other review materials have been reviewed and found to be in substantial compliance with applicable construction codes and ordinances.The reviewer's name and date of compliance will be affixed to each sheet in up to two sets of drawings including the cover sheet. E. The City will intake,track,and process the permit applications and all revisions per current planning and permit administration procedures. F. Consultant will be responsible for the transportation and cost of returning permit review documents back to the City.The City will be responsible for the transportation and cost of delivering permit review documents to the Consultant. G. Consultant will review any revisions or additional information and will either indicate compliance with the code(s) against which it was checked and notify the City of compliance or, if the drawings are still not complete,contact the applicant and the City with additional revision requests within the timeframes specified above. H. The review time may be negotiated based on the number and complexity of projects to be reviewed. Consultant will not be held responsible for delays beyond Consultant's control. During heavy workloads or schedule delays,Consultant shall notify the City of revisions to estimated target dates. I. Each billing statement will include the permit application number and owner or project name of the plans reviewed,with the fee. J. Billing statements will be issued for reviews that receive a complete initial review in the preceding month or other acceptable time period. K. The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time that the Consultant modifies such work to the satisfaction of the City. L. The cost of delivering plans for review to the Consultant will be incurred by the City.The cost of delivering reviewed plans back to the City will be incurred by the Consultant. M. Hourly rates requiring travel will be to and from the Pasco AHBL office. AHBL Consultant Services Agreement August 9,2023 AHBL No.2230600.30 Page 3 OTHER TASK ORDERS Consultant will perform planning,SEPA Environmental Review,and other related tasks according to the Task Order Assignment issued by the City. A. Reviews shall be done by Consultant,an approved representative,or an outside subconsultant. The name of the reviewer or outside subconsultant shall be submitted to the City. B. The City will intake,track,and process the permit applications (if applicable) and all revisions per current planning and permit administration procedures. C. The review time may be negotiated based on the number and complexity of projects to be reviewed. Consultant will not be held responsible for delays beyond Consultant's control. During heavy workloads or schedule delays,Consultant shall notify the City of revisions to estimated target dates. D. Each billing statement will include the project name. E. The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time that the Consultant modifies such work to the satisfaction of the City. F. Hourly rates requiring travel will be to and from the Pasco AHBL office. Q:�20231223060D1Proposals_Contracts\Finals\WP In Process�20230809 ExA(SOW On-Call)2230600.30(wp draft).docx AHBL Consultant Services Agreement August 9,2023 AHBL No.2230600.30 Page 4 EXHIBIT A-1 Formal Task Order Assignment Document AHBL No. 2230600.30 Task Number The general provisions and clauses of the Consultant On-Call Services Contract dated shall be in full force and effect for this Task Order Assignment. Location of Project: Project Title: Maximum Amount Payable Per Task Assignment: Completion Date: Description of Work: , (Note attachments and give brief description) City Signature: Date: Oral Authorization Date: See Letter Dated: Consultant Signature: Date: AHBL Consultant Services Agreement August 9,2023 AHBL No.2230600.30 Page 5 EXHIBIT B SCHEDUIE Of CHARGES & COMPENSATION 00 = O Principal.....................................................240.00/Hour Director of Landscape Architecture...........165.00/Hour Associate Principal....................................220.00/Hour Senior Landscape Architect......................150.00/Hour Associate Planning Principal.....................210.00/Hour Landscape Architect 2...............................135.00/Hour Senior Project Manager............................195.00/Hour Landscape Architect 1...............................125.00/Hour Project Manager........................................180.00/Hour Senior Landscape Designer......................125.00/Hour Senior Planning Project Manager.............170.00/Hour Landscape Designer 3..............................115.00/Hour Planning Project Manager.........................160.00/Hour Landscape Designer 2..............................105.00/Hour Survey Project Manager............................170.00/Hour Landscape Designer 1 ................................95.00/Hour Assistant Project Manager........................130.00/Hour Senior Landscape Technician...................130.00/Hour Senior Engineer.........................................165.00/Hour Landscape Technician 3...........................105.00/Hour Project Engineer 4.....................................145.00/Hour Landscape Technician 2.............................90.00/Hour Project Engineer 3.....................................130.00/Hour Landscape Technician 1 .............................80.00/Hour Project Engineer 2.....................................120.00/Hour Project Surveyar........................................140.00/Hour Project Engineer 1.....................................110.00/Hour Senior Survey Technician.........................130.00/Hour Senior Engineer Technician......................130.00/Hour Survey Technician 3..................................120.00/Hour Engineer Technician 3..............................120.00/Hour Survey Technician 2..................................105.00/Hour Engineer Technician 2..............................105.00/Hour Survey Technician 1....................................90.00lHour Engineer Technician 1 ................................90.00/Hour Chief of Parties..........................................165.00/Hour Project Administrator.................................100.00/Hour Survey Crew..............................................200.00/Hour Project Expeditor.........................................80.00/Hour 1-Person Survey Crew..............................130.00/Hour Senior Urban Designer..............................145.00/Hour Graphic Designer......................................110.00/Hour Urban Designer.........................................130.�0/Hour Technical Editor.........................................110.00/Hour Planner 5...................................................145.00/Hour Word Processor/Sr.Administrative Asst.....90.00/Hour Planner 4...................................................130.00/Hour Administrative Assistant..............................80.00/Hour Planner 3...................................................120.00/Hour Outside Consultants................Separate Fee Proposal Planner 2...................................................105.00/Hour Geotechnical Engineers..........Separate Fee Proposal Planner 1 .....................................................75.00/Hour Environmental Consultants......Separate Fee Proposal Planning Technician....................................50.00/Hour Large Format Bond.....................................................0.50/sf Large Format High Density Color Bond......................2.00/sf Large Format Mylar....................................................2.00/sf Small Format Color Bond 11 X 17..............................0.50/Sheet Small Format Color Bond 8.5 X 11.............................0.40/Sheet The Schedule of Charges and Compensation is subject to change. Charges are made for technical typing, as in the preparation of reports, and for technical clerical services directly related to projects. Direct charges are not made for general secretarial services, o�ce management, accounting, or maintenance. Effective February 1,2023 Eastern Washington