HomeMy WebLinkAbout2023.06.20 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, June 20, 2023; Pasco City Hall, Council Chambers
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette called the
meeting to order at 4:04 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: Council Liaison Craig Maloney, City Attorney
Eric Ferguson, Interim Administrative & Community Services Director
Jesse Rice, and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
Fred LaMothe congratulated the PPFD Board for the decision for the future site
of the Aquatic Facilities. However, if that site does not come to fruition, then he
welcomes the PPFD Board to reconsider the Life Quest property for placement
of the Aquatics Facility.
APPROVAL OF MINUTES
Approve PPFD Board Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the May 16, 2023, Meeting. Seconded by Dr. Jilek. Motion carried
unanimously.
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the May 26, 2023, Retreat as amended (updating Ms. Bowdish as
excused from attending the Retreat). Seconded by Dr. Jilek. Motion
carried unanimously.
FINACIAL REPORT
May 2023 Financial Report
Ms. Buckley briefed the PPFD Board on the May 2023 PPFD Financial Report
regarding the report she distributed to the Board members. She introduced Monica
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Hofstetter, the newly hired accountant who will oversee the PPFD accounting
activities. Ms. Buckley also noted that the financial reports will be provided on a
monthly basis moving forward.
The PPFD Board and Ms. Buckley briefly discussed the PPFD finances.
NEW BUSINESS
Resolution No. 2023-06 - Stakeholder Register
Mr. Watkins and Mr. Gardner, Wenaha Group Sr. Project Manager and PPFD's
Owner's Representative, provided a brief overview of the proposed Stakeholder
Register.
The discussion included Agenda Item D, "Approval Thresholds Discussion" and
Mr. Watkins introduced financial approval thresholds to allow the Aquatics Facility
project to move forward.
The PPFD Board, Mr. Watkins, Mr. Ferguson, Ms. Buckley and Mr. Gardner
discussed the approval thresholds.
Mr. Watkins stated that if the PPFD Board is interested in approval thresholds,
then he would work on a policy and will bring it back for the Board's consideration
in the next meeting or two.
The PPFD Board and staff returned to the proposed Stakeholder Register, and
staff answered clarifying questions from the Board members.
MOTION: Dr. Jilek moved to approve Resolution No. 2023-06, to utilize a
Stakeholder Register and Decision Matrix for the design and construction
of the Aquatics Facility. Seconded by Ms. Bowdish. Motion failed
unanimously 0-5.
MOTION: Ms. Gillespie moved to approve an amend Exhibit A in
Resolution No. 2023-06, to utilize a Stakeholder Register and Decision
Matrix for the design and construction of the Aquatics Facility, with the
language that any item requiring approval must complete all
consult/inform prior to approval activities. Seconded by Mr. Dietrich.
Motion carried unanimously 5-0.
MOTION: Ms. Gillespie moved to adopt Resolution No. 2023-06 as
amended. Seconded by Dr. Jilek. Motion carried unanimously 5-0.
Resolution No. 2023-07 - Alternative Contracting Procedures
Mr. Watkins and Mr. Gardner provided a brief history of the traditional and
alternative contracting procedures and the recommendation is to pursue the
Progressive Design Build Contracting process.
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PPFD Board and staff discussed the merits of Progressive Design Build
Contracting process versus the traditional Design, Bid, Build Contracting process.
MOTION: Ms. Gillespie moved to amend Resolution No. 2023-07,
Section 3, at the end of the last sentence, to add "legal staff' and strike
"Perkins Coie staff'. Seconded by Dr. Jilek. Motion carried unanimously
MOTION: Dr. Jilek moved to approve Resolution No. 2023-07, as
amended, to pursue alternative Public Works Contracting Procedures for
the Pasco Aquatics Facility project. Seconded by Ms. Bowdish. Motion
carried unanimously.
Resolution No. 2023-08 - Special Counsel for CPARB-PRC
Mr. Watkins provided a brief report on the proposed special Counsel for the
CPARB-PRC process.
Ms. Gillespie moved to approve Resolution No. 2023-08, approving the
posting of the Special Counsel Request for Qualifications commencing on
June 21, 2023, selection, negotiation, and further, authorize the PPFD
Executive Director to execute the contract documents. Seconded by Mr.
Dietrich. Motion carried unanimously.
Public Facilities District Washington State Department of Commerce
Financial Review Discussion
Mr. Watkins provided a brief report on the next steps for the approval from
Washington State before the PPFD may incur any indebtedness. He noted that a
resolution will come back once an interlocal agreement is ready for approval.
OTHER BUSINESS
PPFD President's Report
Mr. Morrissette provided a brief recap of his recent visit to the Slidewaters Water
Park located in Chelan, WA. He distributed a recap of his visit to the PPFD Board.
Dr. Jilek and Mr. Dietrich commented on the amount of land needed for current
and future use for the Aquatics Facility.
The PPFD Board requested the Mr. Watkins to bring back six -acre, eight -acre and
ten -acre purchase options back to the Board.
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PPFD Executive Director Report
Mr. Watkins reported on the recent Tri-Cities Chamber of Commerce's Local
Government Affairs Committee Meeting.
Mr. Morrissette announced the next PPFD Board Meeting is scheduled for
Tuesday, July 18, 2023.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:37 pm.
PASSED AND APPROVED THIS
APPROVED:
en
Mark Mornssette, President
DAY OF J k i , 20_
Debra Barham, CMC
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