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HomeMy WebLinkAbout2023.06.20 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, June 20, 2023; Pasco City Hall, Council Chambers WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 4:04 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Council Liaison Craig Maloney, City Attorney Eric Ferguson, Interim Administrative & Community Services Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS Fred LaMothe congratulated the PPFD Board for the decision for the future site of the Aquatic Facilities. However, if that site does not come to fruition, then he welcomes the PPFD Board to reconsider the Life Quest property for placement of the Aquatics Facility. APPROVAL OF MINUTES Approve PPFD Board Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the May 16, 2023, Meeting. Seconded by Dr. Jilek. Motion carried unanimously. MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the May 26, 2023, Retreat as amended (updating Ms. Bowdish as excused from attending the Retreat). Seconded by Dr. Jilek. Motion carried unanimously. FINACIAL REPORT May 2023 Financial Report Ms. Buckley briefed the PPFD Board on the May 2023 PPFD Financial Report regarding the report she distributed to the Board members. She introduced Monica Page 1 of 4 Hofstetter, the newly hired accountant who will oversee the PPFD accounting activities. Ms. Buckley also noted that the financial reports will be provided on a monthly basis moving forward. The PPFD Board and Ms. Buckley briefly discussed the PPFD finances. NEW BUSINESS Resolution No. 2023-06 - Stakeholder Register Mr. Watkins and Mr. Gardner, Wenaha Group Sr. Project Manager and PPFD's Owner's Representative, provided a brief overview of the proposed Stakeholder Register. The discussion included Agenda Item D, "Approval Thresholds Discussion" and Mr. Watkins introduced financial approval thresholds to allow the Aquatics Facility project to move forward. The PPFD Board, Mr. Watkins, Mr. Ferguson, Ms. Buckley and Mr. Gardner discussed the approval thresholds. Mr. Watkins stated that if the PPFD Board is interested in approval thresholds, then he would work on a policy and will bring it back for the Board's consideration in the next meeting or two. The PPFD Board and staff returned to the proposed Stakeholder Register, and staff answered clarifying questions from the Board members. MOTION: Dr. Jilek moved to approve Resolution No. 2023-06, to utilize a Stakeholder Register and Decision Matrix for the design and construction of the Aquatics Facility. Seconded by Ms. Bowdish. Motion failed unanimously 0-5. MOTION: Ms. Gillespie moved to approve an amend Exhibit A in Resolution No. 2023-06, to utilize a Stakeholder Register and Decision Matrix for the design and construction of the Aquatics Facility, with the language that any item requiring approval must complete all consult/inform prior to approval activities. Seconded by Mr. Dietrich. Motion carried unanimously 5-0. MOTION: Ms. Gillespie moved to adopt Resolution No. 2023-06 as amended. Seconded by Dr. Jilek. Motion carried unanimously 5-0. Resolution No. 2023-07 - Alternative Contracting Procedures Mr. Watkins and Mr. Gardner provided a brief history of the traditional and alternative contracting procedures and the recommendation is to pursue the Progressive Design Build Contracting process. Page 2 of 4 PPFD Board and staff discussed the merits of Progressive Design Build Contracting process versus the traditional Design, Bid, Build Contracting process. MOTION: Ms. Gillespie moved to amend Resolution No. 2023-07, Section 3, at the end of the last sentence, to add "legal staff' and strike "Perkins Coie staff'. Seconded by Dr. Jilek. Motion carried unanimously MOTION: Dr. Jilek moved to approve Resolution No. 2023-07, as amended, to pursue alternative Public Works Contracting Procedures for the Pasco Aquatics Facility project. Seconded by Ms. Bowdish. Motion carried unanimously. Resolution No. 2023-08 - Special Counsel for CPARB-PRC Mr. Watkins provided a brief report on the proposed special Counsel for the CPARB-PRC process. Ms. Gillespie moved to approve Resolution No. 2023-08, approving the posting of the Special Counsel Request for Qualifications commencing on June 21, 2023, selection, negotiation, and further, authorize the PPFD Executive Director to execute the contract documents. Seconded by Mr. Dietrich. Motion carried unanimously. Public Facilities District Washington State Department of Commerce Financial Review Discussion Mr. Watkins provided a brief report on the next steps for the approval from Washington State before the PPFD may incur any indebtedness. He noted that a resolution will come back once an interlocal agreement is ready for approval. OTHER BUSINESS PPFD President's Report Mr. Morrissette provided a brief recap of his recent visit to the Slidewaters Water Park located in Chelan, WA. He distributed a recap of his visit to the PPFD Board. Dr. Jilek and Mr. Dietrich commented on the amount of land needed for current and future use for the Aquatics Facility. The PPFD Board requested the Mr. Watkins to bring back six -acre, eight -acre and ten -acre purchase options back to the Board. Page 3 of 4 PPFD Executive Director Report Mr. Watkins reported on the recent Tri-Cities Chamber of Commerce's Local Government Affairs Committee Meeting. Mr. Morrissette announced the next PPFD Board Meeting is scheduled for Tuesday, July 18, 2023. ADJOURNMENT There being no further business, the meeting was adjourned at 5:37 pm. PASSED AND APPROVED THIS APPROVED: en Mark Mornssette, President DAY OF J k i , 20_ Debra Barham, CMC Page 4 of 4