HomeMy WebLinkAboutResolution No. 2023-06 - Stakeholder Register Decision Matrix �
RESOLUTION NO. 2023-06
A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT
BOARD TO UTILIZE A STAKEHOLDER REGISTER AND DECISION
MATRIX FOR THE DESIGN AND CONSTRUCTION OF THE AQUATICS
FACILITY
WHEREAS,the Pasco Public Facilities District(PPFD) Board was duly formed pursuant
to Chapter 35.57 of the Revised Code of Washington on July 15, 2002,by the adoption of City of
Pasco Ordinance No. 3558, and granted all powers provided by law pursuant to RCW 35.57.010;
and
WHEREAS, the PPFD Board retained the Owner's Representative firm, Wenaha Group,
to assist, educate, and help the PPFD through the design and construction process for an aquatics
facility.
WHEREAS,the Wenaha Group presented a"PPFD—Aquatics Stakeholder Register and
Decision Matrix" to the PPFD at a special meeting on Friday, May 26, 2023, as a model of
communications between different stakeholders and processes involved in procurement,
budgeting, scheduling, communication, design, and construction of an aquatics facility; and
WHEREAS, the "Stakeholder Register and Decision Matrix" is intended to be an
amendable document and revised as project needs change.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE PASCO PUBLIC FACILITIES DISTRICT as follows:
Section 1. That the Pasco Public Facilities District (PPFD) Board adopt the "PPFD —
Aquatics Stakeholder Register and Decision Matrix," attached herein as Exhibit A, as the model
for procurement, budgeting, scheduling, communication, design, and construction of an aquatics
facility.
Section 2. That if the document needs to be updated, the PPFD Board may adopt a
newer revision by motion and majority vote.
Section 3. That this Resolution shall take effect immediately.
Resolution—2023-06—Aquatics Stakeholder Register and Decision Matrix- 1
PASSED by the Pasco Public Facilities District Board of Directors,of Pasco,Washington,
on this 20�'day of June, 2023.
PASCO PUBLIC FACILITIES DISTRICT
.
L ' �
Ma Morrissett , Board President
ATTEST: APPROVED AS TO FORM:
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Caroline Bowdi�, Secretary/Treasurer Kerr Fergus aw, PLLC
Pasco Public Facilities District Attorne r PPFD
Resolution—2023-06—Aquatics Stakeholder Register and Decision Matrix-2
PPFD - Aquatics Stakeholder Register and Decision Matrix
Revision:6/20/2023
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R = Responsible for � � � ,
completing task o ` °C °
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a o � � � �
A = Accountable/Approve � o � ° o � � o
C = Consulted � � � � � � � �; o •
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I = Informed � � � c � � ° $ = d �+
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u� 3 3 a C v° u a Q � C
Procurement/Budget
Recommend Project Delivery Method C C/R I � ' �
Approve Project Delivery Method C C/R C/R I
Approve Contracts> $100K C C/R I
Approve Contracts< $100K(pending ' ��� I C I
eoard approval)
Approve Project Budget C C/R C f
Approve Budget Revisions Within
Approved Total Amount ' C/R I C
r
Approve Contractor Guaranteed
Maximum Price(GMP) � GR C �
Approve Change Orders> $50K C CtR � C i
Approve Change Orders< $50K(pending
eoard approval) C/R I C I
Approve use of Project Contingency w/in
Budget C/R I C I
Schedule
Approve Overall Project Schedule C C/R 1 I
Approve Construction Schedule C 1 C I R
Communication
Monthly updates to Board C/R I I C
Updates to Community T C/R I C I
Design/Construction
Set Overall Project Priorities C C/R '- C I I
Choose individual design elements C C/R C C
Approve Schematic Design C C/R C/R I C
Approve Design Development and
Construction Documents C C/R CJR I C
Approve finishes,fi�ures,and furniture C C/R I � C
Approve Value Engineering Measures
C C (: C/R
Impact to Project Priorities
Approve Value Engineering Measures
Impact to Project Priorities C C I C/R
Attend weekly Owner/Architect/
. � �
Contractor(OAC)meeting
Answer Contractor's Request for
Information(RFI) C C/R C C
Approve Submittals
Give Direction to Genera Contractor or
On-Site Construction Decisions(FOR
SINGLE POINT FOR CONTACT FOR � � C
CONTRACTOR)
*Any item requiring approval must complete all consult/inform prior to approval activities.(Adopted by Resolution 2023-06)