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HomeMy WebLinkAboutResolution No. 2023-07 - Alt PW Contracting Procedures RESOLUTION NO. 2023-07 A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT BOARD, TO PURSUE ALTERNATIVE PUBLIC WORKS CONTRACTING PROCEDURES FOR THE PASCO AQUATICS FACILITY PROJECT. WHEREAS, the Pasco Public Facilities District (PPFD) was duly formed pursuant to Chapter 35.57 of the Revised Code of Washington on July 15, 2002, by the adoption of City of Pasco Ordinance No. 3558, and granted all powers provided by law pursuant to RCW 35.57.010; and WHEREAS, the PPFD Board reviewed, with the Executive Director and Director of Public Works for the City of Pasco, traditional design-bid-build, design-build, GC/CM, progressive design-build, and other alternative project strategies in October 2022; and WHEREAS, the PPFD Board retained the Owner's Representative firm, Wenaha Group, to assist, educate, and help the PPFD through the design and construction process for an aquatics facility; and WHEREAS, the PPFD Design and Construction Committee met in June 2023 to review in detail with Wenaha staff traditional design-bid-build,design-build,GC/CM,progressive design- build,the State required Capital Projects Advisory Review Board process, and potential timelines; and WHEREAS, the PPFD Design and Construction Committee confirmed the Findings of Fact for the Use of the Progressive Design-Build Contracting Method, a copy of which is attached hereto as Exhibit A; and WHEREAS, the PPFD Design and Construction Committee has issued a written memo explaining and stating their unanimous recommendation to pursue a Progressive Design-Build strategy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PASCO PUBLIC FACILITIES DISTRICT as follows: Section 1. The Pasco Public Facilities District (PPFD) adopts the Findings of Fact approved by the Design and Construction Committee, a copy of which is attached hereto as Exhibit A for a Progressive Design- Build strategy for design and construction of the Pasco Aquatics Facility. Section 2. Application be made to the Washington State Capital Projects Advisory Review Board — Project Review Committee (CPARB-PRC) by Wenaha Group, on behalf of the PPFD, for the CPARB-PRC to review with the intention of favorable approval of the PPFD's request to engage in an alternative public works contracting procedure,Progressive Design-Build. Resolution—2023-07—Alternative Public Works Contracting- 1 Section 3. That reasonable travel expenses be reimbursed to attendees of the July meeting of the Washington State Capital Projects Advisory Review Board — Project Review Committee (CPARB-PRC) in Olympia including overnight hotel,parking,mileage, and per diem expenses including the Executive Director,PPFD board member(s},Wenaha staff, and legal staff. Section 4. That this Resolution shall take effect immediately. PASSED by the Pasco Public Facilities District Board of Directors, of Pasco,Washington, on this 20th day of June, 2023. PASCO PUBLIC FACILITIES DISTRICT �����- ` , - M k Morrissette, oard President ATTEST: APPROVED AS TO FO . � . Caroline Bowdist�, Secretary/Treasurer Kerr Fer Law, PLLC Pasco Public Facilities District Atto ` for PPFD Resolution—2023-07—Alternative Public Works Contracting-2 PASCO PUBLIC FACILITIES DISTRICT DESIGN AND CONSTRUCTION COMMITTEE FINDINGS OF FACT FOR THE USE OF THE PROGRESSIVE DESIGN-BUILD CONTRACTING METHOD Regarding the PASCO AQUATICS FACILITY Committee Members: Advisors: Mark Morrissette—Board Chair Matt Watkins—Executive Director Marie Gillespie—Board Member Heath Gardner—Wenaha Group (Owner Rep) Jake Hartwig—Wenaha Group (Owner Rep) Pasco Public Facilities District(PPFD) is utilizing funds from a voter approved sales tax measure to design and construct a new aquatics facility. Construction activities will take place at a site which is not yet owned by PPFD, located in Pasco, Washington. PPFD has a very finite project budget,with funding exclusively associated with the sales tax monies,and aquatics facilities require highly specialized design and construction. PPFD has also set forth an aggressive schedule to deliver this long-awaited project to the public in an expeditious manner. In consideration of these facts,the Design and Construction Committee of the Board (DCC)met together to consider alternative project delivery methods available to the PPFD for use on the project as allowed by RCW Chapter 39.10. Based upon the following findings,the DCC is recommending the use of the Progressive Design-Build method of project delivery. Finding of Fact Use of the Progressive Design-Build method to construct this project will: (a) result in reduced financial risk to PPFD; (b)ensure a design-build partner familiar with the requirements of municipal aquatics facilities is involved in the design and construction; and (c) reduce the overall duration of project delivery. Specific findings which substantiate these conclusions are as follows: 1. Finding:The DCC finds that the Progressive Design-Build method will result in reduced financial risk to PPFD. Reduced risk provides a significant value. a. Single contract for design and construction: The Design-Builder will be able to obtain a complete understanding of PPFD's needs,the scope of the project, and the operational needs of PPFD to create the associated design documents that best meet these needs and those of community stakeholders.The design builder will also be responsible for delivering the project within the specified budget. The single contract provides for better coordination and control of design and cost. b. Guaranteed Maximum Price(GMP)establishes a maximum price prior to starting construction:the Design-Builder will partner with PPFD to identify all project costs and will be able to guarantee the maximum price paid by PPFD for the project. c. Fewer Change Orders: Because the Design-Builder is responsible for both the design and the construction,the traditional hard-bid change order structure does not apply to this delivery method.As a result, risks associated with the design are borne by the design-builder and not the owner. The design-builder is responsible for managing these costs,while meeting PPFD's defined project goals. 2. Finding:The DCC finds that the progressive design-build method will ensure a design-build partner that possesses specialized experience with design and construction of similar facilities. a. Qualifications Based Selection Process: The procurement process will allow for selection of a design-builder based on qualifications-based criteria. The request for qualifications will require the design-builder to demonstrate knowledge and experience specifically related to the aquatic facility project. b. Early Involvement of Complete Project Team: Progressive design-build will allow the best opportunity to involve the design and construction team, including specialized trades, early in the life of the project so that their expertise can benefit the project in terms of quality, costs and schedule. c. Increased Owner Participation: The progressive design-build approach allows the owner more participation in subcontracting methods and choices. 3. Finding:The Board finds that the project schedule will benefit from the progressive design- build delivery method. a. Advanced Planning: The design-builder will be able to anticipate construction needs and challenges early in design and implement ideas that will save time. b. Long Lead Items:The design-builder will be able to identify long lead items during design and take action to procure products early or otherwise mitigate these risks. c. Design Efficiency: The design builder will be able to include sub-contractors during design and delegate certain design tasks in order to streamline the process and eliminate duplication of effort. d. Fast Track Construction: The progressive design-build method will allow opportunities to start portions of the work before design is complete thereby reducing the total duration of the project. Recommendation of the Design and Construction Committee It is the recommendation of the Design and Construction Committee that the PPFD board authorize the use of the Progressive Design-Build project delivery method contingent upon proper approval from the state project review committee. This method will: (a) result in reduced financial risk to PPFD; (b)ensure a design-build partner familiar with the requirements of municipal aquatics facilities is involved in the design and construction; and (c) reduce the overall duration of project delivery.