HomeMy WebLinkAbout2023.05.16 PPFD Minutes Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, May 16, 2023; Pasco City Hall, Council Chambers
CALL TO ORDER AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette called the
meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish (arrived at 4:05
PM), Board Member Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Finance
Director Darcy Buckley, Interim Administrative & Community Services
Director Jesse Rice, and City Clerk Debby Barham
APPROVAL OF MINUTES
Approve PPFD Board April 20, 2023, Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the April 20, 2023, meeting. Dr. Jilek seconded. Motion carried
unanimously.
FINANCIAL REPORT
PPFD Cash Flow Statement (Darcy Buckley)
Ms. Buckley distributed a Cash Flow Budget Analysis Report for 2023 to the PPFD
Board and then explained how to read this new report.
Ms. Bowdish arrived at 4:05 PM.
The PPFD Board asked for clarification on portions of the report and staff
responded accordingly.
NEW BUSINESS
Resolution - Owner's Representative Services Agreement
Mr. Watkins reiterated that the Selection Committee's recommendation for the
PPFD Board 4wner's Representative was the Wenaha Group. He also briefly
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discussed the proposed professional services agreement for the Owner's
Representative.
MOTION: Dr. Jilek moved to approve the Selection Committee's
recommendation to select the Wenaha Group as the PPFD Owner's
Representative for the Aquatic Facility project. Seconded by Ms.
Bowdish. Motion carried unanimously.
Resolution - Owner's Representative Services Agreement
Continued
Wenaha Group Sr. Project Manager Gardner introduced himself and provided a
brief history of the Wenaha Group. As the request of the PPFD Board, he also
provided a list of recent projects that his company has procured and/or completed.
He stated that the Wenaha Group looks forward to working on the PPFD Aquatic
Facility.
Mr. Watkins further commented on the proposed Owner's Representative
Professional Services Agreement (PSA)and asked for the PPFD Board's direction
on if they prefer to have a Cost Plus, Do Not Exceed PSA or a Lump Sum PSA.
The PPFD Board discussed the proposed PSA options with Mr. Gardner and Mr.
Watkins.
Ms. Gillespie expressed support for the Lump Sum Agreement and provided the
reasons why she preferred that method of the �wner's Representative Agreement.
Mr. Ferguson explained the differences between a Lump Sum Agreement and
Cost Plus Do Not Exceed Agreement. He explained that from a legal standpoint
he preferred the Cost Plus, Not to Exceed PSA.
At the end of the discussion, the PPFD Board (4 to 1, with Ms. Gillespie's
preference for a Lump Sum PSA) directed Mr. Watkins to move forward using a
Cost Plus, Not to Exceed PSA.
MOTION: Ms. Gillespie moved to approve Resolution No. 2023-05,
approving the professional services agreement with Wenaha Group to
perform Owner's Representative Services for the Aquatic Facility project,
and further, authorize the PPFD Executive Director to execute the
contract documents. Ms. Bowdish seconded. Motion carried
unanimously.
Financial Projection for the Aquatic Facility (Richa Sigdel)
Ms. Sigdel presented the updated financial analysis for building the Aquatic
Facility based on the assumption of two phases to the facility.
Mr. Watkins expressed appreciation to Ms. Sigdel for her analysis.
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OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins reported on his recent meetings with the Ben Franklin Transit and the
Mid-Columbia Libraries to discuss what services and amenities may be included
surrounding the Aquatic Facility.
Mr. Watkins asked if the PPFD Board would be able to meet on Friday, May 26,
2023, at 9:00 AM for a Special Meeting/Retreat. The purpose of this special
meeting is to meet with the Wenaha Group staff and develop the Owner's
Representative roles, and expectations, as well as firm up the project schedule.
The PPFD Board members, with the exception of Ms. Gillespie, were available to
meet on May 26th.
Mr. Watkins announced that the Association of Washington State Public Facilities
Districts (AWSPFD) Conference is scheduled for September 27-29, 2023 at the
Kennewick Convention Center and asked if any PPFD Board members were
interested in attending this conference.
Mr. Watkins announced that he will be meeting with a group of Pasco School
District (PSD) high school students on May 17th and with two grade schools later
in the week to discuss the Aquatic Facility Project. He hopes to gather antidotal
information from the students related to possible aquatic features for this project.
City of Pasco Staff Introduction
Mr. Watkins introduced Jesse Rice, the Interim Administrative & Community
Services Director.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:05 pm.
PASSED AND APPROVED THIS o�.��DAY OF �1��n-�. , 20�
APPROVED:
�� - � l .
M rk Morrisset e, President Debra Barham, CMC
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