HomeMy WebLinkAboutMacKay Sposito - Lewis Street Corridor (2nd to 5th Ave) Improvements - PSA (#21-032) Amendment No. 1 (Project #20007) DocuSign Envelope ID:C07F96A5-B2F0-4647-8D9D-D1C28C96ECA1
AMENDMENT NUMBER 1 to
PROFESSIONAL SERVICE5 AGREEMENT
Lewis Street Corridor (2nd to 5th Ave)Improvements
AGREEMENT NO.21-032
WHEREAS,the City and MacKay Sposito, entered into a Professional Services
Agreement on 7/9/2021 to provide engineering services with respect to the Lewis Street Corridor
(2nd to Sth Ave)Improvements project.
NOW, THEREFORE, this agreement is amended to allow MacKay Sposito, to modify
their original scope for professional and design engineering services as described within Exhibit
A and add additional time of performance.
1. Scot�e of Work:
See Exhibit A.
2. Fee:
No Change.Work remains on a Time & Materials Basis and the overall total
authorization amount remains at$339,831.00.
3. Time of performance:
The services shall now be complete for the project on or before 12/31/2024.
Ct�
DATED THIS � J DAY OF n d , 2022.
CITY OF PASCO: CONSULTANT
DoeuSigned by:
� �/
City o .co MacKay Sposito
Steve M. Worley,PE—Public W )irector Derrick Smith,P.E.—PresidentlC.E.O
Amendment No. 1 to Professional Services Agreement Page 1
MacKay Sposito
Lewis Street Corridar(2nd to Sth Ave)Improvements
DocuSign Envelope ID:C07F96A5-62F0-4647-8D9D-D1C28C96ECA1
EXHIBIT A
MacKay� Sposito
P�5�4 otr,�e
1110 Osprey Point Blvd.Suite 105 Pasco,WA 99301
509374.4248 www.mackaysposito.com
Scope of Work
REVISED SCOPE OF WORK:AMENDMENT#Ol
City of Pasco
Lewis Street Corridor 2nd to 5th Ave Improvements
The Lewis Street Corridor 2nd to 5th Avenue Improvements(Lewis Street Improvements) is located in
historic downtown Pasco,WA.The project will focus on streetscape,ADA compliance, and enhancing
pedestrian and cyclist safety.The proposed design includes roadway resurfacing and reconfiguration,
stormwater retrofits,street lighting upgrades,and decorative feature installation.The project will
cohesively extend proposed aesthetics throughout Lewis Street and create a safe and welcoming
downtown.
The following scope of work outlines the tasks and deliverables that our team will complete to provide
public engagement, environmental permitting,traffic engineering, civil engineering, and urban design
services to deliver construction ready plans,specifications, and estimates.Subsequent construction
bidding assistance, administration, management,and inspections services will be scoped at a later date.
The project team includes;
. MacKay Sposito-Project Management/Civil Roadway&Drainage Design/Urban Design/
Environmental/Surveying/Landscape&Irrigation Design/Public Engagement Support
• DKS Associates-Traffic Analysis/Engineering/Lighting Design
• Alma Villegas Consulting-Public Engagement Lead
• Tierra Right of Way-Cultural Resources
• GN Northern- Phase I Environmental Site Assessment
1.0 PROJECT MANAGEMENT
The project manager will coordinate the consultant's team,organize project resources,and monitor and
control budget and progress.The project manager has the authority to make decisions related to
progression of work and to obtain the necessary resources for timely completion.
1.1. MONTHLY INVOICING
1.1.1. Prepare and submit monthly invoices consistent with work completed. Review and
incorporate subconsultant invoices.
Assumption: Invoicing shall be by task as described in this Scope of Work.
DocuSign Envelope ID:C07F96A5-B2F0-4647-8D9D-D1 C28C96ECA1
Design Services
MacKay�Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022"",�•��
1.2. CLIENTANDTEAMMEETINGSANDSUBCONSULTANTCOORDINATION
1.2.1. Conduct meetings with the consultant team and the City of Pasco's(City's)project
manager at the 30%,90%,and 100%submittals to discuss client review comments for a
total of three(3) meetings. An additional five(5)general design progress meetings are
included. A task log will be maintained to track due dates,responsibility,and status.All
meetings are assumed to be up to one(1)hour in duration and include agenda and
minutes.
1.2.2. Conduct internal design team meetings from 30%through final design.Assumes a total of
eight(8) meetings.
1.2.3. Provide management and direction to the subconsultant team.
1.3. PREPARE AND UPDATE PROJECT SCHEDULE
1.3.1. Prepare a project schedule to include major tasks through final construction documents.
Each task will include a description,start and end date,and predecessors as appropriate.
Critical path tasks will be clearly identified. Monitor project schedule and provide a mid
project update.
Task 1.0 Deliverables:
� Monthly invoices(10)total
� Project schedule and one updates
• Meeting agendas,minutes, and task log updates for client and team meetings
2.0 TOPOGRAPHIC SURVEY
2.1. OFFICE WORK
2.1.1. Survey management,coordination,and preparation forfield crew.
2.1.2. Request public utility locates.
2.1.3. Research surveys and plats. Reduce,verify,and integrate field data into a Survey AutoCAD
base drawing.
2.1.4. Calculate,or utilize publicly available data to show parcel boundaries and adjoining rights
of way,or show arbitrary limits(based on fences,edge of pavement,etc.).
2.1.5. Draft topographic survey.
2.2. FIELD WORK
2.2.1. Establish survey control points referenced to state plane coordinates and appropriate
vertical datum(as needed for the topographic survey and for reference for future work}.
2.2.2. Search for existing survey monumentation as needed for approximate boundary and right
of way calculations.
2.2.3. Map existing above-ground utilities,and locate marks provided in response to a public
utility locate request(within proposed design area).
2.2.4. Map existing improyements within defined survey limits.
Assum ptions:
� No boundary monuments will be set and a Record-of-Survey will not be included.
• Access into physical buildings is not required/anticipated during this survey.
DocuSign Envelope ID:CD7F96A5-B2F0-4647-8D9D-D1C28C96ECA1
Design Services
MacKay�-Sposito Lewis Street Corridor 2nd to 5th Avenue Impr�vements
Dec.9,2022""^„'...�-�-��
• The primary limits of the survey will begin 50 feet west of N 5th Ave and W Lewis St intersection,
then east on W Lewis St to a point 50 feet east of N 2nd Ave and W Lewis St intersection right-of-
way to right-of-way.
• Existing features to be surveyed include building limits,door entrances,curb,gutter,sidewalk,
underground utilities, utility poles,landscaping limits,trees(DBH),pavement/concrete grades,
and awning limits.
• Cross street survey limits will include 75 feet from the curb return on W Lewis St.
. Private drives will include 25 feet from the back of sidewalk.
• A private utility locator is not included in this scope.We will request public utility locates only.
• The horizontal datum will be based on the City of Pasco datum, NAD 83(2011}.The vertical
datum will be based on the City of Pasco datum, NAVD 88. Utilized benchmarks will be
referenced.
Task 2.0 Deliverables:
• AutoCAD Civi13D Survey Base drawing.
• Raw Survey Data (T02,dc,csv files)
3.D DATA COLLECTION ANp REVIEW _ _
3.1. REVIEW AS-BUILTS,MAPPING,REPORTS,AND STUDIES
3.1.1. Obtain and review as-builts provided by the City,based mapping,and any previously
completed reports and studies relevant to the corridor to further develop project
understanding and history of work completed to date.This includes site furnishings,
paving,light standards etc.from both the Lewis Overpass and Peanuts Park improvement
projects.
4.0 ALTERNATIVES ANALY515
4.1. ALTERNATIVES DESIGN DEVELOPMENT
4.1.1. Working in conjunction with DKS Associates we will prepare and analyze up to three cross
section alternatives that provide options for balancing priorities between bicycles,
pedestrians,vehicular travel lanes and parking,site furnishings,and sidewalk width. Each
alternative will include a typical section and graphical rendering similar to what was
provided for the MacKay Sposito Lewis Street interview presentation.
4.2. ALTERNATIVES DESIGN ANALYSIS
4.2.1. This includes one(1)meeting with City staff to review and refine alternatives based on
City and stakeholder input.A memorandum will be developed that:
• graphically depicts each alternative including intersections utilizing graphical
renderings provided for the MacKay Sposito Lewis Street interview presentation.
This task does n�t include preparing detailed design or line work for each
alternative.
• identifies pros and cons of each alternative for each priority listed above
• provides ROM construction cost estimates
• identifies a recommended alternative with supporting justification
Scope and fee for preparing for and leading an alternatives analysis presentation to City
Council is included under the Public Engagement task.
DocuSign Envelope ID:C07F96A5-62F0-4647-8D9D-D1C28C96ECA1
Design Services
MacKay+CJ(�OSI�O Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022 nn...���T�n��
Task 4.0 Deliverables:
• Alternatives memorandum,graphic renderings,and ROM construction cost estimates for up to three
(3)cross section alternatives
5.0 30%DESIGN
5.1. CIVIL ENGINEERING,URBAN DESIGN,LANDSCAPE ARCHITECTURE
5.1.1. Building upon the alternatives analysis and preferred alternative, our team will develop
the 30% design for City review. This task includes preparing 30% conceptual layout
roadway construction plans showing preliminary horizontal geometry design, curb
locations, lane configuration, preliminary stormwater systems, and preliminary striping
layout. Key elements include:
• Evaluate existing conditions with as-builts and complete field verification
• Preliminary horizontal alignments
• Preliminary intersection layout/turning movement
• Preliminary drainage analysis and conceptual drainage layout
• Preliminary Typical Sections
• Landscape concept design
• Update engineer's estimate from the alternatives analysis for the preferred
alternative
5.2. QA/QC
5.2.1. Complete quality assurance and quality control reviews of the 30% design and address
comments prior to submitting to the City for review.
Task 5.0 Deliverab/es:
• 30%Conceptual Design Layout, pdf at 1"=50'scale f�r the corridor, plus 22x34 at 1"=20'scale for each
intersection.
• Updated engineer's estimate for the preferred alternative
� WSDOT based specifications outline
. Typical Sections
6.0 PERMITTING
6.1. NEPA CATEGORICAL EXCLUSION SUPPORT
6.1.1. MacKay Sposito will support the City's HUD Community Development Block Grant
Manager(Responsible Entity, RE)with the Environmental Review Record (ERR)through
providing the project description and other narrative support.
Permitting Assumptions:
• The City will be responsible for preparing all NEPA forms,conducting all
required public notices, preparing fund release requests/certifications,signing
and submitting all documentation to HUD, and providing all communication
with HUD.
DocuSign Envelope ID:C07F96A5-62F0-4647-8D9D-D1C28C96ECA1
Design Services
MacKay�-�-Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2�22 n^��'�--�--�--�---'^"
• The project is expected to fit categorical exclusion 24 CFR 58.35(a)(1).An
Environmental Assessment or Environmental Impact Statement is not included
in this scope.
• The only detailed study included is for cultural resources.This report is
included in a separate task.
� Up to 20 hours of time is included in this task to support the City's NEPA
documentation process.
. Completion of the HUD NEPA process is expected to meet the Washington
State Department of Commerce's Environmental Review process. No additional
documentation or coordination for the Commerce's Environmental Review
process is included.
• A site visit is not included.
6.2. SEPA CHECKLIST
6.2.1. A SEPA checklist will be prepared to document potential project environmental impacts
with the City of Pasco as the project lead.
Permitting Assumptions:
� The project will receive a determination of non-significance.
. Up to two hours are included to address public comments.
� A site visit is not included
• Construction stormwater permit is not included
7.0 9fl%�ESIGN
7.1. 90%DESIGN PLANS
7.1.1. The Consultant will prepare 90% plans for City review and approval. This task includes
addressing 30%review comments. City standard details and WSDOT standard plans will
be supplemented with project specific details as required. Plan information will include:
Plan Sheets(est.SD sheets}
� Cover/Vicinity Map(1 sheet)
• General Notes,Abbreviations,Legend(1 sheet)
• Sheet Index(1 sheet)
� Typical Sections(1 sheet)
• Demolition(1"=20',4 sheets)
• Erosion and Sediment Control Plans(1'=20", 1 plan sheet and 1 detail sheet)
• Street and Storm Plan and Profile(1"=20', 11 sheets)
• Intersection Plans(1"=20',4 sheets)
• Signing and Striping(1"=20',6 sheets)
• 5treetscape/Materials Plans(1"=20',5 sheets)
• Landscaping Plans and Details(1"=20',5 sheets)
• Irrigation Plan and Details(1"=20',4 sheets)
• Project Details(5 sheets)
• See traffic engineering scope for additional information (lighting,etc.)
7.2. HYDROLOGIC CALCULATIONS
DocuSign Envelope ID:C07F96A5-B2F0-4647-8D9D-DiC28C96ECA1
Design Services
MacKay-��SPOSItO Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022""�•�,.,�-'4��
7.2.1. Collect and review available data relating to the drainage and water resources from
Federal,State,and local agencies. Prepare stormwater drainage analysis and runoff
calculations as required to meet Dept.of Ecology and City of Pasco standards for
stormwater treatment and disposal. Prepare stormwater modeling calculations and
submit calculations to the City.A formal hydrology report will not be prepared.
7.2.2. Prepare and fill the Department of Ecology's Underground Injection Control(UIC)
application forthe proposed infiltration systems.
7.3. SPECIFICATIONS
7.3.1. Prepare project specifications including Division 1 specials (but not preparation of the
entire contract book),and draft general special provisions.Incorporate the latest versions
of all required specifications including Housing and Urban Development provisions,
WSDOT amendments,and City standards for material selection.
7.4. ENGINEER'S ESTIMATE
7.4.1. Further refine the 30%engineer's estimate to update with the current unit bid prices and
additionally identified bid items as needed. Confirm the estimate aligns with the
anticipated construction budget,and if not,make suggestions to bring into alignment.
Task 7.0 Deliverables:
• 90%plan set as identified above
• Draft specifications
• Hydrologic calculations
• 90%Engineer's estimate
• Department of Ecology UIC's application
Task 8.0 Scope of Work removed as part of Amendment#01. Scope to cover this work element will be added in
subsequent amendment,as needed.
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DocuSign Envelope ID:C07F96A5-B2F0-4647-8D9D-D1C28C96ECA1
Design Services
MacKay-�- Sposito lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022�'n....��T�n��
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9.0 Pl9BLIC ENGACEMENT;��i CONSIl�,TING/MACKAY SP�SIT(�
The following outlines MacKay Sposito's and Alma Villegas(AV Consulting)scope of work and roles for public
engagement.
9.1 PUBLIC ENGAGEMENT KICK OFF MEETING
9.1.1. Facilitate a public involvement virtual kickoff meeting with the City to:
• Review the public outreach approach with key staff,confirm stakeholders,and
confirm tasks/roles for AV, MacKay Sposito,and the City.
• Discuss and confirm how to provide outreach to not only downtown business
owners but the broader community. Discuss outreach material branding,and
communication approach through social media and media�utlets.
� Review and analyze findings from previous City outreach efforts. Develop
content and survey tools based on our findings.
• Confirm two community events that the city would like to use for public
outreach, Such as Chamber meetings,community events,or other
opportunities that will be confirmed at this meeting.
Roles:
. AV Consulting will assist in the facilitation of this meeting,confirming strategy
for all PI events and the review of previous outreach materials completed by
the City for Peanuts Park and Lewis Street Overpass.
• MacKay Sposito will organize and set up the meeting, produce meeting agenda
and minutes,confirm stakeholders,and develop materials such as comment
cards,mailers,and survey tools.
DocuSign Envelope ID:C07F96A5-B2F0-4647-8D9D-D1C28C96ECA1
Design Services
MacKay-�-Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022 ""^.,',.,�-�-��
Task 9.1 Deliverables: Meeting agenda,meeting notes,list of proposed stakeholders,
draft comment cards/mailers,and survey tool preferences.
9.2. LEWIS STREET OVERPASS GROUND BREAKING CEREMONY
9.2.1. Attend Lewis Street Overpass ground breaking ceremony to solicit community feedback
on the upcoming Lewis Street project. This will include setting up a station to engage
the public,capture comments and contact information for project updates. Exhibits will
include identifying the project limits,typical street sections,illustrative materials from
Peanuts Park and the Lewis overpass that shows how this project relates to projects
currently under construction and aesthetics,and project schedule. We will use this time
to receive comments verbally or through comment cards,share project website location
and obtain contact information for the public.
Roles:
• AV Consulting will not be in attendance for this meeting due to scheduling
conflicts.AV Consulting will provide feedback and translation for the survey
questions for the Lewis Street ground breaking open house.
• MacKay Sposito will develop all materials for the groundbreaking ceremony
and will facilitate conversations,and summarize our findings.
Task 9.2 Deliverables: Exhibits for Lewis Overpass ground breaking ceremony,comment
cards and summary memo of comments received.
9.3. STAKEHOLDER ENGAGEMENT
93.1. Stakeholder meeting(At the completion of the 30% Design Submittal):
• Contact and coordinate meeting dates and times with the proposed
stakeholders. Identified stakeholders who do not want to be involved will be
interviewed and asked if there is someone else they would recommend as a
stakeholder.
. Facilitate a Stakeholder Meeting: This meeting will be to onboard the
stakeholders,explain the project and their roles,set ground rules for
engagement,and address any concerns.
• During the stakeholder meeting will be to review the draft concepts,costs,and
materials such as site furnishings,street trees, parking and construction
impacts. Listen and address any concerns.
� Develop and Initiate a public survey for the project for the general public's
consumption.
Ro/es:
• AV Consulting will facilitate the stakeholder meeting virtually,strategize on the
meeting agenda,messaging, goals and objectives,and the public survey.
• MacKay Sposito will contact and coordinate with the stakeholders to set up the
meeting,produce meeting agenda,notes,and provide materials that can be
used by the city for social media uses. These products will be produced as part
of tasks 4.�and 5.0.
DocuSign Envelope ID:C07F96A5-62F0-4647-8D9D-D1C28C96ECA1
Design Services
� Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022 nn...,��T�n��
Task 9.3 Deliverables: Illustrative graphics that depict the corridor and areas of impact,
meeting agenda and notes, updated list of stakeholders, media and social media
content.
9.4. BUSINESS/PROPERTY OWNER OUTREACH:
9.4.1. Outreach Effort#1: This task includes scheduling and conducting door to door
interviews with the business and property owners impacted by the project. The first
effort will take place prior to the Alternative Analysis so that we can hear concerns and
address them during this task.
• Contact and coordinate meeting dates and times,coordinate with the City
project manager.
. Facilitate individual meetings: These meetings will be held to explain the
project, construction impacts,and mitigation measures,and capture any
preliminary concerns. We will also show the project limits and schedule and
identify additional outreach opportunities,including a second round of
individualized meetings.
• Attend a meeting with the City project manager to review our findings and
discuss direction on incorporating this information into the 30%or conceptual
design.
. Send out media updates and update the project website.
9.4.2. Outreach Effort#2: This task includes scheduling and conducting a second round of
door to door interviews with the business and property owners to review the
Alternative Analysis and 30%design documents to take input and address any concerns.
• Contact and coordinate meeting dates and times,coordinate with the City
project manager.
• Facilitate individual meetings:These meetings will be held to review
preliminary concepts,and discuss construction impacts to each business owner
and the mitigation measures that will be undertaken. All feedback will be
captured and communicated to the design team.
Roles:
� AV Consulting will strategize with the team on our approach and messaging for
the individual outreach,provide guidance during this process,translation
services for flyer development and social media outreach.
• MacKay Sposito will contact and coordinate with each business or property
owner, set up the meetings,and produce a summary of our findings.
Illustrative materials that will be used for this outreach will be produced as part
of tasks 4.0 and 5.0.
Task 9.4 Deliverables: Summary of findings,list of contact information and project
flyers.
DocuSign Envelope ID:C07F96A5-62F0-4647-8D9D-D1C28C96ECA1
Design 5ervices
MacKay�-Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022 nn...���T�n��
9.5. OPEN HOUSE EVENT
9.5.1. An open house will be planned after completion of the Alternative Analysis and prior to
starting the 30%design task.This meeting will provide a community-wide update on the
planning effort and build excitement around the project.
• Develop and facilitate a virtual open house to provide the community with a
project overview, including schedule and preliminary concepts.
• Develop a survey tool to capture comments during the virtual event and that
pro�ides alternative interaction methods,such as virtual comment cards or an
email address to respond to.
Roles:
• AV Consulting will strategize with the team on our approach for the open
house and messaging,provide translation services for comment cards,survey
tools,and social media outreach.
• MacKay Sposito will coordinate and set up the open house event and produce a
summary of our findings. Illustrative materials that will be used for this
outreach will be produced as part of tasks 4.0 and 5.0.
Task 9.5 Deliverables: Illustrative graphics from task 4.0 and 5.0 that depict the corridor
and Alternative Analysis findings,depicts roadway impacts,and future development.
Outreach materials will include digital flyers,comment tools,and media content.
9.6. COMMUNITY OUTREACH EVENTS
9.6.1. We anticipate opportunities to attend previously scheduled meetings or events where
we can provide updates and advocate for the project.
• Attend (2)community events,as identified in task 10.1. The team will either
set up a temporary booth and bring project boards with graphics that will
depict the proposed road improvements,or create a PowerPoint presentation
that could be facilitated virtually or in person. As part of this task we will
address and summarize public concerns or comments during the event.
. Attend a meeting with the City project manager to review our findings and
discuss direction on incorporating this information into the 30 and 90%
designs.
Roles:
• AV Consulting will facilitate the events and strategize on the messaging.
• MacKay Sposito will assist AV Consulting,summarize the findings and develop
all presentation materials.
Tosk 9.6 Deliverables: Illustrative graphics that depict the corridor and areas of impact.
We will also develop a summary memo of our findings.
9J. CITY COUNCIL
9.7.1. We anticipate attending two(2)Council meetings during the design process. The first
will be a workshop after the Alternative Analysis tasks to go over the findings,
DocuSign Envelape ID:C07F96A5-62F0-4647-8D9D-D1 C28C96ECA1
Design Services
MacKay-}-Sposito Lewis Street Corridor 2nd to Sth Avenue Improvements
Dec.9,2022""^••„,�-�-'�'�
recommendations and cost implications,and schedule and impacts due to construction.
We will share preliminary concepts and construction budgeting and a preliminary
schedule.The second meeting will be held prior to issuing the final PS&E documents and
going out for bid. An overall project update will be provided to Council along with
reviewing the project schedule and budget.
• Prepare for and facilitate a City Council workshop to review the preliminary
concepts and obtain feedback prior to initiating the next design phase.
• Prepare for and attend a City Council meeting to provide a project update and
obtain feedback prior to finalizing the design and initiating the bidding process.
Ro/es:
� AV Consulting will assist in the facilitation of the council workshop and
strategize on the messaging.
� MacKay Sposito will co-facilitate the City Council workshop with AV Consulting,
prepare materials for both the workshop and for council approval.
Tosk 9.7 Deliverables: Presentation materials for the City Council workshop and
meeting.
10.4 TR�4FFIC ENGI,NEERINC�4ND LIGHTGNG DESIG �2GS�►$SC4CI�RTES
See enclosed scope and fee proposal from DKS and Associates.
— - - • - - -
11.C� CULTURAL RESOURCES�TIERRA RIGF#1'�F dlvAY,�
See enclosed scope and fee proposal from Tierra Right of Way.
12.Q CONSTRUCTION BIDDING SllPPORT�MACKAY SP�SITO�
12.1. BIDDING
Answer bidder questions and issue one(1)addendum including modifications of up to six(6) plan
sheets and up to six(6)specification sections.This task assumes the City will be the primary point
of contact for bidders and the consultant will answer design related questions from the City.
13.0 E�RA.S�Ct�PE OF WORK�MACKAY SP�g��C��
Additional work to be prepared to support City of Pasco related to the Downtown Master Plan and
assisting staffwith presentadons to Council.
13.1 Additional Project Management
. Additional project management work associated with increased scope for considering multiple cross
section alternatives rather than the original assumed Option 1 preferred alternative.
• Additional coordination with City staff regarding scoping and fees for additional work;scoping and
project coordination calls with City following the master plan adoprion to start project back up after
the project hold placed during the downtown master plan process.
DocuSign Envelope ID:C07F96A5-B2F0-4647-SD9D-D1 C28C96ECA1
Design Services
MacKay+�SpOSltO Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022 nn...���o ,T�n��
• Weekly check in calls and follow ups with the City's project management needed due to the increased
dynamic nature of the project
• Coordination with downtown master plan team and their schedule.
• Addirional internal team meetings due to increase in project complexity and more coordination
meetings to prepare for the Council meetings(consider multiple cross section alternatives,discuss
and respond to changes in client direction,etc.)
• Additional schedule updates due to client driven schedule and project direction changes.
13.2 Data ollection&Review
• Review additional background documents including the downtown parking study,complete streets
grant,updated transportation system plan,and additional previous engagement information from
Ciry staff.
13.3 Public Engagement(MacKa�S�ositol
• Additional work on this phase of work due to a greater level of public engagement effort than
originally anticipated.
. Prepare a detailed and more in depth initial council presentation.
• Additional miscellaneous coordination with the team regarding engagement
• Additional costs for attending the open house in person per request from City staff. The original
scope and fee assumed a virtual open house.
1 .4 Prepare and Modifv Festival Renderines
• Create and modify additional festival renderings for the first council meeting.
13.5 Alternative Bike Route Anal,ysis jRecommendations
• Per City staff request,review Clark and Columbia Streets and alternatives to Lewis Street for
providing bike access.Prepare Clark/Columhia bike analysis versus parldng impacts and prepare the
presentation package and attend a second council meeting.
13.6 Additional Design Work Associated with Option 2-
• For the purposes of developing the original scope and fee the City requested that the consultant team
assume Option 1 as the preferred cross section alternative for Lewis Street On November 3,2021
City staff directed the consultant team to proceed with design assuming Option 2.This required
additional design work related to grading for Option 2 due to the new curb alignment that was offset
from the existing curb alignment
DocuSign Envelope ID:C07F96A5-B2F0-4647-8D9D-D1C28C96ECA1
Design Services
MacKay-�- Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022""�••,.��
General Assumptions:
1. Notice to proceed provided by June 2021 and 37 weeks to deliver final construction
documents.
2. Design submittafs will be provided at 30%, 90%and Final PS&E.
3. Plans will be prepared utilizing MacKay Sposito drafting standards.
4. Design will follow City of Pasco design standards.
5. Project does not include Federal Highway Administration Funding and will not be
required to follow WSDOT's Local Agency Guidelines or Design Manual, including but
not limited to Practical Design and the Highway Runoff Manual.
6. Coordination for public or private utility relocation is not required.
7. Existing utility potholing is not required forthe storm design or modification to the
existing conveyance system.
8. The City will require two weeks review time at each submittal phase.
9. A permanent irrigation system will be designed for all plantings within the ROW.
10. All permitting and design review submittals will be made electronically.
11. Fee proposal includes a 10%subconsultant markup.
12. The allotment of ineetings provided in this scope have been reduced due to budget
constraints. If additional meetings are required a budget amendment may be requested.
13. The 60%design submittal has been excluded from this scope due to budget constraints.
If additional submittals and associated work to address client review comments are
needed a budget amendment may be requested.
14. Detailed grading at businesses doors are not included.The plan set will include a general
note to provide guidance for the contractor on how to adjust grading at the business
doors to be ADA compliant.
15. Translation services will be provided for up to ten one-page flyers or survey documents.
Exclusions
1. Parking study
2. Arborist services
3. Potable water design
4. Sanitary sewer design
5. Public art design or coordination
6. Property owner negotiations
7. Stormwater conveyance system design (assumed onsite infiltration)
8. Structural engineering
9. Geotechnical engineering, including but not limited to onsite infiltration testing and
pavement design
10. Noise study
11. Retaining wall design
12. Right-of-Way acquisition
13. Construction phase services
14. Significant private utility coordination
15. Coordination with Housing and Urban Development(HUD),which is assumed to be
provided by the City.The plans,specifications,and engineer's estimate will incorporate
required HUD provisions.
DocuSign Envelope ID:C07F96A5-62F0-4647-8D9D-D1C28C96ECA1
Design Senrices
MacKay-�-Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
Dec.9,2022""^••,..��
16. Private utility service and relocation coordination.
17. Utility potholing or coordination for potholing
18. Department of Ecology Construction Stormwater Permit Application, Notice of Intent,
and SWPPP.
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