HomeMy WebLinkAbout2023.04.20 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Thursday, April 20, 2023; Pasco City Hall, Council Chambers
CALL TO ORDER AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette called the
meeting to order at 4:04 PM.
Board Members Present: President Mark Morrissette; Vice President
Marie Gillespie; Secretary/Treasurer Caroline Bowdish; Board Member
Leonard Dietrich; and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: Council Liaison Craig Maloney; Alternate
Council Liaison David Milne; Interim City Manager Adam Lincoln; City
Attorney Eric Ferguson; Administrative & Community Services Director
Zach Ratkai; and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
APPROVAL OF MINUTES
Approve PPFD Board March 21, 2023, Meeting Minutes
MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the
March 21, 2022, meeting. Mr. Dietrich seconded. Motion carried
unanimously.
CLAIMS APPROVAL
Approve First 2023 (1st) Quarter Claims
MOTION: Dr. Jilek moved to approve the 2023 first (1st) Quarter claims
as presented. Ms. Bowdish seconded. Motion carried unanimously.
FINANCIAL REPORT
First Quarter 2023 Sales Tax Report and Quarterly Financial Update
(Darcy Buckley)
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Mr. Morrissette asked if the first Quarter 2023 Sales Tax report included one, two
or three months of the 2/10 of one -percent sales and use tax collected for the
PPFD project.
Ms. Buckley responded that the local sales tax detailed in the report totaling $326K
was for the January 2023 tax collection or for one month. She explained that there
is about a two -month delay from when the state receives the local sales and use
tax to when the state distributes the tax back to the local communities.
Discussion continued regarding the collection and distribution of the Washington
State Sales Tax.
Ms. Buckley pointed out that the PPFD had a negative balance of $232K at the
end of 2022 that is owed to the City of Pasco, WA.
Mr. Watkins and Ms. Buckley explained that money owed to the City of Pasco
should be resolved within the next two months. Ms. Buckley will provide a cash
flow statement at the next PPFD Board meeting.
REPORTS FROM COMMITTEES
Design & Construction Committee (Marie Gillespie & Mark
Morrissette)
Mr. Watkins provided a brief report on the status of the Owner's Representative
Request for Qualifications (RFQ). He shared the results from the Evaluation Team,
which included Teresa Jennings -Reed, Marie Gillespie, Mark Morrissette, Matt
Watkins, and Zach Ratkai. The Team reviewed four proposals. Mr. Watkins is
currently negotiating a contract with the preferred firm, which will come back for
the PPFD Board's approval at the May 2023 meeting.
Audit & Finance Committee (Mark Morrissette & Caroline Bowdish)
Mr. Morrissette announced that Ms. Buckley was working on the PPFD Operating
Budget and the new Owner's Representative will develop the PPFD Capital Budget
for the Aquatic Facility project.
OLD BUSINESS
Resolution of Support to Pursue Broadmoor Property Through
Letter of Intent to Purchase (Matt Watkins)
Mr. Watkins provided a brief overview on pursuing the purchase of property located
in the Broadmoor area and requested that the PPFD Board approve the proposed
Resolution allowing PPFD staff to move forward with this.
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There was a discussion regarding the amount of acreage that the PPFD should
purchase to ensure that other key community amenities are located next to the
Aquatic Facility site.
MOTION: Ms. Bowdish moved to approve Resolution No. 2023-04,
granting limited authority to its Executive Director to execute a Purchase
and Sales Agreement with Broadmoor Properties, LLC for acquisition of
Certain real property on which to site the Pasco Aquatics Facility. Mr.
Dietrich seconded. Motion carried unanimously.
OTHER BUSINESS
PPFD Executive Director Report (Matt Watkins)
Mr. Watkins announced that the Pasco City Council approved the new Interlocal
Agreement with the PPFD at their April 17, 2023, meeting. He also commented on
a recent Kiwanis Club meeting he recently attended, as well as some television
interviews regarding the PPFD Aquatic Facility project.
Work Groups to Support PPFD Board Members (Mark Morrissette)
The PPFD Board and Mr. Watkins discussed the development of PPFD work
groups and the size of the work groups. They confirmed that a written description
of what a work group would do to support the PPFD Board would be needed first.
This action may be a little early. Perhaps after the Owner's Representative is
selected and begins its duties, then a work group or groups would be appropriate.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:05 pm.
PASSED AND APPROVED THIS � DAY OF a , 20Z,3
APPROVED:
MirMorrisse te, President
Debra Barham, CMC
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