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HomeMy WebLinkAboutAtomic Screenprinting & Embroidery - MOU Lampson Cable Bridge Run 2022Lampson Cable Tfidge Run Sliks Pbrc hasc; Me7noranchmi of Understanding, To: Atomic Screenprinting & Embroidery CC: Tony Johnson. Nolan Harper, Brcnt Kubalek, Atexwidrea C'onllera:s From: Vince Guerrero Date: 10/24/2022 Re: Lampson Cable Bridge Run 2022 T-Shirfs Purchase Atomic Screenprinting and Embroidery and The City of Pasco 12-t.=,z-atioal Ser4ices, on this 1 y`h day of October 2022, do hereby en,.er into an agreement for the pr�;n i"ion of long sleeve 50150 cotton/poly and long sleety e technical i-shiri.s sor tlae 20 Lampson Cable Bridge Run according to term„ and prices set fcn-t:n in Atomic's quote submitted in response to RFQ 2022 (See Attached Exhibit A). Upon the signing of this Memo of Understanding the prices set forth by A tornk- in their response to RFQ 2022, will be iron through December 31, 2022. Also, According to RFQ 2022, upon agreement between the City and Atomic Scree r_ Printing and Embroidery, this purchase agreement may be extendcd foi up to I additional year (2023). toa i in Factory Prin' 1 t':mc. Date _ era �r�l� ---%U__ZS-1 �2-Z tgnature--/Cityy ofCP.asco Yrinl Name i 1as-E� Title; �/ October 24, 2022 Exhibt A REQUEST FOR QUOTATION RFQ 2022 Cable Bridge Run Shirts Issued by: Ship to address: City of Pasco — Recreation Services City of Pasco 525 N. 3'' Avenue 525 N. 31d Avenue P.O. Box 293 Pasco, WA 99301 Pasco WA 99301 Purchasing Contact: Anticipated Freight Terms: Name: Vince Guerrero FOB Destination/Prepaid Telephone Number: 509-545-3456 Fax Number: 509-545-3455 E-mail: guerrerov@pasco-wa.gov Quotation Due Date: 6/30/2022 2:00 PM PDT Payment Terms: Net 30 Anticipated Contract Type: Unit Price CITYr D..YJd ,0_& STATE _ 4 ZIP / �� 3 3L CONTACTPERSON TELEPHONE �) J � ?Z� /© EMAIL A h/'�J1(lit The City of Pasco (City) is seeking quotes for the 2022 Cable Bridge Run shirt purchase and screen printing. 1. Cable Bridge Run Program Long Sleeve T-Shirt: It is expected that 1400 — 2000 long sleeve shirts will be needed and will be ordered in up to three (3) installments. It is expected that approximately''/� the T-shirts will be 5.5 oz. 50/50 cotton/poly and the other''/z will be 3.8 oz 100% polyester technical t-shirts. Expected order with required delivery dates are as follows: a. The first (and largest) order: December 2, 2022 / Required Delivery: December 13, 2022: b. The second order: December 12, 2022 / Required Delivery: December 15, 2022 / c. The third order: December 19, 2022 / Required Delivery: January 2, 2023 h 2. Quote price to include set-up and paint color change. 3. Quote to be firm through December 31, 2022. *Purchase agreement resulting from selected quote may be extended for up to 2 additional years upon � f agreement between supplier and the City. 4. The City may: A. Reject any or all quotes; B. Request clarification of minor irregularities, informalities or apparent clerical mistakes; October 24, 2022 C. Waive minor irregularities, informalities, or apparent clerical mistakes in offers received D. Accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the RFQ or quotes; E. Reject a quote as non -responsive if the prices proposed are materially unbalanced between line items or sub -line items. A quote is materially unbalanced when it is based on prices significantly less than prices for some items and prices which are significantly overstated in relation to prices for other items, and if there is a reasonable doubt that the quotes will result in the lowest overall price to the City even though it may be the lowest evaluated quotes, or if it is so unbalanced as to be tantamount to allowing an advance payment; I Determine a competitive range, including all quotes that are judged to have a reasonable chance of being selected for award, and negotiate with all offerors within it. (In the event a competitive range is determined, it will be based solely on the City's judgment, and Best and Final Offers will be requested at the conclusion of negotiations);or K. Negotiate only with a single offeror to further reduce the price paid if, in the judgment of the City after a review of the technical and price offers, only one offeror has a reasonable chance of being selected for award. All Quotes must be received before 2:00pm on Thursday, June 30, 2022 to be considered. Please email quote to cuerrerov4,nasco-wa.uov or mail to: Pasco Recreation, Attn: "Quote — T-Shirts", 525 N. 31 Ave., Pasco WA 99301. *Email guerrerov( ,pasco-wa.gov or call 509-545-3456 with any questions regarding this quote request. October 24, 2022 A) CABLE BRIDGE RUN PROGRAM SHIRT - BASE QUOTE (1400 — 2000: 3 installments in December) Long Sleeve T-shirts as per the following specifications: • No pocket • A variety of shirt colors • Supplier will provide the City with a list of all shirt colors included in their quoted price. • Four (4) color print on front • Possible One color print on back • Sizes: YS through Adult 3XL • City to provide graphics and artwork • Quoted price to include all costs for setup, paint color change, etc. • Supplier to provide City with a graphic proof for each order. • Must meet the following required delivery dates: • The first (and largest) order; December 2, 2022 / Required Delivery: December 13, 2022 • The second order: December 12, 2022 / Required Delivery: December 15, 2022 • The third order: December 19, 2022 / Required Delivery: January 2, 2022 • 5.5 oz., 50150 cotton -polyester, long sleeve: Estimated to be approximately 50% of the total shirt order (700 —1000 ea) ACCEPTABLE SHIRTS • Gildan (8400) • Port & Company (PC55LS) • Or equivalent to above (You may be asked to send a sample). • 3.84.7 oz., 100% Polyester Technical T-shirt, long sleeve: Estimated to be Approximately 50% of the total shirt order (700 —1000 ea) ACCEPTABLE SHIRT • Gildan 47400 • Sport-Tek ST35OLS • Or equivalent to above (You maybe asked to send a sample). Unit Price SIZE Loag Sleeve Shirt jhdgre tax Youth Small 5.5 oz., 50150 cotton -polyester, long sleeve shirt Z Youth Medium 5.5 oz., 50150 cotton -polyester, long sleeve shirt 5.5 oz., 50/50 cotton -polyester long sleeve shirt Youth Large Adult Small 5.5 oz., 50150 cotton -polyester, long sleeve shirt Adult Medium 5.5 oz., 50150 cotton -polyester, long sleeve shirt Adult Large 5.5 oz., 50150 cotton -polyester, long sleeve shirt 5.5 oz., 50150 cotton -polyester, long sleeve shirt Adult XLar e 5.5 oz., 50/50 cotton -polyester, long sleeve shirt Adult 2XLar e 5.5 oz,, 50/50 cotton -polyester, long sleeve shirt Adult 3XLarge Specified Shirt Brand & Item #: j-il� L �S Minimum order size you require to maintain quoted price: ! 60 A) _Conti—M Unk Price SIZE Long Sleeve Teck Shirt b ore tax 3.8-4.7 oz., 100% Polyester Technical T-shirt, long sleeve Youth Small 3.8-4.7 oz., 100% Polyester Technical T-shirt, long sleeve Youth Medium 3.8-4.7 oz., 100% Polyester Technical T-shirt, long sleeve Youth Large 3.84.7 oz., 100% Polyester Technical T-shirt, long sleeve Adult Small 3,84.7 oz., 100% Polyester Technical T-shirt, long sleeve Adult Medium 3.84.7 oz., 100% Polyester Technical T-shirt, long sleeve Adult Large 3,84.7 oz., I00% Polyester Technical T-shirt, long sleeve Adult XLar e 3.84.7 oz., 100% Polyester Technical T-shirt, long sleeve Adult 2XLar e 3.8-4.7 oz., 100% Polyester Technical T-shirt, long sleeve AduIt3XLarge October 24, 2022 V2l 149 Specified Shirt Brand & Item #:L/_5 Minimum order size you require to maintain quoted price: CABLE BRIDGE RUN NOTE: In the past, in collaboration with the shirt vendor, the City has set up an online apparel store allowing Cable Bridge Run participants to order additional apparel items (i.e. hoodies, beanies, jackets, etc.). The company with the winning bid should be prepared to work with the City to provide an online apparel store for the 2022 event.