HomeMy WebLinkAboutLa Liga Adult 7v7 Soccer Leagues - 2023 MOU REC23-0012PA. 2023 MEMORANDUM OF AGREEMENT
ROAD 48 Sports Fields
CO
Parks and Rec - La Liga Adult 7v7 Soccer League(s) -
Agreement #: REC23-0012
The City of Pasco has rented the sports fields at Road 48 for use for many years. For the 2023 soccer
season (April -October), the fields are desired by various youth and adult leagues. In order to ensure the
recreational opportunity for the many varied users and to avoid an improper monopoly of a public
facility, the city has determined to divide the field playing time between the leagues for the 2023 season.
To effect the city's decision, the parties to this agreement, German Abarca, hereinafter referred to as "La
Liga", and the City of Pasco, hereinafter referred to as "City", agree to the following provisions for the
2023 adult soccer league season.
1. Official Communication:
For any official written communication between the City and La Liga, the following Names and
addresses will be used:
La Liga (German Abarca)
Address: 429 Canada Ct.
Pasco, WA 99301
Phone number: 509-380-2950
Email: german.1020C�icloud.com
OR Alfredo alcantara _ keybank.com
City of Pasco - Recreation
Address: 525 N. Third Ave
Pasco, WA 99301
Phone number: 509-545-3456
Email: kubalekb(&pasco-wa. ov
2. Certification of League Teams:
a. FINAL TEAM LIST: La Liga will provide the City a final team list by April 18, 2023. The
list will include: 1) The Team Name, 2) The Name of the Coach/Captain. 3] The
Coach/Catftain's Phone Number, and if possible 4) The Coach/Captain's Email.
3. Field Time:
a. For League and Tournament play the two 50x80 fields at the Road 48 fields will be rented as a
whole and not on an individual field basis.
b. During the Season (May 2 — August 31) La Liga will be assigned field time as follows (with %2
hour set up and cleanup time before and after):
i. May -July: 2 hours (All 2 Fields) — Tue & Thur 6: 00pm — 8:00pm
ii. August: 2 hours (All 2 Fields) — Tue & Thur S: 30pm — 7: 30pm
c. Leagues must adhere to their assigned setup and breakdown times.
d. It is the responsibility of La Liga to notify the City of Pasco of the final number of teams in their
league by April 18, 2023 at 4:00pm as outlined in section 2.a. above. If it is determined that La
Liga has falsified their list of teams to gain access to additional field time, or is using the complex
outside their allotted time, La Liga will be billed at a rate of $65/hour for each hour of
unauthorized use.
4. Fees:
a. Reservation Fees
i. Reservation fees shall be as follows:
1. 2 fields for 2 hours each on Wed & Fri = 8 hours per week: $88 per week (4
hours)
Memorandum of Agreement — Rd 36 Soccer
ii. In general reservation fees shall be paid on a monthly basis and shall be due no later
than 4:OOpm on the 20th day of the preceding Month (i.e. Fees for May are due by
4:OOpm on April 20`h, etc.).
1. If payment is not received by the deadline a $50 late fee will be charged. When
the 201h of the month falls on a weekend or Holiday, payment shall be due by
4:OOpm the next business day.
iii. Reservation fees are day specific. If the fields are not used the paid fees are forfeited
and cannot be transferred in whole or in part to a different day.
iv. In the event one or more fields are not available on the date(s) previously reserved
and the closure is approved by the city recreation office, the reservation fee(s)
previously paid, for use of the respective date(s), shall be refunded to the respective
league or transferred to a new date.
b. Field Painting Fees:
i. Initial Field Painting Fee: $250 per field; This fee will be charged if and when old
lines are no longer visible and field measurements and layout must be done.
ii. Touchup Field Painting Fee: $85 per field; This fee will be charged if and when old
lines are still visible when painting is requested.
5. Insurance:
a. La Liga shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection
with the League's operation and use of the leased premises. The City shall be named as
additional insured on La Liga's Commercial General Liability insurance policy.
b. Minimum Amounts of Insurance. La Liga shall maintain the following insurance limits:
i. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain,
the following provisions for Commercial General Liability insurance:
i. La Liga's insurance coverage shall be primary insurance with respect to the City. Any
Insurance, self-insurance, or insurance pool coverage maintained by the City shall be
excess of La Liga's insurance and shall not contribute with it.
ii. La Liga's insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty (30) days prior written notice by certified mail, return
receipt requested, has been given to the City.
d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A:VII.
e. Verification of Coverage. La Liga shall furnish the City with original certificates and a copy
of the mandatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of La Liga.
6. Equipment and Maintenance Requirements: La Liga must...
a. Provide its own nets
b. Collect its own trash
c. Follow all park rules as set forth in the specific rental contract.
d. Clean the complex (all fields, spectator areas and parking areas) at the end of the reservation
periods of each day.
e. Manage the use of the public parking areas during its reservation period to ensure
exits/entrances are kept clear and emergency vehicle access is maintained. La Liga is
prohibited from charging parking fees of any kind in and around the Rd. 48 fields. If it is
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discovered that La Liga is charging parking fees this use agreement will be immediately
terminated.
7. Vendors: Vendors are not permitted on the grounds or in the parking lot except as permitted
individually by the City of Pasco recreation office. When a permitted vendor is present, any other
vendors, as per city code, must remain at least 300 feet (Length of a football field) away from any
and all entrances to the park. If there is no permitted vendor present, then vendors can be in the
right-of-way next to the park but cannot enter and may only stay for 1 hour in any one location.
8. Participant and Spectator Conduct: La Liga hereby promises to take all reasonable precautions
to avoid fighting, assault, vandalism or other forms of violence while using the facility. La Liga is
responsible for enforcing this rule among all participants and spectators, and all other facility users
during their respective rental times. Failure to do so may result in the termination of this agreement
by the city.
9. Trash Pick-up: As the renter of the facility it is La Liga's responsibility to ensure the fields are
free from debris before they vacate the facility.
10. Portable Toilets: Portable toilets will be placed at the facility for use by participants and spectators
during La Liga's specified rental times. The toilets will be placed on a regular service schedule. It
is the responsibility of La Liga's director to inform the city if it appears a service date has been
missed and the toilets need additional attention.
11. Use of Fields for Practice: The Road 48 Fields are a scheduled use facility. As such all use must
be scheduled through the Recreation offices. If a team wishes to use the Rd 48 Fields for practice
then they must obtain a rental agreement and pay for use of the fields at the city recreation office. It
is the duty of La Liga's director to communicate this to all teams within his league. Failure to do so
could result in a breach of this agreement and result in the league forfeiting their use of the fields
for the remainder of the season.
12. Other Terms and Conditions: Apart from the terms listed above, La Liga hereby agrees to abide
by and enforce all regular Pasco Playing Field Terms and Conditions, listed in Appendix A.
Memorandum of Agreement accepted by:
L04e,V'k(Z—
German Abarca _ Date
'bl`Z
Zach Ratkai, PAco ACS Director Date
Memorandum of Agreement — Rd 48 Soccer
APPENDIX A
General Terms & Conditions for All Pasco Playing Fields
1. Signer of this contract assumes all responsibility for this event, including knowledge and
adherence to all facility rules and regulations. To ensure a smooth event it is required
that you inform other event planners, committee members, caterers, etc, of all applicable
policies. Full disclosure of event setup, decorations & activities is required; failure to do
so may result in a forfeiture of your deposit.
2. Reservation times are strictly adhered to. Please do not arrive earlier or stay later than
your reservation time. Set urn and clean up of your event must be within your reserved
time.
Initial
3. Groups are responsible for setting up, cleaning up, and leaving the facility as they found it.
This is a do-it-yourself facility; custodial service is not provided. Customer will be
responsible for any damage to the premises as the result of licensee's use, over and above
normal wear and tear.
4. Upon completion of the rental period, staff will inspect the premises. If there has been
damage to the premises or if the cleanup obligations have not been met, the City may
seek reimbursement as may be necessary to make repairs or accomplish the cleanup.
5. All rental requests must be made at least 10 business days or more in advance of the
requested rental date. A facility supervisor might be required to host your rental, if so
they must be secured before your rental can be finalized. Payment in full is due at time of
reservation.
6. Alcoholic beverages and/or appearance of intoxication are not allowed at any City of
Pasco Park.
7. Water balloons are not allowed in any City of Pasco Parks.
8. Gambling of any form is not allowed at City of Pasco Facilities or Parks.
9. Boisterous conduct and profane language shall not be permitted on City of Pasco
premises.
10. All pets must be on a leash under 6 feet in length and owners must pick up after their
animals. No pets allowed inside the Pasco Softball Complex.
11. Group size is subject to verification by on -site staff.
12. Use of live and/or amplified music (includes bull horns, boom boxes, etc.) is subject to
written approval by the City of Pasco in advance (10 days prior notice is required), and
may be subject to additional City permit requirements.
13. Children must be monitored at all times and renters are responsible for the conduct of
their guests.
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14. No generators, inflatable jumping equipment, or any other special equipment rentals are
allowed. Any exceptions must be requested in writing when rental request is made and
written approval must be given by the City of Pasco.
15. The City of Pasco reserves the right to require a certificate of liability insurance naming
the City of Pasco as additionally insured at the time and location of the event. This
certificate must be attached to contract.
16. The City of Pasco reserves the right to cancel this reservation if it should conflict with a
city program or if the facility becomes unavailable due to required maintenance.
17. Refund and cancellation policy:
a. More than 30 days notice of cancellation 100% less a $10 processing fee.
b. Less than 30 day notice before event date. No refund.
c. All deposits if required will be returned for refunds and cancellations.
Changes to rental policy:
d. Any changes requested more than 7 business days in advance of the event date
are subject to a $10 processing fee.
e. No changes less than 7 business days prior to event date.
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18. Disturbance of the grounds is prohibited. There is no staking, digging, rutting, or other
means of disturbance allowed in any City of Pasco Park.
19. If when you arrive at the facility you have problems and need to speak with a city staff
person you will need to call our office during working hours (Mon -Friday 8:00 am to
5:00pm) after working hours you will need to call non- emergency dispatch at (509-628-
0333) and have them contact the Parks and Recreation on -call staff.
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