HomeMy WebLinkAbout2023.04.20 PPFD Meeting PacketPasco Public Facilities District Board
Building Regional Facilities through Community Partnerships
AGENDA
4:00 PM - Thursday, April 20, 2023; Pasco City Hall, Council Chambers
REMOTE MEETING INSTRUCTIONS - Individuals, who would like to provide public comment remotely,
may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the
day of each meeting. To listen to the meeting via phone, call (562) 247-8321 and use access code 826-010-306.
PPFD Board meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and
Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
Page
I. Call To Order and Roll Call
II. Recognition of Visitors/Public Comments - This item is provided to allow
the public the opportunity to bring items to the attention of the Pasco Public
Facilities District Board or to express an opinion on an issue. Its purpose is
not to provide a venue for debate or for the posing of questions with the
expectation of an immediate response. Some questions require consideration
by Board over time and after a deliberative process with input from a number
of different sources; some questions are best directed to staff members who
have access to specific information. Public comments will normally be limited
to three minutes by each speaker. Those with lengthy messages are invited
to summarize their comments and/or submit written information for
consideration by the PPFD Board outside of formal meeting s.
III. Approval of Minutes
3 - 6 A. Approve PPFD Board March 21, 2023, Meeting Minutes
MOTION: I move to approve the PPFD Board minutes from the March
21, 2022, meeting.
IV. Claims Approval
7 - 8 A. Approve First 2023 (1st) Quarter Claims
MOTION: I move to approve the 2023 first (1st) Quarter claims as
presented.
V. Financial Report
9 - 11 A. First Quarter 2023 Sales Tax Report and Quarterly Financial
Update (Darcy Buckley)
Page 1 of 13
VI. Reports from Committees
A. Design & Construction Committee (Marie Gillespie & Mark
Morrissette)
B. Audit & Finance Committee (Mark Morrissette & Caroline
Bowdish)
VII. Old Business
12 - 13 A. Resolution of Support to Pursue Broadmoor Property Through
Letter of Intent to Purchase (Matt Watkins)
MOTION: I move to approve Resolution No. 2022-04, granting limited
authority to its Executive Director to execute a Purchase and Sales
Agreement with Broadmoor Properties, LLC for acquisition of Certain
real property on which to site the Pasco Aquatics Facility.
VIII. New Business
IX. Other Business
A. PPFD Executive Director Report (Matt Watkins)
1. Owner's Representative RFQ Status and Evaluation Team
Efforts
2. Interlocal Agreement with the City of Pasco
3. Kiwanis Meeting & Television Interviews
B. Work Groups to Support PPFD Board Members (Mark Morrisette)
Recommendation of Individuals (Matt Watkins)
X. Executive Session
XI. Adjournment
Page 2 of 13
Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, March 21, 2023; Pasco City Hall, Council Chambers
CALL TO ORDER AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette called the
meeting to order at 4:04 PM.
Board Members Present: President Mark Morrissette; Vice President
Marie Gillespie (arrived at 4:06 PM); Secretary/Treasurer Caroline
Bowdish (arrived at 4:04 PM); Board Member Leonard Dietrich; and
Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: Council Liaison Craig Maloney (arrived at
4:04 PM); City Attorney Eric Ferguson; Administrative & Community
Services Director Zach Ratkai; and City Clerk Debby Barham
APPROVAL OF MINUTES
Approve PPFD Board February 21, 2023, Meeting Minutes
MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the
February 21, 2023, meeting. Mr. Dietrich seconded. Motion carried
unanimously.
REPORTS FROM COMMITTEES
Audit & Finance Committee (Mark Morrissette & Caroline Bowdish)
Mr. Morrissette discussed the current 2023 Fiscal Calendar and asked if any
additional items need to be added to it. It was noted that the next financial report
will be provided to the PPFD Board at the April meeting and may include receipt
of the March 2023 collection of the tax proceeds.
Design & Construction Committee (Marie Gillespie & Mark
Morrissette)
Ms. Gillespie stated that there was no action to report at this time.
Page 1 of 4Page 3 of 13
OLD BUSINESS
Resolution No. 2023-03 - Approval Interlocal Agreement with City of
Pasco (Ratkai)
Mr. Ratkai stated that if the PPFD Board approves the proposed Interlocal
Agreement with the City of Pasco, then it will be presented to the City Council at
their April 10th Workshop.
MOTION: Dr. Jilek moved to approve Resolution No. 2023-03, to
establish the Interlocal Agreement between the Pasco Public Facilities
District and the City of Pasco for Administrative, Financial, and Legal
Services. Mr. Dietrich seconded. Motion carried unanimously.
NEW BUSINESS
Potential Aquatics Facility Locations
Mr. Watkins provided a brief report on the properties of interest to place an aquatics
facility on and then presented drone video footage of the three properties.
The first presentation was for property located north of I-182. Tim Ufkes,
representative for the property owners, discussed the two (2) Broadmoor
Development Lots Nos. 19 and 22, as well as other possible lots. There was a
discussion of co-locating the aquatics facility with other amenities such as a Ben
Franklin Transit facility, a Mid-Columbia Library branch, and/or a City of Pasco
Community Center. Discussion also included the timeline of the development of
the streets/roadways.
The second presentation was for property located south of I -182 and is owned by
the Youngs. Nick Wright, representative for the Young family, provided a brief
report on the proposed site. He noted that the Youngs were notified that the City
is in the planning stage of developing an overpass across I -182. As currently
configured, it would cut the proposed property in half rendering it ineffective for an
aquatic facility.
The third presentation was for property located next to the LifeQuest building. Carl
Cadwell, representative for the LifeQuest property, gave a PowerPoint
presentation about the site. The property is ready to be built on with all the needed
utilities and is located next to three hotels and adjacent to the regional sports facility
and HAPO Center. It also has a parking lot shared with LifeQuest. He also
discussed a public-private partnership with the aquatic facility.
Page 2 of 4Page 4 of 13
OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins provided an update on the status of the Owner's Representative
Request for Qualifications (RFQ), which included four (4) submissions. The next
step will be to bring the Evaluation Team together to review the RFQs during the
week of March 27th.
Mr. Watkins recommended that the next financial report be scheduled for the April
PPFD Meeting; the Tax Analysis was tentatively scheduled for the May 2023
meeting.
Update Related to Work Groups to Support PPFD Board Members
(Ferguson)
Mr. Ferguson reported that he reviewed the PPFD Charter and Bylaws related to
setting up advisory work groups to support the PPFD Board. He reminded the
PPFD Board that they cannot delegate their authority to the volunteers/advisory
groups.
RECESS
Mr. Morrissette called for a five-minute recess at 6:15 PM.
EXECUTIVE SESSION
The PPFD Board, along with the PPFD Executive Director, PPFD
Executive Director, City Attorney and City Engineer adjourned into
Executive Session at 6:20 PM for 20 minutes to discuss the consideration
of site selection or acquisition of real estate purchase or lease if likelihood
that disclosure would increase price per RCW 42.30.110(1)(b).
At 6:40 PM President Morrissette announced that the Executive Session
would continue for another 10 minutes.
President Morrissette called the meeting back to order at 6:50 PM.
Page 3 of 4Page 5 of 13
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:50 pm.
PASSED AND APPROVED THIS ___ DAY OF __________, 20__
APPROVED:
Mark Morrissette, President Debra Barham, CMC
Page 4 of 4Page 6 of 13
G/L Date
Journal
Type Description/Project Source
1/18/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
17842 1/13/2023 253774
2/6/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
17859 2/2/2023 253922
3/13/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
17877 3/7/2023 254721
2/3/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
007 2/1/2023 254011
3/6/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
008 3/1/2023 254638
Reference Actual
G/L Account Number: 931.13.590-54.4530 Legal Combined Services
CITY OF PASCO
Expense Ledger Detail Listing
From Date: 1/1/2023 - To Date: 3/31/2023
Journal
Sub
Ledger
Vendor Description Payment Type Amount Distribution Amount
2023-00000319 AP $918.00
Total: $918.00
KERR FERGUSON LAW PLLC PPFD LEGAL SERVICES DECEMBER
2022
Check $918.00 $918.00
Month Total: January 2023 $918.00
2023-00000500 AP $1,440.00
KERR FERGUSON LAW PLLC PPFD LEGAL SERVICES JANUARY
2023
Check $1,440.00 $1,440.00
Vendor Description Payment Type Amount Distribution Amount
AP $936.00
Total: $1,440.00
Vendor Description Payment Type Amount Distribution Amount
Month Total: February 2023 $1,440.00
2023-00001035
Total: $936.00
KERR FERGUSON LAW PLLC PPFD LEGAL SERVICES/FEBRUARY
2023
Check $936.00 $936.00
Month Total: March 2023 $936.00
Account Total: Legal Combined Services $3,294.00
G/L Account Number: 931.13.590-54.4541 Professional Services
2023-00000495 AP $10,000.00
WATKINS ENDEAVOR LLC SERVICES FOR PPFD 1/1/23-1/31/23 Check $10,000.00 $10,000.00
Vendor Description Payment Type Amount Distribution Amount
2023-00000966 AP $10,000.00
Total: $10,000.00
WATKINS ENDEAVOR LLC SERVICES FOR PPFD 2/1/23-2/28/23 Check $10,000.00 $10,000.00
Vendor Description Payment Type Amount Distribution Amount
Total: $10,000.00
user: Griselda Garcia Pages 1 of 2 Thursday, April 13, 2023Page 7 of 13
CITY OF PASCO
Expense Ledger Detail Listing
From Date: 1/1/2023 - To Date: 3/31/2023
3/27/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
009 4/1/2023 255065
1/27/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
3041138 1/27/2023 253702
$0.00
$0.00
$0.00
2023-00001170 AP $10,000.00
WATKINS ENDEAVOR LLC SERVICES FOR PPFD 3/1/2023-
3/31/2023
Check $10,000.00 $10,000.00
Vendor Description Payment Type Amount Distribution Amount
Account Total: Professional Services $30,000.00
Total: $10,000.00
G/L Account Number: 931.13.590-54.4635 Insurance Premiums
2023-00000306 AP $3,541.85
HUB INTERNATIONAL
NORTHWEST LLC
PPFD INSURANCE 1/28/2023-1/28/2024 Check $3,541.85 $3,541.85
Vendor Description Payment Type Amount Distribution Amount
$0.00 $3,541.85
Total: $3,541.85
Fund Total: Pasco Public Facility District $0.00 $36,835.85
Month Total: January 2023 $0.00 $3,541.85
Account Total: Insurance Premiums
user: Griselda Garcia Pages 2 of 2 Thursday, April 13, 2023Page 8 of 13
Current YTD Prior Year
Balance Total Actual Net Change Change %
131,951.02 1.29 131,949.73 10,228,661.24
$131,951.02 $1.29 $131,949.73 10,228,661.24%
.00 139,009.27 (139,009.27) (100.00)
$0.00 $139,009.27 ($139,009.27) (100.00%)
$131,951.02 $139,010.56 ($7,059.54) (5.08%)
.00 8,387.10 (8,387.10) (100.00)
.00 150,120.00 (150,120.00) (100.00)
.00 210,216.43 (210,216.43) (100.00)
$0.00 $368,723.53 ($368,723.53) (100.00%)
$0.00 $368,723.53 ($368,723.53) (100.00%)
(229,712.97) (229,712.97) .00 .00
($229,712.97) ($229,712.97) $0.00 0.00%
($229,712.97) ($229,712.97) $0.00 0.00%
.00
(398,499.84)
36,835.85
$131,951.02 ($229,712.97) $361,663.99 157.44%
$131,951.02 $139,010.56 ($7,059.54) (5.08%)
$0.00 $0.00 $0.00 +++
$0.00 $0.00 $0.00 +++
$0.00 $0.00 $0.00 +++
$0.00 $0.00 $0.00 +++Grand Totals
FUND EQUITY TOTALS
LIABILITIES AND FUND EQUITY TOTALS
Fund 931 - Pasco Public Facility District Totals
Fund Type Totals
Fund Category External Totals
29 - Totals
FUND EQUITY TOTALS Prior to Current Year Changes
Prior Year Fund Equity Adjustment
Fund Revenues
Fund Expenses
LIABILITIES TOTALS
FUND EQUITY
29
29.2900 Fund Balance
21.2128 Due to Other Govt
21.2225 A/P Year End Accrual
21 - Totals
LIABILITIES
21
21.2105 Accounts Payable
12.1210 Taxes Receivable - Sales
12 - Totals
ASSETS TOTALS
LIABILITIES AND FUND EQUITY
10.1010 Cash
10 - Totals
12
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
ASSETS
10
Balance Sheet
Through 03/31/23
Detail Listing
Include Rollup Account/Rollup to Base
Account Account Description
Run by Griselda Garcia on 04/13/2023 11:44:49 AM Page 1 of 1Page 9 of 13
YTD Budget - YTD
Transactions Transactions
331,806.55 (331,806.55)
61,693.28 438,306.72
$393,499.83 $106,500.17
5,000.01 14,999.99
$5,000.01 $14,999.99
$398,499.84 $121,500.16
$398,499.84 $121,500.16
$398,499.84 $121,500.16
.00 500.00
3,294.00 (2,094.00)
.00 500,000.00
30,000.00 (25,000.00)
3,541.85 (391.85)
.00 12,000.00
$36,835.85 $485,014.15
$36,835.85 $485,014.15
398,499.84 121,500.16
36,835.85 485,014.15
$361,663.99 ($363,513.99)
Budget Performance Report
Date Range 01/01/23 - 03/31/23
Adopted
Account Account Description Budget
Prog 590 - PPFD Admin
31
Fund 931 - Pasco Public Facility District
REVENUE
Dept 13 - City Mgr
31.1310 Local Sales Tax .00
31.1311 PFD Sales Tax 500,000.00
34.4527 PFD Pasco Support 20,000.00
34 - Totals $20,000.00
31 - Totals $500,000.00
34
Prog 590 - PPFD Admin Totals $520,000.00
Dept 13 - City Mgr Totals $520,000.00
REVENUE TOTALS $520,000.00
EXPENSE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
54
54.4524 Advertising 500.00
3,150.00
54.4530 Legal Combined Services 1,200.00
54.4540 Organizational Services 500,000.00
54.4900 I/F Admin Services 12,000.00
54 - Totals $521,850.00
54.4541 Professional Services 5,000.00
54.4635 Insurance Premiums
EXPENSE TOTALS $521,850.00
EXPENSE TOTALS 521,850.00
Fund 931 - Pasco Public Facility District Totals ($1,850.00)
REVENUE TOTALS 520,000.00
Run by Griselda Garcia on 04/13/2023 11:20:48 AM Page 1 of 1Page 10 of 13
G/L Date
Journal
Type Description/Project Source
2/28/2023 JE Change Receipt Post Change Receipt
Receipt Number Amount
2023-00001582 ($4,866.00)
Total: ($4,866.00)
3/31/2023 JE Revenue Collection
Payment Post
Collections
Receipt Number Amount
2023-00002363 ($326,940.55)
Total: ($326,940.55)
3/31/2023 JE Revenue Collection
Payment Post
Collections
Receipt Number Amount
2023-00002289 ($61,693.28)
Total: ($61,693.28)
1/1/2023 JE Jan. PFD Contribution
2/1/2023 JE Mar. PFD Contribution
3/1/2023 JE Mar. PFD Contribution
CITY OF PASCO
Revenue Ledger Detail Listing
From Date: 1/1/2023 - To Date: 3/31/2023
Journal
Sub
Ledger
2023-00001293 RA $4,866.00
G/L Account Number: 931.13.590-31.1310 Local Sales Tax
Receipt Batch Receipt Description Received From
2023-00000614 WA ST TREASURER
Month Total: February 2023 $4,866.00
2023-00001581 RA $326,940.55
Receipt Batch Receipt Description Received From
2023-00000876 WA ST TREASURER
Month Total: March 2023 $326,940.55
Account Total: Local Sales Tax $331,806.55
G/L Account Number: 931.13.590-31.1311 PFD Sales Tax
Month Total: February 2023
2023-00001581 RA $61,693.28
March 2023
Receipt Batch Receipt Description Received From
2023-00000876 WA ST TREASURER
$61,693.28
Account Total: PFD Sales Tax $61,693.28
Month Total:
G/L Account Number: 931.13.590-34.4527 PFD Pasco Support
2023-00001607 GL $1,666.67
2023-00001607 GL $1,666.67
2023-00001607 GL $1,666.67
Account Total: PFD Pasco Support $5,000.01
Fund Total: Pasco Public Facility District $398,499.84
Grand Total: $398,499.84
user: Griselda Garcia Pages 1 of 1 Thursday, April 13, 2023Page 11 of 13
Resolution – 2023-04 – Intent to Purchase Property - 1
RESOLUTION NO. 2023-04
A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT
BOARD, GRANTING LIMITED AUTHORITY TO ITS EXECUTIVE
DIRECTOR TO PURSUE A LETTER OF INTEREST AND INTENTION WITH
BROADMOOR PROPERTIES LLC, FOR ACQUISITION OF CERTAIN REAL
PROPERTY ON WHICH TO SITE THE PASCO AQUATICS FACILITY.
WHEREAS, the Pasco Public Facilities District (PPFD) was duly formed pursuant to
Chapter 35.57 of the Revised Code of Washington on July 15, 2002, by the adoption of City of
Pasco Ordinance No. 3558, and granted all powers provided by law pursuant to RCW 35.57.010;
and
WHEREAS, the Pasco Public Facilities District, on February 8, 2022, did submit to the
voters of the District a ballot proposition to increase the local sales and use tax for the purpose of
providing funds for the costs associated with the financing, refinancing, design, property
acquisition, construction operating, maintaining, remodeling, repairing, and reequipping of a
publicly owned Aquatics Facility; and
WHEREAS, the voters of the District passed said ballot proposition by a majority vote;
and
WHEREAS, the Pasco Public Facilities Board has been planning for the eventual
development of an Aquatics Facility for several years and over the past several years has completed
a comprehensive feasibility study and financial analysis of the development, operations, and
maintenance of an Aquatics Facility; and
WHEREAS, the Pasco Public Facilities District Board of Directors has most recently
conducted an extensive evaluation of potential parcels suitable and available to site such a facility;
and
WHEREAS, in selecting a site for the future Aquatics Facility the Pasco Public Facilities
Board took the following factors into consideration:
• Of sufficient size to accommodate the planned first and second phases of a facility as well
as room for possible expansion as Pasco and the Tri-City region grows in need of regional
facility space.
• Central to the region, and along a major transportation corridor allowing for ease of access
to all of the Tri-Cities.
• Views and vistas of the region from the facility, and visibility from around the region.
• Located such that the introduction of the facility would not exacerbate already burdened
public infrastructure.
• Close proximity to complimentary facilities planned including: community centers,
regional libraries, and recreational facilities such as pickleball, pedestrian/bicycle trail s,
robust transit facilities, where parking facilities may be shared.
Page 12 of 13
Resolution – 2023-04 – Intent to Purchase Property - 2
• Situated within a planned market area having the likely potential for sufficient residential
densities and nearby commercial opportunities to better support the facility.
• Central to planned public infrastructure improvements that will assure the facility will not
burden the transportation (freight, vehicles, transit, multi-modal) water, and sewer systems,
and planned near-term improvements that will address current infrastructure deficiencies
and provide for decades of future growth.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE PASCO PUBLIC FACILITIES DISTRICT as follows:
Section 1. That the Pasco Public Facilities District (PPFD) Executive Director pursue
a non-binding letter of interest with Broadmoor Properties, LLC with the intent to purchase
approximately 6 acres of land on or near Lot 19. Final authority to purchase the property will be
brought before the Board for approval of a binding Purchase and Sale Agreement at a later date.
Section 2. That the PPFD Executive Director work with other agencies or entities that
may mutually benefit from having complimentary facilities near an Aquatics Facility to locate and
site in mutually beneficial terms.
Section 3. That this Resolution shall take effect immediately.
PASSED by the Pasco Public Facilities District Board of Directors, of Pasco, Washington,
on this _____ day of April, 2023.
PASCO PUBLIC FACILITIES DISTRICT
__________________________________
Mark Morrissette, Board President
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Caroline Bowdish, Secretary/Treasurer Kerr Ferguson Law, PLLC
Pasco Public Facilities District Attorneys for PPFD
Page 13 of 13