HomeMy WebLinkAbout2023.04.20 Planning Commission PacketI. CALL TO ORDER
II. PLEDGE OF ALLEGENCE
III. ROLL CALL: Declaration of Quorum
IV. WELCOME AND ANNOUNCEMENTS
V. APPROVAL OF MINUTES
• Meeting Minutes of March 16, 2023.
VI. OLD BUSINESS
None
VII. PUBLIC HEARINGS
• Report
VIII. WORKSHOP
None
IX. OTHER BUSINESS
• Memo
X. AJOURNMENT
AGENDA
PLANNING COMMISSION MEETING
City Hall - Council Chambers
525 North Third Avenue
Pasco, Washington
THURSDAY, APRIL 20, 2023
6:30 PM
Shoreline Master Plan Periodic Update
National League of Cities 2022 Mayors Institute
This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.oasco-wa.com/nsctvlive.
Audio equipment available for the hearing impaired; contact staff for assistance.
Please silence your cell phones. Thank you.
PLANNING COMMISSION MEETING MINUTES
City Hall - Council Chambers
525 North Third Avenue
Pasco, Washington
THURSDAY, MARCH 16, 2023
6:30 PM
CALL TO ORDER
City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Chair Jerry
Cochran.
PLEDGE OF ALLEGIANCE
Chair Cochran led the Pledge of Allegiance.
ROLL CALL
Commissioners Present: Rosa Torres, Mitchell Moffitt, Paul Mendez, Kim Lehrman, Rachel Teel,
Jay Hendler and Jerry Cochran, a quorum was declared.
Commissioners Absent: Abel Campos, Dana Crutchfield
Staff Present: Community & Economic Development Director Rick White, and Planner Manager
Jacob Gonzalez, Block Grand Administrator Kristin Webb.
WELCOME AND ANNOUNCEMENTS
Chair Cochran explained the Planning Commission is an advisory board made up of volunteers
appointed by City Council.
He further explained the purpose of the Planning Commission was to provide recommendations to
City Council regarding changes to the City's Comprehensive Plan, Land Use Updates, Block Grant
Allocations and Zoning Code. The Planning Commission is tasked with considering the long-term
growth and development of the community, the impact of land use decisions on community,
livability, economic opportunity, housing affordability, public services, and the environment.
Chair Cochran reminded the audience tonight's proceedings were being broadcast live on City of
Pasco's Facebook page and on Charter Cable PSC Channel 191 and will be rebroadcast several times
during the next month.
He stated the meeting was also being recorded and could be watched on City of Pasco's website,
which is Pasco-wa.gov. Click on the VIDEO ON DEMAND link and make your selection there.
Chair Cochran stated copies of the meeting agenda were available on the back table. He then asked
that everyone silence cell phones to prevent interruptions during the meeting. For those present this
evening, when you are given the opportunity to address the Commission, please come to the podium,
speak clearly into the microphone, and state your name and city of address for the record.
Chair Cochran reminded the audience and the Planning Commission that Washington State Law
requires public meetings like the one being held this evening not only be fair, but also appear to be
fair. In addition, Washington State Law prohibits Planning Commission members from participating
in discussions or decisions in which the member may have a direct interest or may be either benefited
or harmed by the Planning Commission's decision. An objection to any Planning Commission
member hearing any matter on tonight's agenda needs to be aired at this time or it will be waived.
Chair Cochran asked if there were any Planning Commission members who have a declaration at
this time regarding any of the items on the agenda.
Planning Commission Meeting Minutes Page I of 7 March 16, 2023
•'• No declarations were made.
Chair Cochran asked if anyone in the audience objected to any Planning Commission member
hearing any of the items on the agenda.
❖ None heard, record shows there were no declarations.
Chair Cochran stated the Planning Commission needed and valued public input explaining it helped
the Commission understand the issues more clearly and allowed for better recommendations to City
Council. Furthermore, in many cases, this could be the only forum for the public to get facts and
opinions placed into the official record and City Council will use to make the Commission's
decision. He encouraged those present to take full advantage of this opportunity.
APPROVAL OF MINUTES
Commissioner Torres moved to approve the amended Planning Commission meeting minutes of
January 25, 2023, Commissioner Moffitt seconded, and the motion carried unanimously.
Commissioner Hendler move to approve the Planning Commission meeting minutes of February 16,
2023, Commissioner Mendez seconded, and the motion carried unanimously.
OLD BUSINESS
None
PUBLIC HEARINGS
A. Report 2022 Consolidated Annual Plan Evaluation Report (BGAP2023-001)
Kristin Webb stated good evening, Chair and Planning Commission. The item before you
tonight is the last step in the CDBG Grant cycle for program year 2022. There is a memo in your
packet that goes into more detail. As a quick reference, the grant cycle begins in May, public
hearings are conducted in June and July, and recommendations are sent to Council for approval.
During the program year, activities are carried out in accordance with the approved plan. Three
months after the end of the year. The CAPER, which is the Consolidated Annual Plan Evaluation
Report, is due to HUD for reporting our progress and meeting the goals in the Annual Action
Plan.
To summarizes the Budget to Actual for the 2022 Annual Action Plan Goal Activities, by goal:
1. Affordable Housing
2. Community and Economic Development
3. Homeless Housing
4. Priority Public Services
PR02 shows that activities use of the budget was $603,000. PR03 shows that all activities in
2022 were $5,022,224.
This does include prior year's. expenses as well as the Peanuts Park project which was a total of
$3.7 million for the Section 108 loan that we received.
As you can see, there are some low percentages. This is due to the City of Pasco not receiving
Planning Commission Meeting Minutes Page 2 of 7 March 16, 2023
the grant agreement until August of 2022, which means we were doing final draws in January
of 2023, which are not reflected here as the reporting period is only from January to December
of 2022.
Budget to Actual for accomplishments for 2022 Activities Only totals are reported through
quarterly reports from the subrecipients, which include Code Enforcement with how many
citizen cases were closed, the Civic Centers, Senior Centers, YMCA, The Arc of Tri-Cities, and
the scholarship programs with respect to economic opportunities. Jobs, which normally are
reported by Pasco Specialty Kitchen, are not reported this year as they did not apply for any of
the 2022 funds.
As far as businesses, the City of Pasco has a facade program which hasn't been utilized in the
last several years, but currently has two facade projects which started in 2022 and will be
completed in the next couple of weeks.
❖ Comments/Questions from Commissioners
Commissioner Moffitt asked, in the cases where we don't use the money that is given, which
is very few, is that a use it or lose it or does the City still get to retain that and use it at a later
date?
Kristin Webb stated it just depends. We have a public works project where they're going to be
expanding the Lewis Street from second to fifth with sidewalks and benches, etc. They haven't
used that money in the last three years, however that money still is allocated to them, and they
will have up until six years to use that money or HUD will then take it back from us.
Commissioner Torres asked there is quite a bit of difference between the budget and the
expenditures. Can you maybe give a little bit of context on maybe some high level reasons
why that was?
Kristin Webb answered for example with the Public Facility Improvements. That was because
we had a Section 108 loan, and it was for $3.7 million. So that money was budgeted in 2020
and it actually wasn't expended. So, some of the budgeted to actual is because of prior year
budget money that we have. And some of the projects just take a while for them to spend the
money.
Last year HUD didn't give us our agreement until August. This year, just a couple of weeks
ago, we did get our funding letter, how much we're going to get, but then we were told in a
meeting that they're hoping we'll have the agreements before August this year.
Chair Cochran asked, looking at page three and four of the report. Are there strategies to
encourage more proposals or grant requests in the areas that we're under executing on goal
attainment?
Kristin Webb answered it's pretty much it's whatever applications we get. When we do the
RFP in May, we do try to target people that we think will be spending the money, but if they
don't apply, we can't obviously make them. And a lot of people defer from applying because
Planning Commission Meeting Minutes Page 3 of 7 March 16, 2023
HUD requires a lot of paperwork. You have to have a lot of documentation.
Chair Cochran continued, the other thing is, I think when you present these to us earlier in the
year, you always align them with the goal here that they're going to achieve. And maybe it's
also us paying attention to if we can, in some cases, prioritizing ones that are way under
executing versus ones that are way over executing.
Kristin Webb stated yes. And you all have that authority. When we bring you the applications
in June, I always give you guys a copy of the applications. You get a copy of what they're
requesting, how much money we have to budget, and then we bring you back the staff
recommendation. And you all can always change that. If there's another avenue that you would
rather us go.
Chair Cochran asked when you give these to us in June, could you give us these percentage
attainment numbers and goals as part of the package, then we can focus more on prioritizing
higher on some of the lower executing.
Kristin Webb continued, and those goals are actually for the five year consolidated plan. So,
you have to remember, this started in 2020. So, in 2024, we're actually going to start creating
our new plan.
Commissioner Lehrman stated you had mentioned about the difficulty that people have getting
through the HUD process. Can you foresee that our community members and residents could
use in receiving training or guidance in order to be able to get through the HUD process, in
order to be able to apply for applications for housing?
Kristin Webb answered in our packet, when we send it out, it actually does have requirements.
So, if they are not a 5013C, they cannot apply for these monies.
Rick White added and Commissioner Lehrman, I might add that it's probably not a very
complex task once you've gone through it once, but it does require keeping a lot of records
and keeping them in a manner that will facilitate the monitoring that Kristin just mentioned. I
think that's where it gets difficult for especially organizations that are short staffed. It
consumes a lot of time, keeping the record straight and having everything you need. It's not
that complex, it just is tedious.
Kristin Webb commented that in the application, it does say that if they need technical
assistance, they can reach out to me, and I can give them some guidance of how they should
word things or how they should break it up.
Chair Cochran opened the public hearing, hearing none, he closed this public item.
Commissioner Moffitt moved the Planning commission close the public hearing and
recommend the City Manager approve the 2022 Consolidated Annual Plan Evaluation Report
as presented. Seconded by Commissioner Hendler, motion passed unanimously.
Planning Commission Meeting Minutes Page 4 of 7 March 16, 2023
WORSHOP
A. Memo
Housing Action and Implementation Plan
Jacob Gonzalez stated good evening. Planning Commission members heard a brief presentation
about Pasco's first ever Housing Action and Implementation Plan. City of Pasco is one of
several communities across the state that applied and received grant funding from the
Washington State Department of Commerce to produce a Housing Action Plan. The intent of
the plan is to be an actionable policy document that outlines how to meet Pasco's housing
needs, be based on data and analysis, grounded in inclusive and robust public opportunities and
process, and providing a comprehensive roadmap to implement effective and feasible housing
strategies tailored to the community here in Pasco.
Goals/Purpose of Housing Action Plan:
➢ Encourage construction of additional affordable and market rate housing in a greater
variety of housing types and at prices that are accessible to a greater variety of incomes.
➢ Be an actional policy document that outlines how to meet Pasco's housing demands
➢ Provide comprehensive road map to implement cohesive, effective, and practical
strategies tailored to Pasco.
The intent of the Housing Action Plan is to inform our Comprehensive Plan and vice versa,
particularly with the housing elements, the capital facilities element, and certainly the land use
element. And although it was only a couple of years ago that we adopted our major
Comprehensive Plan, staff will be back before you within the next year, beginning to lay the
groundwork for the development of our next major update of the Comprehensive Plan, which
will have an out year horizon year of 2045.
Plan Requirements/Process:
➢ Housing Needs Assessment
➢ Community Stakeholder Engagement
➢ Housing Policy Framework Review
➢ Housing Strategy Development
➢ Strategies to Minimize Displacement
➢ Implementation and Monitoring
Highlighting some of the progress already made. You're aware, obviously, of the House Bill
1923 Code Amendments that essentially reallowed missing middle housing, duplexes, triplexes,
really opened up our zoning code, including ADU's, with a lot of flexibility. We were one of
very few communities actually, at least in this part of the state, that took advantage of the sales
and use tax credit, which is monies directed back to the City of Pasco that we can use for
affordable housing or to support the construction of new housing maintenance, rehabilitation.
And that's one where I think between the Community Development Block Grant program could
take advantage and try to use our resources efficiently to make some exciting projects happen. I
think this commission is aware that over the last several years the City has been fortunate to
have been selected to work with the New York University Ferment Center of Housing and the
Lincoln Institute of Land Policy and the Robert Wood Johnson Foundation to really get into the
policy analysis of good housing policy removing barriers, identifying new ones, and also the
Planning Commission Meeting Minutes Page 5 of 7 March 16, 2023
relationship between housing and public health.
In December of 2022, was our first of two or three housing stakeholder workshops. It was the
intent of the City and our consultant team to make sure that we really reached out to a broad
group of stakeholders. So, we didn't want it to be one sided and we wanted it to ensure that the
voices of many were represented.
Feedback received:
➢ Chronic homelessness is an issue
➢ Hotels are serving as permanent housing for many, but there is no way to quantify
➢ No starter homes are available in Pasco, forcing residents to leave
➢ Housing insecurity is a real concern for many (e.g., K-12 system students)
➢ Increasing concern for student renters
➢ A need to increase multi -family home supply, and a severe lack of rental units
➢ High -occupancy or overcrowded housing can be a nuisance if not managed carefully
➢ Not many affordable housing community organizations or agencies locally
➢ Too many growth regulations (GMA, Impact Fees, Time for approval)
➢ There is an affordable housing crisis in Pasco; minimum wage cannot support housing
costs
One big thing that's coming up quite a bit with all the industrial growth that Pasco is
experiencing is workforce housing. What is workforce housing? Certainly for those new
employers, employees at Amazon and Darigold, etc., the need to address housing and
transportation accessibility together, so be more comprehensive in our policy development, the
need for more community land trust, the need for tenant protection laws, the need to simply
increase access to stable housing. Again, that's where we can take advantage of some of the
work Kristen is doing on the Community Development Block Program to make sure to align
the allocation of those funds with rehabbing housing units to make sure that they're able to stay
in a habitable manner that remains in the cycle of availability.
We have completed a lot of our housing existing data, for example, our analysis indicates that
smaller households with less than four people have increased over the last decade. So, the
amount of folks living in each household that's decreased is increasing. There's an increase in
the age of the householders themselves and a decrease in the householders that are younger,
which may mean that it's difficult for younger households to get into housing ownership. Home
ownership a scary number, and that more than half of our renters who are seniors are cost
burden, meaning that they are spending more than 30% of their income on housing, and 5% of
all of our households are severely overcrowded.
Next Steps:
➢ Public Survey -April
➢ 2nd Housing Stakeholder Workshop -April -May
➢ Draft Plan -late spring/early summer.
OTHER BUSINESS
None
Planning Commission Meeting Minutes Page 6 of 7 March 16, 2023
ADJOURNMENT
Chair Cochran stated with no other business, I recommend a motion to adjourn.
Commissioner Moffitt made the motion to adjourn the meeting, it was seconded by Commissioner
Hendler. Passed unanimously.
Meeting adjourned at 7:15 pm.
Respectfully submitted,
Carmen Patrick, Administrative Assistant II
Community & Economic Development Department
Planning Commission Meeting Minutes Page 7 of 7 March 16, 2023
MEMORANDUM TO PLANNING COMMISSION
_40
City PLANNING COMMISSION MEETING
��o Pasco City Hall — 525 North Third Avenue — Council Chambers
DATE: THURSDAY, APRIL 20, 2023
6:30 PM
TO: Planning Commission
FROM: Jacob B. Gonzalez, Planning Manager
SUBJECT: Shoreline Master Program Periodic Review
Backr,round
The Shoreline Management Act (SMA) is the foundation for shoreline management in
Washington State. The SMA requires each town, city, and county to review, and, if necessary,
revise its Shoreline Master Program (SMP) every eight years per Revised Code of Washington
(RCW) 90.58.80.
The City of Pasco last updated their SMP in 2015. Now, in coordination with the Washington State
Department of Ecology (Ecology), the City is completing the periodic review process to review
and revise its SMP on or before June 30, 2023. The periodic review addresses recent changes in
SMA requirements, changes for consistency with revised comprehensive plans and regulations,
and any other changes deemed necessary to reflect changed circumstances, new information, or
improved data.
The purpose of this memorandum is to provide the City Council and Planning Commission with
an early review of updates currently being proposed for inclusion in the SMP. The following text
includes a general overview of the SMA and SMP process, followed by a summary of SMP
revisions currently being proposed. The 2015 SMP and information related to the periodic review
process are available online at: https://www.pas i-.gov/858/Shoreline-Master-Program
About the SMA
The SMA was ratified by state voters in 1972 and is codified in RCW 90.58. Its overarching purpose
is "to prevent harm caused by uncoordinated and piecemeal development of the state's major
shorelines." The SMA applies to all shorelands and "Shorelines of the State" on waterbodies
meeting size and flow requirements as defined by the SMA (RCW 90.58.030). The SMA has the
following three primary purposes:
1. To protect the shoreline environment
2. To accommodate water -dependent and other appropriate uses in shorelands
3. To maintain and enhance public access to shorelines
The SMA requires all counties and most towns and cities in the state that have shorelines to
develop and implement SMPs. SMPs are approved at the local level and by Ecology in an
integrated approval process, consistent with the RCW and the SMP guidelines provided in
Washington Administrative Code (WAC) 127-26.
1
Current SMP Update
Ecology is responsible for overseeing the SMP periodic review process consistent with the SMA
and the applicable WAC administrative guidelines. Ecology must also formally approve the locally
approved SMP amendments. Local jurisdictions are responsible for ensuring the SMP complies
with local requirements and is consistent with local plans and policies, as well as state law.
The City of Pasco planning staff have been working with White Bluffs Consulting to prepare
changes to the 2015 SMP for consideration by the Planning Commission, City Council and Ecology.
Ben Floyd also supported the city in its 2015 SMP update.
A presentation has been prepared for the Planning Commission and the public summarizing the
proposed changes in preparation for the hearing to be conducted. Proposed changes are
required to comply with changes in laws and regulations since the 2015 update; these are
relatively minor edits to the existing SMP.
N
MEMORANDUM TO PLANNING COMMISSION
Cityty PLANNING COMMISSION MEETING
Pd5LU City Hall — 525 North Third Avenue — Council Chambers
DATE: THURSDAY, APRIL 20, 2023
6:30 PM
TO: Planning Commission
FROM: Jacob B. Gonzalez, Planning Manager
SUBJECT: Presentation on National League of Cities 2023 Mayors' Institute
Background
The National League of Cities (NLC) is an organization comprised of city, town and village leaders
that are focused on improving the quality of life for their current and future constituents. The
Cities of Opportunity (COO) initiative supports city leaders and their communities by providing a
proven approach, a customized process, practical tools, expert consulting, and training to help
them identify and address the interconnected factors that impact the health and well-being of
their residents.
In late 2022, the City of Pasco applied for, and was selected to participate in the 2023 Cities of
Opportunity Mayors' Institute. The Mayors' Institute is a year -long cohort comprised of city
mayors and their teams, selected through a competitive application process.
Launched in 2023, the cohort includes the following five communities:
• East Point, Georgia
• Gresham, Oregon
• Houston, Texas
• Mount Vernon, New York
• Pasco, Washington
The 2023 Mayors' Institute focuses on how infrastructure, land use planning, zoning and the built
environment are critical to advancing health equity. Staff will be working with the National
League of Cities to develop an assessment describing key opportunities and challenges facing the
city with regards to community revitalization to improve health and equity outcomes. A
presentation from the City of Pasco has been prepared for the Planning Commission.