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Home My WebLink About02.23.2023 Housing Authority Meeitng MinutesTA N A COMMiSSIONE FTY F THE HOUSING AUTHORITY OF THE AdF PASCO AND FRANKLIN COUNTY (HACPFC) The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on Thursday, February 23, 2023. 4:00 p.m. The meeting was called to order at 4.01 p.m.* %2. 1 COMISSIONER ROLL CALL Upon roll call, those present were as follow Present: Bishop, Domingos, Dukelow, Griffit Absent: Garcia STAFF AND EX OFFICIO MEMBERS MattTruman, Executive irec o Joanna Nieto, Finance Director Scott Moore, Retiring Security Specialist/HQS Inspector Joe Gard, Incoming Security Specialist/HQS Inspector Lisa Richwine. Executive Assistant/Recording Secretary MP "tcN - none present 3, APPROVAL OF AGENDA: Mr. Bish"e aFW e the agen a as presen e . his. ce ow secon e e motion an ed ously, 4 ayes, 0 naysl 4. CONSENT AGENDA The consent faendats aalproved as submitted. Included were the mines of the regular meeting of January 26, 2023, and the checks listings for January 2023 — U.S. Bank General Operating Account checks numbered 3917-4058 totaling $203,766, U.S. Bank Petty Cash checks numbered 2026-2027 totaling $145, and U.S. Bank Security Deposit Fund checks numbered 27-30 totaling $614. Also, approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $32,400.03 and, of that amount $32 400.03 will be t ed r fo� c�' pl the collection pr�es� s. X:1Executive\WordProcessDATA\COMMISSIONER MEETINGSNMiNUTES12023102232023.da,. Roard of Commissioners Meeting Minikes Wary 23, 2023 Page 2 of 4 F5. STAFF REPORTS a AtivlpMr. TV) • HACPFC Staff has been awarded High Performer status forF T21/211:2 "re Public Housing program. • The presentation to Pasco City Council on February 13, was received positively by Council members and City sta 141 + HACPFC's Public Housing Admissions an Continued Occupancy Plan and Housing Choice Voucher (HCV/Section 8) Administrative Plan are now updated. They are currently posted at hacpfc.org for 30-Day comment. They will be submitted to the Board for approval at the March 30, meeting. • During the pandemicesi ens closure, applicants and rgo use Rocon Re!guMsiness via telephone, email, the drop box in front of the building, and by appointment only. This has resulted in a lack of lobby foot traffic since the office reopened. Because of this, we would like to decrease lobby hours by 1 hour. Instead of the lobby being open from 9:00 a.m. — 5:30 p.m. with an 11:30 a.m. —12:30 p.m. closure for lunch, we i would like to change it to 10:00 a.m. — 5:00 p.m., Monday -Thursday, with a lunch closure from 12:00 p.m. —12:30 p.m. The Board agreed to this change. • Progress on the possible consortium between HACPFC and Kennewick Housin ority co , ues. The Board advised Mr. Truman to move cautiously. i n Ms.I io • Fiscal Year (FY) 22 Real Estate Assessment Center (REAC) Final Financial Data Schedule (FDS) Submission was accepted by HUD on 2/23/23. • Finance continues to work with Washington State Auditor's Office WA SAO on the FY22 audit. • Novogradac is finishing its FY22 audit of Varney Court • In January 2023 we received $11,616.50 in tenant rental assistance payments fromAN other local organizations on behalf of our tenant • Year To Date (YTD) grant operating revenues are &p 8 /o (this does not include FSS — Family Self Sufficiency - or CFP — Capital Fund Program - grants). We currently seek to fill our vacant Accounting Clerk position. We have hired temporary employee from ExpressI'lersonnel Services and the position is posted Indeed. c Maintenance and Capital Fund (Mr. Sanders) Capital Fund ProPram: • Scattered Sites Exterior Renovation — Phase 3: ZBA Architecture has received ourm Architectural/Engineerin A/E agreement and will start on contract documents fo this project. • Porch Light rojeet: Staff is currently working on replacing all existing Porch lights with new LED light fixtures. X:lExeculivelWordProcessDATA\COMMISSY)NER MEETINGSIMINUTES1202310223YN23.docx r Board of Commissioners Meeting Minutes a ary 23, 2023 . Page 3 of 4 Door Hardware Replacement: Bids were received for the door hardware replacement for our 900 block of N. I't Avenue. IML Security Supply was low bid at $20 400.00 ip Physical Needs Assessment/Energy Audit: The RFP will go out soon. 900 Block Cabinets: Awaiting bids for new kitchen cabinets for 30 units on the 900 block of N. I" Avenue. Installation of the cabinets will be a summer project. . HUD Program,; Manitorial Service Contract: Bids will be solicited for a new Janitorial Service next wee • Lawn owing erviceContract: Renewal contract with oreno Ureenscapes Lava Care for the upcoming mowing season. (d) Housing Programs (Ms. Gonzales • Public Housing = of 280 units, 6 Var • Highland Park: a1124 xnits are occupied. • Locals = all 44 units are occupied. • HCVISection 8 (including FSS) O=aroximat"0280.o HUDVASH (veterans) = 27 o Emergency Housing Vouche o Total vouchers — approximately 330 o 0 o (Approximately 20 port -outs not included in count) • TheeNtlis�'°for Public WinHCV (Pee Won 8AII "copen again from Ach G - . 10, to keep a good pool of applicants available. Briefings are held on a weekly basis with. 2-5 vouchers issued each time. • FSS — FSS Coordinator, Raquel Munguia, has returned to work after extended medical leave. She gets the word out in our community about the FSS program and other programs offered b HACFPC. Todav she has a booth at Chiawana Hiah School's %er Festival • Wait Lists for each program have been updated over the past few months and inactive applicants have been purged. Housing Choice Voucher (Section 8) and Public Housing . wait lists will reopen from March 5 —10. • We continue to make progress with the scanning pro�ec (scanning a en es . lfl 10 addition to Front Desk staff, a temporary from Employment Express Services is helpin to facilitate this task. . Sta n • Two recently"vacadPouNsinggRpReciaist pose Ions were filed. • Joe Oord was hired in January and has been doing well as he trains to take over as HQS Inspector/Security when Scott retires at the end of this month. so Security (Mr. Oord HACPFC staff con mutual clicnts. Will continue to conduct inspections as needed. MMOOM X:1ExecutivelWordProcessDATANCOMMISSIONFR MEETINGSWINUTES12023\02232023.doex Bof. d of Corrsmissitners Meeting Minutes 0 ry 23, 2023 Feheua Page 4 of 4 JrWiLlcontinue with attempts to generate interest toward the establishment of a Tenant il. . "FmWinis W1o(N#RWwine) !a Ms. Richwine asked Mr. Griffith if he had been contacted by City of Pasco staff regarding his reappointment to the Board. He had not. Ms. Richwine stated she would f. NEW BUSINESS a Cullum House Mr. Truman sta ed that LourWesasexpressed WereinMpurcasing the CU um House in Richland. Ms. Dukelow made a motion to authorize Executive Director, Matt Truman, to sign all paperwork to facilitate the sale. Mr. Domingos seconded the motion and it passed 4 ayes, 0 nays. Mr. JIMPIngos Truman o eANRULAO0 ions of wPaWv ith proceeds from the sal4l (b)v Motions arising from board discussion of previous motions or discussion — n/a (c) Urgent matters not included in the agenda due to lack of time — n/a 00 OTHER BUSINESS - None EXECUTIVE SESSION —No Executive Session was held. ADJOURNMENT AP.Domingos made a motion to adjourn he r motion and it passed unanimously, 4 ayes, 0 nay ~M•DU -C 0"' seconde tic 1 ! ! The Board of Commissioners will next meet in regular session on March 30, 2023, 4:00 p /'Z Matt Truman Minutes qt6a-RiAwine Recordin Secre ar}i X:1Executive\WordProcessDATA\COMMISSIONER MEETINGSIMINUTES12023102232023.docx