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HomeMy WebLinkAbout2023.03.20 Council Meeting Public Comment - A Zilar . 3(�1�� Pu�v�,� �on�vY•-�w—� �„ . ��. Z, I�,,rV ATTACHMENT A � DUTIES AND RESPONSlBILITIES OF THE CONTRACTOR Enforcement of Animal Regulatory Laws The Contractor shall be fully responsible for taking animals into custody, transporting animals, administering and enforeing animal control regulations, investigating animal control complaints, as well as enforcing action in accordance with the Cities' Municipal Code and the Revised Code of Washington (RCW). The responsibilities will include, but may not be limited to, the following: 1. Complaints and Referrals: The Contractor shall initiate within one business day during normal business hours of the Shelter, investigate and follow up on all animal control complaints referred to it by the public, appropriate officers, health services or other entities where the complaints constitute violations of Kennewick, Pasco or Richland municipal codes. Records shall be kept on each complaint, to include action(s) taken and disposition{s). 2. Apprehension: Apprehend and impound stray dogs and cats. The Contractor shall direct its animal controf officer(s) to return the dog or cat to the owner, if known, while the officer is in the field and issue a written warning or citation to the owner instead of impounding the animal for a first time offense. Subsequent offenses shall be impounded. Vicious animals at large must be impounded. Complete and accurate records of all apprehensions and impounds, including disposition of the animal, shall be maintained. 3. Secure evidence of suspected violators. Evidence shall be recorded, properly identified, and stored in a secure location until such time as the evidence is no Ionger required. 4. Distressed Animals: Animals in distress, including hardship cases, such as owner arrest or house fires, must be impounded. If a distressed animal eannot be safely impounded, it must be destroyed immediately. The method of euthanization must be approved by the ACA. 5. Hazard Removal: Dead animals whose owners are unknown and which constitutes a traffic hazard on City roadways and rights-of-way must be removed. In other instances, where violations of the Code are observed, the animaf shall be impounded. The Contractor shall not be responsible for the collection and disposal of dead animals found on private property. 6. Disposal of Dead Animals: The Contractor shall pick up and remove small or large dead animals from City roadways and rights-of-way within six (6) hours of notifcation during normal business hours. If outside of normal business hours, the dead animals shatl be removed within sixteen (16) hours of initial notification. 11 7. Equipment: a. The Contractor shalt be responsible for and obtain all equipment, tools and supplies used in perForming the Contractor's obligations arising under this agreement. All equipment, tools & supplies that are donated to the Contractor for use in obligations under this contract, purchased with ACA funds and/or the ACA has furnished or expressly promises to furnish with set-aside funds shall become property of the ACA upon termination of this contract. ACA funds shall inefude the approved Contractor budget and any set-aside funding. A current and accurate inventory shall be maintained and provided to the ACA by January 15 each year. The inventory shall include all assets of the contractor that are, or will become property of the ACA. Operating supplies, such as office & cleaning supplies, forms and food are not to be included on the inventory. Contractor shall, upon termination of the contract mair�tain sufficient and reasonable operating supplies so that an incoming contractor can maintain reasonable service levels without interruption. b. The Contractor shall stock dog and cat traps, and cat carrying cases, for use by citizens. Additionally, the Contractor shall have computer chip detection equipment to be able to detect and read computer chips in animals to assist in locating the owner. c. Animal Transport Equipment: The ACA will provide 3 patrol vehicles under this contract as identified in the vehicle set-aside of the Compensation Schedule. Vehicles purchased with ACA funding will remain the property of the ACA upon termination of this contract. The contractor shall be responsible for licensing and maintaining the ACA patrol vehicles to carry out the enforcement activities of the contract. The patrol vehicles shall have a uniform appearance, be conspicuously marked and identified, equipped with communication equipment and equipped in such a manner as to provide humane treatment for the animats transported. Communication equipment may be provided through handheld radio or cellular phone device upon approval of the ACA. Contractor shatl provide doeumentation of comprehensive, bodily injury, liability and property damage insurance coverage for a minimum limit of $1,000,000 for all vehicles used in performance of this contract. The Contractor will begin the initial term of this contract with the following ACA vehicles: 1 -2004 Nissan, VIN IN6DD26T54C448304, 1 -2004 Nissan, VIN IN6DD26T54C482792, 1 - 1998 Nissan,VIN1N6DD26S8WC390358 for Trade-in on new vehicle in 2007 d. The Contractor shall have vehicle(s)/equipment available for hauling large animals and provide documentation of insurance coverage. This and other equipment, tools & Supplies that Contractor provides for use in obligations under this agreement that are not purchased with ACA funds shall remain the property of the Contractor. 12 8. Emergency Response: The Contractor for animal control enforcement shail be available twenty-four (24) hours a day, seven (7) days a week, on an emergency response basis. Emergency response shall be for: a. Vicious animals, or animals wild or domestic that may reasonably constitute a hazard to persons or other animals or threaten public safety. b. Animals with life-threatening injuries. c. Hardship cases or law enforcement assistance matters. 9. Court Appearances: The Contractor's personnel may, on occasion, be required to appear in court in support of enforcement action. The Contractor shall not receive additional compensation for these appearances. 10. Special Assistance: From time to time special assistance may be required to respond to unique circumstances and/or animal care needs. Sueh special assistance or care shall be the responsibility of the Contractor. 11. Citation Authority: Issue citations for the violation of animal regulatory ordinances. 12. Reporting: Provide complete and accurate reports, in a format approved by the ACA, to the Cities by the 15th of the following month pertaining to the enforcement activities. 13. Telephone: All telephones must be answered during regular business hours and there must be a number or rotating contact whereby the contractor may be contacted 24 hours a day, seven days a week on an emergency response basis. All calls for service shall be logged and a disposition recorded. 14. Enforcement Officers: A minimum of one enforcement officer will have at least three (3) years experience in animal control enforcement and will possess current enforcement certification. (These requirements may be temporarily waived by agreement of the Contractor and ACA). All enforcement officers wi11 obtain certification within the minimum time period and will maintain current status of certification. All enforeement officers shall be suitably uniformed to present a ctean, respectable image to the public. The Contractor shall be responsible for securing limited enforcement-commissions from each City to enable the officers to enforce the terms of the Cities' animal regulatory ordinances. All enforcement officers will be trained in the issuance of criminal complaints and citations, as well as investigation, reports preparation and court procedure, in addition to training in methods of animal control and handling procedures. 15. Cruelty Complaints: Respond to and provide resolution to complaints regarding animal cruelty. Whenever evidence of criminal animal cruelty is discovered, such complaints will be coordinated with the appropriate police agency for further investigation, along with a written report. 16. Activities Not Covered: The Contractor shall not generally be responsible for the following items: 13 a. Responding to complaints or incidents involving wild animals, except, where it is in the interest of public safety that the Contractor respond or the public safety is impaired by the presence of a wild animal, dead or alive, on a public roadway or within the right-of-way. b. Rehabilitating and restoring to health animals that have been injured, neglected or abused beyond the basics of shelter, food and water that is not required by state law. 17. Records: The Contractor shall be required to develop its own record-keeping procedure and to maintain records of all animals it handles in the performance of the contract which shall contain the following information: a. Description of the animal, including its breed, color, approximate age (adult or juvenile), sex to the extent it can be determined, disposition, where and how the animal was obtained and the animaf's owner if possible. b. Disposition of complaints regarding animals. c. Dangerous or potentially dangerous animals and dog-bite incidents. d. All initiated criminal citations issued. e. Any additional information that may be required by a City through its regulatory ordinances. The above-required information shall be available to ACA on a monthly basis on approved forms as requested and shall be accessible to the ACA during normal business hours. Statistical information shall be provided monthly as required by ACA. 18. Random Patrol: In addition to providing the services indicated, the Contractor shall provide random patrol when available pursuant to a separate agreement between any ACA City and the contractor with the understanding that such agreement will not affect labor or equipment contemplated by this agreement, Animal Shelter Facilities The Contractor shall provide animal shelter services at the ACA leased facility for all animals for which impounding or quarantine is authorized or ordered by the Cities or the Benton-Franklin Health District for animals subject to the Cities' jurisdiction. These facilities shall be operated and maintained on a 24-hour per-day basis, in a neat, clean and sanitary condition, in compliance with all applicable governmental statues, ordinances, rules and regulations and in conformity with established standards for humane animal care. 1. Shelter Hours: The Shelter or shelter representative shall be accessible for contact 24 hours a day, seven days a week on an emergency response basis. The animal shelter facility shall be opened to the public, with qualified staff on the premises, at least 40 hours each week, one day being Saturday, on a schedule approved by the ACA. The shelter will be closed on the following Holidays. a. Holiday Schedule i. New Year's Day 14 ii. Memorial Day iii. Independence Day iv. Labor Day v. Veterans Day vi. Thanksgiving Day vii. The day after Thanksgiving viii. Ghristmas Day 2. Delivery of Animals: The Contractor shall provide a procedure whereby anirnals may be delivered to the shelter on a 24-hour basis. 3. Building: Contractor shall equip and organize the shelter to have an adequate number of dog kennels and cat cages, isolation facilities for sick dogs and cats, quarantine facilities for biters or injured animals, which are not necessarily sick, and access to large animal housing. The animal shelter shall be maintained in a clean and sanitary condition and the Contractor will not permit any condition to exist, which might constitute a public nuisance. The kennel shall comply with the standards set forth in the Humane Society's Uniform Standards Guidelines (HSUS) for the operation of the animal shelter. The facility site shall be operated in conformance with the local zoning regulations and shall comply with all Federal, State and local regulations. Contractor shall acquaint themselves with all State and City ordinances and shall be responsible for obtaining all necessary approvals, permits and business licenses from each City. 4, Acceptance and Care of Animals: The Contractor shall provide care and treatment to all animals hefd in custody consistent with industry standards. Adequate housing and food shall be provided and the shelter shall not be overpopulated. 5. Reunification: Contractor must make all reasonable attempts to reunite animal with owner before euthanasia or adoption to include accessing current licensing records, using contact information on owner provided tags worn by the animal and scanning all animals to the extend possible to detect implanted computer chips. 6. Adoption: The Contractor shall be responsible for making every reasonable effort to prepare and present animals for adoption by the public and to facilitate the same. Unclaimed animals will be made available for claim by ACA approved adoption agencies. The adoption process shall take place as determined by the ACA in consultation with the Contractor. 7. Inspection of Premises: The ACA, through its authorized representatives, shall have the right to enter upon and inspect the premises during regular business hours for the purpose of inspecting the facilities for the above-mentioned conditions. 8. Disposal of Unclaimed Animals: The Contractor shall provide for the humane disposal of unclaimed animals after holding them for a minimum hold time as 15 required by applicable City Ordinance, unless documented, sickness or injury requires earlier disposal. Under no circumstances shall animals not adopted be sold for purposes of inedical research or other activities without the consent of ACA. Animals that are abandoned or surrendered at the shelter will be held for a minimum period of the hold times that are defined as: dogs 72 hours, cats 24 hours; unless age, sickness, and/or injury requires earlier disposal. Animals that are unable to feed on their own are not required to be held. The Contractor shall be responsible for maintaining animals beyond the minimum time as may be required for the completion of any judicial process or to the extent required by law. Animals held longer than the minimum hold times required by City Ordinance or otherwise stipulated by terms of this contract are at the expense and responsibility of the Contractor. 9. Euthanasia: Arrange and/or provide for the humane euthanasia and disposal of unwanted animals. This shalt be accomplished in a manner approved by Federal or State regulations which shall not subject such animals to any unnecessary pain. Euthanasia will be performed in a non-public area and out of sight of visitors to the kennel. Euthanasia will be performed by certified technicians only or under the direction of a certified technician as provided by State law. The manner of euthanasia must be approved by the ACA. 10. Records: The Contractor shall be required to develop its own record-keeping procedure and to maintain records of all animals brought into the shelter, which shall include information on: a. description of animal; b, reason it was brought in; e, whv brought in the animal; d. from what City the animal was brought in; e. time frame, of when animal brought in, how long it stayed, when released, redeemed, adopted, euthanized; f. fees collected. g. record of all adoptions with names and addresses of new owner; h. record of licenses sold with names and addresses. The above-required information shall be available to ACA on a monthly basis on approved forms as requested and shall be accessible to the ACA during normal business hours. Fees collected and record of licenses sold including names and addresses shall be delivered to the appropriate City on a weekly basis. Financial and other statisticat information shall be provided monthly by the 15th of the following month as required by ACA. The appropriate City shall also receive records of all dangerous or potentially dangerous dog-bite incidents. 11. Equipment: The Contractor shall be responsible for and obtain all equipment, tools and supplies used in performing the Contractor's obligations arising under this agreement. All equipment, tools & supplies that are donated to the Contractor for use in obligations under this contract, purchased with ACA funds and/or the ACA has furnished or expressly promises to furnish with set-aside funds shall become property of the ACA upon termination of this contract. ACA funds shall 16 include the approved Contractor budget and any set-aside funding. A current and accurate inventory shall be maintained and provided to the ACA by January 15 each year. The inventory shall include all assets of the contractor that are, or will become property of the ACA. Operating supplies, such as office & cleaning supplies, forms and food are not to be included on the inventory. Contractor shall, upon termination of the contract maintain sufficient and reasonable operating supplies sv that an ineoming eontractor can maintain reasonable service fevels without interruption. Other equipment, tools & Supplies that Contractor provides for use in obligations under this agreement that are not purchased with ACA funds shall remain the property of the Contractor. Telephone Number and Name: The shelter telephone number (509) 545-3740, facsimile number (509} 545-9293 and names, "Tri-City Animal Shelter & Control Services" & "Tri-City Animal Shelter" belong to and are owned by the ACA and will remain the property of the ACA upon termination of this contract. Each member City of the ACA will list the number along with other City services in the blue pages of the phone company directory. Additional listings in the yellow pages or other directories are the responsibility of the Contractor. 12. Pound Master: The Contractor shall be the Cities' Pound Master(s). 13. Collect Fees: The Contractor shall be responsible for collecting appropriate impounding and boarding fees, according to the Attachment C Fee Schedule, and submitting such fees to the respective Cities weekly. Failure to collect and submit fees can result in ACA withholding service payment until resolved. 14. Licenses: The Contractor shall ensure that all animals released or adopted are properly licensed and vaccinated for rabies in accordance with City ordinances, and shall remit license fees to the Cities. 15. Failure to Submit: Failure to submit records and/or fees as required in this agreement to the ACA can result in ACA withholding service payment until resolved. 16. Audit Records and Reporting: The Contractor shall keep comprehensive records and submit regular detail summary reports to the ACA by the 15th of the following month. Atl income and expenditures shall be recorded in accordance with generally accepted accounting principles. The Financial records shall be subject to audit by any governmental agency, or contraetor hired by one of the govemmental agencies with jurisdiction at the time and place mutually convenient to the parties during the term and for a period of three (3) years thereafter. Contractor understands that certain records may be subject to state mandated retention. 17 ATTACHMENT "C" FEE SCHEDULE �Fees 1 Hold times/ Dangerous Dog: Pasco fee Kennewick fee Richland fee Penalty(Citation) First offense 50 50 �9 50 Second offense 100 100 59100 Third offense 200 200 �a 200 Four or more 400 400 �-98 400 Annual license fees Unaltered cats and dogs 45 0 45 Altered cats and dogs 10 Q 10 Dangerous or Wild Animal Permit 250 250 250 Impound Fees First 35 a-9 35 35 Second 50 50 3�50 Three or more 100 100 �5100 Hourly hold times for animals Cats w/o license �4 48 48 �48 Cats and dogs 72 72 72 10-day Temporary License yes n!a n/a This table shall be updated as Cities change Ordinance(s) governing fee structure when applicable. Revised 4/2009 18