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ATTACHMENT A �
DUTIES AND RESPONSlBILITIES OF THE CONTRACTOR
Enforcement of Animal Regulatory Laws
The Contractor shall be fully responsible for taking animals into custody, transporting
animals, administering and enforeing animal control regulations, investigating animal
control complaints, as well as enforcing action in accordance with the Cities' Municipal
Code and the Revised Code of Washington (RCW). The responsibilities will include,
but may not be limited to, the following:
1. Complaints and Referrals: The Contractor shall initiate within one business day
during normal business hours of the Shelter, investigate and follow up on all animal
control complaints referred to it by the public, appropriate officers, health services or
other entities where the complaints constitute violations of Kennewick, Pasco or
Richland municipal codes. Records shall be kept on each complaint, to include
action(s) taken and disposition{s).
2. Apprehension: Apprehend and impound stray dogs and cats. The Contractor shall
direct its animal controf officer(s) to return the dog or cat to the owner, if known,
while the officer is in the field and issue a written warning or citation to the owner
instead of impounding the animal for a first time offense. Subsequent offenses shall
be impounded. Vicious animals at large must be impounded. Complete and
accurate records of all apprehensions and impounds, including disposition of the
animal, shall be maintained.
3. Secure evidence of suspected violators. Evidence shall be recorded, properly
identified, and stored in a secure location until such time as the evidence is no
Ionger required.
4. Distressed Animals: Animals in distress, including hardship cases, such as owner
arrest or house fires, must be impounded. If a distressed animal eannot be safely
impounded, it must be destroyed immediately. The method of euthanization must
be approved by the ACA.
5. Hazard Removal: Dead animals whose owners are unknown and which constitutes
a traffic hazard on City roadways and rights-of-way must be removed. In other
instances, where violations of the Code are observed, the animaf shall be
impounded. The Contractor shall not be responsible for the collection and disposal
of dead animals found on private property.
6. Disposal of Dead Animals: The Contractor shall pick up and remove small or large
dead animals from City roadways and rights-of-way within six (6) hours of
notifcation during normal business hours. If outside of normal business hours, the
dead animals shatl be removed within sixteen (16) hours of initial notification.
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7. Equipment:
a. The Contractor shalt be responsible for and obtain all equipment, tools and
supplies used in perForming the Contractor's obligations arising under this
agreement. All equipment, tools & supplies that are donated to the
Contractor for use in obligations under this contract, purchased with ACA
funds and/or the ACA has furnished or expressly promises to furnish with
set-aside funds shall become property of the ACA upon termination of this
contract. ACA funds shall inefude the approved Contractor budget and any
set-aside funding. A current and accurate inventory shall be maintained and
provided to the ACA by January 15 each year. The inventory shall include all
assets of the contractor that are, or will become property of the ACA.
Operating supplies, such as office & cleaning supplies, forms and food are
not to be included on the inventory. Contractor shall, upon termination of the
contract mair�tain sufficient and reasonable operating supplies so that an
incoming contractor can maintain reasonable service levels without
interruption.
b. The Contractor shall stock dog and cat traps, and cat carrying cases, for use
by citizens. Additionally, the Contractor shall have computer chip detection
equipment to be able to detect and read computer chips in animals to assist
in locating the owner.
c. Animal Transport Equipment: The ACA will provide 3 patrol vehicles under
this contract as identified in the vehicle set-aside of the Compensation
Schedule. Vehicles purchased with ACA funding will remain the property of
the ACA upon termination of this contract. The contractor shall be
responsible for licensing and maintaining the ACA patrol vehicles to carry out
the enforcement activities of the contract. The patrol vehicles shall have a
uniform appearance, be conspicuously marked and identified, equipped with
communication equipment and equipped in such a manner as to provide
humane treatment for the animats transported. Communication equipment
may be provided through handheld radio or cellular phone device upon
approval of the ACA. Contractor shatl provide doeumentation of
comprehensive, bodily injury, liability and property damage insurance
coverage for a minimum limit of $1,000,000 for all vehicles used in
performance of this contract. The Contractor will begin the initial term of this
contract with the following ACA vehicles:
1 -2004 Nissan, VIN IN6DD26T54C448304,
1 -2004 Nissan, VIN IN6DD26T54C482792,
1 - 1998 Nissan,VIN1N6DD26S8WC390358 for Trade-in on new vehicle in 2007
d. The Contractor shall have vehicle(s)/equipment available for hauling large
animals and provide documentation of insurance coverage. This and other
equipment, tools & Supplies that Contractor provides for use in obligations
under this agreement that are not purchased with ACA funds shall remain the
property of the Contractor.
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8. Emergency Response: The Contractor for animal control enforcement shail be
available twenty-four (24) hours a day, seven (7) days a week, on an emergency
response basis. Emergency response shall be for:
a. Vicious animals, or animals wild or domestic that may reasonably constitute a
hazard to persons or other animals or threaten public safety.
b. Animals with life-threatening injuries.
c. Hardship cases or law enforcement assistance matters.
9. Court Appearances: The Contractor's personnel may, on occasion, be required to
appear in court in support of enforcement action. The Contractor shall not receive
additional compensation for these appearances.
10. Special Assistance: From time to time special assistance may be required to
respond to unique circumstances and/or animal care needs. Sueh special
assistance or care shall be the responsibility of the Contractor.
11. Citation Authority: Issue citations for the violation of animal regulatory ordinances.
12. Reporting: Provide complete and accurate reports, in a format approved by the
ACA, to the Cities by the 15th of the following month pertaining to the enforcement
activities.
13. Telephone: All telephones must be answered during regular business hours and
there must be a number or rotating contact whereby the contractor may be
contacted 24 hours a day, seven days a week on an emergency response basis.
All calls for service shall be logged and a disposition recorded.
14. Enforcement Officers: A minimum of one enforcement officer will have at least
three (3) years experience in animal control enforcement and will possess current
enforcement certification. (These requirements may be temporarily waived by
agreement of the Contractor and ACA). All enforcement officers wi11 obtain
certification within the minimum time period and will maintain current status of
certification. All enforeement officers shall be suitably uniformed to present a
ctean, respectable image to the public. The Contractor shall be responsible for
securing limited enforcement-commissions from each City to enable the officers to
enforce the terms of the Cities' animal regulatory ordinances. All enforcement
officers will be trained in the issuance of criminal complaints and citations, as well
as investigation, reports preparation and court procedure, in addition to training in
methods of animal control and handling procedures.
15. Cruelty Complaints: Respond to and provide resolution to complaints regarding
animal cruelty. Whenever evidence of criminal animal cruelty is discovered, such
complaints will be coordinated with the appropriate police agency for further
investigation, along with a written report.
16. Activities Not Covered: The Contractor shall not generally be responsible for the
following items:
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a. Responding to complaints or incidents involving wild animals, except, where it
is in the interest of public safety that the Contractor respond or the public
safety is impaired by the presence of a wild animal, dead or alive, on a public
roadway or within the right-of-way.
b. Rehabilitating and restoring to health animals that have been injured,
neglected or abused beyond the basics of shelter, food and water that is not
required by state law.
17. Records: The Contractor shall be required to develop its own record-keeping
procedure and to maintain records of all animals it handles in the performance of
the contract which shall contain the following information:
a. Description of the animal, including its breed, color, approximate age (adult or
juvenile), sex to the extent it can be determined, disposition, where and how
the animal was obtained and the animaf's owner if possible.
b. Disposition of complaints regarding animals.
c. Dangerous or potentially dangerous animals and dog-bite incidents.
d. All initiated criminal citations issued.
e. Any additional information that may be required by a City through its regulatory
ordinances.
The above-required information shall be available to ACA on a monthly basis on
approved forms as requested and shall be accessible to the ACA during normal
business hours. Statistical information shall be provided monthly as required by
ACA.
18. Random Patrol: In addition to providing the services indicated, the Contractor
shall provide random patrol when available pursuant to a separate agreement
between any ACA City and the contractor with the understanding that such
agreement will not affect labor or equipment contemplated by this agreement,
Animal Shelter Facilities
The Contractor shall provide animal shelter services at the ACA leased facility for all
animals for which impounding or quarantine is authorized or ordered by the Cities or
the Benton-Franklin Health District for animals subject to the Cities' jurisdiction. These
facilities shall be operated and maintained on a 24-hour per-day basis, in a neat, clean
and sanitary condition, in compliance with all applicable governmental statues,
ordinances, rules and regulations and in conformity with established standards for
humane animal care.
1. Shelter Hours: The Shelter or shelter representative shall be accessible for contact
24 hours a day, seven days a week on an emergency response basis. The animal
shelter facility shall be opened to the public, with qualified staff on the premises, at
least 40 hours each week, one day being Saturday, on a schedule approved by the
ACA. The shelter will be closed on the following Holidays.
a. Holiday Schedule
i. New Year's Day
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ii. Memorial Day
iii. Independence Day
iv. Labor Day
v. Veterans Day
vi. Thanksgiving Day
vii. The day after Thanksgiving
viii. Ghristmas Day
2. Delivery of Animals: The Contractor shall provide a procedure whereby anirnals
may be delivered to the shelter on a 24-hour basis.
3. Building: Contractor shall equip and organize the shelter to have an adequate
number of dog kennels and cat cages, isolation facilities for sick dogs and cats,
quarantine facilities for biters or injured animals, which are not necessarily sick,
and access to large animal housing. The animal shelter shall be maintained in a
clean and sanitary condition and the Contractor will not permit any condition to
exist, which might constitute a public nuisance. The kennel shall comply with the
standards set forth in the Humane Society's Uniform Standards Guidelines
(HSUS) for the operation of the animal shelter. The facility site shall be operated
in conformance with the local zoning regulations and shall comply with all Federal,
State and local regulations. Contractor shall acquaint themselves with all State
and City ordinances and shall be responsible for obtaining all necessary
approvals, permits and business licenses from each City.
4, Acceptance and Care of Animals: The Contractor shall provide care and treatment
to all animals hefd in custody consistent with industry standards. Adequate
housing and food shall be provided and the shelter shall not be overpopulated.
5. Reunification: Contractor must make all reasonable attempts to reunite animal
with owner before euthanasia or adoption to include accessing current licensing
records, using contact information on owner provided tags worn by the animal and
scanning all animals to the extend possible to detect implanted computer chips.
6. Adoption: The Contractor shall be responsible for making every reasonable effort
to prepare and present animals for adoption by the public and to facilitate the
same.
Unclaimed animals will be made available for claim by ACA approved adoption
agencies. The adoption process shall take place as determined by the ACA in
consultation with the Contractor.
7. Inspection of Premises: The ACA, through its authorized representatives, shall
have the right to enter upon and inspect the premises during regular business
hours for the purpose of inspecting the facilities for the above-mentioned
conditions.
8. Disposal of Unclaimed Animals: The Contractor shall provide for the humane
disposal of unclaimed animals after holding them for a minimum hold time as
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required by applicable City Ordinance, unless documented, sickness or injury
requires earlier disposal. Under no circumstances shall animals not adopted be
sold for purposes of inedical research or other activities without the consent of
ACA. Animals that are abandoned or surrendered at the shelter will be held for a
minimum period of the hold times that are defined as: dogs 72 hours, cats 24
hours; unless age, sickness, and/or injury requires earlier disposal. Animals that
are unable to feed on their own are not required to be held. The Contractor shall
be responsible for maintaining animals beyond the minimum time as may be
required for the completion of any judicial process or to the extent required by law.
Animals held longer than the minimum hold times required by City Ordinance or
otherwise stipulated by terms of this contract are at the expense and responsibility
of the Contractor.
9. Euthanasia: Arrange and/or provide for the humane euthanasia and disposal of
unwanted animals. This shalt be accomplished in a manner approved by Federal
or State regulations which shall not subject such animals to any unnecessary
pain. Euthanasia will be performed in a non-public area and out of sight of visitors
to the kennel. Euthanasia will be performed by certified technicians only or under
the direction of a certified technician as provided by State law. The manner of
euthanasia must be approved by the ACA.
10. Records: The Contractor shall be required to develop its own record-keeping
procedure and to maintain records of all animals brought into the shelter, which
shall include information on:
a. description of animal;
b, reason it was brought in;
e, whv brought in the animal;
d. from what City the animal was brought in;
e. time frame, of when animal brought in, how long it stayed, when released,
redeemed, adopted, euthanized;
f. fees collected.
g. record of all adoptions with names and addresses of new owner;
h. record of licenses sold with names and addresses.
The above-required information shall be available to ACA on a monthly basis on
approved forms as requested and shall be accessible to the ACA during normal
business hours. Fees collected and record of licenses sold including names and
addresses shall be delivered to the appropriate City on a weekly basis. Financial
and other statisticat information shall be provided monthly by the 15th of the
following month as required by ACA. The appropriate City shall also receive
records of all dangerous or potentially dangerous dog-bite incidents.
11. Equipment: The Contractor shall be responsible for and obtain all equipment,
tools and supplies used in performing the Contractor's obligations arising under
this agreement. All equipment, tools & supplies that are donated to the Contractor
for use in obligations under this contract, purchased with ACA funds and/or the
ACA has furnished or expressly promises to furnish with set-aside funds shall
become property of the ACA upon termination of this contract. ACA funds shall
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include the approved Contractor budget and any set-aside funding. A current and
accurate inventory shall be maintained and provided to the ACA by January 15
each year. The inventory shall include all assets of the contractor that are, or will
become property of the ACA. Operating supplies, such as office & cleaning
supplies, forms and food are not to be included on the inventory. Contractor shall,
upon termination of the contract maintain sufficient and reasonable operating
supplies sv that an ineoming eontractor can maintain reasonable service fevels
without interruption.
Other equipment, tools & Supplies that Contractor provides for use in obligations
under this agreement that are not purchased with ACA funds shall remain the
property of the Contractor.
Telephone Number and Name: The shelter telephone number (509) 545-3740,
facsimile number (509} 545-9293 and names, "Tri-City Animal Shelter & Control
Services" & "Tri-City Animal Shelter" belong to and are owned by the ACA and will
remain the property of the ACA upon termination of this contract. Each member
City of the ACA will list the number along with other City services in the blue
pages of the phone company directory. Additional listings in the yellow pages or
other directories are the responsibility of the Contractor.
12. Pound Master: The Contractor shall be the Cities' Pound Master(s).
13. Collect Fees: The Contractor shall be responsible for collecting appropriate
impounding and boarding fees, according to the Attachment C Fee Schedule, and
submitting such fees to the respective Cities weekly. Failure to collect and submit
fees can result in ACA withholding service payment until resolved.
14. Licenses: The Contractor shall ensure that all animals released or adopted are
properly licensed and vaccinated for rabies in accordance with City ordinances,
and shall remit license fees to the Cities.
15. Failure to Submit: Failure to submit records and/or fees as required in this
agreement to the ACA can result in ACA withholding service payment until
resolved.
16. Audit Records and Reporting: The Contractor shall keep comprehensive records
and submit regular detail summary reports to the ACA by the 15th of the following
month. Atl income and expenditures shall be recorded in accordance with
generally accepted accounting principles. The Financial records shall be subject
to audit by any governmental agency, or contraetor hired by one of the
govemmental agencies with jurisdiction at the time and place mutually convenient
to the parties during the term and for a period of three (3) years thereafter.
Contractor understands that certain records may be subject to state mandated
retention.
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ATTACHMENT "C" FEE SCHEDULE
�Fees 1 Hold times/
Dangerous Dog: Pasco fee Kennewick fee Richland fee
Penalty(Citation)
First offense 50 50 �9 50
Second offense 100 100 59100
Third offense 200 200 �a 200
Four or more 400 400 �-98 400
Annual license fees
Unaltered cats and dogs 45 0 45
Altered cats and dogs 10 Q 10
Dangerous or Wild Animal Permit 250 250 250
Impound Fees
First 35 a-9 35 35
Second 50 50 3�50
Three or more 100 100 �5100
Hourly hold times for animals
Cats w/o license �4 48 48 �48
Cats and dogs 72 72 72
10-day Temporary License yes n!a n/a
This table shall be updated as Cities change Ordinance(s) governing fee structure when
applicable.
Revised 4/2009
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