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HomeMy WebLinkAboutRH2 Engineering, Inc. - WPWTP Improvements PSA Ph. 2 (#21-047) - Amendment No. 1AMENDMENT NUMBER 1 to PROFESSIONAL SERVICES AGREEMENT West Pasco Water Treatment Plant (WPWTP) Expansion — Phase 2 (12MGD) Project No. 21297 AGREEMENT NO. 21-047 WHEREAS, the City and RI -12 Engineering, Inc., entered into a Professional Services Agreement on 10/4/2021 to provide engineering services with respect to the West Pasco Water Treatment Plant Expansion project. NOW, THEREFORE, this agreement is amended to allow RI -12 Engineering, Inc., to provide additional professional engineering and construction management services as described on Exhibit A. 1. Sco a of Work: See Exhibit A. 2. Fee: The compensation for the additional work is based on a Time & Materials Basis of $699,572.00, increasing the overall total authorization amount to $1,243,764.00. Time of performance: No Change. The services shall be complete for the project on or before 12/31/2023. DATED THIS d 4 t� DAY OF A!��c2 u � , 2022. CITY OF PASCO: City of Pasco Dave Zabell — City Manager CONSULTANT Q. 01LVS91 RI -12 Engineering, Inc. Paul Cross, PE — Principal Amendment No. 1 to Professional Services Agreement Page 1 RI -12 Engineering, Inc. West Pasco Water Treatment Plant (WPWTP) Expansion — Phase 2 (12MGD) EXHIBIT A Scope of Work Amendment No. 1 City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Bidding and Construction Services July 2022 Background The City of Pasco (City) is growing rapidly, and its potable water demands are increasing with population growth and local industries. The City has two water treatment plants on opposite ends of its distribution system. While these plants can accommodate current and short-term peak demands together, individual plant capacity must increase to meet the City's 20 -year planning projection. The West Pasco Water Treatment Plant (WPWTP) was designed to accommodate equipment expansion within the facility, and this is a cost-effective way for the City to handle growth. Phase I of the WPWTP Expansion consisted of the design of the treatment plant to increase capacity from 6 million gallons per day (MGD) to 12 MGD. The design included installation of additional strainers and membrane filtration units, filter -to -waste capabilities, a process residuals treatment and recycling system, and various plant operational improvements. Phase II is proposed to include adding pumping capacity and electrical power redundancy by adding one pump at the Intake Pump Station (IPS), adding a booster pump station (BPS) with additional Zone 3 pumps, adding a solids drying bed, converting the existing WPWTP backup generator to backup power for the IPS, and adding a new generator dedicated to the WPWTP. In the last phase of improvements, Phase III (installing one additional IPS pump and at least one Zone 3 pump), the City will have the infrastructure in place to proceed with the full buildout of the WPWTP to a capacity of 18 MGD. This Scope of Work includes providing professional services during the bidding and construction phases of the project, consistent with the original Contract for this project. This Scope of Work includes the following tasks: • Task 4 — Services During Bidding • Task S — Services During Construction Task 4 — Services During Bidding Objective: Assist the City with the advertisement and bidding of the project. Approach: 4.1 Prepare and Submit Advertisement and Post Bid Documents: Prepare the advertisement and submit to the City for review and approval. Prepare and post the bid documents and 1 7/13/20221:49:17 PM \\CORP.RH2.CDM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPW7P PH2 SDB SDC SOW.DOCX City of Pasco WPWTP Improvements 12 MGD Expansion Phase II Design Bidding and Construction Services Amendment No. 1 Exhibit A Scope of Work advertisement with Abadan Public Plan Room (Abadan). It is assumed that the City will pay any advertisement fees directly. 4.2 Respond to Questions from Bidders: Respond to bidders' technical questions, as needed during the bidding process. It is assumed that the City will respond to procedural questions. 4.3 Attend Pre -Bid Meetings: Attend one (1) pre-bid meeting, including a site visit with the City and potential bidders. 4.4 Pre«are and Issue Addenda: Prepare up to three (3) draft addenda and submit to the City for review. Revise the addenda based on City comments and prepare final versions in electronic PDF and coordinate with City to submit to Abadan for posting. A copy of the addenda will be posted on the City's website for viewing. Revise and update the engineer's opinion of probable construction cost (OPCC) to reflect cost changes based on the addenda. 4..5 Review Proiect Bids and Provide Recommendation: Prepare a bid tabulation, review the lowest three (3) bids, check references for the lowest bidder, and prepare a letter of recommendation of award to the City. It is assumed that the City will handle bid award and construction contract execution. Assumptions: • The City will be responsible for submitting the advertisement to the appropriate publications and paying all associated fees directly. The bid documents will be distributed by an online plan center (e.g., Abadan or similar) and no hard copies will be provided to bidders. • The City will take the lead role during bidding, will receive all bidder questions, and will record them for forwarding to RH2 at the City's discretion. • The City will respond to bidders' procedural questions. • The City will review insurance documents in the bid package(s). • The City will conduct the bid opening. It is assumed that RH2 will not attend. Provided by the City: • Post electronic bid documents on the City's website. • Receive and record questions from bidders. • Review draft addenda. • Submit bids to RH2 for bid tabulation. • Review of insurance documents in bid packages. • Bid award and construction contract execution. • Production of construction contract documents for execution. 7/13/20221:49:17 PM \\CORP. RH2.COM\PROJECTS\PROD ECr\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW _AMEND NO.1-WPWTP PH2 SDB SDC SOW.DOCX City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work RH2 Deliverables: • One (1) electronic PDF of advertisement and bid documents for posting with Abadan. • Responses to bidders' technical questions via email or phone. • One (1) electronic PDF and one (1) Word file for up to three (3) draft and final addenda. • One (1) hard copy and one (1) electronic PDF of up to one (1) updated OPCC. • Review of non -insurance documents in bid packages and preparation of bid tabulation. • One (1) hard copy, one (1) electronic PDF, and one (1) Word file of the letter of recommendation of award. Task 5 — Services During Construction Objective: Provide professional services to the City during construction of the Phase II WPWTP improvements. Approach: 5.1 Prepare and Provide Construction Contract Documents: Incorporate addenda changes made to the plans and specifications during the bidding process, and issue conformed for construction documents. Produce and distribute up to seven (7) sets of construction drawings (half-size) and specifications, and two (2) full-size plan sets for use by the contractor, the City, and RH2. This subtask assumes that the documents will be distributed as follows: two (2) full-size plans, three (3) half-size plans, and three (3) specifications for contractor use, and two (2) half-size plans and two (2) specifications each for City and RH2 use. 5.2 Attend Pre -Construction Conference: Prepare for and attend the pre -construction conference, including preparation and distribution of meeting invitations and agenda. Review roles of the engineer, City, contractor, and other agencies involved in the project. Discuss general construction contract provisions and review project observation and reporting responsibilities of the engineer and the City. Describe Labor Standards requirements, prevailing wage rates, apprentices and trainees, fringe benefits, weekly payroll, and on-site employee interviews. Distribute forms such as certified payroll, posters, and prevailing wage rates to the contractor and subcontractor. Prepare meeting minutes and maintain a record in the project file. 5.3 Provide Construction Consultation and Document Review: Consult with the City on construction costs, scheduling, and constructability issues. Review shop drawings and catalog submittals of items requested in the technical specifications. Provide a written response to the contractor and the City accepting or rejecting each shop drawing and reviewed catalog submittal. Review written requests for information (RFIs) and change order proposals, and provide written responses to the contractor and the City. This subtask assumes that RH2 will provide up to twenty (20) hours per week of construction contract administrative support services based on a seventy (70) week construction schedule. Services include project management; regular communications and coordination between RH2 and City/contractor staff during construction; 3 7/13/20221:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\OOCONTRACT\A-1\PSA-SOW-AMENDN0.1_WPWTPPH2SDBSDCSOW.DOCX City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work identifying upcoming technical issues/needs; and the scheduling, coordination, and administration of RH2 staff and resources. It is assumed that the City will be primarily responsible for construction contract administration and processing contractor pay requests. 5.4 Coordinate with SCADA Inte rator: Coordinate with the City's supervisory control and data acquisition (SCADA) integrator on programming updates for the proposed improvements. 5.5 Provide On -Site Construction Observation: Provide part-time observation of the construction work in progress to evaluate construction progress and conformance with the construction documents. Prepare construction observation reports, including relevant photographs. Attend on-site construction meetings and respond to engineering field questions. Prepare progress reports, including contract time remaining statements. Coordinate with a certified testing company to identify material testing and special inspections. It is assumed that part-time construction observation includes, on average, approximately twenty (20) hours per week of construction support services for seventy (70) weeks of construction observation. It is assumed that the City will pay for material testing and special inspections. RH2 will provide coordination and scheduling for special inspections with the City -contracted materials testing firm. The City will pay for all compaction and concrete special inspections required for the project directly to the materials testing firm. 5.6 Assist with DWSRF Funding Compliance,: Assist the City in administering the Drinking Water State Revolving Fund (DWSRF) requirements and provide related documentation throughout construction. Compare contractor's work classifications with federal wages and request additional classifications and wage rates through the Contracts Administration Unit (CAU). Review pay requests from the contractor per DWSRF requirements. Forward approved pay requests to the City for processing. Conduct wage rate interviews with construction staff during each pay period to review that contractor staff are paid according to the wage rates and that overtime hours and fringe benefits are administered correctly. Prepare documentation and gather the American Iron and Steel certifications per DWSRF requirements. Maintain project records to document financial, monitoring, and inspection transactions and progress reviews throughout construction. Maintain copies of weekly certified payrolls, corrected certified payrolls, correspondence and resolution of overtime violations, and copies of employee interviews in the project file for the life of the loan as defined by the loan agreement. 5.7 Assist in Startup, Testing, and Project Closeout: Coordinate with the contractor, the City, and manufacturer's representatives of the proposed equipment for the scheduled testing and startup activities. This coordination will include the review and supplementation of the testing protocols developed by the contractor and manufacturer's representatives, and review of the tests and corrections. During startup, document activities and coordinate with the contractor per their compliance with the plans and specifications. Notify the contractor and the City of work that has not been completed by the contractor and discuss contractor rectification. Attend factory witness testing of the control panels and motor control center at either the manufacturer's facility or the control system integrator's facility. Attend final on-site walkthrough with City staff, prepare a letter of recommendation of project acceptance for the 4 7/13/20221:49:17 PM \\CORP. RH2.COM\PROJ ECTS\PROJ ECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AM END NO. 1_ WPWTPPH2SDBSDCSOW.DOCX City of Pasco WPWTP Improvements 12 MGD Expansion Phase II Design Bidding and Construction Services Amendment No. 1 Exhibit A Scope of Work City, and prepare the Washington State Department of Health (DOH) Construction Completion Report (CCR) for the portion observed by RH2 staff. Submit approved CCR or construction approval letter to CAU prior to closing out the project to comply with DWSRF requirements. Submit a project completion amendment to CAU through the Public Works Board online forms to finalize the closeout process. This report must be signed by the City and submitted to CAU. 5.8 Prepare Record Drawings: Provide record drawings representative of the as -constructed project. Record drawings will be completed based upon contractor redlined markups to conformed for construction drawings. 5.9 Assist with Operations: Provide limited on-call assistance to the City during the first three (3) months of operation to assist with adjusting operational settings as the new residuals handling process begins. Assumptions: • RH2 is not responsible for site safety or for directing the contractor in their work. Provided by the City: • Construction contract administration and processing of pay requests. • Payment for all materials testing and special inspections. • Final completion and closeout of the contract with the contractor. • DWSRF loan management, and all correspondence with DOH related to the DWSRF loan. RH2 Deliverables: • Conformed for construction drawings and specifications in PDF and hardcopy format as noted in subtask 5.1. • Pre -construction meeting invitations, agenda, and minutes in electronic format. • Submittal and shop drawings review and documentation in electronic PDF. • RFIs and change orders review and documentation, if required, in electronic PDF. • Construction observation, attendance at on-site construction meetings, and correspondence with the City and the contractor, as requested, within the budgeted hours authorized. Construction observation reports from site visits in electronic PDF. • Identification and coordination of materials testing and special inspections between the contractor and City. • Progress reports, including contract time remaining statements, in electronic PDF. • Review and recommendation of contractor requests for payment in electronic format. • Work classification and payroll review. • Wage rate interviews with contractor staff. 5 7/13/20221:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CON7RACT\A-1\P5A_SOW_AM END NO. 1_WPWTP PH2 SDB SDC SOW.DOCX City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work • Documentation maintenance of DWSRF compliance records. • Attendance at factory witness testing and final on-site walkthrough. • Project completion amendment to CAU. • DOH Construction Completion Report in electronic PDF. • Letter of recommendation of project acceptance in electronic PDF. • Record drawings in electronic PDF. • Assistance with operations for three (3) months within the budgeted hours authorized. Project Schedule RH2 will commence with these services upon notice to proceed from the City. It is anticipated that services during bidding will occur in July 2022. Services during construction are anticipated to begin in September 2022, with on-site construction commencing in fall 2022. On-site construction is anticipated to be complete in approximately April 2024. Services during construction are anticipated to extend four (4) months after on-site construction is completed. 7/13/20221:49:17 PM \\CORP. RH2.CDM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX EXHIBIT B Fee Estimate Amendment No. 1 City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Bidding and Construction Services Jul -22 Total Total Labor Total Expense Total Cost Description Hours Task 4 Services During Bidding 94 $ 17,353 1 $ 717 $ 18,070 Task 5 Services During Construction 3668 $ 647,079 1 $ 34,423 1 $ 681,5021 PROJECT TOTAL 1 3762 1 $ 664,432 1 $ 35,140 1 $ 699,572 \\corp.rh2.com\projects\Project\Data\PSC\21-0263\00 Contract-1\PSA_FEE_Amend No. 1_WPWTP Ph2 SDB SDC SOW 7/13/2022 3:19 PM EXHIBIT C RH2 ENGINEERING, INC. 2022 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional $150 $/hr Professional 11 $164 $/hr Professional III $177 $/hr Professional IV $195 $/hr Professional $207 $/hr Professional VI $224 $/hr Professional VII $236 $/hr Professional VIII $246 $/hr Professional IX $246 $/hr Control Specialist 1 $136 $/hr Control Specialist II $147 $/hr Control Specialist III $161 $/hr Control Specialist IV $177 $/hr Control Specialist V $187 $/hr Control Specialist VI $200 $/hr Control S ecialist VII $213 $/hr Control Specialist VIII $224 $/hr Technician 1 $113 $/hr Technician II $124 $/hr Technician III $142 $/hr Technician IV $152 $/hr Technician V $167 $/hr Technician VI $183 $/hr Technician VII $198 $/hr Technician VIII $207 $/hr Administrative 1 $75 $/hr Administrative II $88 $/hr Administrative III $103 $/hr Administrative IV $123 $/hr Administrative V $145 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per copy Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.6250 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually.