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Home My WebLink About4643 Ordinance - Amend PMC 2.05 Related to Regular Meetings and Workshops ORDINANCE NO. 4643 AN ORDINANCE OF THE CITY OF PASCO, AMENDING PASCO MUNICIPAL CODE, CHAPTER 2.05 "CITY COUNCIL" RELATED TO UPDATES TO THE WASHINGTON STATE OPEN PUBLIC MEETINGS ACT EFFECTING CITY COUNCIL'S CONDUCT OF BUSINESS, AND INCLUDES OTHER MINOR HOUSEKEEPING UPDATES WITHIN THE SAME CHAPTER. WHEREAS, the Washington State Legislature has amended the Open Public Meetings Act (OPMA) related to locations of ineetings, remote meeting attendance by members of the legislative body, online posting of regular meeting agendas, posting of special meeting notices, receiving public comments,recording meetings,announcing the purpose of executive sessions and the adjournment of in-person meetings; and WHEREAS, some of the OPMA amendments were effective upon Governor Inslee's signature of House Bill (HB)-1329 on March 24, 2022,while other amendments became effective June 9, 2022; and WHEREAS, to meet the new OPMA requirements, the City of Pasco Council (Council) needs to amend the Pasco Municipal Code (PMC) Chapter 2.05 "City Council"related to regular and special meetings, remote meeting attendance of Councilmembers, and receiving public comments; and WHEREAS, the other amendments within the OPMA are procedural in nature and were addressed through the appropriate staff to ensure compliance is met including locations of meetings,online posting of regular meeting agendas,posting of special meeting notices,recording meetings, announcing the purpose of executive sessions and the remote access to meetings; and WHEREAS, a housekeeping amendment is to include a new section for City Council's workshop meetings within the PMC. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the PMC Chapter 2.05 "City Council" is hereby amended and shall read as follows: Chapter 2.05 CITY COUNCIL Sections: 2.05.010 Time and place of ineetings. I'rt-� ��r 2.05.020 1' +�u __� eetings_ _ _ ��_—Order of business. Ordinance—Amending PMC Related City Council Meetings- 1 ^� �� _ c�� .��I� ,, � .�,�., ,�, j�- ,, ,i .,1C��.-t�ll"S. 2.05.030 Reimbursement for expenses. 2.05.040 Preparation and approval of minutes. 2.05.050 Consent agenda. 2.05.060 Quorum. ��iance. :v �uide. 2.05.010 Time and place of ineetings. The City Council shall normally meet in regular _��__ at 7:00 p.m. on the first and third Mondays of each month in the City Hall; provided, that if a regular Monday ___= �� falls on a legal holiday, the Council shall meet in regular ,��r r�� ,�� at the same time and place on the next succeeding business day. '1 he Cit � Council shall noi-�nall � meet in worksho � meetin�s-�t� 7:U0 �.m. on the second and fourth Mondavs of each month in the Citv Hall, provided. that if a worksho� meetin� falls on a le�al holiday, the Council shall meet in workshop meetin�; at the same time and place on the next succeedin�;business da� The City Council mav cancel re�ular business meetin�.�s or workshops, bv motion, �t their c�iticxcYinn. [Ord. 3264 § 1, 1997; Ord. 3028 § l, 1994; Ord. 1872 § 1, 1977; Code 1970 § 2.02.010; Code 1954 § 1-3.04.] Z.U�.UI� Yresidin�, utli�er. The Mavor, or in the Mavor's absence the Mavor Pro Tem, shall be the�residinb officer. In the absence of both the Ma�or and the Mavor Pro Tem, the Citv Council mav select a temporar� presidin�� officer. The meeting shall be called to order bv the Citv Clerk for the selection of a temporar�presidin�.officer to chair the meetin� It shall be the duty of the presidin�officer to: 1) Call the meetin�;to order when it has not alreadv been called to order. 2) Keep the meeting to its order of business. 3) Control discussion in an orderlv manner: a) Givin�every councilmember, who so wishes, an o�portunity to speak; b) Permitting audience ��artici�ation at appropriate times within the order of business; c) Requirin J�, all speakers to speak to the yuestion and to observe the rules of order. Ordinance—Amending PMC Related City Council Meetings-2 2.05.020 Re�rular }�° °.,__ `� eetings � -�� ' i� —Order of business. 1) At all _ .u{�� ,- �,��; meetings ofthe City Council the order ofbusiness shall be as follows: � �� r Remote 2nd� Call to order 3rd� Roll call 3 a Pledge of Allegiance�� }�� =4�-�r Ett�l�} 4th�A Consent agenda(including approval of minutes and bills and communications) �tli� Proclamations and Acknowledgments 6th3� „�ti,,..��,,,� � o„a., ;�o.,,� 1'uai�� Comments—the public mav address Council on anv items unless it relates to anv scheduled Public Hearin�, then the public will have an o,�portunitv to speak �3:,,-:,�7�� l�c �'tti.r.,, u..,,..;r��<�. - � Reports from committees and/or officers ,��, �tl� Public hearings and Council action on ordinances ;::r �::��l�u�a��< relating thereto. When a 1��-�l�li� 1��i�� i�_--- "closed record" issue, no new evidence may be�resented and onlv those who participated in the "open record hearing,"in front of the Hearin�Examiner mav testi� and ar�tEments must be summarv ��nl�� nc1 r�or offer new evicience. 9th� Ordinances not relating to public hearings l Oth� Unfinished business l lth�El� New business 12th�t�� Miscellaneous Council discussion 1�th��► Adjournment Ordinance-Amending PMC Related City Council Meetings-3 �) At all «orkshcyp meetin�;5 oi'tl�c Citv C'outicil the c>r�ier of husine�s sllall bc as follows: 1 st Meetin�Instructions for Remote Access 2nd Call to order 3rd Roll call 3 a Pled�e of Alle�i� a� 4th Verbal reports from Councilmembers Sth Items for discussion 6th Miscellaneous Council discussion 7th Adjournment [Ord. 2765 § 1, 1990; Ord. 2257 § 1, 1981; Ord. 1807 § 1, 1976; Code 1970 § 2.02.020; Code 1954 § 1-3.08.] I� �� _ _,�, �ecial meetin�,s and emer�encv special meetin�s shall be called as provided for in RCW 42.30, the Open Public Meetings Act, as it now exists ar when it is hereafter amended. 2.05.030 Reimbursement for expenses. The Mayor and the members of the City Council shall be reimbursed for actual expenses incurred in the discharge of their official duties upon the presentation of a claim therefor and after allowance and approval thereof by the City Council. [Ord. 1807 § 2, 1976; Code 1970 § 2.02.030; Code 1954 § 1-3.12.] 2.05.040 Preparation and approval of minutes. The City Clerk shall prepare the minutes of all regular ;, and special City Council meetings.A copy of the minutes shall be prepared for approval of the City Council at its next regular business meeting. The minutes need not be read in open meeting except that on motion of the Council, the minutes of any previous meeting may be read in full. The minutes of each meeting must be approved by the City Council. [Ord. 3545 § 1, 2002; Ord. 1807 § 3, 1976; Code 1970 § 2.02.040; Code 1954 § 1-3.16.] 2.05.050 Consent agenda. Any ordinance, resolution,rule,regulation, order or directive, bills or minutes be placed on the consent agenda for adoption or approval _ - -- !' — — � — — �� — - - -— .�t: � _ _��z., _ �,�� . All such items on the consent agenda shall be voted on at one time by one roll call vote. Any Councilmember � < at a Council meeting may request that any item, which has been placed on the consent agenda, be removed from the consent agenda and Ordinance—Amending PMC Related City Council Meetings-4 such item shall then be considered at the appropriate time and in the appropriate order pursuant to PMC � ��i. [Ord. 1807 § 4, 1976; Code 1970 § 2.02.050; Code 1954 § 1-3.20.] 2.05.060 Quorum. At all meetings of the City Council, a majority of the Councilmembers shall constitute a quorum for the transaction of business,but a lesser number may adjourn from time to time. [Ord. 1807 § 5, 1976; Code 1970 § 2.02.060; Code 1954 § 1- 3.24.] v (r, ��"u'u �R��nlr,[��_��ri�s��'�l�tii�� 1�� (.�4��aa7�i�&��;�»�'i,ca,. 1) To the extent consistent with applicable state law, Councilmembers mav attend and participate in a Council meetin� (business, workshop, special meetin�;) remotel "Remote Attendance" utilizin Cit -a roved virtual latform. An Councilmember intendin�to utilize Remote Attendance for a meeting shall vrovide ample notice prior to the scheduled meetin�;of such intent to the Ma�or and/or Citv Mana�er to allow time for staff to setup the required equipment prior to the specified meetin�.The use of virtual platform ec}uipment shall allow Councilmember s to full artici ate in the meetin allow the official minute recordin 7 s�taff person to observe all activitv, allow the recordin�vstem to ca�ture, in open session, all activity and discussiont and allow the Councilmembers and the public to adequatelv see and hear the meetin� proceedin,�s includin� all discussion, comments, and anv voting bv the Councilmember attendin�remotel_y. 2) Durin = an meetin a Councilmember is in Remote Attendance, the Mavor or presidin�, officer shall state for the record that a particular Councilmember is attendin�with Remote Attendance. 3) Anv Councilmember utilizing Remote Attendance shall bear the risk that the virtual platform bein� used to effectuate the Remote Attendance mav malfunction or otherwise fail to o erate ro erl in a manner which effectivel prevents the Councilmember's attendance and t�artic•ipation at the meetin�. Except to the extent necessary to ensure a quorum, no such malfunction or operational failure shall require the ad�ournment, continuation or cancelation of any Council meetin�. ar the postponement of any Council vote; provided, that the Citv Council may in its sole discretion vote to adjourn, continue or cancel a meetin or ost one a Council vote as deemed a ro riate to res ond to a malfunction or operational failure of the virtual platform. 4) Councilmembers utilizing Remote Attendance are responsible for ensurin adec�uate connectivity is available at the phvsical location thev are participati_n� from and are solel.y res�onsible for the cost of such connectivit� 5) Councilmembers should immediately report any technical difficulties with assi med e ui ment to desi n�ated staff rior to or durin = the meetin� in order to resolve an�problems prior to the scheduled meetin . 6) In the case of executive sessions, the Council may permit participation from remote location(s) onlv when the Council is confident in the securitv of such remote communications. Ordinance—Amending PMC Related City Council Meetings-5 7) V1�rhen one or more Councilmemb�rs are attendin�:rernotel�r. at the cliscretioti�,f the Presidin�Officer, a roll call vote for all motions will be enacted durin�� ,,,�Pti,��r cn th�t tlie rernr�te C<>llr�cil �tten��e� rr�a�� hc hearcl cle�rl��. Section 2. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this 6`�day of March, 2023. Blanc ' s Mayor ATTEST: APPROVED AS TO FORM: � � � - Debra Barham, CMC Kerr F aw, PLLC City Clerk ttorneys Published: `tT ,�G�� C7 Z�2 Ordinance-Amending PMC Related City Council Meetings-6