HomeMy WebLinkAboutShannon & Wilson - Animal Shelter Geotechnical Services 18004 (Agreement No. 23-010) PROFESSIONAL SERVICES AGREEMENT
Animal Shelter Geotechnical Services During Construction
Agreement No. 23-010
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and Shannon& Wilson, Inc.,hereinafter
referred to as "Consultant,"on the �7'� day of f'v11�(�C , 2023.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills,training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience,equipment, and necessary capabilities, including:technical and professional expertise,
when required, to perform the services andJor tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS,the City has,consistent with RCW 39.80,published an announcement related
to its need for Architectural and Engineering services,evaluated Consultant's current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the Tri-City Animal Control Facility (Animal
Shelter)project; and
WHEREAS,the City's Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed,the Consultant's performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein,the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein{the"Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2023.
3. Compensation and Par-ment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
Professional Services Agreement—Shannon&Wilson,Inc. Agreement No.23-010
Animal Shelter Geotechnical Services During Construction Page 1 of 9
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
33 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirry (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
� Hourly (Multiple Rate): $2,400.00 per day for fifteen (15) days plus rates
as identified on Exhibit A,plus actual expenses incurred as provided under
this Agreement, but not to exceed a total of$50,000.00 without the prior
written authorization by the City.
4. Renorts and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly,to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request,the Consultant shall deliver to the City copies of these licenses,registration
documents, and permits or proof of their issuance or renewal.
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Animal Shelter Geotechnical Services During Construction Page 2 of 9
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement,and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books,records,documents or other material relevant
to this Agreement for three (3)years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research,tests, surveys,preliminary data, information,drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product,"shall be deemed as the exclusive property of the City,including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary,"or a"trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination,shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
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Animal Shelter Geotechnical Services During Construction Page 3 of 9
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City,the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten(10)business days prior written notice ofthe pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Indenendent Contractor Relationshi_.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may,at its sole discretion,require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
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Animal Shelter Geotechnical Services During Construction Page 4 of 9
8. Indemni�cation.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, to the extent arising out of or
resulting from the negligent or wrongful acts,errors or omissions of the Consultant
in performance of this Agreement, except for injuries and damages caused by the
negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend,hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 Ol.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 O1 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
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Animal Shelter Geotechnical Services During Construction Page 5 of 9
the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement fortn CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of$1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
� $2,000,000 each occurrence; and
� $2,000,000 general aggregate;
9.23 Professional Liability insurance shall be written with limits no less than:
� $2,000,000 per claim; and
� $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty(30)days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptabilit�° of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Covera�e. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to,the additional insured endorsement,evidencing the insurance
requirements of the Agreement before commencement of the work.
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Animal Shelter Geotechnical Services During Construction Page 6 of 9
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
9.7 Citv Full Availabilit�r of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion,procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color,national origin, sex,marital status, age or the presence of any sensory,mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant A�ainst Contin�ent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. AssiQnment and Subcontractin�.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A)its performance under
Professional Services Agreement—Shannon&Wilson,Inc. Agreement No.23-010
Animal Shelter Geotechnical Services During Construction Page 7 of 9
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination;proper bidding procedures where applicable;and all local, State
and Federal statutes, ordinances and guidelines.
123 Any technical or professional service subcontract not listed in this Agreement,must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten(10)business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement,time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
For the Citv: For the Consultant:
Ryan Mahaffey, or designee Clint A. Wilson, P.E., or designee
Project Manager Senior Associate
525 North 3rd 2705 St Andrews Loop, Suite A
PO Box 293 Pasco, WA 99301
Pasco WA 99301 caw�ci.shanwiLcom
Mahaffe��R�'cr�asco-wa.s�ov
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Animal Shelter Geotechnical Services During Construction Page 8 of 9
15. Disnute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RC W 7.04A,as amended,with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Inte�6,ration. This Agreement between the parties consists in its entirety of this document
and any e�ibits,schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO,WASHINGTON CONSULTANT
c
� �
N. Zach R• kai—Administrative& C mt A. Wilson, P.E.—Senior Associate
Community Services Director
ATTEST: APPROVED AS TO FORM:
-�J��� _ ��„`�
Debra C. Barham, City Clerk Kerr Fer aw, PLLC, City Attorney
Professional Services Agreement—Shannon&Wilson,Inc. Agreement No.23-010
Animal Shelter Geotechnical Services During Construction Page 9 of 9
=111 �YE��!vrvor�R�Ew� ���oN
February 22,2023
Mr.Ryan Mahaffey
City of Pasco
525 N 31d Avenue
Pasco,WA 99301
RE: PROPC�75AL fC�K C.�EUitC:hNiC;A�C:UNS3Kuc..i�'vrv rhAat ��►�vt�..�� {h�v. uJ;
NEW ANIMAL SHELTER, f'ASCO, WASHINGTQN
Dear Mr.Mahaffey;
Shannon&Wilson is pleased to present this proposal for geotechnical construc�on
observation services for the new anunal shelter in Pasco,Washington.
BACKGROI�ND
The City of Pasco plans to construct a new Animal Shelter at a site about 200 feet east of the
existing facility at 1312 S.18�Avenue. The new site is bordered by W.Washington Street on
the north and east,an approximately 415-foot-wide(north-south)stormwater retention
pond on the south,and S.18�Avenue on the east. A Ievee separates the stormwater
retention pond from the Columbia River.
Shannon&Wilson prepared a geotechnical engineering report(GER)for the project dated
January 19,2022. The development consists of:
■ A one-story,hybrid pre-engineered metal building(PEMB);
■ Parking areas on the building east and west sides;and
■ Raising the site grade about 2 feet with import fiil.
We understand the earthwork contractor(Big D's Construction)began site stripping and
grubbing activities in early February 2023. The contractor also completed a few test pits
through the surficial loose soils and exposed relatively shallow groundwater,consistent
with findings documented in the GER.
At your request,we attended a site meeting on February 9,2023. The earthwork contractor
expressed concerns obtaining a firm and unyielding subgrade prior to additional site fill
placement. We understand the earthwork contractor proposes the following to obtain a
firm and rxnyielding fill pad for building construction.
Project No_-10497SOOS.P CoP Animal Shelfer.obsE%r0,docm_
.—..—'-------�----—...—.—'— ----------'— --- .
2705 Saint Andrews Loop ■ Suite A ■ Pasco, Washington 99301-3378 ■ 509 543-2860
Mr. Ryan Mahaffey ����SHqNNON�V1/iLSON
City of Pasco
February 22,2023
Page 2 of 5
■ Excavate the remaining loose soils to the sands and gravels below,likely below the
current groundwater surface elevation.
■ Piace quarry spalls or similar import materials in about 6-to 8-inch-thick lifts to about
12 inches above the current groundwater elevation. Each quarry spall lift should be
pushed with heavy equipment(e.g.,excavator bucket lifting the front end of the
excavator off the ground,drum roller compactor[no vibration]with wide cleats,or
similar)into the underlying sands and gravels and then place additional quarry spall
lifts until a firm and unyielding base is achieved for subsequent lifts.
■ Place a geotechnical separation fabric over the final quarry spall lift in preparation for
more structural fill placement in accordance with the GER.
PR�'PC,�SEI� SCQPE C�F S�RVl�ES
At your request,Shannon&Wilson proposes to observe the quarry spall and structural fill
placement,subsequent foundaiion subgrades,pavement subgrade,and other geotechnical-
related construction items.
Construction Ok�servafion
Shannon&Wilson will provide fizll-and part-time observation of project earthwork. We
anticipate our field representative will be onsite during over-excavation of the loose surficial
soils,quarry spall and structural fill pad placement and compaction,foundation subgrade
preparation, and base rock placement to:
■ identify and document subgrade conditions and materials;
■ review density test results(if performed by others);
■ provide field recommendations, as needed;arid
� document geotechnically-related construction conditions,equipment,methods,and
procedures.
We anticipate our field representative will be onsite full-time to observe and document
quarry spall and structural fill pad placement and compaction. We anticipate part-time
observations may be sufficient to observe foundation and pavement subgrades.
Shannon&Wilson will inform the City of our observations and findings in the field. Our
field representaiive will prepare a Daily Field Activity Report(DFAR),including
observations, ackions,test results,and other geotechnically-related information. We will
provide a DFAR copy to the City within two(2)business days.
While at the project site,our field representative will advise the Contractor of our
observations and opinions. Recommendations that may affect the contract costs will be
ioas�s-oos.P coP A��m6i sr,ei�er.obspro.ro.ao�m 104975-005.P
Mr. Ryan Mahaffey ����$HANNON�WILSON
City of Pasco
February 22,2023
Page 3 of 5
made to the City site representative(s). Our field representative will not instruct or direct
the Contractor,as his direction should be received from City or others responsible for
contract administration. We will contact the City representative(s) directly if immediate
action needs to be taken. Our duties do not include a review of,or responsibility for,the
adequacy of safety measures at or neaz the project site.
We understand the Contractor has engaged a material testing firm to material gradaiion and
density testing. Our representative will review those test results.
In addiiion to our field representative,office supervision is required. In this regard,the
Shannon&Wilson project manager will supervise ouT field representative, review DFARs,
and provide the additional consulting services,as necessary,such as:
■ Responding to Requests for Information and submittals.
■ Making special site visits to review unusual or unanticipated conditions.
■ Providing geotechnical engineering evaluations and recommendations for subsurface
conditions differing from those encountered in the site explorations ad described in our
report.
■ Attending site meetings, as necessary.
E Providing other services, as necessary.
Mr.Clint Wilson,PE,will be the project manager.
Shannon&Wilson is prepared to begin full-time observation services on or about
February 27,2023. We anticipate future site preparatory earthwork may necessitate part-
time observation,on-call basis. At least 24-hour advance notice is requested for provision of
our on-call services.
. ,��, , �.�, ��. ,.
��d������:"��..,�.:"�<°s
We used the following assumptions in preparing this proposal.
■ One Shannon&Wilson field representative will be present at the site for construction
observation purposes for the scoped activities.
■ Total building pad overexcavation and replacernent construction durations are
15 workdays.
10A97S005.P CoP Animal Shelier.obspro.ro.ao�m 104975-005.P
Mr. Ryan Mahaffey ����$�IA(1INONF��IL��ON
City of Pasco
February 22,2023
Page 4 of 5
■ Part-time observations will be adequate for foundation and pavement subgrade
observations.
■ Construction work will occur during the day,during the work week.
o�s��r�ed �aily ar�d 1r�eekl� ��f�ar#
■ Full-time construction observation efforts: maximum 11.0 hours per day total,including
8.5 hours per day on site,0.5-hour round-trip travel, and 1.5-hour per day report
preparation and photograph archiving.
■ Project Management(communication of consiruction progress,observed soil condi�ions,
,and keeping design team current on progress,etc.) 1.5 hours per day,per field staff.
■ Two hours per week for oversight of our services by senior staff.
■ Attendance by Project Manager at up to 4 meetings during construction. Includes travel
time and brief site visit.
Services Pr�vided by Oth�r�
We have excluded the following services and assume they will be provided by others:
■ Review of or responsibilify for the adequacy of safety rneasures at or neaz the project
site.
■ Review of or responsibility for the adequacy of the methods the Contractor employs to
comply with laws,permits, agency regulations,or other obligations related to
performing construction at the project site.
■ Permits necessary to conduct site work will be obtained by others and that necessary
compliance monitoring associated with those permits is not included in our scope.
■ Survey support,including overexcavation,quarry spall,and structural fill placement
depths/elevations.
■ Structural materials special inspection,including concrete testing(e.g.,slump,
compressive strength,etc.)and steel inspection.
■ Any environmental assessment or evaluation regarding the presence or absence of
hazardous or toxic materials in the soil,surface water,groundwater, or air at the site.
■ Environmental permit compliance monitoring,including monitoring of site temporary
erosion and sediment control measures.
■ Installation,monitoring,and reporting of all geotechnical instrumentation,including
vibrafion monitoring.
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10a975-0OS.P CoP Animal Shelter.obsp�o.ro.docm 104975-005.P
Mr. Ryan Mahaffey ������N�yWyiLSpN
City of Pasco
February 22,2023
Page 5 of 5
��S� QF SERVICE�
Shannon&Wilson is prepared to undertake the full-time construction observation on a
daily fee basis in accordance with a mutually-negotiated agreement. Our fee for each field
visit during subgrade overexcavation and replacement will be$2,4�0.
�Ne will undertake part-fime construction observation on an hourly basis in accordance with
the enclosed rates. Material testing services, additional training,project management,and
consulting services,if requested,will be billed in accordance with the enclosed rates.
Oux efforts required to observe the construction are not directly under our control. Acival
required efforts are determined by the contractor's progress rate,weather,unforeseen
difficulties,exposed soil and groundwater conditions,and other factors. Our actual fees
will be based on specific personnel time and expense needed to properly observe the
construction per the attached unit price list and Standard General Terms and Conditions.
��asuR�
We have prepared the enclosure, "Important Informaiion About Your Geotechnical
Proposal,"to assist you and othexs in understanding the use and limitations of our proposal.
We appreciate the opportunity to submit this proposal and look forward to working with
you on this project. Please contact me(509-543-2866)should you have questions regarding
this proposal.
Sincerely,
i-
Clinton A.Wilson,PE
Senior Associate
CAW:WJP/caw
Enc. 2023 Fee Schedule for Professional Sexvices
Important Information about Your Geotechnical Proposal
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�lIISHANNON�WILSON
2023 FEE SCHEDULE - TRI-CITIES OFFICE
Fees for Professional Services
Officers/Associates �
Senior Vice President...................................................................................................$300.00/hr.
VicePxesident................................................................................................................$285.00/hr.
SeniorAssociate............................................................................................................$245.00/hr.
Associate........................................................................................................................$225.00/hr.
Engineering/Geology/Hydrology/Environmental
Senior Professional III..................................................................................................�200.00/hr.
Senior Professional II....................................................................................................$185.00/hr.
SeniorProfessional I.....................................................................................................$165.00/hr.
ProfessionalIV..............................................................................................................$150.00/hr.
ProfessionalIII...........................................••••...............................................................$130.00/hr.
ProfessionalII................................................................................................................$120.00/hr.
ProfessionalI............................................................................•••..................................$110.00/hr.
Field and Lab Technician/DrafterlTechnical Assistant
Regular Overtime
Technical Services(Senior,IV).............................................$150.00/hr....................$190.00/hr.
Technical Services(III,II,I)..................................................$110.00/hr....................$140.00/hr.
Administrative
Regular Overtime
Office Services(Seniox,IV)...................................................$145.00/hr....................$180.00/hr.
Office Services(III,II,I)........................................................$110.00/hr....................$140.00/hr.
Special Services
SeniorConsultant...........................................................................................................as quoted
Consultant........................................................................................................................as quoted
ComputerAnalyst........................................................................................................$245.00/hr.
Instrumentation Specialist...........................................................................................$170.00/hr.
Information Resources Specialist............... $155.00/hr.
.................................................................
ExperE Testimony
Hourly rates will be doubled for tune spent actually providing expert testimony in court or depositions.
Reimbursable Expenses
Expenses other than salary costs that are directiy attributable to our professional services will be invoiced at our
cost plus 15%. Examples include,but are not limited to,expenses for subconsultants and subcontractors,out-of-
town travel and living,information processing equipment,instrurnentation and field equipment rental,special
fees and permits,premiums for additional or special insurance where required,telecommunication charges,local
mileage and parking,use of rental vehicles,taxi,reproduction,local and out-of-town delivery service,express
mail,photographs,laboratory equipment fees,shipping charges,and supplies.
These rates are for services pxovided for the current fiscal year(F1�. At the end of each FY(December 31),rates will be
adjusted for the next FY and invoiced accordingly.
.�IIISHAMf�N�,WILSON
lmpo��a�t In�orrr�atic�n
About Yaur Geotechnical Probosa!
More construction problems are caused by site subsurface conditions than any other factor.
The following suggestions and observations are offered to help you manage your risks.
HAVE REALISTiC EXPECTAT����.
If you have never before dealt with geotechnical or environmental issues,you should
recognize that site exploration identifies actual subsurface conditions at those points where
samples are taken, at the iime they are taken. The data derived are extrapolated by the
consultant,who then applies judgment to render an opinion about overall subsurface
conditions;their reaction to construction activity;appropriate design of foundations,slopes,
impoundments,and recovery wells;and other construction and/or remediation elements.
Even under optimal circuinstances,actual conditions may differ from those inferred to exist,
because no consultant,no matter how qualified,and no subsurface program,no matter how
comprehensive,can reveal what is hidden by earth,rock, and time.
�7�V��C7P THE SUBSURFACE EXPLtJRATiQt� PLAN WfTH CA�E,
T'he nature of subsurface explorations—the types,quantities,and locations of procedures
used—in large measure determines the effectiveness of the geotechnical/environxnental
report and the design based upon it. The more comprehensive a subsurface exploration and
testing program,the more inforxnation it provides to the consultant,helping to reduce the
risk of unanticipated conditions and the attendant risk of costly delays and disputes. Even
the cost of subsurface consiruction may be lowered.
Developing a proper subsurface exploration plan is a basic element of
geotechnical/environmental design that should be accomplished jointly by the consultant
and the client(or designated professional representatives). This helps the parties involved
recognize mutual concerns and makes the client aware of the technical options available.
Clients who develop a subsurface exploration plan without the involvement and
concurrence of a consultant may be required to assume responsibility and liability for the
plan's adequacy.
��,`;�� �;'�N�:RA� GONDI�IONS GAREFULLY.
Most consultants include standard general contract conditions in theix proposals. One of
the general conditions most commonly employed is to limit the consulting firm's liability.
Known as a"risk allocaiion"or"limitation of liability,"this approach helps prevent
problems at the beginning and establishes a fair and reasonable framework for handling
them should they arise.
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Various other elements of general conditions delineate your consultant's responsibilities.
These are used to help eliminate confusion and misunderstandings,thereby helping all
parties recognize who is responsible for different tasks. In all cases,read your consultan�s
general conditions carefully and ask any questions you may have.
;Gr ��,at : �' ��J����. V'VfTf-� C> �� � �
Costly problems can occur when other design professionals develop their plans based on
misinterpretations of a consultant's report. To help avoid misinterpretations,retain your
consultant to work with other project design professionals who are affected by the
geotechnical/environmental report. This allows a consultant to explain repoxt implications
to design professionals affected by them,and to review their plans and specifications so that
issues can be dealt with adequately. Although some other design professionals may be
familiar with geotechnical/environmental concerns,none knows as much about them as a
competent consultant.
L�BTfoll� CONST����TiON MONITORIt�� SERVEC�S.
Most experienced clients also retain their consultant to serve during the construction phase
of their projects. Involvement during the construction phase is particularly important
because this permits the consultant to be on hand quickly to evaluate unanticipated
conditions,conduct additional tests if required,and when necessary,recommend alternative
solutions to problems. The consultant can also monitor the geotechnical/environxnental
work performed by contractors. It is essential to recognize that the construction
recommendations included in a report are preliminary,because they must be based on the
assumption that conditions revealed through selective exploratory sampling are indicative
of actual conditions throughout a site.
Because actual subsurface conditions can be discerned only during earthwork and/or
drilling, design consultants need to observe those conditions in order to provide their
recommendations. Only the consultant who prepares the report is fully familiar with the
background information needed to determine whether or not the report's recommendations
are valid. T'he consultant submitting the report cannot assume responsibility or liability for
the adequacy of preliminary recommendations if another party is retained to observe
construction.
1'Vi�/'lI..ILL u V ,, l➢ i..l `i r ul^-L✓i ��utL_� . i/ e_L.. �v..�v:�.l i a., , e � ^ .. � i ., � • ._ ..�._.� ..
ADDRESSED.
If you have requested only a geotechnical engineering proposal,it will not include services
needed to evaluate the likelihood of contamination by hazardous materials or other
pollutants. Given the liabilities involved,it is prudent practice to always have a site
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reviewed from an environmental viewpoint. A consultant cannot be responsible for failing
to detect contantinants when the services needed to perform that function are not being
provided.
Gf�lE flF TN� ���IG�T�U�� OF YO�R Ci��S�.lL`i;�NT I� TO �f��T���
THE S��ET`t, PR��E�TY, AND WELFARE OF THE PUBLfC.
A geotechnical/environxnental investigation will sometimes disclose the existence of
conditions that may endanger the safety,health,property,or welfare of the public. Your
consultant may be obligated under rules of professional conduct,or statutory or common
law,to notify you and others of these conditions.
Your consulting firm is familiar with several techniques and approaches that can be used to
help reduce risk exposure for all parties to a construction project,from design through
construction. Ask your consultant,not only about geotechnical and environmental issues,
but others as well,to learn about approaches that may be of genuine benefit.
The preceding paragraphs are based on information provided by the ASFE/Association of
Engineering Firms Practicing in the Geosciences,Silver Spring,Maryland
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