HomeMy WebLinkAbout4301 Resolution - Amendment No. 1 to DOE Loan for WWTP PH 1 and 2 RESOLUTION NO.4301
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE
AMENDMENT NO. 1 TO THE WATER QUALITY COMBINED FINANCIAL
ASSISTANCE AGREEMENT WITH THE WASHINGTON STATE
DEPARTMENT OF ECOLOGY FOR THE WASTEWATER TREATMENT
PLANT PHASES 1 & 2 PROJECTS.
WHEREAS, the Wastewater Treatment Plant (WWTP) Phase 1 & 2 projects improve
water quality in the Columbia River through the design of wastewater treatment facilities at the
City of Pasco's WWTP; and
WHEREAS,the Washington State Department of Ecology(DOE) awarded a low-interest
loan to the City in the amount of$4,932,429 for design of the WWTP improvements,Phases 1 and
2, and fulfill the requirements of the National Pollutant Discharge Elimination System (NPDES)
permit for current and projected flows; and
WHEREAS,the City and DOE would like to amend the original agreement to account for
additional eligible costs identified in these projects and exceed our current funding award; and
WHEREAS, the parties hereto desire to modify agreement WQC-2021-Pasco-00020 by
entering into Amendment No. 1 for an additional award amount of$600,000.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
That the Pasco City Council approves Amendment No. 1 to the Water Quality Combined
Financial Assistance Agreement with the Washington State Department of Ecology.
Be It Further Resolved that the Interim City Manager for the City of Pasco is hereby
authorized to execute the Amendment No. 1, a copy of which is attached hereto, and incorporated
by this reference, as Exhibit A.
Be It Further Resolved that this Resolution shall take effect immediately.
Resolution:DOE—Amendment No. 1 for the WWTP Improvements Project Phases 1 &2- 1
PASSED by the City Council of the City of Pasco,Washington,on this 17th day of January,
2023.
Blai arajas
Mayor
ATTEST: APPROVED AS TO FORM:
.
�
Debra Barham, CMC Kerr Fer aw, PLLC
City Clerk City rneys
Resolution:DOE—Amendment No. 1 for the WWTP Improvements Project Phases 1 &2-2
EXHIBIT A
DEPARTMENT OF
Eco �o�Y
��� State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO.WQC-2021-Pasco-00020
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF PASCO
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department of
Ecology(ECOLOGY)and City of Pasco(RECIPIENT)for the Clean Water Preservation Project,Phases 1 and 2
(PROJECT).
This amendment is needed to change the scope of work and increase the funding as a result of unforeseen events including: 1)
A bid protest that resulted in rejecting all bids and rebidding the project;2)Due to the special nature of the outfall work,it was
determined to be in the best interest of the RECIPIENT to bid the Outfall separately from the uplands plant work;3)The
permitting process identified addition work originally thought to be unnecessary;4)As a result of the cultural resource
consultation the RECIPIENT will be providing archeological monitoring within the outfall area and sampling during in-water
work;5)To speed up the environmental review process the RECIPIENT will have a Biological Opinion prepared;and 6)
Industry-wide cost increases for both construction and consulting services have resulted in higher than anticipated costs.
1) The scope of work is changed to include: 1) Include the removal of the existing outfall piping and diffuser as part of the
Phase 2 improvements;2) Increase the Task 2 budget to include an additional$600,000 to cover the removal costs and the
other additional expenditures for items already included in the scope of work.
2) The Initiation of Operation Date of December 31,2023,and Completion Date of December 31,2023,remain the same.
Based on this date,loan repayment will begin no later than December 31,2024.
3) The Loan(EL210165)Amount is increased by$600,000,from$4,932,429,to$5,532,429.
4) Estimated Loan Repayxnent Schedule 0287 created on January 15,2021,will be replaced by Estimated Loan Repayment
Schedule 0590,created on December 14,2022.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 4,932,429.00 Amended: 5,532,429.00
Total Eligible Cost:
Original: 4,932,429.00 Amended: 5,532,429.00
Template Version 10/30l2015
5tate of Washington Department of Ecology Page 2 of 5
City of Pasco
Clean Water Preservation Project,Phases 1 and 2 Project
AgreementNo.WQC-2021-Pasca00020
CHANGES TO THE BUDGET
Funding Distribution EL210165
Funding Title: SRF Loan
Funding Type: Loan
Funding Effective Date: O1/O1/2020 Funding Expiration Date: 12/31/2023
Funding Source:
Title: CWSRF-SFY21 (State)
Fund: FD0727
Type: State
Funding Source%: 100%
Description: The Clean WaterAct(CWA)(33 U.S.0 1251-1387)established the State Revolving Fund
(SRF)low interest loans program(40. C.F.R. Part 31, 35 Sub Part K). Washington State
administers the program under Chapter 173-98 WAC. The portion of this project funded
with this funding distribution comes from non-federal source and are not subject to Federal
Funding Accountability and Transparency Act (FFATA)and Single Audit Act(SAA).
However,this project is subject to the federal requirements outlined in Section 4 and 5 of
agreement terms and conditions.
Approved Indirect Costs Rate: Approved State Indirect: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
Effective Interest Rate: 1.2% Interest Rate: 0.9% Admin Charge: 0.3%
Terms: 20 years
Project Start Date: O1/O1/2020 Project Completion Date: 12/31/2023
Estimated Initiation of Operation date: 12/31/2023
Loan Security: Revenue Secure Lien Obligation of the Recipient
Final Accrued Interest: $
Finai Loan Amount: $
Repayment Schedule Number: 590
5RF Loan Task Total
Grant and Loan Administration $ 5,000.00
Design Phase 1 and 2 $ 5,527,429.00
Total: $ 5,532,429.00
Template Version 10/30/2015
State of Washington Department of Ecology Page 3 of 5
City of Pasco
Clean Water Preservation Project,Phases 1 and 2 Project
AgreementNo.WQC-2021-Pasco-00020
CHANGE5 TO 5COPE OF WORK
Task Number: 2 Task Cost: $5,527,429.00
Task Title: Design Phase 1 and 2
Task Description:
A. 1'he RECIPIENT will procure engineering services in accorda.nce with state law. The RECIPIENT will include
ECOLOGY's specification insert in the contract documents. The RECIPIENT must upload all contracts for engineering
services to EAGL before ECOLOGY will provide reimbursement for work performed under this task.
B. The RECIPIENT will design the Phase 1 and 2 secondary treatment process and outfall improvements. Plans and
specifications developed by the RECIPIENT must be consistent with the requirements of Chapter 173-240 WAC. Elements
of the design will include:
Phase 1 Improvements:
1. Primary effluent reroute modification
2. Expanded aeration basin influent channel
3. Two new aeration basins with internal baffles,fine bubble diffusers, anoxic selector zones with mechanical mixers and mixed
liquor recycle system
4. Retrofit of two existing aeration basins to match configuration of new basins
5. Return Activated Sludge system modification
6. Expanded aeration basin effluent splitter structure
7. Air piping modifications and expansion
8.New high speed turbo blowers
9.Blower building expansion
10.Outfall improvements including effluent flowmeter facility and replacement of approximately 1,2001ineal feet of outfall piping
(in-land work only)
11.Electrical,instrumentation and controls upgrades
12.Demolition of existing rock trickling filter,trickling filter pump station and intertnediate clarifier sludge pumps
Phase 2 Improvements:
1.Mechanical waste activated sludge thickening improvements
2.Mechanical dewatering addition
3.Replace existing UV system with higher capacity UV system
4.New Columbia River diffuser and replacement of approximately 1,0001ineal feet of outfall piping
5.Electrical,instruxnentation and controls upgrades
6.Demolition of existing intermediate clarifier
C. The plans and specifications,construction contract documents, and addenda will be approved by the RECIPIENT prior to
submittal for ECOLOGY review. All construction plans submitted to ECOLOGY for review and approval will be reduced to
no larger than 11"x 17"in size. All reduced drawings will be completely legible. The project manager may request plans be
submitted in either PDF or AutoCAD electronic format,and specifications in a searchable PDF or Microsoft Word electronic
Template Version 10/30l2015
State of Washington Department of Ecology Page 4 of 5
City of Pasco
Clean Water Preservadon Project,Phases 1 and 2 Project
AgreementNo.WQG2021-Pasco-00020
file. A current construction cost estimate will be submitted along with each plan/specification submittal.
D. The RECIPIENT will conduct appropriate environmental reviews of the project.The RECIPIENT will provide a complete
SERP information package with a SERP Cover Sheet at the time plans and specification are submitted to ECOLOGY for
approval. The RECIPIENT will include the SEPA checklist and threshold determination,documentation of public participation,
required cultural resources form,and required Environmental Justice information.
E. As a condition of receiving this funding,the RECIPIENT will review their energy use looking for cost effective energy
savings. The recipient may also submit documentation of an energy efficiency review conducted within the last 5 years.
F. The RECIPIENT will conduct appropriate cultural resources reviews of the project. The RECIPIENT will provide a
OS-OS/106 Cultural Resources Review form. The RECIPIENT will complete an Ecology inadvertent discovery plan template
for the project and provide any additional information for ECOLOGY to lead the required cultural resources consultation.
Task Goal Statement:
See Overall Goal.
Task Expected Outcome:
See Overall Goal.
Deliverables
Number DescripNon Due Date
2.1 Executed contract(s)for engineering services and documentation of the
RECIPIENT's rocess for procurin en ineering services.
2.2 Two copies of the draft and final design for Ecology approval.
2.3 Complete SERP Information Package.
2.4 Documentation of an energy efficiency review.
2.5 OS-OS/106 Cultural Resources Review form.
2.6 Inadvertent Discovery Plan.
Template Version 10/30/2015
State of Washington Deparhnent of Ecology Page 5 of 5
City of Pasco
Clean Water Preservation Project,Phases 1 and 2 Project
AgreementNo.WQC-2021-Pasco-00020
CHANGES TO SCOPE OF WORK
Task Number: 3 Task Cost: $0.00
Task Title: Design Phase 1 and 2 Continued
Task Description:
Due to a Scope of Work Task character limit in EAGL,it is necessary to add Task 3 to include the following language to Task
2, Item B. Any additional funding provided for this item is included in and should be drawn from the Task Z budget.
7. Removal of the existing outfall piping and diffuser.
Task Goal Statement:
See overall goal.
Task Expected Outcome: .
See overall goal.
Deliverables
Number DescripNon Due Date
3.1 See deliverables in Task 2.
Fundin�Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
SRF Loan 0 °/a $ 0.00 $ 5,532,429.00 $ 5,532,429.00
Total $ 0.00 $ 5,532,429.00 $ 5,532,429.00
Template Version 10/30/2015
DEPARTMENT (�}=
E���-0 G Y Estimated loan repayment schedule
� �:,`ate of Washin�t�������
Loan number: EL210165 Loan amount: $5,532,429.00
Agreement#: WQC-2021-Pasco-00020 Term of loan: 20 Years
Recipient name: PASCO CITY OF Effective interest rate: 1.200%
Amortization method: Compound-365 D/Y Interest compounded: Monthly
Initiation of Operations: 12/31/2023 Loan date: 12/31/2024
Project Completion: 12/31/2023 Schedule creation date: 12/14/2022
Schedule number: AS-000000590
Payment Due date Payment Principal Interest amount Admin Balance amount
number amount amount amount
1 12/31/2024 156,973.38 90,033.88 50,204.62 16,734.88 5,442,395.12
2 6/30/2025 156,973.38 124,237.26 24,552.09 8,184.03 5,318,157.86
Subtotal FY 2025 313,946.76 214,271.14 74,756.71 24,918.91 5,318,157.86
3 12/30/2025 156,973.38 124,984.55 23,991.62 7,997.21 5,193,173.31
4 6/30/2026 156,973.38 125,736.34 23,427.78 7,809.26 5,067,436.97
Subtotal FY 2026 313,946.76 250,720.89 47,419.40 15,806.47 5,067,436.97
5 12/30/2026 156,973.38 126,492.65 22,860.55 7,620.18 4,940,944.32
6 6/30/2027 156,973.38 127,253.50 22,289.91 7,429.97 4,813,690.82
Subtotal FY 2027 313,946.76 253,746.15 45,150.46 15,050.15 4,813,690.82
7 12/30/2027 156,973.38 128,018.93 21,715.84 7,238.61 4,685,671.89
8 6/30/2028 156,973.38 128,788.97 21,138.31 7,046.10 4,556,882.92
Subtotal FY 2028 313,946.76 256,807.90 42,854.15 14,284.71 4,556,882.92
9 12/30/2028 156,973.38 129,563.64 20,557.30 6,852.44 4,427,319.28
10 6/30/2029 156,973.38 130,342.97 19,972.81 6,657.60 4,296,976.31
Subtotal FY 2029 313,946.76 259,906.61 40,530.11 13,510.04 4,296,976.31
11 12/30/2029 156,973.38 131,126.98 19,384.80 6,461.60 4,165,849.33
12 6/30/2030 156,973.38 131,915.71 18,793.25 6,264.42 4,033,933.62
Subtotal FY 2030 313,946.76 263,042.69 38,178.05 12,726.02 4,033,933.62
13 12/30/2030 156,973.38 132,709.19 18,198.14 6,066.05 3,901,224.43
14 6/30/2031 156,973.38 133,507.44 17,599.45 5,866.49 3,767,716.99
Subtotal FY 2031 313,946.76 266,216.63 35,797.59 11,932.54 3,767,716.99
15 12/30/2031 156,973.38 134,310.49 16,997.17 5,665.72 3,633,406.50
16 6/30/2032 156,973.38 135,118.37 16,391.26 5,463.75 3,498,288.13
Subtotal FY 2032 313,946.76 269,428.86 33,388.43 11,129.47 3,498,288.13
17 12/30/2032 156,973.38 135,931.11 15,781.70 5,260.57 3,362,357.02
18 6/30/2033 156,973.38 136,748.74 15,168.48 5,056.16 3,225,608.28
Payment Due date Payment Principal Interest amount Admin Balance amount
number amount amount amount
Subtotal FY 2033 313,946.76 272,679.85 30,950.18 10,316.73 3,225,608.28
19 12/30/2033 156,973.38 137,571.28 14,551.57 4,850.53 3,088,037.00
20 6/30/2034 156,973.38 138,398.78 13,930.95 4,643.65 2,949,638.22
Subtotal FY 2034 313,946.76 275,970.06 28,482.52 9,494.18 2,949,638.22
21 12/30/2034 156,973.38 139,231.25 13,306.60 4,435.53 2,810,406.97
22 6/30/2035 156,973.38 140,068.73 12,678.49 4,226.16 2,670,338.24
Subtotal FY 2035 313,946.76 279,299.98 25,985.09 8,661.69 2,670,338.24
23 12/30/2035 156,973.38 140,911.24 12,046.60 4,015.54 2,529,427.00
24 6/30/2036 156,973.38 141,758.83 11,410.91 3,803.64 2,387,668.17
Subtotal FY 2036 313,946.76 282,670.07 23,457.51 7,819.18 2,387,668.17
25 12/30/2036 156,973.38 142,611.51 10,771.40 3,590.47 2,245,056.66
26 6/30/2037 156,973.38 143,469.32 10,128.04 3,376.02 2,101,587.34
Subtotal FY 2037 313,946.76 286,080.83 20,899.44 6,966.49 2,101,587.34
27 12/30/2037 156,973.38 144,332.29 9,480.82 3,160.27 1,957,255.05
28 6/30/2038 156,973.38 145,200.45 8,829.70 2,943.23 1,812,054.60
Subtotal FY 2038 313,946.76 289,532.74 18,310.52 6,103.50 1,812,054.60
29 12/30/2038 156,973.38 146,073.84 8,174.65 2,724.89 1,665,980.76
30 6/30/2039 156,973.38 146,952.47 7,515.68 2,505.23 1,519,028.29
Subtotal FY 2039 313,946.76 293,026.31 15,690.33 5,230.12 1,519,028.29
31 12/30/2039 156,973.38 147,836.39 6,852.74 2,284.25 1,371,191.90
32 6/30/2040 156,973.38 148,725.63 6,185.81 2,061.94 1,222,466.27
Subtotal FY 2040 313,946.76 296,562.02 13,038.55 4,346.19 1,222,466.27
33 12/30/2040 156,973.38 149,620.22 5,514.87 1,838.29 1,072,846.05
34 6/30/2041 156,973.38 150,520.19 4,839.89 1,613.30 922,325.86
Subtotal FY 2041 313,946.76 300,140.41 10,354.76 3,451.59 922,325.86
35 12/30/2041 156,973.38 151,425.57 4,160.86 1,386.95 770,900.29
36 6/30/2042 156,973.38 152,336.40 3,477.73 1,159.25 618,563.89
Subtotal FY 2042 313,946.76 303,761.97 7,638.59 2,546.20 618,563.89
37 12/30/2042 156,973.38 153,252.71 2,790.50 930.17 465,311.18
38 6/30/2043 156,973.38 154,174.52 2,099.14 699.72 311,136.66
Subtotal FY 2043 313,946.76 307,427.23 4,889.64 1,629.89 311,136.66
39 12/30/2043 156,973.38 155,101.89 1,403.62 467.87 156,034.77
40 6/30/2044 156,973.32 156,034.77 703.91 234.64 0.00
Subtotal FY 2044 313,946.70 311,136.66 2,107.53 702.51 0.00
Grand total 6,278,935.14 5,532,429.00 559,879.56 186,626.58 0.00