HomeMy WebLinkAbout2023.01.17 PPFD Meeting PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships AGENDA 4:00 PM - Tuesday, January 17, 2023; Pasco City Hall, Council Chambers REMOTE MEETING INSTRUCTIONS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of each meeting. To listen to the meeting via phone, call (562) 247-8321 and use access code 826-010-306. PPFD Board meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. Page I. Call To Order and Roll Call II. Recognition of Visitors/Public Comments - This item is provided to allow the public the opportunity to bring items to the attention of the Pasco Public Facilities District Board or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Board over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Public comments will normally be limited to three minutes by each speaker. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the PPFD Board outside of formal meeting s. III. Approval of Minutes 3 - 5 A. Approve the December 13, 2022, PPFD Board Meeting Minutes MOTION: I move to approve the December 13, 2022, PPFD Board Meeting Minutes. IV. Claims Approval V. Financial Report VI. Reports from Committees A. PPFD Executive Director Report Parks & Recreation Advisory Board Meeting Recap PPFD Insurance Update VII. Old Business Page 1 of 5 A. Owners Representative RFQ Status (Matt Watkins) B. Sales Tax Update (Darcy Buckley) C. Status of Interlocal Agreement (Zach Ratkai and Matt Watkins) VIII. New Business A. Elections of PPFD Officers (Eric Ferguson) IX. Other Business X. Adjournment Page 2 of 5 December 13, 2022 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD DECEMBER 13, 2022 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 4:04 PM the in the Council Chambers at Pasco City Hall. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member– Secretary / Treasurer Present LEONARD DIETRICH Board Member Absent MARIE GILLESPIE Board Member – Vice President Present SPENCER JILEK Board Member Present MARK MORRISSETTE Board Member – President Present BOARD STAFF MATT WATKINS PPFD Executive Director Present CITY COUNCIL & STAFF CRAIG MALONEY Council Liaison Absent DAVID MILNE Alternate Council Liaison Absent ADAM LINCOLN Interim City Manager Absent DAVE ZABELL Former City Manager Present CRAIG BRIGGS City Attorney Present ZACH RATKAI Administrative & Community Srvs. Director Present DEBBY BARHAM City Clerk Present KRYSTLE SHANKS Deputy City Clerk Present Approval of Minutes: Ms. Bowdish moved, and Dr. Jilek seconded a motion to approve the minutes of the November 15, 2022, regular meeting. The motion carried unanimously. Claims Approval MOTION: Dr. Jilek moved, and Ms. Bowdish seconded a motion to approve the Third (3rd) Quarter 2022 Expense Report in the amount of $676,531.38. The motion carried unanimously. Page 3 of 5 December 13, 2022 PPFD Minutes Page - 2 Financial Report: City staff briefly reviewed the Third (3rd) Quarter 2022 Balance Sheet and Statement of Revenues, Expenditures, Changes in Fund Balance, and the Supplement to the 2022 PPFD Budget. Discussion ensued between the PPFD Board and City staff regarding the proposed motion, “to approve the supplement to the 2022 PPFD Budget in the amount of $860,000,” as the Board had questions regarding the allocation amount. Staff provided options to the Board, along with an explanation regarding the amount of funds proposed in the supplement to the budget. At the end of the discussion, the PPFD Board concurred that they had received enough information regarding the amended budget and Ms. Buckley would forward a copy of the budget to the Board the following day. MOTION: Dr. Jilek moved, and Ms. Bowdish seconded a motion to approve the supplement to the 2022 PPFD Budget in the amount of $860,000, as presented by the City of Pasco Finance staff. The motion carried 3 to1, with Ms. Gillespie abstaining. Reports from Committees: A. Updated Project Schedule Mr. Watkins provided a brief overview, and the Board discussed the updated project schedule. No action was taken. Old Business: A. Update on PPFD & City of Pasco’s Interlocal Agreement and Bridge Loan Mr. Ratkai provided a brief update on the status of the City of Pasco’s Interlocal Agreement with the PPFD and Bridge Loan, stating that these items will come back to the PPFD for review and approval in January 2023. The Board briefly discussed these items with City staff. New Business: A. City of Pasco Financial Services Presentation Mr. Watkins introduced City of Pasco’s Finance Director Buckley and Finance Manager Garcia who provided a presentation on: 1. Municipal Finance 101 2. Finance Services Provided & Anticipated 3. State Auditor’s Office (SAO) 4. Other Audits, Commerce Review, & Bonding Assistance Ms. Buckley and Ms. Garcia answered questions from the Board. Page 4 of 5 December 13, 2022 PPFD Minutes Page - 3 B. Sales Tax Analysis Personal Services Agreement - Steve Nolen Mr. Watkins reported on the proposed agreement with Steven Nolen who will be tasked with providing an update on the Sales Tax Analysis. Mr. Morrisette requested that the Ballard King study be updated, and Mr. Watkins recommended that it might be possible to get a narrow update in parallel with the agreement with Mr. Nolan. A brief discussion ensued regarding what an updated Ballard King study would entail. MOTION: Ms. Gillespie moved, and Dr. Jilek seconded the motion, to approve the Personal Services Agreement with Steve Nolen to perform a Financial Analysis update as detailed in the proposed Scope of Work and authorize the PPFD Executive Director to execute the contract documents. The motion carried unanimously. C. Request for Qualifications – Owners’ Representative Mr. Watkins provided a brief overview of the request for qualifications for an Owners’ Representative. A discussion with the Board ensued. The PPFD Board concurred with Mr. Watkins to move forward on requesting the statement of qualifications for an Owners’ Representative. Executive Session: The PPFD Board adjourned into Executive Session at 5:36 PM for 15 minutes to discuss the consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the Former City Manager Zabell, PPFD Executive Director Watkins, and the Assistant City Attorney Briggs. Mr. Morrissette called the meeting back to order at 5:55 PM. Adjournment: There being no other further business, the meeting adjourned at 5:55 PM. APPROVED this ___ day of ______________________, 2022 ________________________________ __________________________________ Mark Morrissette, President Krystle Shanks, Pasco Deputy City Clerk Page 5 of 5