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City of Moses Lake, Washington
Community Development Department
Homeless Services Division
REQUEST FOR PROPOSALS
Feasibility Study of the Moses Lake Homeless Housing Program
PROPOSAL SUBMITTAL DEADLINE:
April 19, 2022, 4:00 p.m.
NOTICE TO CONTRACTOR
Feasibility Study of the Moses Lake Homeless Housing Program
Moses Lake, Washington
Sealed proposals will be received until April 19, 2022, 4:00 p.m., for the above-named work. All
proposals shall be emailed, mailed, or hand delivered with Feasibility Study of the Moses Lake
Homeless Housing Program marked plainly thereon or in the subject line.
Please submit sealed proposals to one of the following:
Mail To: Email:
City of Moses Lake ccortez@cityofml.com
Community Development
Homeless Housing Program
PO Box 1579
Moses Lake, WA 98837
Contact person: Cari Cortez Allison Williams
Housing and Grants Coordinator City Manager
ccortez@cityofml.com awilliams@cityofml.com
509-764-3742 509-764-3702
PROJECT SUMMARY: Perform a feasibility study of how to best serve people experiencing
homelessness and at-risk of homelessness in Moses Lake. The study will
include but is not limited to interviewing Moses Lake and Grant County
stakeholders regarding people experiencing homelessness in the area
and providing an analysis of where it is best to move the Open Doors
Sleep Center and the feasibility of providing additional services.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 1
PART I SOLICITATION REQUIREMENTS
SECTION A GENERAL INFORMATION
1. BACKGROUND
Grant County and the City of Moses Lake have seen a growing population of individuals
experiencing homelessness and at-risk of homelessness in the last several years. The City of
Moses Lake has taken steps to develop programs and resources to address this growing
concern. By partnering with HopeSource, the City has seen significant growth in the programs
and resources provided to address homelessness. Through this work and ongoing program
development, it is apparent that there is still a gap in available resources to efficiently address
homelessness, reduce the chance of homelessness for at-risk households and options to battle
the root causes of homelessness in Moses Lake and Grant County.
The development of the Open Doors Sleep Center allowed the City to evaluate the efficacy of
homeless housing programs in the community and led to the understanding that community
resources need to be more accessible and the gaps in countywide programs have to be filled.
Long wait times for housing resources, low vacancy rates and scarce affordable housing options
contribute to the rising need to further address the shortcomings and to provide more
accessible and attainable resources. The City,through its Comprehensive Plan, has also
identified an affordable housing crisis. There is a lack of affordable housing and housing stock
for difFerent income levels. The City is currently working towards addressing these needs
through a development and zoning code update, providing transitional housing and rental
assistance, and updating the Multi-Family Housing Tax Exemption Program.
The City must relocate the temporary emergency shelter and wants to utilize resources
efficiently to help people experiencing homelessness. The City would like to identify the
essential needs of the most vulnerable and best serve them for the benefit of the entire
community. This may include temporary emergency shelter, permanent emergency shelter,
tran5itional housing, supportive housing, affordable housing, and/or rental assistance. The idea
of a multiservice facility is one that would include all of the services the City currently provides
and allow resource providers access to a central intake facility to meet clients who can access
resources in a convenient location. If a multiservice facility is feasible, the City would encourage
partnerships among countywide service providers to create a supportive and collaborative
collective, working together towards reducing homelessness in our region.
The City of Moses Lake is open to ideas and programs that can benefit the entire community as
well as those experiencing homelessness and at-risk of homelessness. The City will use the
findings and recommendations to plan the future of the Homeless Housing Program.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 2
2. SCOPE OF WORK
The objective of the Feasibility Study of the Moses Lake Homeless Housing Program is to
determine the viability and sustainability of the City of Moses Lake's dedication to meeting the
objectives defined in the Grant County Plan to End Homelessness and identify how the program
may continue, if financially feasible. The Feasibility Study of Moses Lake Homeless Housing
Program will continue to build upon the City's current goals:
- Decrease the number of people experiencing homelessness and at-risk of homelessness
in our community;
- Increase percentage of positive outcomes of exits from emergency shelters;
- Increase percent of exits from Rapid Re-housing and Homelessness Prevention
programs to permanent housing.
The Moses Lake Homeless Housing Program's goals are to meet the needs of the community by
working towards reaching Net Zero status for homelessness and providing more access to
housing. The City must identify the best location for the Sleep Center's permanent location and
the financial feasibility of operating it as an overnight or a 24/7 shelter. The City would also
benefit from identifying if combining its current programs, the Sleep Center, enhanced shelter,
rental assistance, and encouraging affordable housing, into one location while partnering with
community service providers, would be an efficient way to address the needs of people
experiencing homelessness and at-risk of homelessness.
The City of Moses Lake Homeless Housing Program's long-term success requires a sustainable
strategy for its development, operations, maintenance, financing, and a curated approach to
providing cross-disciplinary services to people experiencing homelessness and at-risk of
homelessness. The feasibility study shall include market, operational, financial, and
development analyses and recommendations, as well as city-wide community engagement to
offer guidance to City Council, City of Moses Lake staff, and Moses Lake residents to assist them
in making an informed decision regarding the next steps in the development of the Moses Lake
Homeless Housing Program.
3. PROJECT FUNDING
The project is funded via the City of Moses Lake's American Rescue Plan Act (ARPA)funds.
4. TIMELINE FOR SELECTION
The following dates are proposed as a timeline for this project:
Written proposals due by 4:00 p.m. April 19, 2022
Shortlist selected; Interviews scheduled May 3, 2022
Selection committee recommendation May 10, 2022
Contract negotiation with successful Proposer May 2022
Notice to Proceed May 25, 2022
RFP Feasibility Study of the Moses Lake Homeless Housing Program 3
The City reserves the right to adjust the above noted schedule as necessary.
SECTION B WORK REQUIREMENTS
1. TECHNICAL OR REQUIRED SERVICES
Professional services required are likely to include expertise in feasibility analysis of an effective
program to meet the needs of people experiencing homelessness and at-risk of homelessness,
including market analysis, operational analysis, financial analysis, and site and facility technical
assessment for these specialized facilities. This includes but is not limited to the operation of a
low barrier emergency shelter and how to meet the range of needs most efficiently for people
experiencing homelessness and at-risk of homelessness.
The successful Proposer(s) shall perform the tasks listed below for this project, and shall be
expected to work closely with designated City personnel to accomplish these goals:
Task 1: Market Overview, Industry Trends, & Comparable Venues
1.1 Conduct a demographic and market analysis of the City of Moses Lake/Grant County
region;
1.2 Assess current trends and future projections of people experiencing homelessness
and at-risk of homelessness.
1.3 Review Moses Lake Homeless Housing Program and define opportunities and
constraints for site and building in relation to the proposed program needs. Provide
site analysis of potential site and three possible alternatives
1.4 Proposer will provide outreach to support comprehensive public involvement to
gather feedback and input from the public, various stakeholders, and project
partners of the City of Moses Lake, as they relate to the development of the Moses
Lake Homeless Housing Program.
1.5 Review, analyze, and report on community engagement data collected.
Task 2: Operational Analysis, Financial Analysis, & Development Analysis
2.1 Develop potential operational scenarios including public and private options and/or
combinations that could be developed to operate an emergency shelter (overnight
and 24-hour) or multi-service facility. Include phased operational structures and
performance requirements.
2.2 Develop an overall City of Moses Lake recommendation funding approach for capital
and operational costs, including a phasing plan to understand ability to fund the
project over time.
2.3 Cost estimates for the design, permitting, and construction costs for each of the
scenario requirements and other applicable City policies for asset development,
including projection of life cycle costs for asset.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 4
Task 3: Feasibility Report
3.1 Develop 3 draft scenario recommendations based on Task 1 and Task 2 findings.
3.2 Prepare Draft Feasibility Report- Executive Summary and comprehensive report of
all findings and recommendations.
3.3 Present Final Report to Moses Lake City Council.
2. WORK PERFORMED BY THE CITY/OTHERS
The City has assigned the Housing and Grants Coordinator, along with the Project Team to
oversee the successful Proposer's work and provide support as needed. Specific duties the City
will perform include:
• Coordination of successful Proposer's project manager and design team with the Project
Team and project stakeholders;
• Review of project deliverables through the Project Team;
• City Attorney review of any legally binding documents;
• Written approval of each work phase's completion and authorization to proceed with
the next work phase.
3. DELIVERABLES AND SCHEDULE
Deliverables shall be considered those tangible resulting work products that are to be delivered
to the City such as draft documents, surveys, data, interim findings, drawings, schematics,
meeting presentations, final drawings, meeting summaries, and reports. Unless otherwise
specified by the City,the successful Proposer shall prioritize submitting applicable deliverables
electronically.
Task 1 Deliverables:
a) Provide a project work plan including scope, schedule, and project milestones
b) Provide Technical Memo- Market Analysis
c) Provide Technical Memo-Site Analysis
Task 2 Deliverables:
a) Provide Technical Memo- Operational Analysis
b) Provide Technical Memo- Financial Analysis
c) Provide Technical Memo-Development Analysis
Task 3 Deliverables:
a) Provide Draft Feasibility Report
b) Provide Final Feasibility Report
All deliverables and resulting work products from this contract will become the property of the
City of Moses Lake. As such, the Consultant and any subconsultants grant the City the right to
copy and distribute (any and all media and formats) project deliverables for regulatory, project
RFP Feasibility Study of the Moses Lake Homeless Housing Program 5
certification/recognition, program development, public education, and/or for any purposes at
the sole discretion of the City of Moses Lake.
4. PLACE OF PERFORMANCE
Contract performance will take place primarily at the successful Proposer's facility. On occasion
and as appropriate, work will be performed at City facilities, a third-party location, or any
combination thereof. With ongoing safety and health requirements established by CDC, OSHA,
State of Washington Governor Jay Inslee, Washington State Department of Health, and Grant
County Health District, it is project that meetings will continue to use video conferencing,
emails, and phone to conform with Washington State COVID-19 safety requirements. As health
requirements are changing City staff and the consultant team will need to be responsive to the
best guidance on safety precautions during the work effort.
5. PERIOD OF PERFORMANCE
The City anticipates having the successful Proposer begin work immediately upon contract
execution with the submittal of final deliverables to the City occurring by October 30, 2022.
Proposals containing earlier completion of the deliverables are acceptable and encouraged.
6. PUBLIC SAFETY
Public safety may require limiting access to public work sites, public facilities, and public offices,
sometimes without advance notice. The Proposer shall anticipate delays in such places and
include the cost of delay in the proposed cost. The successful Proposer's employees and agents
shall carry sufficient identification to show by whom they are employed and display it upon
request of City personnel.
7. COVID-19 REQUIREMENTS
Any resulting contract may be executed and performed during the COVID-19 pandemic. While
Washington is under a declaration of emergency associated with the COVID-19 pandemic, the
successful Proposer shall comply with all applicable requirements and guidance issued by
federal, state, and local authorities pertaining to COVID-19, including but not limited to CDC,
OSHA, Governor Inslee, Washington State Department of Health, and Grant County Health
District. The successful Proposer shall have a satisfactory safety plan and protocols addressing
COVID-19 precautions related to successful Proposer's activities under the resulting contract.
Successful Proposer shall monitor for updated guidance and requirements and update its plan
and protocols accordingly.
8. BUSINE55 COMPLIANCE
The successful Proposer(s) must be in compliance with the laws regarding conducting business
in the City of Moses Lake before an award may be made. The Proposer shall be responsible for
compliance with all applicable laws, ordinances, codes, regulations, and policies of local, state,
and federal government, including but not limited to:
1. Affirmative Action, RCW 41.06.020(1)
RFP Feasibility Study of the Moses Lake Homeless Housing Program 6
2. Boards of Directors or Officers of Non-profit Corporations- Liability- Limitations, RCW
4.24.264
3. Disclosure-Campaign Finances-Lobbying, Chapter 42.17 RCW
4. Federal Hatch Act 5 USC 1501-1508
5. Discrimination - Human Rights Commission, Chapter 49.60 RCW
6. Ethics in Public Service, Chapter 42.52 RCW
7. Office of Minority and Women's Business Enterprises, Chapter 39.19 RCW and Chapter
326-02 WAC
8. Open Public Meetings Act, Chapter 42.30 RCW
9. Public Records Act, Chapter 42.56 RCW
10. State Budgeting, Accounting, and Reporting System, Chapter 43.88 RCW
Americans with Disabilities Act ADA of1990 Public Law 101-336 also referred to as the "ADA" 28
CFR Part 35:The successful Proposer must comply with the ADA, which provides
comprehensive civil rights protection to individuals with disabilities in the areas of employment,
public accommodations, state and local government services, and telecommunications.
9. INSURANCE
The successful Proposer(s) shall obtain and maintain in full force, and at its own expense,
throughout the duration of the contract and any warranty or extension periods,the required
insurance identified below. The City reserves the right to require additional insurance coverage
as required by statutory or legal changes to the maximum liability that may be imposed on
Washington cities during the term of the contract. Successful Proposer(s) shall be able to
provide evidence that any or all subconsultants performing work or providing goods or services
under the contract have the same types and amounts of insurance coverage as required herein
or that the subconsultant is included under the successful Proposer's policy.
Commercial General Liabilitv Insurance: Successful Proposer shall have Commercial General
Liability (CGL) insurance covering bodily injury, personal injury, property damage, including
coverage for independent successful Proposer's protection (required if any work will be
subcontracted), premises/operations, contractual liability, products and completed operations,
with an aggregate limit of not less than $2,000,000.
Automobile Liabilit : In the event that performance pursuant to this contract involves the use
of vehicles, owned or operated by the successful Proposer, automobile liability insurance shall
be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a
Combined Single Limit for bodily injury and property damage. �
Additional Insurance: Any insurance required by federal law, state statute, or Moses Lake
Municipal Code.
Additional Insured Endorsement: Except for successful Proposer(s) participating in a self-
insurance program,the insurance shall name the State of Washington and the City of Moses
RFP Feasibility Study of the Moses Lake Homeless Housing Program 7
Lake, its agents, officers, and employees as additional insureds under the insurance policy. All
policies shall be primary to any other valid and collectable insurance. Notwithstanding, the
naming of additional insureds, the insurance shall protect each additional insured in the same
manner as though a separate policy had been issued to each, but nothing herein shall operate
to increase the insurer's liability as set forth elsewhere in the policy beyond the amount or
amounts for which the insurer would have been liable if only one person or interest had been
named as insured.
Continuous Covera�e & Notice of Cancellation: The successful Proposer(s) agrees to maintain
continuous, uninterrupted coverage for the duration of the contract. There shall be no
termination, cancellation, material change, potential exhaustion of aggregate limits, or non-
renewal coverage without 30 days written notice from the successful Proposer to the City. If
the insurance is cancelled or terminated prior to completion of the contract, the successful
Proposer shall immediately notify the City and provide a new policy with the same terms. Any
failure to comply with this clause shall constitute a material breach of contract and shall be
grounds for immediate termination of this contract.
Certificatefsl of Insurance: Successful Proposer shall provide proof of insurance through
acceptable certificate(s) of insurance and additional insured endorsement form(s)to the City
prior to the award of contract if required by procurement documents, or at execution of
contract and prior to any commencement of work or delivery of goods or services under the
contract. The Certificate(s) will specify all the parties who are endorsed on the policy as
Additional Insureds. The insurance coverage under this Contract shall be obtained from
insurance companies acceptable to the City of Moses Lake. The successful Proposer shall pay
for all deductibles and premiums. The City reserves the right to require, at any time, complete,
certified copies of required insurance policies, including endorsements evidencing the coverage
required.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 8
PART II PROPOSAL PREPARATION AND SUBMITTAL
SECTION A PRE-SUBMITTAL CLARIFICATION
1. RFP CLARIFICATION
Questions and requests for clarification regarding the Request for Proposal must be directed in
writing, via email, to the person listed below. The deadline for submitting such questions or
clarifications is 7 days prior to the proposal due date.
Cari Cortez Allison Williams
Housing and Grants Coordinator City Manager
ccortez@cityofml.com awilliams@cityofml.com
SECTION B PROPOSAL SUMBISSION
1. PROPOSALS DUE
Proposals must be received no later than the date and time specified on the cover of this
solicitation. It is the Proposer's responsibility to ensure that proposals are received prior to the
specified closing date and time. Proposals received after the specified closing date and/or time
shall not be considered and will be returned to the Proposer unopened. The City shall not be
responsible for the proper identification and handling of any proposals submitted incorrectly.
2. PROPOSAL
Proposals must be clear and succinct. All fonts shall be at least 12 point, however incidental text
appearing in graphics and labels for charts are not subject to this requirement. All submittals
will be evaluated on the completeness and quality of the content. Only those Proposers
providing complete information as required will be considered for evaluation.
3. PROPOSAL SUBMISSION
For purpvses of this proposal submission, the Proposer shall submit one (1) original copy of
their proposal and all separately attached documents, by mail or hand delivered to the address
specified on the cover of this solicitation.
Unless expressly provided otherwise in this RFP or in a separate written communication, the
City does not agree to withhold from public disclosure any information submitted in confidence
by a proposer unless the information is otherwise exempt under Washington law. The City
agrees not to disclose proposals until the City has completed its evaluation of all proposals and
publicly announces the results.
� 4. PAYMENTS/ INVOICING
Compensation to the successful Proposer will be based on monthly invoices and monthly
progress reports for completed work and submitted to the City, which will document
completion of task/subtasks and provide detailed documentation of work task activity by the
RFP Feasibility Study of the Moses Lake Homeless Housing Program 9
successful Proposer. The successful Proposer will be required to follow Generally Accepted
Accounting Principles (GAAP). Personal expenditures or expenditures not related to the
contract are not eligible for reimbursement.
5. COST OF RESPONDING
All costs incurred by the Proposer in preparation of proposals to this solicitation, including
presentations to the City and/or for participation in an interview shall be borne solely by the
Proposer; the City shall not be liable for any of these costs. At no time will the City provide
reimbursement for submission of a proposal unless stated herein.
6. ORGANIZATION OF PROPOSAL
Proposers must provide all information as requested in this Request for Proposal (RFP). The City
may reject as non-responsive, at its sole discretion, any proposal, or any part thereof, which is
incomplete, inadequate in its response, or departs in any substantive way from the required
format. Proposals shall be organized in the following manner:
i. Cover Letter: By submitting a proposal, the Proposer is accepting the General
Instructions and Conditions of this Request for Proposal, the stated insurance coverage
and limitations, and the work requirements listed in Part I, Section B. Any exceptions to
the requirements or requests for waivers must be included in the proposal Cover Letter
or they will not be considered. The Cover Letter must include:
• RFP project title and Contract Number
• Full legal name of proposing business entity
• Name(s) of the person(s) authorized to represent the Proposer in any
negotiations
• Name(s) of the person(s) authorized to sign any contract that may result
• Contact person's name, mailing or street addresses, phone and fax numbers, and
email address
• Provide the address of the Proposer's home office and the address of the office
that will manage the project, if applicable
A legal representative of the Proposer, authorized to bind the Proposer in contractual
matters must sign the Cover Letter.
ii. Pro�ect Team:
• Approximate number of people to be assigned to the project.
• Extent of company's principal member's involvement.
• Names of key personnel who will be performing the work on this project, and
their roles and responsibilities on this project; current titles and location; directly
relevant experience on similar or related projects; unique qualifications
demonstrated performance record of key personnel; percentage of their time
that will be dedicated to the project
RFP Feasibility Study of the Moses Lake Homeless Housing Program 10
• Proposals must identify a proposed project manager who would be responsible
for the day-to-day management of project tasks and would be the primary point
of contact.
iii. Proposer's Capabilities
• Describe the Proposer's areas of expertise, length of time in business, number of
employees (as applicable), legal structure and any other information that would
be helpful in characterizing the Proposer.
• Describe similar feasibility study projects performed by key personnel listed
above (in Project Team) within the last 15 years, which best characterize the
Proposer's capabilities, work quality, and cost control. For each project
mentioned, include the name and contact information of a person who can be
contacted regarding your performance on the project.
• Describe any similar homeless or housing projects and/or feasibility studies�vith
other government agencies or non-profit organizations.
• Describe Proposer's experience working in Eastern Washington and/or rural
areas.
• Describe Proposer's resources available to perform the work for the duration of
the project and other on-going projects.
• Describe Proposer's internal procedures and/or policies associated or related to
work quality and cost control
• Describe Proposer's management and organizational capabilities
Describe or provide a detailed description of Proposer's approach to overall
management and integration of all activities required by the scope of work, including
how the Proposer is prepared to respond promptly to problems and any changes to
scope of work.
iv. Prolect Approach and Understandin : For each phase of work, the project approach
should:
• Describe the proposed work tasks and activities and provide a narrative
description of how the Proposer proposes to execute the task during each phase
of the project.
• Identify team members who will work on each task
• Identify points of input and review with City staff and the community.
• Based on the Proposer's expertise and experience with similar projects,
demonstrate how the Proposer will effectively complete the proposed project.
• Identify the time frame estimated to complete each task.
If applicable, discuss any unique aspects of the project, alternative approaches the City
might wish to consider or special considerations related to programmatic, management,
funding or asset development requirements. Share a schedule and approach that
RFP Feasibility Study of the Moses Lake Homeless Housing Program 11
answers the scope outlined, as well as any alternative approaches the City might wish to
consider supporting the overall needs of the feasibility study. If there is an order to the
approach of the scope that supports feasibility delivery and schedule, please
recommend alternatives in your proposal, and explain the reasoning for the alternative
approaches.
v. Proposed Cost Information: Proposers will submit one (1) copy of the Proposer's
proposed costs to complete services requested. The cost information must include the
following:
• Billing Rate information- must include the name, classification and hourly billing
rate for each employee that may be used under the contract.
• Cost Proposal Table-the successful Proposer will provide a cost table that
reflects the personnel classifications and types as well as the proposed hours to
complete each Task; and any reimbursable(s).
Reimbursable(s): Proposers are required to include a separate reimbursable line item in
their cost proposal, including any travel allowances required. There will be no increases
to any reimbursable(s) during the term of the contract.
vi. Su ortin Information: Supporting material must include a minimum of 3 references
or letters of support and may include other information pertinent to the project or work
to be performed. References must include the contact person's name, agency, address,
phone number, their role in the project, name of the project and when the work was
done.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 12
PART III PROPOSAL EVALUATION
SECTION A PROPOSAL REVIEW AND SELECTION
1. EVALUATION CRITERIA
An Evaluation Committee (Committee)will be appointed to evaluate the proposals received.
Each Committee member will evaluate each proposal in accordance with the criteria listed in
Part II, Section B.6. The Committee may seek the assistance of outside expertise, including but
not limited to technical advisors. The Committee will require a minimum of 10 working days to
evaluate and score the proposals.
The City of Moses Lake prioritizes working with firms who have experience working in Eastern
Washington and/or rural areas. The City of Moses Lake wants to find solutions specific to the
needs of the region while maintaining the vision identified in the 2021 Comprehensive Plan.
Preference will also be given to firms who can schedule and complete the feasibility study by
the fall of 2022.
The choice of how to proceed, decisions to begin or terminate negotiations, determination of a
reasonable time, decisions to open negotiations with a lower scoring Proposer, and any
decision that a solicitation should be cancelled are all within the sole discretion of the City.
The City has the right to reject any or all proposals for good cause in the public interest. In the
City's discretion, litigation between the City and a Proposer may be cause for proposal
rejection, regardless of when that litigation comes to the City's attention and regardless how
the Proposer's proposal may have been scored.
2. CLARIFYING PROPOSAL DURING EVALUATION
At any point during the evaluation process, the City is permitted, but is not required,to seek
clarification of a proposal. However, a request for clarification does not permit changes to a
proposal.
SECTION B CONTRACT AWARD
1. CONSULTANT SELECTION
Following the Evaluation Committee's final determination of the highest scored Proposer,the
City will issue a Notice of Intent to Negotiate and Award and begin contract negotiations. The
City will attempt to reach a final agreement with the highest scoring Proposer. However,the
City may, in its sole discretion, terminate negotiations and reject the proposal if it appears
agreement cannot be reached. The City may then attempt to reach a final agreement with the
second highest scoring Proposer and may continue, in the same manner,with remaining
proposers until an agreement is reached.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 13
The selection of the successful Proposer shall be based on negotiated costs and conformance to
the City's terms and conditions. Negotiations will follow with the successful Proposer, and if
successful, the consultant and City will enter into a service contract for the work. If agreement
concerning the negotiated costs, schedule, and scope of work cannot be reached with the
successful Proposer within a time period deemed reasonable to the City,the City may, at its
sole discretion, terminate such negotiations and begin negotiations with the next highest
scored proposer. Additionally, the City of Moses Lake reserves the right and discretion to reject
any and all proposals for any reason and at any time.
2. CONTRACT DEVELOPMENT
The proposal and all responses provided by the successful Proposer may become a part of the
final contract. Any information included as part of this contract shall be a public record and not
exempt from disclosure, including items redacted from the proposal.
For contracts over$50,000,the Evaluation Committee's recommendation for contract award
will be submitted to the Moses Lake City Council for approval.
RFP Feasibility Study of the Moses Lake Homeless Housing Program 14
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Sleepin� Center FAQ's
1. What is a sleeping center?
a. A Sleeping Center is a location that is offered to anyone who is living unsheltered to
have access to a safe place that provides shelter from the elements.The Sleeping Center
will have an administrative building which will be used for checking in guests at the
Center, as well as be available for use for service providers to provide services to guests
that wish to utilize them.There will be 35 shelters which have been insulated and
sheeted on the interiors to provide as much warmth as possible and provide a safe
space for unsheltered populations to sleep away from the weather.There will also be a
bathroom facility, which includes multiple stalls for use and a shower on each side.
2. Will the Sleeping Center have management?
a. Yes,the City of Moses Lake has partnered with HopeSource to provide site
management.This will include checking in guests, screening for COVID-19 exposure and
over-sight of the Center's policies.
3. Will the Sleeping Center have security?
a. Yes,the Sleeping Center will have over-night security from 9:00 p.m. until 6:00 a.m.
4. How is the Sleeping Center accessed?
a. The Sleeping Center will operate in a drop in design.The Center will open at 6:00 p.m. to
start checking in, and will close at 10:00 p.m.for check-ins, unless previously arranged
with Center staff or security.
5. What are the hours for the Sleeping Center?
a. The Sleeping Center will open at 6:00 p.m.daily until 10:00 p.m. to allow for guest
check-ins.At 6:00 a.m., staff will begin wake up calls and the site must be vacated by
8:00 a.m.
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6. Are there measures in place to prevent the spread of COVID-19?
a. Yes,there is a sanitation plan in place that has been approve by the Grant County Health
District. Guests and staff will have access to hand sanitizing stations and masks will be
readily available for those that do not have them.The Sleeping Shelters will be limited
to 1 occupant per shelter to ensure compliance with social distancing and all shelters
will be sanitized daily between uses.
7. Are there rules in place to prevent the Sleeping Center from becoming a safe haven for drug
use?
a. Yes, policies have been enacted by the City of Moses Lake.These policies will be
enforced by site staff, on-sight security and Moses Lake Police Department will be
readily available to enforce these policies as well.
8. Are the Shelters heated?
a. No,the individual shelters are not heated.The Shelters have been insulated in the walls
and the ceilings,and have been sheeted on the interior.The guests of the site will have
access to multiple heating areas around the Center to warm up.
9. How will guests be prevented from starting a fire in the shelter?
a. The shelters are all equipped with a tamper-proof smoke detector. Over-night security
will also be conducting sweeps of the Center on a regular basis.
10. How is the City funding the Sleeping Center?
a. The City entered into a sub-recipient agreement with Grant County to utilize grant funds
specifically allocated for Homeless Programs.These grant funds will allow the City to
fund this program through June of 2022.
11. What other resources are available through the Sleeping Center?
a. The City is working with providers such as Grant Integrated Services to provide mental
health care and drug addiction care to guests that wish to utilize that service.
HopeSource will also be providing resources, such as case management to work with the
unsheltered population to attain stable housing.
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12. Will there be storage available for guests to leave personal items in when the Center closes each
morning?
a. Yes,there will be storage containers with individual locks that will provide a safe,
weatherproof place for guests to leave their items during the day. Storage containers
can be left for up to 72 hours before the storage will be cleared out.All items will be
held for a period of up to 60 days if left uncollected.
13. Will the Sleeping Center provide a reason for more unsheltered peoples to flock to our
community?
a. Research shows that is not happening in Cities that are operating similar programs in
their areas. For example,Walla Walla has been operating a Sleeping Center for 5 years
and they have seen zero increase in their unsheltered populations coming from areas
outside of Walla Walla. Grant County's homeless population consists of 98%native
residents of Grant County,so it is unlikely that unsheltered peoples would transition to
Moses Lake when the Sleeping Center is opened.
14. Why are the shelters only allowed to have one person per night?
a. Due to COVID-19 guidelines,the shelters have to be limited to one person per shelter.
Limiting the shelters to one occupant per night will help in reducing the potential spread
of COVID-19.
15. Will couples be allowed to share a Shelter?
a. Yes, couples will be allowed to share a shelter when they check in.
16. How will the Sleeping Center be prevented from becoming an eyesore?
a. There are several garbage containers through-out the site. Each morning,guests will be
able to sign up to volunteer to help go around the site and ensure there is no garbage
laying around and that the Center is clean.Staff and volunteers will also have a hand in
this.The garbage receptacles will be emptied twice per week.
17. Are guests required to somehow prove they have ties to Moses Lake/Grant County?
a. No,they are not required to prove they have ties to Moses Lake or Grant County.The
Sleeping Center is available to all that have need for it.
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18. How will Sleeping Center staff determine who takes priority if the facility fills up?
a. The Sleeping Center is operated on a first come, first serve option.Through analysis of
prior years of warming centers,we know that the average usage is approximately 20-25
people that will utilize these services on any given night. Any unsheltered families with
minors will be directed to an emergency shelter, as minors are not allowed to stay at the
Sleeping Center.
19. Is there a back-up plan or place to send the overflow of people anywhere?
a. Yes,the City will have an emergency shelter that could be utilized, with a priority given
to those in most need. We will also have additional sleeping areas available for any
over-flow of guests.
20. Does the Sleeping Center's opening help Grant County advance to fewer state guidelines for
COVID-19 restrictions?
a. No, the Sleeping Center does not advance the County to fewer state guidelines.The
State did not designate that County's must have a homeless program in place in order to
advance in the phased re-opening.
21. Will the City assign extra police officers to patrol the Sleeping Center?
a. No, extra Police Officers will not be assigned to patrol the Sleeping Center.There will be
over-night security on-site. However, Moses Lake Police Department will have officers
that are on regular duty patrol in the area throughout the night to offer additional over-
sight.
22. Will guests be allowed to bring their pets?
a. Yes, pets are welcome. Policies outline that pets are welcome as long as they are not
aggressive or cause a disturbance and they must be picked up after at all times.