HomeMy WebLinkAbout2023.01.03 Council Meeting Packet
AGENDA
City Council Regular Meeting
7:00 PM - Tuesday, January 3, 2023
City Council Chambers & GoToWebinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment) to
obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this meeting.
To listen to the meeting via phone, call (415) 655-0060 and use access code
307-404-066.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-
wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. CONSENT AGENDA - All items listed under the Consent Agenda are
considered to be routine by the City Council and will be enacted by roll call
vote as one motion (in the form listed below). There will be no separate
discussion of these items. If further discussion is desired by Council members
or the public, the item may be removed from the Consent Agenda to the
Regular Agenda and considered separately.
6 - 18 (a) Approval of Meeting Minutes for December 5, 2022
To approve the minutes of the Pasco City Council Regular Meeting
held on December 5, 2022.
19 - 21 (b) Bills and Communications
Page 1 of 135
To approve claims in the total amount of $14,622,451.49
($9,830,286.74 in Check Nos. 252563-253144; $2,183,111.05 in
Electronic Transfer Nos. 838423-838436, 838440-838445, 838483-
838570, 838572-838573, 838575-838780, 838782-838810, 838825,
838827; $28,570.98 in Check Nos. 54205-54226; $2,579,734.42 in
Electronic Transfer Nos. 30183519-30184677; $177.12 in Electronic
Transfer No. 900; $571.18 in Electronic Transfer Nos. 182-184).
To approve bad debt write-off for accounts receivable including Utility
Billing, Ambulance, Cemetery, General Accounts, and Miscellaneous
Accounts in the total amount of $358,544.08 and, of that amount,
authorize $177,977.27 to be turned over for collection.
22 - 39 (c) Downtown Pasco Development Authority Board Appointments of
Susanne Ayala, Edison Valerio and Claudia Tapia
To confirm the Mayor's appointments to the Downtown Pasco
Development Authority Board of Susanne Ayala to Position No. 3, with
a term effective January 3, 2023 to December 20, 2024; Edison Valerio
to Position No. 5, with a term effective January 3, 2023 t o December
20, 2026; and the reappointment of Claudia Tapia to Position No. 6,
with a term ending December 20, 2026.
40 - 41 (d) Parks & Recreation Advisory Board Appointments of Steven
Gruenberg, Alex Thornton, John Morgan, Mark Middleton, and
Kate Bonderman
To confirm the Mayor's appointments to the Parks & Recreation
Advisory Board of Steven Gruenberg to Position No. 2, with a term from
January 3, 2023 to February 2, 2026; Alex Thornton to Position No. 3,
with a term from January 3, 2023 to February 2, 2024; John Morgan to
Position No. 4, with a term from January 3, 2023 to February 2, 2025;
Mark Middleton to Position No. 6, with a term from January 3, 2023 to
February 2, 2025 and the reappointment of Kate Bonderman to
Position No. 7, with a term ending February 2, 2025.
42 - 45 (e) Planning Commission Appointment of Dana Crutchfield
To confirm the Mayor's appointment of Dana Crutchfield to Position No.
6 on the Planning Commission with the term expiring on February 2,
2025.
(RC) MOTION: I move to approve the Consent Agenda as read.
5. PROCLAMATIONS AND ACKNOWLEDGEMENTS
6. VISITORS - OTHER THAN AGENDA ITEMS - This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for
debate or for the posing of question s with the expectation of an immediate
Page 2 of 135
response. Some questions require consideration by Council over time and
after a deliberative process with input from a number of different sources;
some questions are best directed to staff members who have access to
specific information. Citizen comments will normally be limited to three
minutes each by the Mayor. Those with lengthy messages are invited to
summarize their comments and/or submit written information for
consideration by the Council outside of formal meetings.
7. REPORTS FROM COMMITTEES AND/OR OFFICERS
(a) Verbal Reports from Councilmembers
8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO
9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
46 - 50 (a) Resolution No. 4292 - Approve the Downtown Pasco Master Plan
MOTION: I move to approve Resolution No. 4292, approving the
Downtown Pasco Master Plan and adopting it as part of the City's
Comprehensive Plan by reference.
51 - 55 (b) Resolution No. 4293 - Bid Award for Tri Cities Animal Control
Facility Construction Project
MOTION: I move to approve Resolution No.4293, awarding Bid No.
17999B for the Tri Cities Animal Control Facility project to G2
Commercial Construction, Inc. of Kennewick, Washington, and further,
authorize the City Manager to execute the contract documents,
allowing for all necessary budget adjustments.
56 - 78 (c) *Resolution No. 4294 - Personal Services Agreement for City
Facilities Janitorial Services
MOTION: I move to approve Resolution No. 4294, approving a
Personal Services Agreement with American Building Maintenance
(ABM), of Washington State, for City of Pasco facilities' janitorial
services and further, authorize the City Manager to execute the
agreement.
79 - 104 (d) Resolution No. 4295 - Amendment No. 1 to the Irrigation Well
Capacity Upgrades Professional Services Agreement with GSI
MOTION: I move to approve Resolution No. 4295, authorizing the City
Manager to execute Amendment No. 1 to the Professional Services
Agreement (PSA) with GSI Water Solutions, Inc. for the Irrigation Well
Capacity Upgrades project.
Page 3 of 135
105 - 123 (e) Resolution No. 4296 - Amendment No. 4 to RH2 Professional
Services Agreement for the Phase 2 Process Water Reuse Facility
Project
MOTION: I move to approve Resolution No. 4296, authorizing the
Interim City Manager to execute Amendment No. 4 for the Professional
Services Agreement (PSA) with RH2 Engineering, Inc. for the Process
Water Reuse Facility (PWRF) Pretreatment Improvements Phase 2:
Winter Storage Capacity.
124 - 129 (f) *Resolution No. 4297 - Bid Award East UGA Expansion Sewer
Local Improvement District No. 152 Phase 3
MOTION:I move to approve Resolution No. 4297, Awarding Bid No.
21295-C for the East Urban Growth area (UGA) Expansion Sewer
Local Improvement District (LID) (LID 152) Phase 3 project to DW
Excavating, Inc. of Davenport, WA, and further, authorize the City
Manager to execute the contract documents and allowing all necessary
budget adjustments.
10. UNFINISHED BUSINESS
130 - 133 (a) Resolution No. 4289 - Acceptance of Work of Peanuts Park Project
MOTION: I move to approve Resolution No. 4289, accepting work
performed by Booth & Sons Construction Inc., under contract for the
Peanuts Park Project.
11. NEW BUSINESS
12. MISCELLANEOUS DISCUSSION
13. EXECUTIVE SESSION
14. ADJOURNMENT
15. ADDITIONAL NOTES
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
134 - 135 (b) Adopted 2020-2021 Council Goals (Reference Only)
(c) REMINDERS
• Thursday, January 5, 5:30 PM: Parks & Recreation Advisory
Board Conference Room 5, Pasco City Hall
Page 4 of 135
(COUNCILMEMBER DAVID MILNE, Rep.;
COUNCILMEMBER PETE SERRANO, Alt.)
• Monday, January 9, 11:45 AM: Pasco Chamber of
Commerce Membership Lunch Meeting – Pasco Red Lion
Hotel
• Monday, January 9, 6:00 PM: Old Fire Pension Board
Meeting – City Hall Conference Room 1, Pasco City Hall
(MAYOR BLANCHE BARAJAS, Rep.; MAYOR PRO TEM
CRAIG MALONEY, Alt.)
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the
Clerk for assistance.
Servicio de intérprete puede estar disponible con aviso. Por favor
avisa la Secretaria Municipal dos días antes para garantizar la
disponibilidad. (Spanish language interpreter service may be
provided upon request. Please provide two business day's notice
to the City Clerk to ensure availability.)
Page 5 of 135
AGENDA REPORT
FOR: City Council December 27, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Debra Barham, City Clerk
Executive
SUBJECT: Approval of Meeting Minutes for December 5, 2022
I. REFERENCE(S):
12.5.2022 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Regular Meeting held on
December 5, 2022.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 6 of 135
MINUTES
City Council Regular Meeting
7:00 PM - Monday, December 5, 2022
City Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Blanche Barajas, Mayor.
ROLL CALL
Councilmembers present: Blanche Barajas, Craig Maloney, Irving Brown, Joseph
Campos, David Milne, Zahra Roach, and Pete Serrano
Councilmembers absent: None
Staff present: Adam Lincoln, Interim City Manager; Angela Pashon, Interim
Assistant City Manager; Darcy Buckley, Finance Director; Colleen Chapin, Human
Resources Director; Eric Ferguson, City Attorney; Bob Gear, Fire Chief; Zach
Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief;
Rick White, Community & Economic Development Director; Steve Worley, Public
Works Director; and Debby Barham, City Clerk.
The meeting was opened with the Pledge of Allegiance.
EXECUTIVE SESSION
Council adjourned into Executive Session at 7:03 PM for 20 minutes to discuss with
legal counsel about current or potential litigation per RCW 42.30.110(1)(i) with the
Interim City Manager, City Attorney and Community & Economic Development
Director.
Mr. Serrano left the Executive Session at 7:17 PM and returned to Council
Chambers.
Mr. White left the Executive Session at 7:19 PM and returned to Council Chambers.
At 7:23 PM, Mayor Barajas announced that the Executive Session would continue
for another five minutes.
Mayor Barajas called the meeting back to order at 7:29 PM.
Page 1 of 12Page 7 of 135
CONSENT AGENDA
Approval of Meeting Minutes for November 21st and 28th
To approve the minutes of the Pasco City Council Regular Meeting held on
November 21, 2022 and Special Meeting and and Regular Workshop held on
November 28, 2022.
Bills and Communications
To approve claims in the total amount of $4,419,390.01 ($2,993,482.21 in Check
Nos. 252293-252562; $414,611.37 in Electronic Transfer Nos. 838011-838028,
838037-838041, 838045-838077, 838080-838204, 838222-838275, 838277,
838281-838346, 838348, 838350-838411, 838415-838421; $19,712.43 in Check
Nos. 54193-54204; $991,584.00 in Electronic Transfer Nos. 30182944 -30183518).
Ordinance No. 4625 & Resolution No. 4280 - Budget Amendment and
Approval to the Design Build of America (DBIA) Phase 1 Agreement for the
Zone 3 Water Storage Reservoir Project
To adopt Ordinance No. 4625, amending the 2021 -2022 Biennial Budget
(Ordinance No. 4560) of the City of Pasco, Washington, by providing supplement
thereto; to provide additional appropriation in the City's Water Fund for the
construction of the Zone 3 Water Reservoir Storage Tank.
To approve Resolution No. 4280, authorizing the City Manager to execute
Amendment No. 1 to the Design Build Institute of America Phase 1 Agreement with
T Bailey, Inc. for the progressive design-build services for the Zone 3 Water Storage
Reservoir project.
Resolutions Nos. 4281 and 4282 - Bid Award East UGA Expansion Sewer
Local Improvement District No. 152 Phases 1 and 2
To approve Resolution No. 4281, Awarding Bid No. 21295 -A for the East Urban
Growth area (UGA) Expansion Sewer Local Improvement District (LID) (LID 152)
Phase 1 project to Tapani, INC. of Battle Ground, Washington, and further,
authorize the City Manager to execute the contract documents and allowing all
necessary budget adjustments.
To approve Resolution No. 4282, Awarding Bid No. 21295 -B for the East Urban
Growth area (UGA) Expansion Sewer Local Improvement District (LID) (LID 152)
Phase 2 project to Tapani, INC. of Battle Ground, Washington, and further,
authorize the City Manager to execute the contract documents and allowing all
necessary budget adjustments.
Page 2 of 12Page 8 of 135
Resolution No. 4283 - Second Work Acceleration Agreement for the Process
Water Reuse Facility Pretreatment Improvements
To approve Resolution No. 4283, authorizing the Interim City Manager to execute
a second Work Acceleration Agreement with Burnham SEV Pasco, LLC for the
Anaerobic Digestion and Renewable Natural Gave Project related to the Process
Water Reuse Facility Phase 3 project.
Resolution No. 4284 - Community Economic Revitalization Board Loan
Application Approval for the Process Water Reuse Facility Pretreatment
Improvements
To approve Resolution No. 4284, authorizing submission of an application for a
community Economic Revitalization Board Loan with the Washington State
Department of commerce for the Process Water Reuse Facility Pretreatment
Improvement Phase 3 project.
Resolution No. 4285 - Contingency Agreement Approval for Community
Economic Revitalization Board Loan Application for the Process Water
Reuse Facility Pretreatment Improvements
To approve Resolution No. 4285, authorizing the interim City Manager to enter into
an agreement for a Community Economic Revitalization Board Loan with the
Washington State Department of Commerce for the Process Water Reuse Facility
Pretreatment Phase 3 Project.
Resolution No. 4286 - Purchase of OpenGov Permitting, Business Licensing
and Code Enforcement Software from Carahsoft Technology Corporation
To approve Resolution No. 4286, authorizing the City Manager to execute a
contract with Carahsoft Technology Corporation for OpenGov Permitting, Business
Licensing and Code Enforcement Software.
Cancellation of December 12, 19, and 27 2022, Regularly Scheduled Council
Meetings
To approve the cancellation of the December 12th and 27th Council Workshop
Meetings and December 19th Council Regular Meeting.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Brown
to approve the Consent Agenda as read.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
Page 3 of 12Page 9 of 135
VISITORS - OTHER THAN AGENDA ITEMS
Dallas Barnes, Pasco resident, commented on the Code Enforcement Board meeting
held on Thursday, December 1, 2022, and expressed concern about the action taken
during the December 1, 2022 Code Enforcement Board meeting regarding his property
and requested that Council look into it.
REPORTS FROM COMMITTEES AND/OR OFFICERS
Verbal Reports from Councilmembers
Mr. Campos reported on the Ben Franklin Transit Executive Committee meeting he
recently attended.
Ms. Roach reported on the Hanford Communities Governing Board meeting; Visit
Tri-Cities new CEO; the groundbreaking event for the new Tri Cities Animal Control
facility; and the Pasco Chamber Luncheon. She also commented on expressions
of concern she has received from small business owners about bullying tactics from
David Cortinas.
Mr. Milne also commented on the Tri Cities Animal Control's new facility
groundbreaking event and the Pasco Chamber of Commerce Luncheon.
General Fund Monthly Report - August - October 2022
Ms. Buckley provided a brief report for the City's General Fund from August 2022
through October 2022.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO
Public Hearing and Ordinance No. 4626 - Approval of 2021-2022 Budget
Supplement Operating & Capital Projects Budgets
Ms. Buckley provided a brief update on the final amendment the 2021 -2022
Operating and Capital Projects Budgets, which included supplement to make the
various funds whole.
Mayor Barajas declared the Public Hearing open to consider the proposed approval
of the 2021-2022 Budget supplement for the City's Operating and Capital Projects
Budgets. Following three calls for comments, and there being none, Mayor Barajas
declared the Public Hearing closed.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Milne
to adopt Ordinance No. 4626, adjusting the 2021-2022 Biennial Budgets of the
City of Pasco by providing supplement thereto; by appropriating revenue
received in excess of estimated revenues for the current year and by providing
transfers and adjustment authority and, further, authorize publication by
summary only.
Page 4 of 12Page 10 of 135
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
Public Hearing - Right-of-Way Vacation for Snake River Agriculture, LLC
(VAC 2022-006)
Mr. White provided a brief report on the proposed right -of-way vacation. He noted
that staff recommends denial of this request.
Council briefly discussed the proposed vacation and the possible use of the land to
accommodate for traffic needs in the future.
Mayor Barajas declared the Public Hearing open to consider the proposed right-of-
way vacation for Snake River Agriculture, LLC.
Steven Bauman, Snake River Agriculture representative, explained that the owner
of the property plans build a gas station on the property. He requested that Council
approve the right-of-way vacation and suggested that the City may retain a roadway
easement if need be.
Following three calls for comments, and there being none, Mayor Barajas declared
the Public Hearing closed.
Council and staff continued discussion of the possible need for the future use of the
right-of-way and requested that this item be continued with additional information
that could accommodate both the City and the applicant.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Roach
to continue the right-of-way vacation for Snake River Agriculture, LLC (VAC
2022-006) to the Council Workshop scheduled for February 13, 2023.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
Public Hearing and Ordinance No. 4627 - Approval of Alford/Cole Annexation
(ANX 2022-003)
Mr. White provided a brief report on the proposed annexation.
Mayor Pro Tem Maloney requested information on how this annexation may impact
local improvement district projects.
Page 5 of 12Page 11 of 135
Mayor Barajas declared the Public Hearing open to consider the approval of the
proposed Alford / Cole annexation. Following three calls for comments, and there
being none, Mayor Barajas declared the Public Hearing closed.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Serrano to adopt Ordinance No. 4627, relating to annexation and annexing
certain real property to the City of Pasco, and further, authorize publication by
summary only.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Ordinance No. 4628 - Approval of Acevedo Rezone from RS-12 to R-1 (Z 2022-
014)
Mr. White provided a brief report on the proposed rezone from RS -12 to R-1 (Z
2022-014).
Mr. Ferguson read the quasi-judicial procedure including how the Appearance of
Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of
questions associated with potential conflicts of interest to disclose such potential
conflicts or appearance of conflicts. With no response from the Councilmembers,
he asked if any members of the public were seeking to disqualify a member of
Council from participating in the proceedings. No one came forward.
Mr. Serrano asked for some clarification regarding the zoning and Mr. White
provided an explanation.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Campos to adopt Ordinance No. 4628, approving a rezone at 1305 Road 44
from RS-12 (Low Density Residential) to R-1 (Low Density Residential) and,
further, authorize publication by summary only.
RESULT: Motion carried 6-1
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, and Councilmember Roach
NAYS: Councilmember Serrano
Page 6 of 12Page 12 of 135
Ordinance No. 4629 - Approval of Gerig Rezone from R-2 to R-4 (Z 2022-015)
Mr. Ferguson read the quasi-judicial procedure including how the Appearance of
Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of
questions associated with potential conflicts of interest to disclose such potential
conflicts or appearance of conflicts. With no response from the Councilmembers,
he asked if any members of the public were seeking to disqualify a member of
Council from participating in the proceedings. No one came forward.
Mr. White provided a brief report on the proposed rezone from R-2 to R-1 (Z 2022-
015).
Mayor Pro Tem Maloney and Mr. Serrano asked for some clarification regarding
the zoning and Mr. White provided an explanation.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Brown
to adopt Ordinance No. 4629, approving a rezone at 2503 W Park Street from
R-2 (Medium Density Residential) to R-4 (High Density Residential) and, further,
authorize publication by summary only.
RESULT: Motion carried 6-1
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, and Councilmember Roach
NAYS: Councilmember Serrano
Ordinance No. 4630 - Approval of Davidson Rezone from R-S-20 to R-1 (Z
2022-016)
Mr. Ferguson read the quasi-judicial procedure including how the Appearance of
Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of
questions associated with potential conflicts of interest to disclose such potential
conflicts or appearance of conflicts. With no response from the Councilmembers,
he asked if any members of the public were seeking to disqualify a member of
Council from participating in the proceedings. No one came forward.
Mr. White provided a brief report on the proposed rezone from R-S-20 to R-1 (Z
2022-016).
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Roach
to adopt Ordinance No. 4630, approving a rezone at 6007 W. Court Street from
R-S-20 (Suburban) to R-1 (Low Density Residential) and, further, authorize
publication by summary only.
RESULT: Motion carried 6-1
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, and Councilmember Roach
NAYS: Councilmember Serrano
Page 7 of 12Page 13 of 135
Ordinance No. 4631 - Amending the Pasco Municipal Code Title 3 and
Establish Animal Control Operations Fund
Ms. Buckley provided a brief report creating a new fund to support the Animal
Control Operations.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Milne
to adopt Ordinance No. 4631, relating to the establishment of the Animal Control
and Services Fund to support the newly City managed Facility and create a new
Chapter 3.147, "Animal Control and Services Fund" in the Pasco Municipal
Code, and further, authorize publication by summary only.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
Resolution No. 4287 - 2023-2025 International Association of Firefighter
(IAFF), Local No. 1433, Collective Bargaining Agreement
Ms. Chapin provided a brief update on the proposed IAFF, Local No. 1433
Collective Bargaining Agreement and confirmed that staff recommends approval of
this agreement.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Serrano to approve Resolution No. 4287, approving the 2023 -2025 Collective
Bargaining Agreement with the International Association of Firefighters, Local
No. 1433.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
Resolution No. 4288 - 2023-2025 Pasco Police Officers Association - Non-
Uniform Unit (PPOA - NU) Collective Bargaining Agreement
Ms. Chapin introduced Police Chief Roske and PPOA President James Thompson
who provided a brief update on the proposed PPOA - NU Collective Bargaining
Agreement.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Milne
to approve Resolution No.4288, approving the 2023-2025 Collective Bargaining
Agreement with the Pasco Police Officers Association - Non-Uniform Bargaining
Unit.
Page 8 of 12Page 14 of 135
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
Resolution No. 4289 - Acceptance of Work of Peanuts Park Project
Mr. Ratkai provided a brief report on the project closure of the Peanuts Park project.
Council and staff further discussed the proposed project completion and Council
inquired about possible unfinished work and warranty work; and they requested
that additional features be included in the park.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Serrano to to table Resolution No. 4289, accepting work performed by Booth &
Sons Construction Inc., under contract for the Peanuts Park Project.
RESULT: Motion carried 5-2
AYES: Mayor Pro Tem Maloney, Mayor Barajas,
Councilmember Campos, Councilmember Roach, and
Councilmember Serrano
NAYS: Councilmember Brown and Councilmember Milne
Resolution No. 4290 - Interfund Loan Amendment from General Fund to
Marina Fund
Ms. Buckley provided a brief report on the proposed interfund loan amendment.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Serrano to approve Resolution No. 4290, authorizing an interfund loan
amendment from the General Fund to the Marina Fund.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, Councilmember Roach, and
Councilmember Serrano
RECESS
Mayor Barajas called a five-minute break at 8:56 PM.
Page 9 of 12Page 15 of 135
UNFINISHED BUSINESS
Ordinance No. 4632 - Adopting the Redistricting Plan and Amending the
Pasco Municipal Code Chapter 1.15 Voting Districts
Mr. Serrano recused himself from the this item and left the Council Chambers at
9:04 PM.
Mr. Ferguson provided a brief history of creating up through the current redistricting
of the Council Voting Districts.
Steve Bauman, Franklin County resident, expressed concern regarding the
redistricting process.
Gabriel Portugal, Pasco resident and League of United Latin American Citizens
(LULAC) representative, expressed concern regarding the late notice of the
redistricting process and invited Council to review the LULAC redistricting map
provided in the letter he sent to Council over the weekend.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Roach
to adopt Ordinance No. 4632, adopting the Redistricting Plan in compliance with
RCW 29A.76.010 and amending the Pasco Municipal Code Chapter 1.15 Voting
Districts based on the 2020 U.S. Decennial Census data as required by
Washington State and Federal Voting laws, and further, authorize publication by
summary only.
RESULT: Motion carried unanimously 6-0
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos,
Councilmember Milne, and Councilmember Roach
ABSENT: Councilmember Serrano
Mr. Serrano returned to the Council Chambers at 9:25 PM.
Resolution No. 4291 - Downtown Pasco Development Authority (DPDA) 2023
Funding Request
Mr. White provided a brief report on the proposed Downtown Pasco Development
Authority (DPDA) 2023 Funding Agreement.
Council discussion ensued regarding the consultant the City hired to assist the
DPDA; whether or not to fund the DPDA in 2023, how much to fund the DPDA in
2023; has the DPDA been consistently underfunded and should the full funding
amount requested be considered.
Near the end of the discussion Mayor Barajas requested that the DPDA report back
to Council on a monthly basis and she requested a work plan from DPDA for 2023.
Page 10 of 12Page 16 of 135
MOTION: Councilmember Serrano moved, seconded by Councilmember Brown
to approve Resolution No. 4291, authorizing the City Manager to execute the
2023 Funding Agreement with the Downtown Pasco Development Authority with
Option D for an initial payment of $120,000 for the 6 month and subequ quarter
up to $60,000.
RESULT: Motion carried 5-2
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos, and
Councilmember Roach
NAYS: Councilmember Milne and Councilmember Serrano
Ordinance No. 4615 - Approval of Road 40 LLC Rezone from I-1 to I-2 (Z 2022-
009)
Mr. Ferguson read the quasi-judicial procedure including how the Appearance of
Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of
questions associated with potential conflicts of interest to disclose such potential
conflicts or appearance of conflicts. With no response from the Councilmembers,
he asked if any members of the public were seeking to disqualify a member of
Council from participating in the proceedings. No one came forward.
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Serrano to adopt Ordinance No. 4615, approving a rezone for a property on the
west side of Road 40 East, south of "A" Street from I-1 (Light Industrial) to I-2
(Medium Industrial) and further, authorize publication by summary only.
RESULT: Motion carried 5-2
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Campos, Councilmember Milne, and
Councilmember Serrano
NAYS: Councilmember Brown and Councilmember Roach
Approval of the Lodging Tax Advisory Committee (LTAC) Recommendations
for 2023
Mayor Pro Tem Maloney expressed concern about the Tamale Festival
recommended for funding in 2023 by the LTAC. He requested it be removed from
the funding list based on a conflict of interest he believed was noted within the
application.
Mr. Serrano was opposed to pulling one specific item from the list of
recommendations on such short notice.
Mr. Ferguson explained Council's authority to accept the LTAC's recommendations
in whole, in part or not at all and in this case a modification to the funding li st was
requested by Mayor Pro Tem Maloney.
Page 11 of 12Page 17 of 135
MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember
Campos to approve the Lodging Tax Advisory Committee recommendations for
the 2023 funding allocations with the removal of the $8,500 for the Tamal e
Festival.
RESULT: Motion carried 5-2
AYES: Mayor Barajas, Mayor Pro Tem Maloney,
Councilmember Brown, Councilmember Campos, and
Councilmember Roach
NAYS: Councilmember Milne and Councilmember Serrano
MISCELLANEOUS DISCUSSION
Mr. Lincoln announced that there were a few traffic accidents the previous night due to
winter weather conditions. The Public Works Department has a sign up list for those
Councilmembers that would like to participate in a snowplow ride-along.
Mr. Lincoln noted the following events scheduled in December:
• The first stakeholder meeting for the Housing Action Plan is scheduled for
December 13th.
• Pasco's Winterfest is currently underway.
• The Annual Lampson Cable Bridge Rus is scheduled for December 17th.
• Coffee with a Cop is scheduled for December 7th
Lastly, Mr. Lincoln announced that Police Officer Jones is healing well from the gun
shot wound and he wished everyone a Merry Christmas and Happy New Year.
Mayor Barajas announced the Heroes Basketball Charity game scheduled for
December 17th, noting that it's a game between the Pasco Police and Pasco Fire
Departments' staff.
Mr. Campos expressed thanks to the Public Works Streets Division for their work on
clearing the roads.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:41 PM.
PASSED and APPROVED this ____ day of ________________, 20__.
APPROVED: ATTEST:
Blanche Barajas, Mayor Debra Barham, City Clerk
Page 12 of 12Page 18 of 135
AGENDA REPORT
FOR: City Council December 29, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Darcy Buckley, Finance Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 01.03.23
Bad Debt Write-off/Collection for November 2022
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $14,622,451.49 ($9,830,286.74 in
Check Nos. 252563-253144; $2,183,111.05 in Electronic Transfer Nos. 838423-
838436, 838440-838445, 838483-838570, 838572-838573, 838575-838780,
838782-838810, 838825, 838827; $28,570.98 in Check Nos. 54205-54226;
$2,579,734.42 in Electronic Transfer Nos. 30183519-30184677; $177.12 in
Electronic Transfer No. 900; $571.18 in Electronic Transfer Nos. 182-184).
To approve bad debt write-off for accounts receivable including Utility Billing,
Ambulance, Cemetery, General Accounts, and Miscellaneous Accounts in the
total amount of $358,544.08 and, of that amoun t, authorize $177,977.27 to be
turned over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 19 of 135
REPORTING PERIOD:
January 3, 2023
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 252563-253144 54205-54226
Total Check Amount $9,830,286.74 $28,570.98 Total Checks 9,858,857.72$
Electronic Transfer Numbers 838423-838436 30183519-30184677 900 182-184
838440-838445
838483-838570
838572-838573
838575-838780
838782-838810
838825
838827
Total EFT Amount $2,183,111.05 $2,579,734.42 $177.12 $571.18 Total EFTs 4,763,593.77$
Grand Total 14,622,451.49$
Councilmember
1,507,749.78
35,692.30
33,992.27
3,291.30
114,210.61
11,005.78
15,671.23
1,247.76
2,195.91
504.18
31,984.72
12,224.73
HOTEL/MOTEL EXCISE TAX 5,000.00
1,774,906.00
5,791,863.49
130,490.13
15,407.88
328,855.98
479,586.77
1,019.98
1,182.73
4,324,367.96
GRAND TOTAL ALL FUNDS:14,622,451.49$
The City Council
December 1 - December 28, 2022
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Adam Lincoln, Interim City Manager Darcy Buckley, Finance Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
3rd day of January, 2023 that the merchandise or services hereinafter specified have been received and are approved for payment:
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
C.D. BLOCK GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
RIVERSHORE TRAIL & MARINA MAIN
REVOLVING ABATEMENT
ECONOMIC DEVELOPMENT
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
PAYROLL CLEARING
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
MEDICAL/DENTAL INSURANCE
OLD FIRE OPEB
FLEX
Page 20 of 135
BAD DEBT WRITE-OFF/COLLECTION
November 1 – November 30, 2022
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs under
$20 with no current forwarding address or are accounts in "occupant" status. Accounts
submitted for collection exceed $20.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which
are either un-collectable or have been assigned for collections because the property owner has
not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
4. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
5. GENERAL - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
6. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
Direct
Write-off
Referred to
Collection
Total
Write-off
Utility Billing $ .00 .00 .00
Ambulance $ 180,566.81 177,977.27 358,544.08
Code Enforcement $ .00 .00 .00
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: $ 180,566.81 177,977.27 358,544.08
Page 21 of 135
AGENDA REPORT
FOR: City Council December 21, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Debra Barham, City Clerk
Executive
SUBJECT: Downtown Pasco Development Authority Board Appointments of
Susanne Ayala, Edison Valerio and Claudia Tapia
I. REFERENCE(S):
Ordinance No. 3989 Creating the Downtown Pasco Development Authority
Ordinance No. 4306 DPDA Amended Charter
Resolution No. 4262
Candidate Applications - Council Only
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to confirm the Mayor's appointments to the Downtown Pasco
Development Authority Board of Susanne Ayala to Position No. 3, with a term
effective January 3, 2023 to December 20, 2024; Edison Valerio to Position No.
5, with a term effective January 3, 2023 to December 20, 2026; and the
reappointment of Claudia Tapia to Position No. 6, with a term ending December
20, 2026.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The Downtown Pasco Development Authority (DPDA) was created in December
2010 by the City of Pasco's Ordinance No. 3985 with the purpose that the City
recognized that a strong and vibrant downtown City core is essential to provide
for economic stability of community and the source of services to provide for its
citizens. At that time, the City Council's established as a goal, the identification
and establishment of the most effective organizational structure for revitalizing
the downtown area.
Page 22 of 135
The DPDA Board mission is to undertake and facilitate revitalization efforts in
downtown Pasco and oversee the activities and efforts of the Authority's
Executive Director.
Currently, per Ordinance No. 4306, the DPDA Board is composed of seven (7)
members and the terms for the seven (7) positions are staggered, each with a
specific four-year term cycle. The DPDA Board meets on the third (3rd) Thursday
of each month at 4:00 PM.
The DPDA Board Position No. 3 was vacant due to a resignation and Positions
Nos. 5 and 6 terms expired on December 20, 2022. Ms. Christina Viera (Position
No. 5) decided not to reapply for reappointment, leaving the position available to
another candidate to fill.
As outlined in Resolution No. 4262, the Council Subcommittee, consisting of
Mayor Barajas, Mayor Pro Tem Maloney and Councilmember Campos,
interviewed three (3) candidates for Positions Nos. 3 & 5 on December 12, 2022,
and determined that Ms. Ayala and Mr. Valerio were highly qualified and
appropriate to fill the vacant positions. Also, per Resolution No. 4262, Ms. Tapia
may be reappointed without an interview.
V. DISCUSSION:
After the interviews concluded, Mayor Barajas selected Ms. Ayala to serve under
Position No. 3, Mr. Valerio to serve under Position No. 5 and Ms. Tapia to
continue serving under Position No. 6 on the DPDA Board.
Mayor Barajas is seeking Council's concurrence with the DPDA Board
appointments as presented.
Page 23 of 135
2ci -
ORDINANCE NO. 0 t 15
AN ORDINANCE of the City of Pasco, Washington,
Creating the Downtown Pasco Development Authority; Approving
a Charter Therefore and Initial Bylaws for the Conduct of its
Affairs; and Establishing and Providing for the Appointment of
Board of Directors
WHEREAS, the City Council of the City of Pasco, Washington, has recognized that a strong and
vibrant downtown City core is essential to provide for the economic stability of the community and the
source of services to provide for its citizens. As a result, the City Council has established as a goal,
identification and establishment of the most effective organizational structure for revitalizing the
downtown area; and
WHEREAS, the legislature of the State of Washington has authorized cities to create public
corporations under RCW 35.21.730 through RCW 31.21.755 to meet these types of goals; and
WHEREAS, the City Council has determined that such an Authority would provide the best
organizational structure for revitalizing the City's downtown area; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Authority Created. As authorized by RCW 35.21.730 through RCW 35.21.755, a
public authority with powers and limitations as set forth in State law and the charter approved hereby, is
hereby created to administer and execute Federal grants or programs; to receive and administer private
funds,goods or services for any lawful public service; and to perform any lawful public purpose or public
function to provide for the revitalization and enhancement of the downtown Pasco area as defined below.
Lawful public purposes or public functions shall include, but are not limited to improving the
administration of authorized Federal grants or programs; State programs, including the "Main Street"
program, developing a revitalization plan; and to assist and promote the implementation of such plan, and
such other purposes and functions as may be delegated by the City.
Section 2. City Liability Limited, This Authority is an independent legal entity exclusively
b obligationsresponsibleforitsowndebts, obligations and liabilities. All liabilities incurred by the Authority shall be
satisfied exclusively from the assets and properties of the Authority, and no creditor or other person shall
have the right or cause or action against the City creating the Authority on account of any debts,
obligations, or liabilities of the Authority.
Section 3. Name. The name of the Public Authority shall be the Downtown Pasco
Development Authority. The Authority shall have the option of securing names or trade names unique to
specific activities or efforts.
Section 4. Authority Boundaries. The boundaries of the Downtown Pasco Development
Authority are designated on Exhibit A, attached hereto and incorporated herein by reference. The
purposes of functions of the Downtown Pasco Development Authority shall be primarily addressed to the
revitalization and improvement, and operation of programs and facilities within that territory designated
on Exhibit A subject to expansion of such boundaries by the City Council.
Section 5. Definitions. As used herein, the term:
Ordinance Creating the
Downtown Pasco Development Authority- 1
Page 24 of 135
A. "Board of Directors"or"Board" means the governing body vested with the management
of the affairs of the Downtown Pasco Development Authority.
B. `Bylaws" means the rules adopted for the regulation or management of the affairs of the
Downtown Pasco Development Authority adopted by this Ordinance and all subsequent amendments
thereto.
C. "Charter" means the articles of organization of the Downtown Pasco Development
Authority adopted by this Ordinance and all subsequent amendments thereto.
D. "City"means the City of Pasco, Washington,
E. "City Clerk"means the clerk of the City of Pasco, Washington, or the clerk's designee or
successor official performing such duties of the clerk as defined by law.
F.City Council"means the City Council of the City of Pasco, Washington.
G. "Manager"means the City Manager of the City of Pasco,Washington.
H. "Mayor"means the Mayor of the City of Pasco, Washington.
1.Public Authority" or "Authority" or "Public Development Authority" means the
Downtown Pasco Development Authority created under this Ordinance.
Section 6. Powers - - Generally. Except as otherwise limited by the Washington State
Constitution, laws of the State of Washington, this Ordinance, or the charter approved thereby, the
Downtown Pasco Development Authority shall have and may exercise all lawful powers necessary or
convenient to effect the purposes for which the Authority is organized, and to perform authorized
corporate functions, including,but not limited to the power to:
A. Own and sell real and personal properties.
B. Contract for any corporate purpose with the United States, the State of Washington, and
any political subdivision or agency of either, and with individuals, associations and private business
entities.
C. Sue and be sued in its name and capacity.
D. Lend and borrow funds.
E. Perform all manner and type of community services and activities as permitted by law.
F.Provide and implement such municipal and community services and functions as the City
Council, may by Ordinance, direct.
G. Receive and administer Federal or private funds, goods or services to fill the purposes of
the Authority.
H. Recommend to the City Council public improvements and expenditures in the Authority
area.
Ordinance Creating the
Downtown Pasco Development Authority-2
Page 25 of 135
1.Initiate, carry out, and complete such programs and improvements consistent with the
charter, revitalization plan, and authorization by the City Council.
Section 7. Charter. The charter of the Downtown Pasco Development Authority, as
attached as Exhibit B to this Ordinance, is hereby approved establishing the purposes, powers and rules
for the conduct of the business of the Authority. The charter may only be amended by City Ordinance
adopted at, or after a public hearing held after notice to the Authority and the Board of Directors affording
a reasonable opportunity to be heard to present testimony.
Section 8. Effect of Issuance of Charter. The Downtown Pasco Development Authority
shall commence its existence upon the effective date of this Ordinance, and shall commence doing
business according to the terms of this charter and bylaws upon the appointment of the initial Board of
Directors and its organizational meeting.
Section 9. Bylaws. The initial bylaws of the Downtown Pasco Development Authority as
attached as Exhibit C to this Ordinance incorporated herein by reference, are hereby approved for use and
implementation by the Authority. The power to alter, amend, or repeal the bylaws or adopt new bylaws
shall be vested in the Board of Directors of the Authority except as may be in conflict with State law, or
the charter. The bylaws shall be consistent with the charter. In the event of a conflict between the bylaws
and this Ordinance or the charter, this Ordinance or the charter, as the case may be, shall control.
Section 10. Board of Directors. The Board of Directors shall consist of nine (9) Directors
established to govern the affairs of the Authority. The Directors shall be appointed and serve their terms
as provided in the charter. Members of the Board shall be appointed by the Mayor of the City of Pasco
subject to confirmation by the .Pasco City Council. All corporate powers of the Authority shall be
exercised by or under the direction of the Board of Directors; and the business, property and affairs of the
Authority shall be managed under the supervision of the Board of Directors, except as may be otherwise
provided by law or in the charter.
Section 11. Organizational Meeting. Upon appointment and confirmation of the initial Board
of Directors, an organizational meeting of the Board shall be called upon ten (10) days advanced written
notice to each Director unless such notice is waived in writing at the initial meeting. At such meeting,the
Board shall organize itself, appoint officers, and conduct its business consistent with the terms of the
charter and bylaws.
Section 12. Quorum. At all meetings of the Board of Directors, not less than five Directors
shall constitute a quorum.
Section 13. Dissolution.
A. If the City Council by majority votes makes an affirmative finding that dissolution is
warranted for any reason, the existence of the Downtown Pasco Development Authority may be
terminated by Ordinance of the City Council adopted at or after a public hearing, held with notice to the
Directors of the Authority and affording them a reasonable opportunity to be heard and present testimony.
Dissolution shall be accomplished as provided in the charter, and shall not take effect until proper
provision has been made for the disposition of all Authority assets.
B. Upon dissolution of the Authority or the winding up of its affairs, title to all remaining
assets or property of the Authority shall vest in the City of Pasco unless the City Council or trustee, if
appointed, or a Court having jurisdiction, has provided for the transfer of any Authority rights, assets, or
Ordinance Creating the
Downtown Pasco Development Authority-3
Page 26 of 135
property 10 u qualified or entities which will bdfi\| the purposes for which the Authority was
created.
Section 14. Ancillary Authorit . The City Manager in granted all such power and authority
as reasonably necessary or convenient to administer the implementation of this Ordinance, and to perforrn
the duties imposed io this Ordinance orthe Authority charter.
Section 15. Construction. This Ordinance shall be liberally construed 000010 effectuate its
purposes and the purposes authorized bylaw.
Section 16. Severability. If any one or more sections, uubmeutj000` or onoteouem of this
Ordinance are held 1ohe u000uadiudnooJ or invalid, such decision obu|l not affect the validity of the
remaining portion of this Ordinance and the same shall remain in full force and effect.
Section 17. Effective Date. This Ordinance shall take full force and effect oo the 3m day nf
January, 2011.
PASSED by the City Council of the City of Pasco,Washington,and approved as provided by law
this 2O"day uf December, 2010.
att Watkins
MAavor
ATTEST: APPROVED AS TO FORM:
L(2a C no,
Debbie Clark Leland B, Kerr
City Clerk City Attorney
Ordinance Creating the
Downtown Pasco Development Authority-4
Page 27 of 135
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Cityof Pasco Cm Public Development Authority R-1 LOW DENSITY RESIDENTIAL 0"OFFICE
Schools R-2 MEDIUM DENSITY RESIDENTIAL C-1 RETAIL BUSINESS
Public Development M Parks R-3 MEDIUM DENSITY RESIDENTIAL C-2 CENTRAL BUSINESS
Authority Civic Centers R-4 HIGH DENSITY RESIDENTIAL C-3 GENERAL BUSINESS
1-1 LIGHT INDUSTRIALPage 28 of 135
EXHIBIT B
CHARTER OF THE DOWNTOWN PASCO DEVELOPMENT
AUTHORITY
ARTICLE I
The Name and Seal
Section 1.1 - Name. The name of this Authority shall be the Downtown Pasco Development Authority
hereinafter as referred to as"Authority"or"DPDA".
ARTICLE II
Authority and Limit on Liability
Section 2.1 - Authority. The Authority is a public authority organized pursuant to RCW 35.21.730
through 757,as amended and Ordinance .592'5- of the City of Pasco,Washington.
Section 2.2 - Limit on Liability. The Authority in all activities and transactions shall be limited in the
following respects:
a. The Authority shall have no power of eminent domain nor any power to levy taxes or special
assessments,
b. The Authority may not incur or create any liability that permits recourse by any party or
member of the public to any assets, services, resources or credit of the City of Pasco. All
liabilities incurred by the Authority shall be satisfied exclusively from the assets and credit of
the Authority; no creditor or other person shall have any recourse to the assets, credit or
services of the City on account of any debts, obligations, liabilities, acts or omissions of the
Authority.
ARTICLE III
Duration
The duration of the Authority shall be perpetual except as provided in the enacting ordinance.
ARTICLE IV
Purpose
The purpose of the Authority is to provide an independent legal entity to undertake, assist with,
implement and otherwise facilitate and provide for the revitalization of the Pasco downtown; facilitate
and increase private investment in the downtown area; increase economic vitality of the Pasco downtown;
eliminate blight and create jobs; and enter into agreements with cultural, public, other not-for-profit
entities, and/or private firms for programs or projects consistent with this charter and the Operating
Agreement with the City of Pasco,and as authorized by state statute.
ARTICLE V
Powers
Section 5.1 - Powers. The Authority shall have and exercise all lawful powers conferred to it through
state laws, the enacting ordinance, this Charter and its bylaws and the Operating Agreement between the
Authority and the City of Pasco. The Authority in all activities and transactions shall be subject to the
powers, procedures and limitations contained in the enacting ordinance. The Authority may execute
contracts and other instruments with public, non-profit and/or private entities; buy, lease or otherwise
Page 29 of 135
acquire real property; hold, clear or improve real property; borrow money and accept grants to carry out
Downtown improvements; provide loans, grants, or other assistance to property owners or tenants and
provide financial or technical assistance for job creation or retention. The Authority may enter into lease
agreements with the City for City - owned properties and generally seek to improve the revenue
generation,attendance and economic productivity of those properties.
Section 5.2 —Indemnification.To the extent permitted by law, the Authority shall protect, defend, hold
harmless and indemnify any person who becomes a board member, officer, employee or agent of the
Authority, and who is a party or threatened to be made a party to a proceeding by reason related to that
person's conduct as a board member, officer, employee or agent of the Authority, against judgments,
fines,penalties, settlements,and reasonable expenses(including attorney's fees) incurred by him or her in
connection with such proceeding, if such person acted in good faith and reasonably believed his or her
conduct to be in the Authority's best interests and if, in the case of any criminal proceedings, he or she
had no reasonable cause to believe his or her conduct was unlawful. The indemnification and protection
provided herein shall not be deemed exclusive of any other rights to which a person may be entitled as a
matter of law or by contract or by vote of the Board of the Authority. The Authority may purchase and
maintain appropriate insurance for any person to the extent provided by the applicable law.
ARTICLE VI
Board
Section 6.1 —Board Composition. The Board of the Authority shall be composed of nine members. The
mayor of Pasco shall appoint all Board members subject to confirmation by the Pasco City Council. Five
Board members shall be representative of for-profit business or property owners within the downtown
area. At least two members of the Board shall be representative of the banking and/or real estate
profession and at least two Board members shall be representative of business or corporate management.
The Board shall provide for agency liaisons to establish and maintain constructive working relationships
and to seek input regarding potential suitable Board candidates. The Board anticipates that organizations
such as Columbia Basin College, Pasco Chamber of Commerce and the Tri Cities Hispanic Chamber may
appoint such liaisons and be available to the Board for consultation but shall not have voting privileges.
Section 6.2 — Terms of Office. The terms of office of the initially appointed Board members shall
commence on the effective date of this charter and be staggered as follows:
a. Group 1. Four members for two year terms;
b. Group 2.Three members for three year terms; and
c. Group 3. Two members for four year terms.
Thereafter,each member shall be appointed to serve four year terms.
Section 6.3 — Board Concurrence and Quorum defined. "Board concurrence" as used in this article,
may be obtained at any regular or special Board meeting by an affirmative vote of a majority of Board
members voting on the issue,provided that such majority equals not less than five votes.
A quorum to commence a Board meeting shall be no fewer than five members.
Section 6.4 — Officers and Division of Duties. The Authority shall have three or more officers. The
initial officers of the Authority shall be the President, Secretary-Treasurer and Executive Director. The
same person shall not occupy both the office of President and any office responsible for the custody of
Page 30 of 135
funds and maintenance of accounts and finances. The President shall be the agent of the Authority for
service of process; the Bylaws may designate additional corporate officials as agents to receive or initiate
process. The Executive Director shall be the chief administrative staff person to the Board of the
Authority. The Authority may contract with the City of Pasco for a mutually agreed designee to serve as
its Executive Director. Subject to supervision by the Board of the Authority, the Executive Director shall
have primary responsibility for all matters involving day-to-day operations of the Authority and shall
make recommendations to the Board of the Authority on practices, policies and programs of the
Authority. He or she shall have such powers and perform such duties as may be prescribed from time to
time by the Board and he or she shall be entitled to notices of all meetings of the Board of the Authority
but shall not be entitled to be present during any discussions relating to his or her employment or
performance. The Board shall oversee the activities of the corporate officers, establish and/or implement
policy, participate in corporate activity in matters prescribed by City ordinance, and shall have
stewardship for management and determination of all corporate affairs.
Section 6.5—Board Officer Election and Term of Office. Board officers shall be elected by the Board
at the first regular meeting of each year, for a one-year term, and each elected officer shall hold office
during said one-year term and until his or her successor is elected. The first elected officers of the Board
shall be elected by the Board at its organizational meeting or as soon as practicable following the Board's
creation of such elected office.
Section 6.6— Executive Committee. The bylaws may provide for an executive committee, which shall
be appointed and/or removed by the Board, and shall have and exercise such authority of the Board in the
management between meetings of the Board as may be specified in the bylaws.
Section 6.7—Committees.The appointment of other committees shall be provided in the bylaws.
Section 6.8 — Removal of the Board Members. In addition to termination or dissolution of the
Authority, if it is determined for any reason that any or all the Board members should be removed with or
without cause after appointment by the mayor and confirmation by the City Council, the City Council
may by resolution remove any or all Board members. A vacancy or vacancies of the Board of the
Authority shall be deemed to exist in case of death, disability, resignation, removal, or forfeiture of
membership. Vacancies on the Board shall be filled by appointment in the same manner in which
members of the Board are regularly appointed. Any person selected to fill a vacancy on the Board shall
serve the balance of the term of the person being replaced.
ARTICLE VII
Meetings
Section 7.1 -Board Meetings.The Board shall meet as necessary but not less than once each quarter per
calendar year. Special meetings of the Board may be called as provided in the bylaws.
Section 7.2—Open Public Meetings. Notice of the meeting shall be given to the extent required by law
in a manner consistent with the Open Public Meetings Act, Chapter 42.30 RCW. At such meeting any
citizen shall have a reasonable opportunity to address the Board orally or in writing.
Section 7.3—Parliamentary Authority.The rules of Robert's Rules of Order(revised) shall govern the
Authority in all cases to which they are applicable, where they are not inconsistent with the Charter or
with the special rules of the Authority as set forward in the Bylaws.
Page 31 of 135
Section 7.4 — Minutes. Copies of the minutes of all regular or special meetings of the Board shall be
available to any person or organization that requests them as required by state law; minutes with respect
to closed executive sessions need not be made available. The minutes of all Board meetings shall include
a record of individual votes on all matters requiring Board approval.
ARTICLE VIII
Bylaws
The initial Bylaws may be amended by the Board to provide additional or different rules governing the
Authority and its activities as long as those are not inconsistent with this charter or with the enacting
ordinance. The Board may provide in the Bylaws for all matters of governance of the Authority.
ARTICLE IX
Amendment to Charter and Bylaws
Section 9.1 — Proposal to amend charter and bylaws. Any Board member may introduce a proposed
amendment to the Charter or to the Bylaws at any regular meeting or any special meeting of which ten
days advance notice has been given to members of the Board. The notice shall include the text of the
proposed amendment and a statement to its purpose and effect.
Section 9.2 — City Council approval of proposed Charter Amendments. Proposed Charter
Amendments adopted by the Board shall be submitted to the City Council for approval. The Authority's
Charter may be amended only by ordinance.
Section 10 — Commencement. The Authority shall commence its existence upon the issuance of its
Charter as sealed and attested by the City Clerk and the holding of the initial Board meeting.
Section 11 —Dissolution.Dissolution of the Authority shall be in the form and manner required by state
law, City ordinance and Operating Agreement, and the bylaws of the Authority. Upon dissolution of the
Authority and the disposition of its affairs, title to all remaining property or assets of the Authority shall
vest in the City of Pasco for use for public purposes.
Section 12. Approval of Charter. This original charter of the Authority is approved by Ordinance
adopted by the City of Pasco on— Zv .
Certificate. I, the undersigned, City Clerk of the City of Pasco, Washington (City) do hereby certify that
this Charter of the Downtown Pasco Development Authority is a true and correct original of such charter
as authorized by Ordinance 33 19 5— of the City.
witness whereof, I have hereunto set my hand and affixed the official seal of the City this 2Z day of
2010
City Clerk of the City of Pasco,Washington
Page 32 of 135
REFERENCES
City of Pasco Ordinance
RCW Chapter 42.30, Open Public Meetings Act
RCW Chapter 35.21.730 - 755 Public Corporations
ATTEST:
City Clerk of the City of Pasco, Washington
Page 33 of 135
EXHIBIT C
CITY OF PASCO
DOWNTOWN PASCO DEVELOPMENT AUTHORITY
BY-LAWS
We, THE MEMBERS OF THE DOWNTOWN PASCO DEVELOPMENT AUTHORITY of the City
of Pasco, State of Washington, do hereby adopt and declare the following bylaws:
NAME—The official name shall be the Downtown Pasco Development Authority (DPDA).
POWERS AND DUTIES—The major responsibilities of the DPDA shall include:
Review of City plans and policies. The DPDA shall review existing and
evolving City land use and capital improvement plans and policies affecting
the Downtown Area.
Financing Strategy. In collaboration with City staff and/or other
professionals, the DPDA will develop a comprehensive inventory of public
and private capital and development financing tools and incentives that
may be available to support its efforts. These should include tax credits or
other incentives and identification of infrastructure and other public capital
investments that may be necessary to support private redevelopment
projects. The DPDA shall coordinate with the City in establishing realistic
costs for such projects and understanding how such projects may align
with existing City infrastructure and capital improvement plans and
priorities.
Marketing. The DPDA shall develop a strategy to identify and promote the
Downtown Area including the opportunities associated with the Farmer's
Market and Specialty Kitchen. Such a marketing strategy shall include but
not be limited to web based strategies, information and promotional
brochures and videos.
Facade Improvement Program. The DPDA shall provide information,
applications and professional assistance to Downtown Area property
owners wishing to participate in an approved and funded Community
Development Block Grant facade program.
Business Meetings. The DPDA shall conduct at least two business meetings
annually for Downtown Area merchants and property owners. Additional
meetings may be conducted as determined by the Board.
Promotional Events. The DPDA may conduct or implement promotional or
special events that contribute to the success of the Downtown Area or
otherwise advance the goals of the DPDA.
Page 34 of 135
MEMBERS. The Board of the DPDA shall be composed of nine members. The mayor of
Pasco shall appoint all board members subject to confirmation by the Pasco City Council.
Five board members shall be representative of for-profit business or property owners within
the downtown area. At least two members of the board shall be representative of the
banking and/or real estate profession and at least two board members shall be
representative of business or corporate management. The Board shall provide for agency
liaisons to establish and maintain a constructive relationship. The Board anticipates that
Columbia Basin College, Pasco Chamber of Commerce, Tri Cities Hispanic Chamber and
the City of Pasco will appoint such liaisons and be available to the Board for consultation
but shall not have voting privileges.
The terms of office of the initially appointed Board members shall commence on the
effective date of this charter and be staggered as follows:
a. Group 1. Four members for two year terms;
b. Group 2. Three members for three year terms; and
c. Group 3. Two members for four year terms.
Thereafter, each member shall be appointed to serve four year terms.
MEETINGS. All meetings shall be held at the Pasco City Hall unless otherwise directed by
the Chair.
The Board shall, meet as necessary, but not less than once each quarter per calendar year.
A meeting may be cancelled if no issues over which the Board has jurisdiction are pending
upon its calendar. Additional special meetings may be scheduled as directed by the Chair.
All regularly scheduled meetings of the Board shall be open to the public and otherwise
conform to the State of Washington's Open Public Meetings Act.
The Board shall follow parliamentary procedures during all discussions, deliberations and
voting.
ELECTION OF OFFICERS. The officers of the Board shall consist of a Chair, Vice-Chair,
and Secretary and other officers as the Board may, by majority vote, approve and appoint.
The officers shall serve for a one year period or until their successors are elected, provided,
however, that any officer may be removed at any time by vote of a majority of the Board
entered on record. The election of officers shall take place once each biennium at the first
regular meeting of the calendar year.
CHAIR. The Chair shall preside over the meetings of the Board and may exercise all the
powers usually incident to the office retaining, however, to himself/herself as a member of
the Board, the full right to have his/her own vote recorded in all deliberations of the Board.
The Chair shall have full power to create standing or temporary committees of one or more
members, charged with such duties, as the Board will determine. No standing or temporary
Page 35 of 135
committee shall have the power to commit the Board to the endorsement of any plan,
program or action without its submission to the entire body of the Board.
VICE-CHAIR. The Vice-Chair shall, in the absence of the Chair from any meetings,
perform all the duties incumbent upon the Chair. When both the Chair and Vice-Chair are
absent, the members present may elect for the meeting a temporary chair who shall have
full powers of the Chair during the absence of the Chair and Vice-Chair.
SECRETARY. The Secretary may be a member of the Board or otherwise as the Board may
determine. The Secretary shall keep a record of all meetings of the Board and of its
committees when requested to do so, and these records shall remain the property of the
Board and be retained at such office as the Board may direct. In the absence of the
Secretary from any meeting, a Secretary pro-tem shall be appointed.
In such case where the Secretary is a DPDA Employee, appointed by the DPDA as the
designated representative to the Board, said Employee shall be ex officio in nature, and
shall not have voting privileges.
QUORUM. Five members of the DPDA Board shall constitute a quorum for the transaction
of business. The concurring vote of a majority of the members present - but not less than
five votes - shall be required for any action taken. Where a majority vote is not forthcoming
the matter shall be considered as being denied unless the Board takes further action.
ATTENDANCE OF MEMBERS. Attendance at regular and special meetings of the Board is
expected. Any member anticipating an absence from an official meeting should notify the
Chairperson or Secretary in advance. Failure to notify the Chairperson or Secretary of an
anticipated absence shall be regarded as an unexcused absence. Board members may be
removed from their appointment if they have two or more unexcused absences in any
calendar year.
CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS. Any member of the Board who
has an interest or a potential conflict of interest related to any matter before the Board
shall so publicly indicate, shall step down, and shall abstain from all proceedings,
deliberations and voting on the matter. If of a minor nature, the member may step down
and address the Board as any other citizen in accordance with the Appearance of Fairness
Doctrine and State Law.
MOTIONS AND VOTING. Motions shall be restated by the Chairperson before a vote is
taken. In the event of a tic vote - the Board has not taken an action. Proxy votes of
members shall not be allowed. Any action taken by a majority of those Board members
present, when those present constitute a quorum, shall be deemed and taken as the action
of the Board.
AMENDMENTS. Any Board member may introduce a proposed amendment to the Bylaws
at any regular meeting or any special meeting of which ten days advance notice has been
given to members of the Board. The notice shall include the text of the proposed
amendment and a statement to its purpose and effect. Amendment must occur at a regular
or special meeting by the affirmative vote of two thirds of the members of the Board.
Page 36 of 135
ORDINANCE NO. 9 CQ
AN ORDINANCE of the City of Pasco, Washington, amending the Charter
for the Downtown Pasco Development Authority, Article VI "Board."
WHEREAS, the City Council previously determined that a strong and vibrant downtown
City core is essential to provide for the economic stability of the community, and the source of
services to provide for its citizens and, as a result, established an effective organization structure for
revitalizing the downtown area; and
WHEREAS, created under RCW 35.21.730 through 31.21.755, the Downtown Pasco
Development Authority was determined to be the best organizational structure for revitalization of
the City's downtown area, which was adopted by Ordinance No. 3985, dated December 10, 2010;
and
WHEREAS, the Downtown Pasco Development Authority and the City Council have
determined that the Charter needs to be amended in its requirements for Board structure; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. That Article VI entitled "Board" of the Charter of the Downtown Pasco
Development Authority shall be and hereby is amended and shall read as follows:
Section 6.1 — Board Composition. The Board of the Authority shall be composed of nir>e-seven
members. Following the receipt of recommendations of the Board. tThe Mmayor of Pasco shall
appoint all Board members subject to confirmation by the Pasco City Council. It will be the goal
but not a requirement) to have Board members with affiliations/backgrounds, as follows: Five -three
Board members shall he as representative of for-profit business or property owners within the
downtown area aid .At- o two members of the Board shall be as representative of the banking
and/or real estate profession And at !ea.' tvip Apard m_mbeng shall hA .- ^•QgmtA* ror business orr------._... _
corporate management. The Board shall provide for agency liaisons to establish and maintain
constructive working relationships and to seek input regarding potential suitable Board candidates.
The Board anticipates that organizations such as Columbia Basin College, Pasco Chamber of
Commerce and the Tri Cities Hispanic Chamber may appoint such liaisons and be available to the
Board for consultation but shall not have voting privileges.
Section 2. This Ordinance shall take full force and effect five (5) days after its approval,
passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as provided by
law this 5th day of July, 2016.
Matt Watkins, Mayor
A E APP R ASt(!,b 00
Debra L. Clark, City Clerk Leland B. Kerr,
TO FORM:
City Attorney
Page 37 of 135
RESOLUTION NO.4262
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON
AMENDING THE PROCESS FOR APPOINTMENTS TO CITY BOARDS AND
COMMISSIONS.
WHEREAS, the City of Pasco maintains several citizen boards and commissions to assist
the delivery of municipal services,as well as to advise the City Council in making policy decisions;
and
WHEREAS, the appointment process prescribed throughout the Pasco Municipal Code
requires the Mayor to appoint qualified individuals to vacancies on such boards or commissions,
subject to confirmation of the City Council; and
WHEREAS, the last amendment to the City's Boards and Commissions appointment
process was passed by Council on April 16, 2012, through Resolution No. 3388; and
WHEREAS, the solicitation process and management of the City's Boards and
Commissions members was transferred from the City Manager's Office to the City Clerk's Office
in January 2020; and
WHEREAS, during the onset of the COVID-19 pandemic in early 2020, the process for
reviewing application packets and interviewing candidates was modified to accommodate meeting
restrictions, which also allowed far the use of new technology providing for the conduct of
interviews virtually; and
WHEREAS, the Mayor and City Council desire to continue reviewing City Boards and
Commissions application packets and interviewing candidates through a Council subcommittee
consisting of two Councilmembers and the Mayor, which has been effective and efficient for both
the City Council and applicants alike.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
Section 1: Applications for vacancies on City Boards and Commissions shall be solicited
by the City Clerk's Office on behalf of the City Council prior to when a position's term expires or
when a vacancy occurs due to a resignation or removal of a member.
Section 2: Application packets, of those candidates meeting the qualifications for the
Board or Commission position(s), shall be reviewed by a Council subcommittee appointed by the
Mayor,which shall include the Mayor and two Councilmembers. The Council subcommittee shall
be ad-hoc and appointed when applications are received for a current vacancy or vacancies or for
upcoming position term expirations. The Council subcommittee shall select those candidates it
deems best suited for the respective Board/Commission but not more than three candidates for
Resolution—BC Interview&Appointment Process- 1
Page 38 of 135
each vacancy to be filled. The Council subcommittee shall consider the following factors,
including,but not limited to :
a) Geographic representation
b) Gender representation
c) Ethnic representation
d) Familial and financial relationships of board members
e) Qualifications and expertise related to the subject matter of the respective Board or
Commission
Section 3: The Council subcommittee shall conduct the interviews of the selected
candidates and may recommend reappointment of an incumbent applicant without interview if the
incumbent has served not more than two consecutive terms since the last interview. At a City
Council meeting following such interviews, an interviewed candidate shall be selected by the
Mayor for appointment/reappointment to each vacant position. Any candidate selected by the
Mayor shall be subject to confirmation vote by the City Council; a majority vote of the quorum
present at such meeting shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions in this
resolution shall be superseded by this resolution.
Section 5: This Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this 24 day of October,
2022.
Blan s
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Barham, CMC err Fer I aw, PLLC
City Clerk City torneys
Resolution—BC Interview&Appointment Process-2
Page 39 of 135
AGENDA REPORT
FOR: City Council December 22, 2021
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Debra Barham, City Clerk
Executive
SUBJECT: Parks & Recreation Advisory Board Appointments of Steven Gruenberg,
Alex Thornton, John Morgan, Mark Middleton, and Kate Bonderman
I. REFERENCE(S):
Resolution No. 4262
Candidate Applications - Council only
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To confirm the Mayor's appointments to the Parks & Recreation Advisory Board
of Steven Gruenberg to Position No. 2, with a term from January 3, 2023 to
February 2, 2026; Alex Thornton to Position No. 3, with a term from January 3,
2023 to February 2, 2024; John Morgan to Position No. 4, with a term from
January 3, 2023 to February 2, 2025; Mark Middleton to Position No. 6, with a
term from January 3, 2023 to February 2, 2025 and the reappointment of Kate
Bonderman to Position No. 7, with a term ending February 2, 2025.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The Parks & Recreation Advisory Board (PRAB) is composed of seven
members; terms are for three years. The PRAB meets the first Thursday of every
month at 5:30 PM in the City Hall Conference Room 5. The PRAB discusses and
makes recommendations to the City Council and the City Manager on matters
pertaining to programs administered by the Recreation Division, and capital
improvements related to the City's parks system.
There is currently five (4) vacancies on the PRAB with four (4) due to
resignations and one (1) vacancy due to a term expiration.
Page 40 of 135
As outlined in Resolution No. 4262, the Council Subcommittee, consisting of
Mayor Barajas, Mayor Pro Tem Maloney and Councilmember Campos,
interviewed four candidates December 12, 2022, and determined that all four
candidates were highly qualified and appropriate to fill the vacant positions. Ms.
Bonderman who was seeking reappointment was not required to be interviewed.
V. DISCUSSION:
After the interviews concluded, Mayor Barajas selected the following individuals
to serve on the Parks & Recreation Advisory Board: Position No. 2, Mr.
Gruenberg; Position No. 3, Mr. Thornton; Position No. 4, Mr. Morgan; Position
No. 6, Mr. Middleton and Position No. 7, Ms. Bonderman.
Mayor Barajas is seeking Council's concurrence with the Parks & Recreation
Advisory Board appointments and reappoint as presented.
Page 41 of 135
AGENDA REPORT
FOR: City Council December 21, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Debra Barham, City Clerk
Executive
SUBJECT: Planning Commission Appointment of Dana Crutchfield
I. REFERENCE(S):
Resolution No. 4262
Candidate Applications - Council only
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to confirm the Mayor's appointment of Dana Crutchfield to
Position No. 6 on the Planning Commission with the term expiring on February
2, 2025.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Planning Commission (PC) is composed of nine members; terms are for six
years. The PC meets the third Thursday of every month at 7:00 PM in the City
Hall Council Chambers. The PC discusses and makes recommendations to
Council on matters pertaining to the City's Comprehensive Plan, the subdivision
Ordinance and Zoning Ordinance of the Pasco Municipal Code.
There is currently one (1) vacancy on the PC due to a recent resignation.
Position No. 6, has been vacant due a resignation and has an unexpired te rm
through February 2, 2025.
As outlined in Resolution No. 4262, the Council Subcommittee, consisting of
Mayor Barajas, Mayor Pro Tem Maloney and Councilmember Campos,
interviewed Ms. Crutchfield in November 2022, during another Planning
Page 42 of 135
Commission appointment process, and determined that she is a qualified and
appropriate individual to fill this vacant position.
V. DISCUSSION:
Mayor Barajas requests Council's concurrence in her appointment of Dana
Crutchfield to the Planning Commission.
Page 43 of 135
RESOLUTION NO.4262
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON
AMENDING THE PROCESS FOR APPOINTMENTS TO CITY BOARDS AND
COMMISSIONS.
WHEREAS, the City of Pasco maintains several citizen boards and commissions to assist
the delivery of municipal services,as well as to advise the City Council in making policy decisions;
and
WHEREAS, the appointment process prescribed throughout the Pasco Municipal Code
requires the Mayor to appoint qualified individuals to vacancies on such boards or commissions,
subject to confirmation of the City Council; and
WHEREAS, the last amendment to the City's Boards and Commissions appointment
process was passed by Council on April 16, 2012, through Resolution No. 3388; and
WHEREAS, the solicitation process and management of the City's Boards and
Commissions members was transferred from the City Manager's Office to the City Clerk's Office
in January 2020; and
WHEREAS, during the onset of the COVID-19 pandemic in early 2020, the process for
reviewing application packets and interviewing candidates was modified to accommodate meeting
restrictions, which also allowed far the use of new technology providing for the conduct of
interviews virtually; and
WHEREAS, the Mayor and City Council desire to continue reviewing City Boards and
Commissions application packets and interviewing candidates through a Council subcommittee
consisting of two Councilmembers and the Mayor, which has been effective and efficient for both
the City Council and applicants alike.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
Section 1: Applications for vacancies on City Boards and Commissions shall be solicited
by the City Clerk's Office on behalf of the City Council prior to when a position's term expires or
when a vacancy occurs due to a resignation or removal of a member.
Section 2: Application packets, of those candidates meeting the qualifications for the
Board or Commission position(s), shall be reviewed by a Council subcommittee appointed by the
Mayor,which shall include the Mayor and two Councilmembers. The Council subcommittee shall
be ad-hoc and appointed when applications are received for a current vacancy or vacancies or for
upcoming position term expirations. The Council subcommittee shall select those candidates it
deems best suited for the respective Board/Commission but not more than three candidates for
Resolution—BC Interview&Appointment Process- 1
Page 44 of 135
each vacancy to be filled. The Council subcommittee shall consider the following factors,
including,but not limited to :
a) Geographic representation
b) Gender representation
c) Ethnic representation
d) Familial and financial relationships of board members
e) Qualifications and expertise related to the subject matter of the respective Board or
Commission
Section 3: The Council subcommittee shall conduct the interviews of the selected
candidates and may recommend reappointment of an incumbent applicant without interview if the
incumbent has served not more than two consecutive terms since the last interview. At a City
Council meeting following such interviews, an interviewed candidate shall be selected by the
Mayor for appointment/reappointment to each vacant position. Any candidate selected by the
Mayor shall be subject to confirmation vote by the City Council; a majority vote of the quorum
present at such meeting shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions in this
resolution shall be superseded by this resolution.
Section 5: This Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this 24 day of October,
2022.
Blan s
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Barham, CMC err Fer I aw, PLLC
City Clerk City torneys
Resolution—BC Interview&Appointment Process-2
Page 45 of 135
AGENDA REPORT
FOR: City Council December 22, 2022
TO: Adam Lincoln, Interim City Manager City Council Workshop
Meeting: 1/3/23
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Resolution No. 4292 - Approve the Downtown Pasco Master Plan
I. REFERENCE(S):
Resolution
Link to Exhibit A - Downtown Pasco Master Plan (the master plan is too large to place
in this agenda report)
Link to City of Pasco's - Downtown Pasco Webpage
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4292, approving the Downtown
Pasco Master Plan and adopting it as part of the City's Comprehensive Plan by
reference.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The Community and Economic Development Department and Framework
Consulting began developing a Downtown Master Plan for Pasco in mid -2021.
This is the first master planning effort initiated for Downtown Pasco. City staff
and the consulting team engaged with and heard from hundreds of stakeholders,
community members, businesses, and others interested in the development of
the downtown over the past several months. There was a significant amount of
planning and analysis performed, which resulted in a draft Downtown Pasco
Master Plan that was the community reviewed in a series of open house events.
The Downtown Pasco Master Plan celebrates Pasco's many assets, establishes
a shared vision, and goals, and identifies opportunities to enhance the
Downtown through a deliberate series of strategies and actions by the City,
community, and interested stakeholders. The plan is one of several related
Page 46 of 135
efforts led by the City of Pasco to improve Downtown and reflects Downtown’s
high priority within the community. It addresses many of the ingredients needed
for a successful Downtown including the design and management of streets and
public spaces, enhancing public safety, diversifying the businesses and activities
Downtown, maintaining quality downtown management, and supporting private
sector investment.
One of the objectives of the planning effort was to ensure that the document itself
is public-friendly and presented in a manner that would encourage participation.
This is demonstrated through the illustrations, graphics, and the plan format
itself. The document features the typical elements to be expected of a major
planning effort, such as background information, existing conditions analysis,
and the planning process.
The strategies and actions are specific to the conditions in Downtown Pasco and
the desires of the community were expressed during engagement activities. The
effort to improve Downtown begins with the eventual adoption of the plan and
adhering to the implementation plan and monitoring. While the plan was
developed and led through the City of Pasco the implementation of the plan will
require close collaboration between the City and community partners to achieve
success.
Community Engagement
Having the voice of the community lead the downtown development p lan is
crucial to its success. Throughout the planning process, input was sought
through a multitude of channels. Booths at community events like the Farmers
Market and Cinco de Mayo Festival informed community members of the plan
and invited their insights on strengthening Downtown Pasco. Visioning
workshops for the General Downtown as well as Lewis Street were conducted
with live polling, small group design exercises, and discussion. A presentation
was made
to City Council updating them on the status of the project and answering
questions. An online survey soliciting residents' opinions on the challenges and
opportunities present Downtown was posted on the City’s website. Stakeholder
meetings were also held to hear from the community.
Plan Framework:
The planning framework includes the vision, goals, and strategies that serve as
the basis for the Downtown Plan. The planning framework is based on
community input, analysis of existing conditions, best practices, and most
importantly the unique opportunities in Downtown Pasco. Strategies and related
actions are summarized in more detail in the next section of the plan to provide
the City and community with the resources needed to implement the plan.
Page 47 of 135
The plan framework includes the vision, goals and strategies that serve
as the basis for the Downtown Plan. The plan framework is based on
community input, analysis of existing conditions, best practices, and
most importantly the unique opportunities present in Downtown Pasco.
Strategies and related actions are summarized in more detail in the next
section of the plan to provide the City and community with the resources
needed to implement the plan.
The planning framework also includes a series of vision statements that
capture the diversity of public input and interest for the future of downtown.
• A Lively and Authentic Downtown
• A Blossoming of Arts and Cultural Activities
• A District Showcasing History
• New Connections to the River
• A Place for All Ages to Live and Enjoy
Plan Implementation
The plan includes a detailed implementation and monitoring section that will
require continued effort and resources to realize the vision and goals. This scope
of work address priorities for near-term actions (those that can be completed in
1-2 years) listed in the implementation section of the plan Implementation is
scheduled to start in 2023. Examples of plan implementation projects include
downtown parking management, downtown organization, and redevelopment
opportunities.
V. DISCUSSION:
For the Downtown Pasco Master Plan to be realized, it must be implemented
through a sustained effort by the City of Pasco, the Downtown Pasco
Development Authority (DPDA), and partnerships with the private sector,
particularly local businesses. The Master Plan is intended to establish an
ongoing implementation that capitalizes on regional funding and resources, and
outside grant opportunities. It maximizes local assets such as small businesses
that make Downtown a place people want to be. Future updates to the Master
Plan will likely result in new strategies and actions that will also need to be
implemented and the work to maintain and improve Downtown will continue as
new challenges and opportunities arise.
The Master Plan has been updated to reflect input from various stakeholders
and community feedback. Upon Council's decision, the document will be
updated to remove draft references and the correct title of "Downtown Pasco
Master Plan."
Staff recommends the approval of the Downtown Pasco Master Plan.
Page 48 of 135
Resolution – Downtown Master Plan - 1
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING THE DOWNTOWN PASCO MASTER PLAN AND ADOPTING
IT AS PART OF THE CITY’S COMPREHENSIVE PLAN BY REFERENCE.
WHEREAS, in July 2021, the City enlisted Framework Consulting to engage the
community, business owners and agencies to develop the first master plan for the Pasco
Downtown; and
WHEREAS, in conformance with specific Council goals and the City' s Comprehensive
Plan, the Downtown Pasco Master Plan celebrates Pasco’s assets; establishes a shared vision and
goals; and identifies opportunities to enhance the Downtown through a deliberate series of actions
and strategies; and
WHEREAS, extensive community input and feedback occurred and is used in formulation
of the Plan strategies and goals; and
WHEREAS, following a public hearing held on November 17, 2022, the Planning
Commission unanimously recommended the Downtown Pasco Master Plan for City Council
approval; and
WHEREAS, the City Council has reviewed the Planning Commission's recommendation
for the Master Plan.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the Downtown Pasco Master Plan meets the priorities of the City Council’s goals
related to Economic Vitality to “Promote and encourage economic vitality including, but not
limited to Completion of Area Master Plans and environmental analysis complementing the
Comprehensive Land Use Plan such as Downtown and Broadmoor Master Plans.”
Be It Further Resolved, that the City Council of the City of Pasco hereby adopts the
Downtown Pasco Master Plan as attached hereto as Exhibit A
Be It Further Resolved, that the Downtown Pasco Master Plan is adopted as a land use
guide and supplement to the Comprehensive Plan; and
Be It Further Resolved that this Resolution shall take effect immediately.
Page 49 of 135
Resolution – Downtown Master Plan - 2
PASSED by the City Council of the City of Pasco, Washington on this ___ day of January,
2023.
_____________________________
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 50 of 135
AGENDA REPORT
FOR: City Council December 7, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: Resolution No. 4293 - Bid Award for Tri Cities Animal Control Facility
Construction Project
I. REFERENCE(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No.4293, awarding Bid No. 17999B for
the Tri Cities Animal Control Facility project to G2 Commercial Construction, Inc.
of Kennewick, Washington, and further, authorize the City Manager to execute
the contract documents, allowing for all necessary budget adjustments.
III. FISCAL IMPACT:
Engineer’s Estimate: $4,624,607.80 including WA State Sales Tax
Contract Total: $4,192,015.50 including WA State Sales Tax
Funding for this project is provided for a 2016 Interlocal agreement between
the City of Pasco, the City of Kennewick, and the City of Richland.
City of Pasco Adopted Budget $2,000,000. Cities of Richland and Kennewick
contributing $2,000,000 each.
IV. HISTORY AND FACTS BRIEF:
The current Tri-Cities Animal Control Authority Shelter (Shelter) is located at
1312 South 18th Avenue, Pasco WA and has been in operation since the 1950s.
The original building was constructed in 1950, and a second larger building was
built in 1975. The entire complex is located on 1.5 acres, with building square
footage exceeding 8,600 square feet. The Shelter officially holds 61 dog kennels
and 88 cat units, though many of the units are not to standard.
Page 51 of 135
Through an Interlocal Agreement (ILA), the Cities of Kennewick, Pasco and
Richland formed the Tri-Cities Animal Control Authority (TCACA), which
operates the shelter and provides animal control enforcement to the three (3)
Cities.
Beginning in 2009, the Cities identified the need and began assessing options
for a new animal shelter to replace the aging shelter through a multi-jurisdictional
committee. Assessment and feasibility were studied, culminating in a white
paper in 2015 that identified a number of different operational scenarios, building
sizes, staffing levels, and levels of service to community. This white paper
analyzed the different alternatives for service and provided direction for the
group to make a determination on a site and project design cost -sharing
agreement.
These efforts resulted in a new ILA, which provided for the formation in 2016 of
a Shelter Committee, essentially the City Managers of the three (3) Cities, to
begin working on design and, ultimately, construction of a new Shelter.
A preliminary design was completed in 2019 on a site adjacent to Pasco Boothe
Fields (Little League) complex along A Street. However, detailed cost estimates
exceeded Shelter the prompting amount planning by estimates level an
Committee and subsequently the partner Cities to reevaluate options.
Based on discussions with each partners' City Councils beginning in February of
2020; agency staff, interested parties, partners, industry experts collaborated to
develop shelter alternatives to fit within budget parameters, culminating in the
Fall of 2020 into a revised shelter concept on the current site which has since
been agreed to by the partner agencies.
In February of 2021, the Pasco City Council approved a Professional Services
Agreement with CKJT Architects to design the new facility. Through working with
shelter operators and professional consultants, design and permitting for the
new facility has now been complete.
Offsite improvements are under construction through a separate contract which
Council awarded on October 5, 2022 in the amount of $908,143.00 and funded
through Pasco Water, Sewer, and REET Funds.
V. DISCUSSION:
CKJT Architects pllc of Kennewick WA designed the proposed shelter facility and
bids for the new Animal Shelter Facility were opened on November 15, 2022. Three
(3) bids were received. G2 Commercial Construction Inc. of Kennewick WA was
the lowest responsive, responsible bidder in the amount of $4,192,015.50 including
Page 52 of 135
Alternate No. 1 (Building exterior Wainscot) and Alternate No. 2 (Storefront Public
Lobby area).
Bid Tabulation
Contractor
Name
Base Bid
w/tax
Alternate 1
w/tax
Alternate 2
w/tax
Total Bid
w/tax
G2
Construction
$4,116,469.00 $28,262 $47,284.50 $4,192,015.50
Booth & Sons
Construction
$4,604,027.55 $35,148.34 $564,573.87 $5,203,749.75
Concord
Construction
$4,562,139.00 $31,957.80 $26,305.40 $4,620,402.20
Architects
Estimate
$4,569,053.41 $30,420.78 $25,133.61 $4,624,607.80
The Architect’s estimate for the project including Alternate No. 1 and Alternate No.
2 was $4,624,607.80 including WA State Sales Tax. Per the ILA the project cost is
to be split equally among the three agencies, the City's share of the proposed
contract amount would be approximately $1.54 million based on the low bid
amount.
Upon a thorough review of the bids by the consultant team and Staff, no
irregularities were found. Staff recommends award of the construction contract to
G2 Commercial Construction, Inc. in the amount of $4,192,015.50.
Page 53 of 135
Resolution – Bid Award for the Animal Shelter Facility - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, AWARDING BID NO. 17999B FOR THE ANIMAL
CONTROL FACILITY PROJECT TO G2 COMMERCIAL CONSTRUCTION
INC. OF KENNEWICK WASHINGTON; AND FURTHER, AUTHORIZE THE
INTERIM CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS,
ALLOWING ALL NECESSARY BUDGET ADJUSTMENTS.
WHEREAS, the City of Pasco identified the Animal Control Facility Project in the
approved Capital Improvement Plan; and
WHEREAS, this project involves the construction of a new 9,651 square foot (plus
equipment platform) one-story animal control facility in Pasco, Washington. The animal control
facility will be a pre-engineered metal building. The building site is approximately 2.51 acres in
size, of which approximately 1.90 acres will be developed; and
WHEREAS, the City solicited sealed public bids for this project, identified as Animal
Control Facility; and
WHEREAS, on November 15, 2022, at 2:00 p.m., three (3) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was G2 Commercial Construction Inc. with a
bid of $4,192,015.50, including Alternate No. 1 (Building Exterior Wainscot), and Alternate No.
2 (Storefront Public Lobby Area), the Engineer’s Estimate was $4,624,607.80; and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Animal Control Facility Project to G2 Commercial
Construction, Inc. of Kennewick, Washington in the amount of $4,192,015.50, including
Washington State Sales Tax; and
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
Page 54 of 135
Resolution – Bid Award for the Animal Shelter Facility - 2
PASSED by the City Council of the City of Pasco, Washington on this ___ day of January,
2023.
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 55 of 135
AGENDA REPORT
FOR: City Council December 27, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: *Resolution No. 4294 - Personal Services Agreement for City Facilities
Janitorial Services
I. REFERENCE(S):
Resolution
PSA
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4294, approving a Personal
Services Agreement with American Building Maintenance (ABM), of Washington
State, for City of Pasco facilities' janitorial services and further, authorize the City
Manager to execute the agreement.
III. FISCAL IMPACT:
Personal Services Agreement for janitorial services is a five-year agreement
with a clause to continue on an annual basis for an additional five years.
The janitorial services are budgeted within the 2023/2024 Operating Biennial
Budget.
IV. HISTORY AND FACTS BRIEF:
The City of Pasco has contracted janitorial services with ABM, Inc. since 2008.
On November 11, 2022, a Request for Proposals was published for needed
janitorial services to the City's facilities including:
2008 Agreement - City Facilities Receiving Janitorial Services
• City Hall at 525 N. 3rd Ave.
• Kurtzman Mini Station at 333 S. Wehe
• Lewis Street Post Office at 401 Lewis St.
Page 56 of 135
• Modular Building at 535 1st Ave.
• Martin Luther King (MLK) Center at 205 S. Wehe
• Pasco Public Library at 1320 Hopkins
• Public Works Buildings at 1012 S. Grey
Senior Citizens Center (ended when building was sold)
• Transportation Depot Building
• Water Treatment Plant at 1015 S. Grey
City Facilities Janitorial Services Added Since 2018
• Alderwood Mini Station - 828 22nd St.
• City View Cemetery Office - 1300 N. Oregon Ave.
• Emergency Management Building - 1011 E. Ainsworth
• Fire Station 84 Admin Area - 4920 Court St.
• First Avenue Center - 505 1st Ave.
• Lewis Street Mini Station - 425 Lewis St.
• Pasco Police Department - 215 Sylvester Ave.
• Police Training Center - 204 Clark St.
• Road 68 PW Building - 3203 Road 68
• Water Treatment Plan - 1306 W. B
During the week of November 21, 2022, staff provided tours of the facilities that
would be included in the new PSA to four (4) different janitorial companies.
On November 29, 2022, five (5) RFPs were received, evaluated, and ranked by
staff with American Building Maintenance (ABM) as the highest ranked company
to serve the City of Pasco's janitorial needs.
V. DISCUSSION:
Staff recommends approval of the five-year Personal Services Agreement for
City of Pasco facilities' janitorial services with American Building Maintenance
(ABM).
Page 57 of 135
Resolution – Bid Award for the City’s Janitorial Services - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, APPROVING A PERSONAL SERVICES AGREEMENT
WITH AMERICAN BUILDING MAINTENANCE (ABM) OF WASHINGTON,
STATE, FOR THE CITY OF PASCO FACILITIES’ JANITORIAL SERVICES;
AND FURTHER AUTHORIZE THE INTERIM CITY MANAGER TO
EXECUTE THE AGREEMENT.
WHEREAS, the City of Pasco (City) has been utilizing American Building Maintenance,
Inc. (ABM) for the janitorial services of City buildings since August of 2008; and
WHEREAS, since 2008, there have been instances where services were needed to be
amended due to use of the buildings or changes in City programs. ABM and the City has mutually
agreed to the amend their janitorial services during that time; and
WHEREAS, the City has built new facilities, remodeled existing locations, and changed
City programs that require janitorial services. Due to these modifications, staff determined that a
new Personal Services Agreement (PSA) was necessary to include the new locations where
janitorial services are needed; and
WHEREAS, the City solicited a Request for Proposal (RFP) for Janitorial Services on
November 9, 2022; and
WHEREAS, on November 29, 2022, at 2:00 p.m., five (5) RFPs were received by the
City; and
WHEREAS, staff reviewed, evaluated, and ranked the RFPs and ABM, was determined
to be responsible and responsive to the needs of the City’s janitorial services; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into a Personal
Services Agreement with ABM for janitorial services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco hereby approves the terms and conditions of the
five-year Personal Services Agreement for the City of Pasco Facilities’ Janitorial Services to
American Building Maintenance of Washington State; and
Be It Further Resolved that the Interim City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to execute said Agreement on behalf of the City of
Pasco.
Page 58 of 135
Resolution – Bid Award for the City’s Janitorial Services - 2
Be It Further Resolved that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
PASSED by the City Council of the City of Pasco, Washington on this ___ day of January,
2023.
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 59 of 135
Personal Services Agreement –
ABM
Janitorial Services Page 1 of 10
PERSONAL SERVICES AGREEMENT
American Building Maintenance (ABM)
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as “City”, and American Building Maintenance
(ABM), hereinafter referred to as “Contractor”, on the ____ day of _______________, 20__.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Contractor represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Contractor shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Contractor Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the “Project”).
2. Term. This agreement shall begin on the execution date listed above and extend through
December 30, 2027.This agreement may be extendable up to an additional 5 successive
12-month periods as mutually agreeable between the City of Pasco and the contractor.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Contractor except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
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3.3 The City shall pay the Contractor for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Contractor for all work performed and expenses incurred
under this Agreement, as follows.
☒ Other: Not to exceed $20,053.73 a month without prior written
authorization by the City.
4. Prevailing Wage Requirements
4.1 The Contractor agrees to comply with all state and federal laws relating to the
employment of labor and wage rates to be paid. The hourly wages to paid shall not be less
than the prevailing rate of wage for an hour’s work in the same trade or occupation in
Franklin County.
Prevailing wage rates that relate to public building service maintenance may be found at:
https://secure.lni.wa.gov/wagelookup/
by selecting “Building Services Employees” under Wage Rates by TRADE.
5. Reports and Inspections.
5.1 The Contractor at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
5.2 The Contractor shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Contractor activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Contractor’s activities which relate, directly or indirectly, to this Agreement.
Contractor shall be provided a copy of such reports.
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5.3 The Contractor, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Contractor shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
5.4 Contractor shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
5.5 The Contractor shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Contractor agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
6. Ownership and Use of Documents.
6.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Contractor for performing the services subject
to this Agreement, as well as any final product, collectively referred to as “work
product,” shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Contractor may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Contractor and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Contractor subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Contractor in the performance of these services which it deems as
“confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated
as such.
6.2 In the event of Contractor’s default, or if this Agreement is terminated prior to its
completion, the work product of the Contractor, along with a summary of the
services performed to date of default or termination, shall become the property of
the City, and tender of the work product and summary shall be a prerequisite to
final payment under this Agreement. The summary of services provided shall be
prepared at no additional cost if the Agreement is terminated through default by the
Contractor. If the Agreement is terminated through convenience by the City, the
City agrees to pay Contractor for the preparation of the summary of services
provided.
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7. Public Records.
7.1 Contractor acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.” All preliminary drafts or notes prepared or gathered by the
Contractor, and recommendations of the Contractor are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
7.2 If the Contractor becomes a custodian of public records of the City and request for
such records is received by the City, the Contractor shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
7.3 In the event the City receives a public records request for protected work product
of the Contractor within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Contractor at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Contractor to enjoin or otherwise prevent such release.
8. Independent Contractor Relationship.
8.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Contractor. No
agent, employee, officer or representative of the Contractor shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Contractor are not entitled to any of the benefits or privileges the
City provides for its employees. The Contractor will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
8.2 In the performance of the services provided in this Agreement, Contractor is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City’s general rights of
inspection and review to secure the satisfactory completion thereof.
8.3 The Contractor shall comply with all State and Federal laws including, but not
limited to:
8.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
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8.3.2 RCW 51.08.195 (Industrial Insurance).
8.3.3 Obtain a City of Pasco business license.
8.4 The City may, at its sole discretion, require the Contractor to remove any employee,
agent or servant from employment on this Project who, in the City’s sole discretion,
may be detrimental to the City’s interest.
8.5 Contractor as an independent contractor and not an employee shall not be entitled
to any employee benefits including but not limited to vacation time, sick leave, paid
time off, or paid holidays.
9. Indemnification.
9.1 The Contractor shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Contractor in performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City.
9.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Contractor, and the City, its officers, officials,
employees, and volunteers, the Contractor’s liability, including the duty and cost to
defend, hereunder shall be only to the extent of the Contractor’s negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Contractor’s waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
9.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
9.4 This indemnification shall include damages, penalties and attorney fees caused by
Contractor’s delayed or failed performance of Section 6 above.
10. Insurance. The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Contractor, its
agents, representatives, employees, or subcontractors. The Contractor’s maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Contractor to the coverage provided by such insurance, or otherwise limit the City’s
recourse to any remedy available at law or in equity.
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10.1 Minimum Scope of Insurance. Contractor shall obtain insurance of the types and
coverage described below:
10.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
10.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Contractor’s Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
10.1.3 Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
10.1.4 Professional Liability insurance appropriate to the Contractor’s profession.
10.2 Minimum Amounts of Insurance. Contractor shall maintain the following
insurance limits:
10.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
10.2.2 Commercial General Liability insurance shall be written with limits no less
than:
☒ $2,000,000 each occurrence; and
☒ $2,000,000 general aggregate;
10.2.3 Professional Liability insurance shall be written with limits no less than:
☒ $2,000,000 per claim; and
☒ $2,000,000 policy aggregate limit;
10.3 Other Insurance Provision. The Contractor’s Automobile Liability and
Commercial General Liability insurance policies are to contain, or be endorsed to
contain that they shall be primary insurance as respect the City. Any insurance, self-
insurance, or self-insured pool coverage maintained by the City shall be excess of
the Contractor’s insurance and shall not contribute with it.
10.3.1 The Contractor’s insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
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10.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
10.5 Verification of Coverage. Contractor shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
10.6 Notice of Cancellation. The Contractor shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
10.7 City Full Availability of Consultant Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Contractor, irrespective of whether such limits maintained by the
Contractor are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Contractor.
9.8 Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Contractor to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Contractor from the City.
11. Nondiscrimination. In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Contractor shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap. The
Contractor shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
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12. Covenant Against Contingent Fees. The Contractor warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Contractor, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Contractor, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
13. Assignment and Subcontracting.
13.1 The City has awarded this Agreement to the Contractor due to its unique
qualifications to perform these services. The Contractor shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
13.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances, and guidelines.
13.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
14. Termination.
14.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
14.2 Termination for Cause. If the Contractor fails to perform in the manner called for
in this Agreement, or if the Contractor fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be affected by serving a notice of termination on the Contractor
setting forth the manner in which the Contractor is in default. The Contractor will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
15. General Provisions.
15.1 For the purpose of this Agreement, time is of the essence.
15.2 Notice. Notice provided for in this Agreement shall be sent by:
Page 67 of 135
Personal Services Agreement –
ABM
Janitorial Services Page 9 of 10
15.2.1 Personal service upon the Project Administrators; or
15.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
15.3 The Project Administrator for the purpose of this Agreement shall be:
15.3.1 For the City: Zach Ratkai A&CS Director, or his/her designee
525 N 3rd Ave
Pasco, WA 99301
(509)543-5757
ratkaiz@pasco-wa.gov (e-mail address)
15.3.2 For the ABM: Karl Bowen, or his/her designee
16 E. Columbia Dr
Kennewick, WA 999336
(509)582-9776
Karl.bowen@abm.com(e-mail address)
16. Dispute Resolution.
16.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
16.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
17. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
18. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
Page 68 of 135
Personal Services Agreement –
ABM
Janitorial Services Page 10 of 10
19. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Contractor respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date
first written above.
CITY OF PASCO, WASHINGTON CONTRACTOR
Adam Lincoln, City Manager American Building Maintenance (ABM)
ATTEST:
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC, City Attorney
Page 69 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet X X X
Detail edge vacuum carpets X
Extract all accessible carpets X
Dust mop all hard surfaces X X X
Damp mop all hard surfaces X X X
Scrub & wax floors X
Strip and wax floors X
Empty trash X X X
Clean partition glass & door trim X X X
Dust office furniture X
Clean all drinking fountains X X X
Clean light switch plates, door glass,
window sills, chairs, file cabinets, tables,
ledges, shelves within reach.X X X
Clean ceiling diffusers & light fixtures X
Remove all interior/exterior cobwebs
Restrooms
Clean & disinfect:Toilets, sinks and urin X X X X X
Clean and polish fixtures & dispensers X X X
Mop floors with germicide/disinfectant X X X X X
Restock paper products & soap X X X X X
Spot clean walls, partitions X X X
Clean mirrors X X X X X
Seal floors X
Strip & wax floors X
Employee Lounge
Clean sink & empty trash X X X
Mop or vacuum floor X X X
Restock paper products & soap X X X
Seal floor X
Strip & wax floors X
Elevators & Elevator Lobbies X X X
Vacuum X X X
Spot clean doors & walls
Polish stainless steel X X X
Extract carpet X
Stairwells
Vacuum and spot clean carpet X X X X
Extract carpets X
Wipe down window sills/handrails X X X
Entryways
Clean glass X X X
As Needed
Pasco City Hall
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Page 1 of 9Page 70 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Windows
Clean exterior glass inside & out 1X
Locker Rooms & Showers
Dust & damp mop floor X X X Scrub
floor
Gym - Dust & damp mop X X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet X X X X X
Detail edge vacuum carpets X
Extract all accessible carpets X
Dust mop all hard surfaces X X X X X
Damp mop all hard surfaces X X X X X
Scrub & wax floors X
Strip and wax floors X
Empty trash X X X X X
Clean partition glass & door trim X X X
Dust office furniture X
Clean all drinking fountains X X X X X
Clean light switch plates, door glass,
window sills, chairs, file cabinets, tables,
ledges, shelves within reach.X X X
Clean ceiling diffusers & light fixtures X
Remove all interior/exterior cobwebs
Restrooms
Clean & disinfect:Toilets, sinks and urin X X X X X
Clean and polish fixtures & dispensers X X X
Mop floors with germicide/disinfectant X X X X X
Restock paper products & soap X X X X X
Spot clean walls, partitions X X X
Clean mirrors X X X X X
Seal floors X
Strip & wax floors X
Clean Air Return Vent Covers X
Clean Vent Fan Covers X
Employee Lounge
Clean sink & empty trash X X X X X
Mop or vacuum floor X X X X X
Restock paper products & soap X X X X X
Seal floor X
Strip & wax floors X
Empty refrigerator X
Lobbies X X X X X
As Needed
Pasco Police Department, Police Training Center
Page 2 of 9Page 71 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Vacuum X X X
Spot clean doors & walls
Extract carpet X
Seal Floor x
Strip & Wax Floor x
Stairwells
Sweep & Mop X
Wipe down handrails X
Entryways
Clean glass X X X X X
Windows
Clean exterior glass inside & out 1X
Locker Rooms & Showers
Dust & damp mop floor X X X X X Scrub
floor
Clean Air Return Vent Covers X
Clean Vent Fan Covers X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet X
Detail edge vacuum carpets X
Extract all accessible carpets X
Dust mop all hard surfaces X
Damp mop all hard surfaces X
Scrub & wax floors
Strip and wax floors
Empty trash X
Clean partition glass & door trim X
Dust office furniture X
Remove itnerior/exterior cobwebs
Clean all drinking fountains
Clean light switch plates, door glass, windows X
Clean ceiling diffusers & light fixtures X
Clean exterior glass inside & out 1X
Service Bar
Damp wipe counters X
Dust mop floors X
Damp mop floors X
Restrooms
X
Clean and polish fixtures & dispensers X
As Needed
Clean & disinfect:Toilets, sinks and urinals
First Ave Center
Page 3 of 9Page 72 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Mop floors with germicide/disinfectant X
Restock paper products & soap X
Spot clean walls, partitions X
Clean mirrors X
Entry
Vacuum carpet X
Replace lights as needed
Mon Tues Wed Thur Fri Sat Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet X X X X X X
Detail edge vacuum carpets X
Extract all accessible carpets X
Dust mop all hard surfaces X X X X X X
Damp mop all hard surfaces X X X
Scrub & wax floors X
Strip and wax floors X
Empty trash X X X X X X
Remove itnerior/exterior cobwebs
Clean all drinking fountains X X X X X X
Clean vending machines X X X
Empty ashtrays and trash cans inside and
outside of building. Clean same.X X X X X X
Clean ceiling diffusers & light fixtures X
Restrooms
Clean & disinfect:Toilets, sinks and urin X X X X X X
Clean and polish fixtures & dispensers X X X X X X
Mop floors with germicide/disinfectant X X X X X X
Restock paper products & soap X X X X X X
Spot clean walls, partitions X X X X X X
Clean mirrors X X X X X X
Scrub quarry floor tiles X
Entryways
Clean glass X X X X X X
Clean/vacuum floor mats X X X X X X
Sweep sidewalks X X X
Hose down sidewalks X
Windows
Clean all exterior goass inside & outside 1X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yGeneral Areas
Transportation Depot Building
General Areas - Does not include Greyhound Offices/Amtrak Offices/Estrella Blanca Bus Offices
As Needed
Cemetery Office
Page 4 of 9Page 73 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Vacuum & spot clean carpet X
Dust mop all hard surfaces X
Extract carpet
Empty trash X
Remove interior/exterior cobwebs
Scrub & wax floor X
Strip & wax floor X
Restrooms
Clean & disinfect:Toilets, sinks and urinals X
Clean and polish fixtures & dispensers X
Mop floors with germicide/disinfectant X
Restock paper products & soap X
Spot clean walls, partitions X
Clean mirrors X
Scrub & wax floors X
Strip & wax floors X
Kitchen Area
Clean sink & fixtures, empty trash, dust &
damp mop floor, restock paper products X
Scrub & wax floors X
Strip & wax floors X
Windows
Clean exterior glass inside and out 1X
Mon Tues Wed Thur Fri Sat Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet X X X
Detail edge vacuum carpets X
Extract all accessible carpets X
Dust mop all hard surfaces X X X
Damp mop all hard surfaces X X X
Scrub & wax floors X
Strip and wax floors X
Empty trash X X X
Clean partition glass & door trim X X X
Dust office furniture X
Clean all drinking fountains X X X
Clean light switch plates, door glass,
window sills, chairs, file cabinets, tables,
ledges, shelves within reach.X X X
Clean ceiling diffusers & light fixtures X
Remove all interior/exterior cobwebs
Restrooms
Clean & disinfect:Toilets, sinks and urin X X X X
Clean and polish fixtures & dispensers X X X X
Mop floors with germicide/disinfectant X X X X
As Needed
As needed
As needed
Pasco Library
Page 5 of 9Page 74 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Restock paper products & soap X X X X
Spot clean walls, partitions X X X
Clean mirrors X X X X
Seal floors X
Strip & wax floors X
Employee Lounge
Clean sink & empty trash X X X
Mop or vacuum floor X X X
Restock paper products & soap X X X
Seal floor X
Strip & wax floors X
Entryways
Clean glass X X X
Windows
Clean exterior glass inside & out 1X
Replace lights as needed
Windows
Clean exterior glass inside and out 1X
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet X X X
Detail edge vacuum carpets X
Extract all accessible carpets X
Dust mop all hard surfaces X X X
Damp mop all hard surfaces X X X
Scrub & wax floors X
Strip and wax floors X
Empty trash X X X
Clean partition glass & door trim X X X
Dust office furniture X
Clean all drinking fountains X X X
Clean light switch plates, door glass,
window sills, chairs, file cabinets, tables,
ledges, shelves within reach.X X X
Clean ceiling diffusers & light fixtures X
Remove all interior/exterior cobwebs
Restrooms
Clean & disinfect:Toilets, sinks and urin X X X X X
Clean and polish fixtures & dispensers X X X
Mop floors with germicide/disinfectant X X X X X
Restock paper products & soap X X X X X
Spot clean walls, partitions X X X
Clean mirrors X X X X X
Seal floors X
As Needed
MLK Center
Page 6 of 9Page 75 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Strip & wax floors X
Entryways
Clean glass X X X
Windows
Clean exterior glass inside & out 1X
Gym - Dust & damp mop X X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yGeneral Areas
Vacuum & spot clean carpet X
Dust mop all hard surfaces X
Extract carpet
Empty trash X
Remove itnerior/exterior cobwebs
Scrub & wax floor X
Strip & wax floor X
Restrooms
Clean & disinfect:Toilets, sinks and urinals X
Clean and polish fixtures & dispensers X
Mop floors with germicide/disinfectant X
Restock paper products & soap X
Spot clean walls, partitions X
Clean mirrors X
Scrub & wax floors X
Strip & wax floors X
Kitchen Area
Clean sink & fixtures, empty trash, dust
& damp mop floor, restock paper products X
Scrub & wax floors X
Strip & wax floors X
Windows
Clean exterior glass inside and out 1X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yOffices, Common & Public Areas X
Vacuum & spot clean carpet X
Extract all accessible carpets X
Detail edge vacuum carpets X
Dust mop all hard surfaces X
Damp mop all hard surfaces X
Empty trash X
As needed
As needed
Rd 68,Lewis St, Alderwood and Kurtzman Mini Stations
Water Treatment Plant (1015 S. Grey)
Page 7 of 9Page 76 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Clean partition glass X
Clean all drinking fountains X
Clean light switch paltes, door glass, window
sills, chairs, file cabinets, tables, ledges X
Scrub & wax floors X
Strip & wax floors X
Remove all interior/exterior cobwebs X
Clean all ceiling diffusers & light fixtures X
Clean exterior glass inside and out 1X
Restrooms
Clean & disinfect:Toilets, sinks and urinals X
Clean and polish fixtures & dispensers X
Mop floors with germicide/disinfectant X
Restock paper products & soap X
Spot clean walls, partitions X
Clean mirrors X
Break room
Clean sink X
Empty trash X
Mop or vacuum floor X
Restock paper & soap products X
Entryways
Clean glass, ashtrays, floor X
Clean/vacuum floor mats X
Sweep and mop tile X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yOffice and General Areas
Vacuum & spot clean carpet
Detail edge vacuum carpets X
Extract all accessible carpets X X
Dust mop all hard surfaces X X
Damp mop all hard surfaces X X
Maintain hard floors to standard X
Empty trash X X
Clean partition glass X X
Clean all drinking fountains
Clean door trim, light switch plates, door
knobs, door glass window sills, file cabinets,
tables, ledges, shelves within reach.X X
Clean ceiling diffusers & light fixtures X
Remove all interior/exterior cobwebs
Restrooms
Clean & disinfect:Toilets, sinks and urinals X X
Clean and polish fixtures & dispensers X X
Public Works Building & Office Building (1025 S Grey)
As Needed
Page 8 of 9Page 77 of 135
Mon Tues Wed Thur Fri 2x
Month
Monthly Quarterl
y
Annuall
y
SCOPE OF WORK FOR JANITORIAL SERVICES EXHIBIT A
Mop floors with germicide/disinfectant X X
Restock paper products & soap X X
Spot clean walls, partitions X X
Clean mirrors X X
Scrub & wax floors X
Strip & wax floors X
Employee Lounge X X
Clean sink & empty trash X X
Mop or vacuum floor X X
Restock paper products & soap
Maintain hard floors to standard
Scrub & wax floor X
Strip & wax floors X
Entryways X X
Clean glass X X
Vacuum carpet
Extract carpet X
Windows
Clean exterior glass inside & out 1X
Replace lights as needed
Mon Tues Wed Thur Fri 2x mo Monthly Quarterl
y
Annuall
yOffices, Common & Public Areas
Vacuum & spot clean carpet X
Dust mop all hard surfaces X
Damp mop all hard surfaces X
Strip, wax and buff vinyl floors X
Remove all interior/exterior cobwebs
Clean stairs X X
Restrooms
Strip & Seal Floors X
Breakroom
Vacuum and extract carpet
Water Treatment Plant (1306 W. "B")
As needed
Page 9 of 9Page 78 of 135
AGENDA REPORT
FOR: City Council December 5, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Steve Worley, Director
Public Works
SUBJECT: Resolution No. 4295 - Amendment No. 1 to the Irrigation Well Capacity
Upgrades Professional Services Agreement with GSI
I. REFERENCE(S):
Resolution
Amendment No. 1
Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4295, authorizing the City Manager
to execute Amendment No. 1 to the Professional Services Agreement (PSA) with
GSI Water Solutions, Inc. for the Irrigation Well Capacity Upgrades project.
III. FISCAL IMPACT:
Original PSA $ 156,606.00
Amendment No. 1 (proposed) $ 202,560.00
New Total $ 359,166.00
Adopted 2021-2022 Budget for this project: $470,000.00 (Irrigation Fund)
Proposed 2023-2024 Budget for this project: $940,000.00 (Irrigation Fund)
IV. HISTORY AND FACTS BRIEF:
The City of Pasco's irrigation system (which is separate from the potable water
system) has been growing over the past two decades as new residential
developments have come online. As a result of increased demand and aging
infrastructure, the performance of the irrigation system has slowly declined. A
2019 Irrigation Capacity and Performance Study, prepared by RH2 Engineering,
identified the cause of reduced performance as being the "sources of irrigation
water" rather than limitations on storage capacity.
Page 79 of 135
The amount of water coming from all of Pasco's irrigation water sources can no
longer keep up with the increased demand. The irrigation water reservoir is not
able to be completely filled overnight from current sources of irrigation water. If
more water can be pumped into the system, capacity and performance will
improve.
City staff has been working on several projects to improve the irrigation system.
One of those projects is to increase the capacity of three (3) groundwater wells
- wells that are not currently able to pump at their true and authorized capacity.
The City contracted with GSI Water Solutions, Inc. (GSI) in April of 2022 for
professional services for this project. The original Scope of Work focused on the
assessment of irrigation wells condition and performance, and the development
of design/bid documents for the proposed improvements. This allowed for a first
set of improvements to be constructed during the irrigation off season (2022 -
2023).
The Well Capacity project will rehabilitate three (3) wells determined by the
assessment to be the priority:
• NW Commons Well
• Village at Pasco Heights Well
• I-182 Well
GSI has successfully completed the scope of their initial contract and the Well
Rehab project has been bid, the construction contract awarded, and is ready to
go to construction. Oversight of the construction phase is now needed.
V. DISCUSSION:
City staff is proposing Amendment No. 1, to GSI's contract to provide for
additional professional services to support the construction phase of the project
and post-rehabilitation reporting. Amendment No. 1 is established as a not to
exceed agreement.
Staff recommends approval of Amendment No. 1 to the Professional Services
Agreement with GSI Water Solutions, Inc. for the Irrigation Well Capacity
Upgrades project in the amount of $202,560.00.
Page 80 of 135
Resolution – Amendment to GSI PSA - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE AN
AMENDMENT FOR THE PROFESSIONAL SERVICES AGREEMENT (PSA)
WITH GSI WATER SOLUTIONS, INC. FOR THE IRRIGATION WELL
CAPACITY UPGRADES PROJECT.
WHEREAS, the City and GSI Water Solutions, Inc., entered into a Professional Services
Agreement (PSA) on April 11, 2022, to provide engineering services with respect to the Irrigation
Well Capacity Upgrades project; and
WHEREAS, Irrigation Well Capacity Upgrades project was to assess the City’s wells and
create bid packages for the most in need wells; and
WHEREAS, the City and GSI Water Solutions, Inc. desire to enter into an Amendment
No. 1 to the PSA in order to provide further professional services during the construction phase of
the project, consistent with the original PSA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Amendment No. 1 to the Professional Services Agreement (PSA) between GSI Water Solutions,
Inc. and the City of Pasco; a copy of which is attached hereto and incorporated herein by reference
as Exhibit A.
Be It Further Resolved that the Interim City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to sign and execute said Amendment on behalf of
the City of Pasco; and to make minor substantive changes as necessary to execute Amendment No.
1 to the PSA.
PASSED by the City Council of the City of Pasco, Washington on this ____ day of
January, 2023.
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 81 of 135
Amendment No. 1 to Professional Services Agreement Page 1
GSI Water Solutions, Inc.
Irrigation Well Capacity Upgrades
AMENDMENT NUMBER 1 to
PROFESSIONAL SERVICES AGREEMENT
Irrigation Well Capacity Upgrades
Project No. 21222
AGREEMENT NO. 22-011
WHEREAS, the City and GSI Water Solutions, Inc., entered into a Professional Services
Agreement on April 11, 2022, to provide engineering services with respect to the Irrigation Well
Capacity Upgrades project.
NOW, THEREFORE, this agreement is amended to allow GSI Water Solutions, Inc., to
provide additional professional engineering services and construction management services as
described on Exhibit A.
1.Scope of Work:
See Exhibit A.
2.Fee:
The compensation for the additional work is based on a Time & Materials Basis of
$156,606.00, increasing the overall total authorization amount to $359,166.00. Please
see Exhibit B for further breakdown.
3.Time of performance:
No Change. The services shall be complete for the project on or before December 31,
2023.
DATED THIS _______ DAY OF _______________, 2022.
CITY OF PASCO: CONSULTANT
City of Pasco GSI Water Solutions, Inc.
Adam Lincoln – Interim City Manager Kenny Janssen – Principal Hydrogeologist
EXHIBIT A TO RESOLUTION
Page 82 of 135
GSI Water Solutions, Inc. 55 SW Yamhill St., Suite 300, Portland, OR, 97204 www.gsiws.com
Scope of Services
To: Brandon Lane, EIT / City of Pasco, Washington
From: Kenny Janssen, LG / GSI Water Solutions, Inc.
Walt Burt, LHG / GSI Water Solutions, Inc.
Date: November 18, 2022
RE: City of Pasco – Engineering Services for Irrigation Well Capacity Upgrades (Project
#21222)
Scope of Services
This section describes the continued services that our GSI-RH2 team will provide the City as part of the ongoing
irrigation well capacity upgrade project and our estimated fee to complete these efforts. The proposed scope of
services for this phase of the project consists of four tasks:
Task 3 – Project Management
Task 4 – Construction Management
Task 5 – Reporting
Task 6 – Contingency
The following sections describe the components and assumptions associated with each of the tasks listed above.
The estimated cost for each task and the total estimated cost for this Amendment No. 1 are provided in Table 1.
Task 3 – Project Management
Task 3 is a project management task for the duration of the well rehabilitation and repair work at the three
candidate wells for this phase of the project (NW Commons, Village at Pasco Heights, and I-182 wells).
Work activities under this task are expected to include:
A project kickoff meeting.
RH2 subconsultant contracting, management, and coordination.
Developing a project-specific health and safety plan for the Task 4 Construction Management activities.
Coordinating work schedule and sequencing with the City, subconsultant, and selected contractor.
Preparing for and attending an onsite pre-construction meeting with City, RH2 and selected contractor.
Assisting the City with managing the selected contractor — including reviewing contractor submittals, daily
work logs, change order requests, and pay requests — and providing recommendations for resubmittal
and approval.
Daily communications with the contractor and providing weekly progress updates to the City, or more
frequent as needed.
EXHIBIT A
Page 83 of 135
CITY OF PASCO – ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222)
GSI Water Solutions, Inc. 2
Task management activities consisting of routine communications with the City, consulting team
meetings and conference calls, project budget tracking, preparation of monthly project status reports and
invoices, and administrative support.
Deliverables
The primary deliverables for this task will be the project kickoff meeting, routine progress updates, and monthly
project status reports. Each monthly status report will list (by task) the work completed the previous month, next
steps, project issues (e.g., items that can affect budget and/or schedule), task budget, previous invoice totals,
and budget remaining.
Fee Estimate and Assumptions
The estimated fee to complete this task is $39,653 and is based on the following assumptions:
The project kickoff meeting will be conducted via phone or video conference.
The pre-construction meeting will be held at City Hall or alternate location determined by the City.
Task 4 – Construction Management
GSI will provide the City with technical oversight during the well rehabilitation and repair activities at the three
candidate wells for this phase of the project (NW Commons, Village at Pasco Heights, and I-182 wells), with
specific focus on key periods to document that the work is completed in accordance with design specifications.
Work activities under this task are expected to include:
Overseeing and documenting well rehabilitation and repair activities, including work execution,
equipment, and material types and quantities.
Overseeing and documenting well performance tests and well video surveys.
Providing recommendations for rehabilitation or repair of the wells, including chemical rehabilitation
options, and screen interval(s), slot size(s) and filter pack design for well screens.
Providing oversight during screen and filter pack installation to ensure the screen assemblies and filter
pack materials match specifications and are placed at the designed depths.
Preparing as-built well construction/alteration diagrams.
Providing oversight and documentation during well disinfection activities.
Assisting the City with site inspections to ensure water management, erosion control, and spill prevention
measures meet specifications and permit requirements.
Assisting the City and selected contractor with preparing well construction variance requests to Ecology.
Deliverables
The primary deliverables for this task will be as-built well construction/alteration diagrams and any construction
variance approval documentation from Ecology.
Fee Estimate and Assumptions
The estimated fee to complete this task is $86,910 and is based on the following assumptions:
We anticipate the duration of this well rehabilitation and repair program to be approximately three
months, with field activities beginning December 1, 2022 and ending March 1, 2023. The fee estimate
for this task assumes that GSI will provide approximately half-time oversight during this period. This
amounts to 240 hours of field oversight time (excluding mobilization and demobilization time and field
documentation and data management time), or a total of 80 hours per well. Additional work efforts
beyond this half-time oversight assumption resulting from but not limited to potential delays and
unexpected conditions during well rehabilitation or repair, inclement weather conditions, or water
disposal issues, will be withdrawn from the construction management contingency reserve budget (Task
Page 84 of 135
CITY OF PASCO – ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222)
GSI Water Solutions, Inc. 3
6). Because the scope and costs of any such additional work efforts can only be estimated at this time,
the funding for these efforts will be derived from the Task 6 budget and, if necessary, through a budget
amendment.
The fee for this task also includes 48 hours (16 hours per well) for daily calls and weekly check-ins with
the selected contractor during times when there is no onsite oversight. Additional efforts needed will be
withdrawn from the construction management contingency reserve budget (Task 6) or through a budget
amendment if necessary.
City staff will provide oversight during site preparation, pumping system removal and installation, periodic
and as-needed site inspections, and site cleanup/closeout activities.
City staff will assist with site visits to ensure water management, erosion control, and spill prevention
measures meet specifications and permit requirements.
Actual well conditions may require the well rehabilitation activities or conceptual well repair designs to be
modified or reconsidered. Additional work efforts resulting from potential design changes if modifications
are needed will be funded through the Task 6 budget and/or a budget amendment.
The selected contractor will assist with data collection and documentation efforts.
Two, 1-hour conference calls or virtual meetings between consulting team and City staff per well site.
Task 5 – Reporting
Observations and findings from this well rehabilitation and repair program will be documented in three separate
technical memorandums, one for each well. Each technical memorandum will include, if applicable:
Summary of rehabilitation and/or repair work performed.
Summary of post-rehabilitation/repair well video surveys.
Evaluation of post-rehabilitation/repair well performance tests.
As-built well construction/alteration diagrams.
Copies of any construction variance authorizations from Ecology.
Recommendations for further investigation.
Fee Estimate
The estimated fee to complete this task is $24,630.
Task 6 – Contingency
This scope of work and fee estimate includes a construction management contingency reserve budget intended
to be used to cover additional field oversight time, in the event of unexpected elements or unforeseen changes in
the scope of work, and/or for RH2 subconsultant staff to provide local, on demand oversight as needed.
Fee Estimate and Assumptions
The contingency reserve budget totals an estimated $51,367 and is based on the following assumptions:
100 hours for on demand RH2 oversight, as needed.
120 hours (40 hours per well site) for additional GSI field oversight time, if needed, excluding any
additional mobilization and demobilization time resulting from any additional oversight work.
40 hours for additional project/contractor management time and for two additional conference
calls/virtual meetings.
Page 85 of 135
CITY OF PASCO – ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222)
GSI Water Solutions, Inc. 4
Fee Estimate
Based upon the scope of work outlined above, GSI has estimated the total project fee to be $202,560, including
GSI labor and expenses, outside subconsultant services, and a construction management contingency reserve
budget (see Table 1). Subconsultant fees for RH2 total an estimated $24,952 including 10 percent markup.
Table 1 – Fee Estimate
Tasks GSI Labor
Hours
GSI Labor
Cost
Outside
Services
(RH2)
GSI Direct
Expenses Total
Task 3 – Project Management 232 $38,790 $0 $863 $39,653
Task 4 – Construction Management 504 $73,950 $0 $12,960 $86,910
Task 5 – Reporting 162 $24,630 $0 $0 $24,630
Task 6 – Contingency 144 $21,370 $24,952 $5,045 $51,367
Project Totals 1,042 $158,740 $24,952 $18,868 $202,560
EXHIBIT B
Page 86 of 135
Professional Services Agreement GSI Water Solutions,LLC.Agreement No.22-01]
21222 Irrigation Well Capacity Upgrades Page 1 of 9
PROFESSIONAL SERVICES AGREEMENT
21222 Irrigation Well Capacity Upgrades
Agreement No.22-011
THIS AGREEMENT is made and entered into between the City of Pasco,a Washington
Municipal Corporation,hereinafter referred to as “City”,and GSI Water Solutions,Inc.,
hereinafter referred to as “Consultant,”on the day of ,2022.
RECITALS
WHEREAS,the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills,training,equipment,and other supportive capabilities;and
WHEREAS,the Consultant represents that it is quali?ed and possesses suf?cient skills,
experience,equipment,and necessary capabilities,including:technical and professional expertise,
when reauired_to nerform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS,the City has,consistent with RCW 39.80,published an announcement related
to its need for Architectural and Engineering services,evaluated Consultant’s current performance
data,and has determined that Consultant is the most highly quali?ed ?rm to perform the
Architectural and Engineering services related to the Irrigation Well Capacity Upgrade project;
and
WHEREAS,the City’s Public Works Director ?nds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed,the Consultant’s performance
data,and the nature and complexity of the project.
NOW,THEREFORE,in consideration of the mutual covenants,and performances
contained herein,the parties agree as follows:
1.Sco e of Services.The Consultant shall perform such services and accomplish such tasks,
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performance thereof,as identified and designated as Consultant’s Responsibilities
throughout this Agreement,and as more particularly described in Scope of Work detailed
in Exhibit A,attached hereto and incorporated herein (the “Project”).
2.Term.This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2023.
3.Com ensation and Pa ment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services.Such payment shall be full compensation for work performed or
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Page 87 of 135
services rendered,and for all labor,materials,supplies,equipment,and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identi?ed and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought.The City shall approve all invoices before payment is
issued.Payment shall occur within thirty (30)days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement,as follows.
T-lnnrlv (Mnltinle Rate}:Such rates as identi?ed on Exhibit B.plus actual
expenses incurred as provided under this Agreement,but not to exceed a
total of $156 606.00 without the prior written authorization by the City
4.Re orts and Ins ections.
4.1 The Consultant at such times and in such forms as the City may require,shall
furnish to the City such statements,records,studies,surveys,reports,data,and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall,at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary,make
available for examination all of its records and data with respect to all matters
covered,directly or indirectly,by this Agreement and shall permit the City,or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement.The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant’s activities.The City may,
at its discretion,conduct an audit at its expense,using its own or outside auditors,
of the Consultant’s activities which relate,directly or indirectly,to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant,during the term of this Agreement,shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense,and shall maintain its validity.Upon
request,the Consultant shall deliver to the City copies of these licenses,registration
documents,and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books,records and documents,which suf?ciently and
properly re?ect all direct and indirect costs related to the performance of this
Professional Services Agreement —GSI Water Solutions,LLC.Agreement No.22-011
21222 —Irrigation Well Capacity Upgrades Page 2 of 9
Page 88 of 135
4.5
Agreement,and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject,at all reasonable times,to inspection,review,or
audit as provided above.
The Consultant shall retain all books,records,documents or other material relevant
to this Agreement for three (3)years after its expiration.Consultant agrees that the
City,or its designee,shall have full access and right to examine any of said
materials at all reasonable times during this period.
5.Ownershi and Use of Documents.
5.1
5.2
All research,tests,surveys,preliminary data,information,drawings and documents
made,collected,or prepared by the Consultant for performing the services subject
to this Agreement,as well as any final product,collectively referred to as “work
product,”shall be deemed as the exclusive property of the City,including copyright
as secured thereon.Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City.Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement,or embedded in with the
materials,products and services provided thereunder,shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement.Any work product used by
the Consultant in the performance of these services which it deems as
“confidential,”“proprietary,”or a “trade secret”shall be conspicuously designated
as such.
In the event of Consultant’s default,or in the event that this Agreement is
terminated prior to its completion,the work product of the Consultant,along with
a summary of the services performed to date of default or termination,shall become
the property of the City,and tender of the work product and summary shall be a
prerequisite to ?nal payment under this Agreement.The summary of services
provided shall be prepared at no additional cost,if the Agreement is terminated
through default by the Consultant.If the Agreement is terminated through
convenience by the City,the City agrees to pay Consultant for the preparation of
the summary of services provided.
6.Public Records.
6.1
6.2
Professional Services Agreement —GSI Water Solutions,LLC.
21222 Irrigation Well Capacity Upgrades
Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.”All preliminary drafts or notes prepared or gathered by the
Consultant,and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City,the Consultant shall respond to the request by
Agreement No.22-011
Page 3 of 9
Page 89 of 135
Professional Services Agreement GSI Water Solutions,LLC.Agreement No.22-011
21222 Irrigation Well Capacity Upgrades Page 4 of 9
6.3
the City for such records within ?ve (5)business days by either providing the
records,or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed.Such
additional time shall not exceed twenty (20)business days unless extraordinary
good cause is shown.
In the event the City receives a public records request for protected work product
of the Consultant within its possession,the City shall,prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10)business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
Inde endent Contractor Relationshi .
7.1
7.2
7.3
7.4
The parties intend that an independent contractor relationship is created by this
Agreement.The City is interested primarily in the results to be achieved;subject
to the scope of services and the speci?c requirements of this Agreement,the
implementationof services will lie solely with the discretion of the Consultant.No
agent,employee,officer or representative of the Consultant shall be deemed to be
an employee,agent,of?cer,or representative of the City for any purpose,and the
employees of the Consultant are not entitled to any of the bene?ts or privileges the
City provides for its employees.The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents,employees,officers,
subcontractors or representatives during the performance of this Agreement.
In the performance of the services provided in this Agreement,Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work,however,the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City’s general rights of
inspection and review to secure the satisfactory completion thereof.
The Consultant shall comply with all State and Federal laws including,but not
limited to:
7.3.1 The de?nition requirements of RCW 50.04.l40 (Employment Security).
7.3.2 RCW 5 1.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
The City may,at its sole discretion,require the Consultant to remove any employee,
agent or servant from employment on this Project who,in the City’s sole discretion,
may be detrimental to the City’s interest.
Indemni?cation.
Page 90 of 135
8.1 The Consultant shall defend,indemnify,and hold harmless the City,its of?cers,
of?cials,employees,and volunteers harmless from any and all claims,injuries,
damages,losses or suits including attorney fees,arising out of or resulting from the
acts,errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However,should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115,then,in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant,and the City,its of?cers,of?cials,
employees,and volunteers,the Consultant’s liability,including the duty and cost
to defend,hereunder shall be only to the extent of the Consultant’s negligence.It is
further speci?cally and expressly understood that the indemni?cation provided
herein constitutes the Consultant’s waiver of immunity under Industrial Insurance,
Title 51 RCW,solely for purposes of this indemni?cation.This waiver has been
mutually negotiated by the parties.The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemni?cation shall include damages,penalties and attorney fees sustained
as a result of Consultant’s delayed or failed performance of Section 6 above.
9.Insurance.The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant,its
agents,representatives,employees,or subcontractors.The Consultant’s maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance,or otherwise limit the City’s
recourse to any remedy available at law or in equity.
9.1 Minimum Sco e of Insurance.Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned,non-owned,hired and
leased vehicles.Coverage shall be at least as broad as Insurance Services
Of?ce (ISO)form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG O0 O1 and shall cover liability arising from premises,
operations,stop-gap independent contractors and personal injury and
advertising injury.The City shall be named as an additional insured under
the Consultant’s Commercial General Liability insurance policy with
Professional Services Agreement ~GSI Water Solutions,LLC.Agreement No.22-011
21222 Irrigation Well Capacity Upgrades Page 5 of 9
Page 91 of 135
9.2
9.3
9.4
9.5
9.6
Professional Services Agreement GSI Water Solutions,LLC.
21222 Irrigation Well Capacity Upgrades
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers’Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant’s profession.
Minimum Amounts of Insurance.
insurance limits:
Consultant shall maintain the following
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
$2,000,000 each occurrence;and
$2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
$2,000,000 per claim;and
$2,000,000 policy aggregate limit;
Other Insurance Provision.The Consultant’s Automobile Liability,Professional
Liability,and Commercial General Liability insurance policies are to contain,or be
endorsed to contain that they shall be primary insurance as respect the City.Any
insurance,self-insurance,or self-insured pool coverage maintained by the City
shall be excess of the Consultant’s insurance and shall not contribute with it.
The Consultant’s insurance shall be endorsed to state that coverage shall not
be cancelled by either party,except after thirty (30)days prior written notice
by certified mail,return receipt requested,has been given to the City.
9.3.1
Acce tabilit of Insurers.Insurance is to be placed with insurers with a current
A.M.Best rating of not less than A:VII.
Veri?cation of Covera e.Consultant shall furnish the City with original
certi?cates and a copy of the amendatory endorsements,including,but not
necessarily limited to,the additional insured endorsement,evidencing the insurance
requirements of the Agreement before commencement of the work.
Notice of Cancellation.The Consultant shall provide the City with written notice
of any policy cancellation within two (2)business days of their receipt of such
notice.
Agreement No.22-01 1
Page 6 of 9
Page 92 of 135
9.7 Cit Full Availabilit of Consultant Limits.If the Consultant maintains higher
insurance limits than the minimums shown above,the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant,irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certi?cate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance.Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract,upon which the
City may,after giving ?ve (5)business days notice to the Consultant to correct the
breach,immediately terminate the Agreement or,at its discretion,procure or renew
such insurance and pay any and all premiums in connection therewith,with any
sums so expended to be repaid to the City on demand,or at the sole discretion of
the City,offset against funds due the Consultant from the City.
10.Nondiscrimination.In the performance of this Agreement,the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed,color,national origin,sex,marital status,age or the presence of any sensory,mental
or physical handicap;provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved.The Consultant shall ensure that applicants
are employed,and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race,creed,color,national origin,
sex,marital status,age or the presence of any sensory,mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local,State and Federal laws prohibiting discrimination in
employment.
11.Covenant A ainst Contin ent Fees.The Consultant warrants that it has not employed
nor retained any company,?rm,or person,other than a bona ?de employee working
exclusively for the Consultant,to solicit or secure this Agreement;and that it has not paid
or agreed to pay any company,person or firm,other than a bona ?de employee working
exclusively for the Consultant,any fee,commission,percentage,brokerage fee,gift,or
other consideration contingent upon or resulting from the award or making of this
Agreement.For breach or violation of this warranty,the City shall have the right to
terminate this Agreement.
12.Assi nment and Subcontractin .
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services.The Consultant shall not assign (or
subcontract other than as speci?cally identi?ed in Exhibit A)its performance under
this Agreement or any portions of this Agreement without the prior written consent
Professional Services Agreement GSI Water Solutions,LLC.Agreement No.22-011
21222 Irrigation Well Capacity Upgrades Page 7 of 9
Page 93 of 135
12.2
12.3
of the City,which consent must be sought at least thirty (30)days prior to the date
of any proposed assignment.
Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6,Public Records;Section 10,
Nondiscrimination;proper bidding procedures where applicable;and all local,State
and Federal statutes,ordinances and guidelines.
Any technical or professional service subcontract not listed in this Agreement,must
have prior written approval by the City.
13.Termination.
13.1
13.2
Tennination for Convenience.Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10)business days written notice
in advance of the effective date of such termination.
Termination for Cause.If the Consultant fails to perform in the manner called for
in this Agreement,or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within ?ve (5)business
days of Written notice thereof,the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default.The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to tennination.
14.General Provisions.
14.1
14.2
14.3
Professional Services Agreement —GSI Water Solutions,LLC.
21222 Irrigation Well Capacity Upgrades
For the purpose of this Agreement,time is of the essence.
Notice.Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators;or
14.2.2 Certi?ed mail to the physical address of the parties,or by electronic
transmission to the e-mail addresses designated for the parties below
The Project Administrator for the purpose of this Agreement shall be:
For the Consultant:
Sean Messner,P.E.,or designee
Project Manager
10605 N Hayden Rd,Unit 140
Scottsdale,AZ 85260
For the Cit :
Brandon Lane,EIT.,or designee
Engineering 11/Project Manager
525 North 3“
PO Box 293
Pasco WA 99301
(e-mail address)
(e-mail address)
Agreement No.22-011
Page 8 of 9
SMessner ciVtech.c0m
LaneB asco-wa.ov
Page 94 of 135
Da —ity Manager
Kenny Janssen
Kenny Janssen —Principal Hydrogeologist
15.Dis ute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement,breach,default,or
interpretation of this Agreement,the Project Administrators,or their designees,
shall first meet in a good faith effort to resolve such dispute.In the event the dispute
cannot be resolved by agreement of the parties,said dispute shall be resolved by
arbitration pursuant to RCW 7.04A,as amended,with both parties waiving the right
of a jury trial upon trial de novo,with venue placed in Pasco,Franklin County,
Washington.The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16.Nonwaiver.Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17.Inte ration.This Agreement between the parties consists in its entirety of this document
and any exhibits,schedules or attachments.Any modi?cation of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18.Authorization.By signature below,each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO,WASHINGTON CONSULTANT
Professional Services Agreement —GSI Water Solutions,LLC.Agreement No.22-011
21222 Irrigation Well Capacity Upgrades Page 9 of 9
Debra C.Barham,City Clerk son aw,LC,City Attorn y
ATTEST:APPROVED AS TO FORM:
Digitally signed by Kenny Janssen
Date:2022.03.24 09:51 :18 »O7'00'
Page 95 of 135
I325.
Date:
RE:
GSI Water Solutions,Inc.55 SW Yamhlll St,Suite 300,Portland,OR,97204 www.gsiws.com
Brandon Lane,EIT,City of Pasco,Washington
Maria Serra,PE,City of Pasco,Washington
Dustin Wittman,City of Pasco,Washington
Dennis Orlowski,LHG,GSI Water Solutions,Inc.
Kenny Janssen,LG,GSI Water Solutions,Inc.
Paul Cross,PE,RH2 Engineering
March 21,2022
City of Pasco Engineering Services for Irrigation Well Capacity Upgrades (Project
#21222)
GSI Water Solutions,Inc.(GSI),along with our teaming partner RH2 Engineering,Inc.(RH2),is pleased to present
this scope and fee estimate to the City of Pasco,Washington (City)to provide hydrogeologic and engineering
services to (1)evaluate options for expanding irrigation system capacity and (2)to support potential irrigation well
capacity upgrades for the City.
The City of Pasco (City)is experiencing rapid growth that approaches 12 percent per year.This growth taxes the
City's ability to provide water supply to its customers.The City water utility includes both a potable water system
that delivers treated surface water to its customers,and a non-potable irrigation system that primarily uses
groundwater supplemented with a surface water river intake system.Several of the irrigation supply wells
produce sand or display evidence of reduced performance and yield because of biofouling or mineral incrustation
within the well screens.
The City has selected GSI and our teaming partner RH2 to evaluate potential future upgrades to the capacity of
the irrigation wells that supply the non—potab|e system.Irrigation water rights are a known long—termconcern and
are not part of this analysis,but there are a number of existing change applications that have been approved by
the Washington State Department of Ecology (Ecology)that will be considered in the upgrade analysis.
There are remaining opportunities within the current City Urban Growth Boundary to provide non—potab|e
irrigation water.In addition,the westerly side of the City is expanding north of Burns Road.From a planning-level
perspective,the City would like to consider whether the potential infill needs can be met with the existing physical
capacity of the irrigation system,and if expansion of the irrigation system north of Burns Road is within the
physical limitations of the system after infill needs are met.
Project Summary and Understanding
Scope of Services and Fee Estimate
From:
To:
WaterSolutions,Inc
Page 96 of 135
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CITYOF PASCO ENGINEERINGSERVICES FOR IRRIGATIONWELLCAPACITYUPGRADES(PROJECT #21222)
Scope of Services
Task 1 —Planning Services (Spring 2022)
This section describes the services that our team will provide to the City and our estimated fee to complete these
efforts.The proposed scope of services for this phase of the project consists of three tasks:
Task 1 —Planning Services (Spring 2022)
Task 2 —Design and Bid Support (Spring/Summer 2022)
Task 3 —Construction Support (Fall/Winter 2022-2023)
Currently,for Task 3 it is not possible to estimate with sufficient confidence all costs that would be associated
with the array of possible Construction Support activities.This limitation exists primarily because the preferred
option(s)will not be determined until we complete Task 1.Therefore,for this current proposal we have identified
the most likely activities to be performed as part of Task 3,and provided planning—|eve|cost estimates
associated with each major activity.The scope of services and fee estimate for Task 3 will be developed at a later
date based on findings from Task 1 and City—preferredwell rehabilitation or replacement options.
The following sections describe the components and assumptions associated with the primary tasks listed
previously.Our estimated cost for each task and the total estimated project cost are provided in Table 1.
The objective of Task 1 is to collect and analyze data and other information required to prioritize and select
preferred approaches to improving individual irrigation well performance and overall irrigation system production
capacity.Key steps to completing this planning services task will consist of the following:
Review the 2013 well condition assessments and 2018 irrigation system capacity analysis with City staff
to determine the status of any recommendations that may have been implemented,identify more recent
well performance observations or surveys regarding individual wells,and discuss whether any specific
irrigation wells are currently being considered for upgrades and the current overall status of the irrigation
supply system.
Conduct a data completeness review:
0 Identify data needs for each well and conduct an initial evaluation of the physical water supply
system to identify any potential logistical,regulatory,or system constraints to site improvements.
0 Assess data completeness and identify data gaps.
Evaluate available well data and other information,including:
o Well construction and rehabilitation records,well condition assessment reports,well video
surveys,etc.
o Well production and groundwater level data,including available well performance test results.
0 Groundwater quality data.
0 Water right change application status updates and summaries.
0 Possible constraints on potential locations for new wells (e.g.,setback requirements,easements,
physical limitations).
Update irrigation system hydraulic model,to include:
0 Assist City with SCADAdata collection for 2018-2021,and extract SCADAdata from log files.
0 Obtain current irrigation system GIS files and update model to reflect current system.
Conduct irrigation system capacity analysis,including:
Water Solutions,Inc.-2GSI
Page 97 of 135
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0 Calculate existing (2021)and projected (with infill)ADD (Average Day Demand),MDD (Maximum
Day Demand),and PHD (Peak Hour Demand)of the irrigation system.
o Conduct water supply and storage analysis of irrigation system for existing and projected future
conditions,and compare to existing supply and storage capabilities.
0 Document surplus or deficient capacity of existing supply and storage facilities,and compare the
facility capacity to existing demands,existing demands with projected infill demands,and ability
to serve an expanded service area north of Burns Road on the west side of the existing system.
0 Establish facility settings to reflect current settings and those to be used for steady-state
hydraulic analyses;update hydraulic model (land use classifications,ground surface elevations,
existing and projected demand data,etc.).
0 Using the hydraulic model of the water system,perform a steady-state hydraulic analysis of the
existing system simulating existing and future MDD and PHD conditions to determine the
pressures and flow distribution during each corresponding demand condition.ldentify calculated
system deficiencies,and export results of existing and future MDD and PHD pressures and flows
to a GIS shapefile for transmittal to the City.
Review Ecology databases for approved change applications and work with Citv Public Works Director to
summarize schedule,outcome and desired use of water right changes.
Conduct hydraulic analysis of up to 6 alternatives,and determine if off—sitepipeline improvements are
necessary to achieve desired capacity upgrades.
Develop a decision matrix that prioritizes specific irrigation wells to be targeted for additional assessment
(if needed)and identifies specific improvement approaches.
Meet with the City to discuss relevant well capacity improvement approaches,including advantages,
risks,costs,and schedule implications,before proceeding with design services.
Conduct as—needed field activities that might be required to address data gaps and/or verify conditions
(i.e.,pumping tests and/or video surveys)during orjust prior to the end of the 2022 irrigation season.
Conduct a one-day reconnaissance site visit to evaluate each candidate well site for specific elements or
factors to be considered for development of technical specifications (potential site access constraints,
water disposal options,site security,etc.)to be completed as part of Task 2.
Consistent with our team’s overall approach and anticipated schedule for this work,we plan to complete all or
most of the Task 1 Planning Services work during the spring 2022 period.This milestone will allow sufficient time
for completing the Task 2 Design and Bid Support work during the summer of 2022,in preparation for the Task 3
Construction Support work anticipated for the non—irrigation periods of fall and winter 2022-2023.
The primary deliverables for Task 1 work are anticipated to consist of the following:
Deliverable 1-1:email summary of results of data completeness analysis,including identification of any
potential data gaps.
Deliverable 1-2:technical memorandum summarizing results of Task 1 planning activities and updated
decision matrix (i.e.,prioritized rankings of candidate wells and improvement activities).
Deliverable 1-3:presentation/workshop with City staff to finalize preferred options and approaches.
Our estimated fee for completing Task 1 Planning Services is $96,354,and is based on the following
assumptions:
Task 1 Fee Estimate and Assumptions
(is!water Solutions,Inc.-3
Task 1 Milestones and Deliverables
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Page 98 of 135
Task 2 -Design and Bid Support (Spring/Summer 2022)
City will provide our project team with all readily—available data and information as listed previously under
the Task 1 scope of work.
City will also provide the following:
o Irrigation system hydraulic model.
o Current irrigation system GIS shapefiles.
o Irrigation system data and design information,including:all irrigation pump curve or design point
information identifying flow and TDH provided by each pump;all irrigation system settings (i.e.,
reservoir fill/drawlevels,pressure reducing valve settings,pump settings,etc.);and 2018-2021
irrigation water use data including total water use,MDD,and PHD,in electronic database format
(e.g.,Excel or Access).
A one-day reconnaissance site visit will be made to evaluate each candidate well site for specific
elements or factors to be considered for development of technical specifications.
Aside from a one-day reconnaissance site visit,this task will be completed as a desktop study using
readily available data and/or published reports;no field data collection,subsurface explorations,or
verification activities will be completed at this time,with the following possible exceptions:
o During or near the conclusion of the 2022 irrigation season,and if required,we have assumed gp
to five full da s of field staff activit to possibly conduct one or more of the following tasks to
address data gaps and/or verify conditions:perform a brief (8 hours or less)well performance
test(s);confirm water level measurements;evaluate site conditions for well setback criteria and
access considerations,collect groundwater quality samples;etc.
This task does not include laboratory analytical costs for any groundwater samples that might be
collected as part of Task 1;we assume that any such incurred costs will be an additional project expense
to be submitted by GSI/RH2to the City for payment.
Current groundwater users will be assessed using the Washington Department of Eco|ogy’s well report
viewer and associated data;this task will be performed,for instance,to assess potential impacts to
existing users if a replacement well is to be installed.
Deliverable 1-1 will consist of an email summarizing the results of our data completeness analysis,
including identification of potential data gaps.
Deliverable 1-2 will be a brief technical memorandum summarizing our Task 1 findings,options,and
recommended next steps.We have planned for the submission of a single draft and single final version of
the memorandum,with one week assumed for the City to review and provide comments on the draft.
Deliverable 1-3 will be an estimated 2-hour virtual presentation and workshop to be conducted with City
staff to discuss the findings and next steps presented in the technical memorandum.
The primary objective of Task 2 will be to develop plans,technical specifications,and bid documents that will
support the implementation of selected options.Consistent with our other scope elements,for this proposal we
have provided estimates for providing Design and Bid Support for the three most likely implementation activities:
(1)rehabilitation of a single existing irrigation well,(2)design,construction,and testing of a single new irrigation
well,and (3)decommissioning of a single existing irrigation well,in association with construction and installation
of the new replacement well.
Completion of Task 2 will consist of the following,but subject to modification pending the outcome of the Task 1
preferred options analysis (e.g.,bid packages for all three options might be produced,or perhaps only one or two
of the three options):
(35!Water Solutions,Inc.-4
CITYOF PASCO -ENGINEERINGSERVICES FOR IRRIGATIONWELL CAPACITYUPGRADES(PROJECT #21222)
Page 99 of 135
Task 3 -Construction Support (Fall/Winter 2022-2023)
Develop Preliminary Design Reports to be used as the basis for preparation of bid documents (up to 3:
well rehabilitation,new well installation,decommissioning of existing well).
Prepare technical specification packages (up to 3:well rehabilitation,new well installation,
decommissioning of existing well):
To consist of technical specifications,bid tab form and engineer’s estimate of probable cost.
Prepare and submit draft and final technical specification packages.
Assist with integration of technical specification packages into City's comprehensive bid
document.
Plan,coordinate and attend a pre-bid meeting(s)and site visit(s)(up to 3 separate meetings).
Provide as—needed support to the City during the bidding process,to include responding to Requests for
information,issuing addenda (as needed),reviewing and comparing bids,etc.
We will begin work on Task 2,Design and Bid Support services,soon after a preferred option(s)has been
selected by the City.We anticipate this will occur by late spring to early summer 2022,near the end of Task 1
activities.
The primary deliverables and milestones for Task 2 work will consist of the following:
Deliverable 2-1:Preliminary Design Reports (up to 3)
Deliverable 2-2:Draft technical specification package (up to 3)for City review/comment
Deliverable 2-3:Final technical specification package (up to 3)
Our estimated fee for completing Task 2 Design and Bid Support services is $60,252,and is based on the
following assumptions:
Up to 3 overall bid packages will be prepared by our project team,currently assumed to be one each for a
single well rehabilitation,single new well installation,or decommissioning of a single existing well.
o A draft version of each bid package will be submitted to the City for review and comments;
assume no more than 2 weeks will be required for the City to provide comments.
City will provide all sections of the bid package other than the technical specifications,bid tab form and
engineer’s estimate of probable cost to be prepared by our team.
City will compile the overall bid packages and make arrangements for advertising,bidding,and award of
the project(s).
Up to 3 pre-bid meetings will be planned,coordinated and attended by our project team staff.
Previously,as part of our overall project approach,our team presented a third group of tasks for the
implementation of the preferred upgrade options to be identified after completion of the Task 1 work.These
tasks were generally categorized as “Construction Support”,and are likely to consist of (1)rehabilitation1 of an
existing wel|(s)to improve performance and longevity,and/or (2)installation of new irrigation we|l(s)to replace
an existing well(s).Construction support is also likely to consist of decommissioning existing irrigation we|l(s)that
1 Well rehabilitation refers to any number of mechanical and/or chemical methods used to restore a well to its most efficient
operating condition;these methods typically include swabbing/surging,airlift pumping,jetting,chemical application,etc.
GSI Water Solutions,Inc.-5
Task 2 Fee Estimate and Assumptions
Task 2 Milestones and Deliverables
cm OF PASCO —ENGINEERINGSERVICESFOR IRRIEANQNyyEEEgglfgggj?yg§559E§_g75ggEg_§ggggg)_____________________________________
Page 100 of 135
are to be replaced.Activities underthe Construction Support category are planned to occur during the non-
irrigation periods of fall/winter2022-2023.
Currently,it is not possible to estimate with sufficient confidence all costs that would be associated with the array
of possible Construction Support tasks.This limitation exists primarily because the preferred option(s)will not be
determined until Task 1 is completed and the City has decided on preferred upgrade option(s).Furthermore,
while we could reasonably estimate our professional consulting fees associated with supporting each of the likely
options,at this time it would not be possible to also provide reliable and accurate estimates of construction costs
required for those same options.Consequently,a scope of work and fee estimate for those tasks will be
developed at a later date,following the Task 1 workshop and the City's decision on the preferred upgrade
option(s).
Our team's proposed fee to complete Tasks 1 and 2 on a time—and—materials basis is $156,606.This fee
estimate includes a 10 percent markup on subconsultant work.The scope of services and fee estimate for Task
3 will be developed at a later date based on findings from Task 1 and City-preferred well rehabilitation or
replacement options.Hourly rates of key personnel are provided as an attachment to this proposal.
FALL2022/WI
2022/2023
Tasks
Project Totals 688 $109,705 $42,557 $4,344 $156,606
GSI Labor
Hours
GSI Labor
cost
Outside
Services
(RH2)
GSI Direct
Expenses
Task 1 —Planning Services (Spring 2022)380 $60,193 $32,952 $3,209 $96,354
Task 2 —Design and Bid Support
(spring/summer 2022)308 $49,512 $9,605 $1,135 $60,252
Task 3 -Construction Support (Fall/Wlnter
20222023 TO BE DEVELOPEDATA LATERDATE
canstmcuon
To be fmahzed during imgation Manson Compme construction in time to
with the goal oi retaining a contractor in bring walk back amine for the
time to start construction as soon as spring 2D23in'1gationseason.
the wensare shut o?.
WINTER!
SPRING 2022 FALL2022
Data Assessment and Analyses Design and Biddin
g
Pianning for any intrusive investigations
befote irrigation season and collecting
well performance data during initial
stanup of wells.
The key to ensuring continuity of service during the irrigation season will be to execute the first task quickly and
efficiently.This approach will minimize effects on City operations and maximize the time for design and bidding
so a contractor can be ready to mobilize when the wells selected for rehabilitation are shut down when the
irrigation season ends.
Our task sequencing is structured with the goal of beginning improvement work at two or more irrigation wells
starting at or very near the end of the 2022 irrigation season (i.e.,late summer to early fall).This general
schedule will provide as much time as possible to complete the construction work during the non—irrigation
Watersolutions,Inc.-6GSI
To sequence the work to not interfere with operation of the City's wells during the irrigation season,we plan to
complete this scope of work during the following three general phases:
Schedule
«
Fee Estimate
CITYOF PASCO ENGINEERINGSERVICES FOR IRRIGATIONWELLCAPACITYUPGRADES(PROJECT #21222)
Page 101 of 135
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Closing
Kenny Janssen,LG Dennis Orlowski,LHG
Principal Hydrogeologist Supervising Hydrogeologist
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season to ensure that all improvements are successfully completed prior to the beginning of the 2023 irrigation
season.We are prepared to begin work as soon as we receive a written notice to proceed from the City.
We thank you for your consideration of this proposal,and both GS|and RH2 look forward to continuing our
successful working relationship with the City.
Sincerely,
GSI Water Solutions,Inc.
Water Solutions.Inc.-7GSI
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CITYOF PASCO —ENGINEERINGSERVICESFOR IRRIGATIONWELL CAPACITYUPGRADES(PROJECT #21222)
Page 102 of 135
F55.
WaterSolutions,Inc
Principal
Supervising
Managing
Consulting
Project
Staff
G|S/Graphics/Database
Editor/Documents
Administration
$180 —$245
$160 $205
$140 —$170
$125 —$150
$110 —$135
$95 —$115
$105 —$160
$110 -$135
$70 $110
o Mileage:IRS authorized rate/mile plus 10 percent markup
0 Direct expenses and outside services Cost plus 10 percent markup
0 Enterprise GIS:$50 per month for the duration of use
The hourly rate for trial preparation and expert witness testimony
is 1.5 times the standard billing rate shown above.
Expenses
Other Services
Schedule
Hourly RateLaborCategory
Technical Professionals
Page 103 of 135
EXHIBITC
RH2 ENGINEERING,INC.
2022 SCHEDULE OF RATESAND CHARGES
RATE LIST
Profes?onall
Professional II
Profes?onalnl
Professional IV
Professional V
Professional VI
Professional VII
Professional VIII
Professional IX
Control Specialist I
Control Specialist II
Control Specialist III
Control Specialist IV
Control Specialist V
Control Specialist VI
Control Specialist VII
Control Specialist VIII
Techmcmnl
Technician II
Techmcmnlh
Techmcmnlv
Technician V
Technician VI
Technician VII
Technician VIII
Administrative I
Administrative II
Administrative III
Administrative IV
Administrative V
CAD/GISSystem
CADPbm-Hmf?m
CAD Plots —Full Size
CAD Plots —Large
Copms(bw)&5"X11"
Copies (bw)8.5"X 14"
Copms(bw)11"X17"
Co ies (color)8.5"X 11"
Copies (color)8.5"X 14"
Copies (color)11"X 17"
Technology Charge
Mileage
Subconsultants
Outside Services
RATE
$153
$166
$132
$193
$210
$227
$241
$252
$252
$138
$149
$164
$180
$190
$205
$218
$229
$114
$126
$144
$155
$168
$184
$200
$209
$76
$89
$105
$126
$147
$27.50
$250
$1000
$2500
$009
$0.14
$0.20
$090
$120
$200
250%
50.5850
15%
at cost
UNIT
$/hr
$/hr
$/hr
$/hr
$/hr
S/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
$/hr
S/hr
price per plot
price per plot
price per plot
pnce percopy
pncepercopy
ncepercopy
pncepercopy
pnce ercopy
price per copy
%of Direct Labor
price per mile
(or Current IRS Rate)
Cost+
Rates listed are adjusted annually.
Page 104 of 135
AGENDA REPORT
FOR: City Council December 13, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Steve Worley, Director
Public Works
SUBJECT: Resolution No. 4296 - Amendment No. 4 to RH2 Professional Services
Agreement for the Phase 2 Process Water Reuse Facility Project
I. REFERENCE(S):
Resolution
Amendment No. 4
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4296, authorizing the Interim City
Manager to execute Amendment No. 4 for the Professional Services Agreement
(PSA) with RH2 Engineering, Inc. for the Process Water Reuse Facility (PWRF)
Pretreatment Improvements Phase 2: Winter Storage Capacity.
III. FISCAL IMPACT:
Original PSA $422,542.00
Amendment No. 1 $267,625.00
Amendment No. 2 $9,038.00
Amendment No. 3 $111,584.00
Amendment No. 4 (proposed) $1,364,811.00
New PSA Total $2,175,600.00
Funded 100% by low-interest pre-construction loans from the Washington
State's Public Works Board and Department of Ecology.
IV. HISTORY AND FACTS BRIEF:
On August 10, 2021, the City entered into a Professional Services Agreement
(PSA) with RH2 Engineering, Inc., (RH2) to design approximately 200 million
gallons (MG) of additional winter storage ponds at the Process Water Reuse
Facility (PWRF). This estimated volume is needed to store food processor
wastewater during the winter months when irrigation is not permitted. The
Page 105 of 135
volume was based on planning-level assumptions for the new Darigold plant
being built in Pasco. Simultaneous to the commencement of design several
existing Processors confirmed to the City their required additional storage
capacity and design efforts for the winter ponds to support expansions of their
facilities.
Amendment No. 1 (previously approved): Due to the increased quantity of
winter storage needed to accommodate the existing Processors’ desired future
growth, additional environmental permitting support was required related to the
acquisition of adjacent and other available USBR properties (three 80 -acre
parcels) for constructing the new storage ponds and increasing the land
treatment system. The additional environmental permitting required field
archeological, historical and biological assessments and written reports
documenting the findings of the explorations.
Amendment No. 2 (previously approved): Based on requirements from
USBR, RH2 was tasked with preparing an Environmental Site Assessment
(ESA) for three USBR properties and the westerly half of the City’s PWRF parcel.
The ESA was not anticipated in the initial contract scope of work. This
assessment focuses on identifying existing Hazardous materials or likelihood to
encounter hazardous materials at time of soil disturbance based on prior uses
of the land. ESA was identified as a requirement for USBR to sell (dispose) of
their land.
Amendment No. 3 (previously approved): The results of environmental
fieldwork performed by RH2, determined low risk for historical and archeological
findings, no Endangered species were identified on site, yet the parcels analyses
identified shrub steppe habitat, which requires mitigation.
A modified and expedited process of navigating the cultural and environmental
aspects of the property acquisition was initiated by USBR: advancing the
environmental process as a Documented Categorical Exclusion. This alternative
process helped the property acquisition schedule meet the overall project
schedule associated with the PWRF Phase 3 work. The consultant developed
the documentation to support the Categorical Exclusion determination at the
federal NEPA Level.
The NEPA Process was focused on existing conditions, but did not address
future use of the land. The expedited process did not meet the Department of
Ecology requirements for funding, which triggered additional permitting
documentation as a supplement to the expedited USBR acquisition process.
Additionally, a separate 160-acre USBR parcel became available for purchase
south of Foster Wells Road and was identified as a potential viable location for
disposal of excavation material needed for the construction of winter storage
ponds. The City is interested in acquiring this additional parcel, which also
Page 106 of 135
requires cultural and environmental NEPA field work and reporting to facilitate a
second USBR acquisition process.
Amendment No. 4 (Proposed): This amendment is presented to support the
proposed operations of the facility by interconnecting ponds and coordinating
work between the multiple ongoing phases of the project at the redesigned
PWRF site (including Phase 3 project) and remain in compliance with federal
funding requirements for the anticipated Construction funding award.
V. DISCUSSION:
The City requested RH2 prepare Amendment 4 to incorporate designs for the
relocation of existing utilities and for new utilities such as: Darigold Condensate
of Whey (COW) pipe system and Industrial wastewater, RNG mains , Potable
water, electricity, and process water recirculation, as well as a COW water lift
station and pipe system for washdown of the facility.
COW water is substantially cleaner than other process waters recieved at the
facility and with lower nitrogen levels than ground water wells, making it suitable
for for cleaning/washdown of ponds and/or equipment. In order to maximize the
use of COW water at the PWRF, a separate pump station is needed.
The City also requested RH2’s assistance with grading activities associated with
the disposal of approximately 1 million cubic yards of surplus soils, generated by
the excavation of the new winter storage ponds, at two neighboring parcels the
City proposes to purchase. The volume of excavation was considerably higher
than originally anticipated, since restrictions associated with the permitting of
pond embankments, as part of Ecology's Dam safety oversight, limited the height
of the ponds from existing ground elevations.
The City recently received verbal notification from Ecology about their Clean
Water State Revolving Fund (CWSRF) program and the award to Pasco of low -
interest loan funds in 2023 for construction of the Phase 2 project. Further,
Ecology indicated it expects the PWRF Phase 2 project will be a Designated
Equivalency Project (DEP). This means the project will be completely funded
with federal funds and not state funds.
As a result of Phase 2 being a DEP project, additional environmental compliance
elements are required and will be tied to the State Environmental Review
Process (SERP). The City requested RH2 include Scope to provide additional
funding and environmental compliance efforts accompanying DEP designation
and CWSRF construction funds.
This Scope of Work includes provisions for the preparation of a site specif ic
probabilistic seismic hazard analyses (PSHA), in the event one is required by
Page 107 of 135
Ecology’s Dam Safety Program. A PSHA is performed to determine the effects
of ground motion on the proposed above -ground portions of the winter ponds
during an earthquake. The cost of the analysis is included in this contract as a
precaution, yet will not be spent unless the analysis is explicitly required for the
permitting. This analysis represents a cost of approximately $200,000.
Finally, a significant amount of additional design coordination is necessary
between RH2 on the new winter storage ponds and the developer of the
Pretreatment Phase 3 project, Burnham SEV Pasco, LLC (Burnham), to facilitate
the above work tasks.
Amendment No. 4 also expands the originally proposed engineering services
during construction to account for anticipated geotechnical engineering
observation and documentation of the construction of the pond’s embankments.
This additional scope is based on recent coordination with Dam Safety’s
requirements and expectations. The amount of services during construction was
based on most stringent scenario of inspection and reporting required by Dam
Safety and Water quality offices of Ecology. Actual efforts will be tailored
explicitly to applicable needs. The consultant will act only upon City Staff
direction.
These additional scope of work items are attributable to the following
unanticipated elements:
• The complexity and depth of Dam Safety requirements for permitting of
the pond embankments far exceeded what was expected. This is a result
of the lack of local benchmark information related to the permitting of
these type of embankments.
• Due to time constraints, planning processes are occurring at the same
time design is being developed, forcing some design iterations.
• Design of Phases 2 and 3 are occurring simultaneously, on adjacent
parcels with overlapping utility routing. As both projects evolve, they must
remain coordinated for proper operational functionality of the new
pretreatment and winter storage facilities.
• Additional requirements have also emerged because of the prospective
award of federal funds.
The estimated construction cost of the Phase 2 Winter Storage Pond project is
$48.1 million. Upon approval of Amendment No. 4, the total PSA amount
represents approximately 4.5% of the estimated construction cost. This is below
the typical 15-20% design fees.
Staff recommends approval of Amendment No. 4 to the PSA with RH2
Engineering for the PWRF Pretreatment Improvements Phase 2: Winter Storage
project in the amount of $1,364,811.00.
Page 108 of 135
Page 109 of 135
Resolution - PWRF Phase 2 Amendment No. 4 w/ RH2 - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO SIGN AND EXECUTE
AMENDMENT NO. 4 FOR THE PROFESSIONAL SERVICES AGREEMENT
WITH RH2 ENGINEERING FOR THE PROCESS WATER REUSE FACILITY
(PWRF) PRETREATMENT IMPROVEMENTS PHASE 2: WINTER STORAGE
CAPACITY.
WHEREAS, the City and RH2 Engineering entered into a Professional Services
Agreement on August 10, 2021, to provide Engineering services with respect to the Process Water
Reuse Facility (PWRF) Improvements project; and
WHEREAS the City and RH2 Engineering entered into Amendment No. 1 on May 9,
2022, to add additional professional engineering (design) services for additional winter storage;
and
WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on July
12, 2022, to add additional professional engineering services required for the acquisition of
additional land from the United States Bureau of Reclamation (USBR); and
WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 3 on
August 26, 2022, to add additional professional engineering services for cultural and
environmental field work and associated reporting for an additional 160-acre parcel owned by the
USBR, and additional permitting support to facilitate the acquisition process being administered
by the USBR to meet funding requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That this Agreement is amended to allow RH2 Engineering to provide additional
professional engineering services, funding assistance, bidding and construction support as
described within the Amendment No. 4, attached hereto as Exhibit A.
Be It Further Resolved that the Interim City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to sign and execute Amendment No. 4 on behalf of
the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement.
Be It Further Resolved that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
Page 110 of 135
Resolution - PWRF Phase 2 Amendment No. 4 w/ RH2 - 2
PASSED by the City Council of the City of Pasco, Washington this _____ day of January,
2023.
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 111 of 135
Amendment No. 4 to Professional Services Agreement Page 1
RH2 Engineering, Inc.
Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage
AMENDMENT NUMBER 4 to
PROFESSIONAL SERVICES AGREEMENT
Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage
Project No. 21298
AGREEMENT NO. 21-039
WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services
Agreement on 8/10/2021 to provide engineering services with respect to the Process Water Reuse
Facility (PWRF) Improvements project.
WHEREAS as the Phase 2 project progressed RH2 Engineering and City Staff have
identified additional need for winter storage capacity; and
WHEREAS, in order to carry out the intent of providing cultural review and
environmental support as required for additional property acquisition at the City’s PWRF site; and
WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May
9, 2022, to add additional professional engineering (design) services for additional winter storage.
WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on July
12, 2022, to add additional professional engineering services (design) and permitting services for
additional winter storage.
WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 3 on
August 26, 2022, to add additional professional engineering services for additional winter storage.
NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc., to
provide additional professional engineering services, funding assistance, bidding and construction
support as described on Exhibit A.
1.Scope of Work:
See Exhibit A.
2.Fee:
The compensation for the additional work is based on a Time & Materials Basis of
$1,364,811.00, increasing the overall total authorization amount to $2,175,600.00. For
further detail please see Exhibit B.
3.Time of performance:
No Change. The services shall be complete for the project on or before 12/31/2024.
DATED THIS _______ DAY OF ____________, 2023.
CITY OF PASCO: CONSULTANT
City of Pasco RH2 Engineering, Inc.
Adam Lincoln – Interim City Manager Paul Cross, PE – Principal
EXHIBIT A TO RESOLUTION
Page 112 of 135
1
Scope of Work
Amendment No. 4
City of Pasco
Process Water Reuse Facility Improvements – Winter Storage
Utility Extensions
November 2022
Background
The City of Pasco (City) previously contracted with RH2 Engineering, Inc., (RH2) to perform value
engineering services in support of the Process Water Reuse Facility (PWRF). Design work as an
outcome of the value engineering study has included Water and Electrical Improvements (Phase 1).
In July 2021, the City requested that RH2 initiate the next phase (Phase 2) of the project to design
approximately 210 million gallons (MG) of winter storage for the PWRF for winter process water .
The initial scope of work was intended to expedite the design process until further details were
known about future winter storage needs, Washington State Department of Ecology (Ecology) Dam
Safety Office (DSO) requirements, Phase 3 pretreatment process requirements, and future
operations of the PWRF. The City is now requesting approximately 119 MG of additional winter
storage (329 MG of total storage), existing utility relocation, and proposed utilities to support the
PWRF operations, including a Condensate of Whey (COW) water lift station for washdown of the
facility. To facilitate this work, additional coordination has been necessary with the Phase 3
pretreatment developer and operator, Burnham RNG, LLC (Burnham).
In addition to the PWRF earthwork and utilities, the City has requested RH2’s assistance with grading
and other earthwork related to the additional winter storage at two (2) neighboring parcels that the
City is currently acquiring from the United States Bureau of Reclamation (Reclamation) and Voss
Farms Limited Partnership (Voss). These parcels will receive approximately 1 million cubic yards of
excess cut material generated from lagoon excavation.
The City has recently received verbal notification from Ecology’s Clean Water State Revolving Fund
(CWSRF) that it will be awarded in 2023 for construction of the Phase 2 improvements in 2023 and
2024. Further, Ecology indicated it expects the PWRF project will be a Designated Equivalency Project
(DEP) (i.e., the project will be completely funded by federal money under the CWSRF). As a DEP
project, some additional environmental compliance elements are expected, which will need to be
tied into the State Environmental Review Process (SERP), for which RH2 is presently completing for
the Phase 2 lagoon design and Phase 3 improvements.
The City has reviewed and commented on the preliminary design of the proposed utilities and
additional winter storage. This Scope of Work captures the tasks necessary for final design of the
proposed earthwork and utility improvements, coordination with Burnham, and additional funding
and environmental compliance requirements for Phase 2 CWSRF construction funds.
EXHIBIT A
Page 113 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
2
Task 1 – Project Management Services
Objective: Manage the RH2 project team during the performance of various design tasks and
coordinate with the City. Attend and participate in project meetings and perform quality assurance
and quality control (QA/QC) reviews of project deliverables.
Provide project management services during final design, including staff scheduling,
recordkeeping and filing, and project invoicing. Provide monthly billing invoices, including a
detailed breakdown of staff hours billed by task. Include a summary of expenditures,
percentage complete by task, and budget remaining per task. Coordinate with the City’s project
manager on a regular basis to discuss project and task status. Prepare and maintain a project
schedule.
Attend up to two (2) meetings with the City to discuss the plans, specifications, and estimate
at milestone submittals (60- and 90-percent design). Prepare a meeting agenda and minutes
for each meeting.
Perform internal QA/QC reviews of project deliverables, including 60-percent and 90-percent
plan sheets and technical specifications. This will include an independent risk and
constructability review of 60- and 90-percent design documents by an RH2 principal engineer.
Identify out-of-scope work items as they arise and inform the City of potential changes.
Assumptions:
•The City will provide a written summary of its review comments.
•Meetings between the City and RH2 will occur at either RH2’s Richland, Washington, office,
City Hall, or via Microsoft Teams or other virtual meeting platform. These meetings will occur
outside of the project meetings with DSO.
Provided by City:
•Assistance in scheduling meetings and preparing meeting agendas and minutes.
•Timely review and response to Task 1 items, and participation in meetings and decisions.
•Written review comments associated with the City’s review of RH2 deliverables.
RH2 Deliverables:
•Monthly invoices, monthly project summaries, meeting agendas and minutes, and an
updated project schedule in electronic PDF.
Task 2 – Subsurface Investigation
Objective: Obtain existing site information from available as-built drawings provided by the City.
Obtain subsurface data relevant to this project. Perform subsurface and geotechnical investigations
Page 114 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
3
and reporting to support the design of the storage improvements. RH2 will work with a subconsultant
to assist with geotechnical construction observation services.
Prepare a site specific probabilistic seismic hazard analyses (PSHA) if required by DSO.
RH2 Deliverables:
•Report detailing the results of the PSHA in electronic PDF.
Task 5 – Storage Design
Objective: Provide 60-percent and 90-percent design plans and specifications for the additional
119 MG of winter storage, proposed utilities, and grading of the Reclamation/Voss parcels.
Approach:
Prepare a cover and general information sheets (four [4] sheets).
Prepare an overview sheet that includes existing survey control, site access, construction limits,
and construction phasing (one [1] sheet).
Prepare existing site and demolition plans (three [3] sheets).
Prepare temporary erosion control plans (four [4] sheets).
Prepare temporary erosion control details (one [1] sheet).
Prepare proposed site plans (five [5] sheets).
Prepare proposed grading plans (five [5] sheets).
Prepare proposed grading cross sections (four [4] sheets).
Prepare proposed grading points table (one [1] sheet).
Prepare utility overview plan (one [1] sheet).
Prepare Darigold, Inc., (Darigold) COW and process water force main plans (ten [10] sheets).
Prepare Darigold COW and process water temporary connection details (one [1] sheet).
Prepare Darigold COW and process water force main details (two [2] sheets).
Prepare lagoon drain plans (eight [8] sheets).
Prepare lagoon drain details (two [2] sheets).
Prepare details for modifying the existing 123 MG lagoon drain (three [3] sheets).
Prepare Irrigation Pump Station (IPS) gravity main plans (three [3] sheets).
Prepare IPS recirculation line plans (four [4] sheets).
Prepare Simplot force main extension plans (four [4] sheets).
Page 115 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
4
Coordinate the COW water lift station mechanical, electrical, and structural plans to be
prepared by Romtec, LLC (twelve [12] sheets).
Prepare COW water lift station inlet piping details (one [1] sheet).
Prepare COW water lift station force main plans (twelve [12] sheets).
Prepare utility extension plans for the existing force mains to the proposed Phase 3
pretreatment headworks building (four [4] sheets).
Prepare effluent splitter box plans and details (two [2] sheets).
Prepare IPS splitter box plans and details (two [2] sheets).
Prepare lagoon control structure plans and details (two [2] sheets).
Prepare lagoon drain inlet structure plans and details (four [4] sheets).
Prepare bridge abutment plans for an aluminum bridge extending from the lagoon
embankment to the lagoon drain inlet structure (three [3] sheets). RH2 will work with
GatorBridge to assist with the aluminum bridge design.
Prepare electrical plans for supplying power and communication to the COW water lift station
and other structures (twenty [20] sheets).
Prepare grading plans and details for the Reclamation/Voss parcel (four [4] sheets).
Prepare 60-percent technical specifications in Washington State Department of Transportation
format and incorporate City non-technical specifications.
Prepare 60-percent design package for City review and comment.
Prepare Engineer’s opinion of probable construction cost (OPCC) based on 90-percent design
drawings and provide to the City for review and comment. RH2 will work with a subconsultant
(Ott-Sakai & Associates, LLC) to assist with estimating costs related to mass excavation and
haul.
Prepare 90-percent design package for City review and comment.
Prepare an operations and maintenance (O&M) plan.
Assumptions:
•Burnham has stated the maximum effluent discharge from the pretreatment site will be
9,200 gallons per minute (gpm), which is equal to the firm capacities of the lift stations
discharging process wastewater to the pretreatment site. Conveyance structures from the
Phase 3 pretreatment facility to the lagoons or IPS will be sized for 10,000 gpm.
•Corrosion protection elements will be incorporated into structures, including cast-in-place
concrete, valves, slide gates, and other structural steel.
Page 116 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
5
Provided by City:
•Written review comments and/or redline markups of 60- and 90-percent review plans and
specifications.
RH2 Deliverables:
•60-percent plans and technical specifications for each schedule in electronic PDF.
•90-percent plans and technical specifications for each schedule in electronic PDF.
•OPCC based on 90-percent design in electronic PDF.
Task 6 – Bid-Ready Plans, Specifications, and Construction Contract Documents
Objective: Prepare bid-ready plans and specifications for bidding and construction.
Approach:
Attend one (1) meeting with City staff to review plans and specifications and obtain final staff
comments.
Prepare bid-ready plans, technical specifications, and construction contract documents per City
and DSO input and RH2 QA/QC review.
Develop OPCC from bid-ready plans.
RH2 Deliverables:
•Bid-ready plans, specifications, and OPCC for each schedule in electronic PDF.
Task 8 – Services During Construction (Limited)
Objective: Provide engineering services during the construction phase of the project.
Attend the pre-construction conference and introduce the project team members from the
contractor, the City, RH2, and utilities. Discuss important sections of the construction contract
and contract requirements to make sure they have been brought to the contractor’s attention.
Any documents required by the contractor will be submitted at the conference for review and
comments. Prepare meeting agenda and minutes.
Review up to fifty (50) shop drawings and catalog submittals of those items requested in the
technical specifications at an average of four (4) hours each. Provide responses to the
contractor and the City accepting or rejecting each shop drawing and catalog submittal
reviewed.
Review up to ten (10) written requests for information (RFIs) and change order proposals at an
average of four (4) hours each and provide responses to the City and DSO.
Coordinate with the City on construction costs, scheduling, and constructability issues.
Page 117 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
6
Subcontract with a geotechnical engineer to observe subgrade preparations prior to placement
of embankment fill, means and methods for embankment construction, installation of
geo-composites, vents, and toe drains, and compliance with the geotechnical report and
Ecology’s Dam Construction and Modification Guidance. Prepare DAFRs.
Observe the construction of critical elements including, but not limited to, pipe penetrations,
water conveyance structures, drain pipes, and spillways and compile documentation in
compliance with the Construction Inspection Plan prepared in Task 6. Observe the installation
of the geomembrane liner, liner testing, and subsurface preparations in accordance with DSO
guidelines. The Fee Estimate reflects a total of two hundred forty (240) hours of on-site
observations by an RH2 representative for the duration of the installation of critical elements
and liners.
Observe and document the final integrity testing of each of the three (3) new storage ponds
and the repairs and modifications to the existing 123 MG pond at an estimated duration of
twenty (20) hours per pond.
Provide other part-time construction observation services. The intent of the on-site
observation is to observe the quality and compliance of the work with the construction contract
plans and specifications. The Fee Estimate reflects a total of sixteen (16) hours per week of on-
site observations by an RH2 representative for the duration of the construction period (assumed
to be fifty-two (52) weeks). Notify the contractor and the City of any work that has been
observed to have not been completed in accordance with the plans and specifications and
discuss rectification. Review pay requests from the contractor and forward approved pay
requests to the City for processing. Prepare progress reports, including construction contract
time remaining statements and weekly statements of working days.
Assist the City with startup and testing of the PWRF Winter Storage project , including flow
measurement, pond level monitoring, flow balancing from multiple ponds, and outlet controls
to the IPS, along with other appurtenances included in the project .
Review field records and revise construction contract drawings to prepare record drawings in
compliance with DSO standards and requirements. Provide construction record drawings to the
City and DSO at the end of the project.
Assumptions:
•RH2 is not responsible for site safety, for determining means and methods, or for directing the
contractor in their work.
•RH2 will perform the services described up to the amounts included in the attached Fee
Estimate. If additional effort is needed, that extra work will be mutually determined by the
City and RH2.
Provided by the City:
•Conference room and attendance at the pre-construction conference.
Page 118 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
7
•Processing of pay requests.
RH2 Deliverables:
•Attendance at pre-construction conference, agenda, and meeting minutes in electronic PDF.
•Written responses for shop drawings and submittals, RFIs, and change orders in electronic
PDF.
•Part-time on-site construction observation.
•Written responses to pay requests in electronic PDF.
•Progress reports, construction contract time remaining statements, and weekly statements
of working days in electronic PDF.
•Two (2) 24-inch by 36-inch size paper sets of construction record drawings.
Task 9 – Final Storage Approval from DSS
Objective: Engage with DSO early in the final design process of the additional 119 MG of winter
storage to review that RH2’s design assumptions meet their requirements and expectations. Gather
additional geotechnical data necessary for the embankment design. Draft a Dam Safety Report that
includes a dam breach analysis.
Approach:
Attend up to four (4) meetings with the City and DSO to discuss the plans (predesign,
30-percent, 60-percent, and 90-percent). Prepare meeting agenda and minutes for each
meeting.
Prepare a DSO dam construction permit application .
Prepare a Dam Safety Report that includes a dam breach analysis using U.S. Army Corps of
Engineers HEC-RAS modeling software.
Prepare a Construction Inspection Plan and submit with the 90-percent review set of
construction documents.
Prepare an Emergency Action Plan in accordance with DSO guidelines.
Assumptions:
•Meetings with DSO will occur via Microsoft Teams or another virtual meeting platform.
•The City will pay any permit fees directly.
•RH2 will not need to provide hard copies of deliverables to the City or DSO and documents will
be provided in electronic format (PDF).
•No date is warranted or implied for agency review, response, or approval of permits.
Page 119 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
8
RH2 Deliverables:
•Meeting agendas and minutes.
•DSO dam construction permit application.
•DSO Dam Safety Report.
•Construction Inspection Plan.
•Emergency Action Plan.
Task 10 – Funding and Environmental Assistance (New Task)
Objective: Assist the City with complying with the SERP for project design and funding compliance
under the CWSRF program.
Approach:
Consult and/or meet with Ecology and the City for SERP compliance for Phase 2 design and
construction work. Attend up to two (2) telephone or virtual meetings with these entities for
project funding and environmental assistance.
Analyze federal cross cutter impacts associated with the PWRF Phase 2 project improvements
and revise the Federal Cross Cutters Technical Memorandum prepared by RH2 in November
2021 to accompany the SERP Phase 1 package. Incorporate results of this technical
memorandum into the SERP Cover Sheet for Phase 2. Coordinate with Ecology and the City
prior to, during and after submittal of the SERP Cover Sheet to ensure project compliance is
met.
Consult the regional/state air quality authorities about the project, air quality standards to
meet during construction, etc. It is assumed for the project location in Franklin County,
Ecology’s Eastern Regional Office will be the air quality authority. Apply for a Notice of
Construction permit and facilitate permit review, noticing, and issuance by Ecology.
Assist the City with CWSRF general loan administration needs for Phase 2 construction.
Assist the City with meetings, hearings, and other coordination with local, state, and federal
agencies.
RH2 Deliverables:
•Minutes and/or email documentation of meeting coordination or concerns, next steps, etc.
(electronic PDF).
•Updated Federal Cross Cutters Technical Memorandum for PWRF Phase 2.
•SERP Cover Sheet and package for PWRF Phase 2.
•Application for Notice of Construction Permit and Ecology coordination.
Page 120 of 135
City of Pasco Exhibit A
PWRF Improvements – Winter Storage Scope of Work
Utility Extensions Amendment No. 4
9
Task 11 – Additional Burnham Coordination (New Task)
Objective: Assist the City with short platting of the PWRF site for the Phase 3 pretreatment lease.
Attend bi-weekly (every two (2) weeks) meetings and coordinate with Burnham on design elements
that affect the PWRF Phase 2 Improvements project.
Approach:
Assist the City with short platting of the Phase 3 pretreatment site by attending coordination
meetings, assisting with easement acquisition, preparing figures, and coordinating with a
professional licensed surveyor to prepare a plat map. RH2 will work with a subconsultant
(MGS Pasco, Inc.) to assist with surveying of the proposed parcel and preparing a plat map.
Attend bi-weekly (every two (2) weeks) coordination meetings with the City and Burnham.
Coordinate with Burnham on Phase 3 design elements that affect the Phase 2 design. The
effort needed is difficult to estimate at this point; therefore, RH2 has included up to forty (40)
hours in the attached Fee Estimate. If additional effort is needed, that effort will by mutually
determined by the City and RH2.
Assumptions:
•Coordination meetings with the City and Burnham will occur via Microsoft Teams or another
virtual meeting platform.
•Burnham will prepare agendas and minutes for the bi-weekly coordination meetings.
Provided by City:
•Written review comments and/or redline markups of short plat drawings and easements.
•Attendance at bi-weekly coordination meetings.
RH2 Deliverables:
•Short plat map in accordance with Franklin County platting standards in electronic PDF.
•Easement figures in electronic PDF.
•Attendance at bi-weekly coordination meetings.
Page 121 of 135
EXHIBIT B
Fee Estimate
Amendment No. 4
City of Pasco
PWRF Improvements - Winter Storage
Utility Extensions
Dec-22
Description
Total
Hours
Total Labor Total Subconsultant Total Expense Total Cost
Task 1 Project Management Services 104 24,476$ -$ 1,258$ 25,734$
Task 2 Subsurface Investigation 8 1,832$ 207,000$ 73$ 208,905$
Task 5 Storage Design 2359 444,845$ -$ 62,410$ 507,255$
Task 6 Bid-Ready Plans, Specifications, and Construction Contract Documents 77 15,023$ -$ 5,072$ 20,095$
Task 8 Services During Construction (Limited)1742 325,428$ 103,500$ 51,708$ 480,636$
Task 9 Final Storage Approval from DSS 208 38,614$ -$ 5,179$ 43,793$
Task 10 Funding Assistance (New Task)275 51,780$ -$ 7,730$ 59,510$
Task 11 Additional Burnham Coordination (New Task)67 15,469$ 2,806$ 607$ 18,882$
PROJECT TOTAL 4840 917,467$ 313,306$ 134,038$ 1,364,811$
Page 122 of 135
RATE LIST RATE UNIT
Professional I $164 $/hr
Professional II $180 $/hr
Professional III $198 $/hr
Professional IV $213 $/hr
Professional V $229 $/hr
Professional VI $243 $/hr
Professional VII $261 $/hr
Professional VIII $271 $/hr
Professional IX $271 $/hr
Control Specialist I $149 $/hr
Control Specialist II $162 $/hr
Control Specialist III $178 $/hr
Control Specialist IV $193 $/hr
Control Specialist V $206 $/hr
Control Specialist VI $220 $/hr
Control Specialist VII $237 $/hr
Control Specialist VIII $246 $/hr
Technician I $125 $/hr
Technician II $136 $/hr
Technician III $154 $/hr
Technician IV $166 $/hr
Technician V $182 $/hr
Technician VI $199 $/hr
Technician VII $215 $/hr
Technician VIII $227 $/hr
Administrative I $81 $/hr
Administrative II $96 $/hr
Administrative III $115 $/hr
Administrative IV $136 $/hr
Administrative V $155 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Mileage $0.6250
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
RH2 ENGINEERING, INC.
2022 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually. Page 123 of 135
AGENDA REPORT
FOR: City Council December 21, 2022
TO: Adam Lincoln, Interim City Manager City Council Regular
Meeting: 1/3/23
FROM: Steve Worley, Director
Public Works
SUBJECT: *Resolution No. 4297 - Bid Award East UGA Expansion Sewer Local
Improvement District No. 152 Phase 3
I. REFERENCE(S):
Resolution for Phase 3 bid award
Phase 3 Vicinity Map
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:I move to approve Resolution No. 4297, Awarding Bid No. 21295-C for
the East Urban Growth area (UGA) Expansion Sewer Local Improvement District
(LID) (LID 152) Phase 3 project to DW Excavating, Inc. of Davenport, WA, and
further, authorize the City Manager to execute the contract documents and
allowing all necessary budget adjustments.
III. FISCAL IMPACT:
Phase 3:
Engineer’s Estimate: $4,152,000.00
Contract Total: $3,497,152.32
Funding for this project is provided for by Local Improvement District (LID) No.
152. Property owners within the LID boundary are benefitted by the
improvements.
2021-2022 Adopted Biennial Budget allocated to this project: $5 million
2023-2024 Proposed Biennial Budget allocated to this project: $17.4 million
IV. HISTORY AND FACTS BRIEF:
On May 23, 2022, Council Approved Ordinance No. 4592, forming LID No. 152
and ordering the sanitary sewer and lift station improvements to be constructed
within the Urban Growth Area Expansion (UGA) East of Road 68.
Page 124 of 135
To allow for the project to move forward expeditiously into construction, the
project was divided into four phases, each of them grouped into a set of bid
documents with individual construction contracts.
• Phase 1 (previously awarded) includes six bore crossings with casings to
be installed. Three of them are underneath the BNSF railroad, two
underneath N. Glade Road, and one underneath N. Railroad Avenue.
• Phase 2 (previously awarded) includes installing gravity sewer from the
BNSF railroad along Clark road to Glade Road, then south along N. Glade
Road to the future lift station (at the intersection of N. Glade road and
Burns Rd. extended)
• Phase 3 (subject of this recommended award) includes a lift station at the
corner of N. Glade Road and Burns Road extended, as well as a set of
force mains for the connection of the proposed system to the existing
gravity collection system along Foster Wells Road and Capital Ave nue,
and Foster Wells Road and Industrial Way.
• Phase 4 (future phase) accounts for the remainder of the gravity sewer
trunk mains serving the properties to the west of the lift station (west of N.
Glade Road). Design is underway, with an anticipated bid advertisement
in February 2023.
V. DISCUSSION:
Phase 3 of the East UGA Expansion Sewer LID No. 152 project was advertised
for bids on December 2, 2022, and December 9, 2022, respectively. A pre -bid
walkthrough was held on December 8, 2022, and on December 20, 2022, a
public bid opening was held for the Phase 3 project at 2:00 PM.
A total of eight (8) bids were received. The lowest responsible, responsive bidder
was DW Excavating, Inc. of Davenport, WA in the amount of $3,497,152.32. The
Engineer's Estimate is $4,152,000.
Bid Tabulation
DW Excavating, Inc. $3,497,153.32
C&E Trenching $3,505,201.07
Culbert Construction $3,571,908.63
Rotschy, Inc. $3,684,266.93
Tapani, Inc. $3,741,251.82
Apollo, Inc. $3,821,033.48
Total Site Services $3,996,313.75
Page 125 of 135
Big Sky Development, Inc. $3,821,033.48
The Engineer of Record, RH2 Engineering, and City staff completed the review
of the bid submittal, including supplemental responsibility criteria, to ensure no
exemptions or irregularities were found.
Staff recommends award of the contract for East UGA Expansion Sewer LID No.
152 – Phase 3 to DW Excavating, Inc. of Davenport, WA.
Page 126 of 135
Resolution – Bid Award - East UGA LID 152 Phase 3 Project - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, AWARDING BID NO. 21295-C FOR THE EAST URBAN
GROWTH AREA EXPANSION SEWER LOCAL IMPROVEMENT DISTRICT
NO. 152, PHASE 3 PROJECT TO DW EXCAVATING, INC. OF DAVENPORT,
WASHINGTON, AND FURTHER AUTHORIZE THE INTERIM CITY
MANAGER TO EXECUTE THE CONTRACT DOCUMENTS AND
ALLOWING ALL NECESSARY BUDGET ADJUSTMENTS.
WHEREAS, the City of Pasco identified the East Urban Growth Area (UGA) Expansion
Sewer Local Improvement District (LID) No. 152, Phase 3 Project in the approved Capital
Improvement Plan; and
WHEREAS, this project involves Installation of a lift station and two force mains that
connect to existing sewer at Burlington Street and Capital Avenue, to be installed; and
WHEREAS, the City solicited sealed public bids for this project, identified as East UGA
Expansion Sewer LID No. 152 Phase 3 Project; and
WHEREAS, on December 20, 2022, at 2:00 p.m., eight (8) bids were received and
opened by the City; and
WHEREAS, the lowest responsive bidder was DW Excavating, Inc. with a bid of
$3,497,152.32, the Engineer’s Estimate was $4,152,000; and
WHEREAS, the bid documentation was reviewed and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the East UGA Expansion Sewer LID No. 152 Phase 3 Project
to DW Excavating, Inc. of Davenport, Washington in the amount of $3,497,152.32, including
Washington State Sales Tax; and
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
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Resolution – Bid Award - East UGA LID 152 Phase 3 Project - 2
PASSED by the City Council of the City of Pasco, Washington this ___ day of January,
2023.
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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LIFT STATION AND FORCE MAINS
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AGENDA REPORT
FOR: City Council December 21, 2022
TO: Adam Lincoln, Interim City Manager City Council Workshop
Meeting: 1/3/23
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: Resolution No. 4289 - Acceptance of Work of Peanuts Park Project
I. REFERENCE(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4289, accepting work performed by
Booth & Sons Construction Inc., under contract for the Peanuts Park Project.
III. FISCAL IMPACT:
Original Contract Amount: $5,852,523.46 including Washington state sales tax.
Total Payment to Contractor after changes orders : $5,930.667.22 including
Washington state sales tax.
Total Approved Budget: $6,956,372.00 (includes revenue set aside for design,
engineering, and construction management)
IV. HISTORY AND FACTS BRIEF:
On February 1, 2021, City Council approved the Peanuts Park Project bid and
authorized the City Manager to sign the contract with Booth & Sons Construction,
Inc. in the amount of $5,852,523.46, including Washington State sales tax.
Throughout the project, there were a total of 14 change orders. The total amount
of change orders increased the project amount by 2.4% and with ample revenue
to cover the expenses, no contract amendments were required by City Council.
Final payment to Booth & Sons Constructio n, Inc. totaled: $5,930.667.22, with
$275,680.40 held as retainage.
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The project as bid and amended is complete and the materials and workmanship
meets the standards specified in the contract documents.
V. DISCUSSION:
Formal acceptance of public works projects are required by State law and initiate
a 45-day period within which anoutside vendor, supplier, or laborer has the
opportunity to file a claim against this project pursuant to RCW 60.28.011(2).
Upon completion of the 45-day lien filing period, retainage being held by the City
may be released upon receipts of the following:
• An affidavit of no liens
• A release from the Department of Revenue that all taxes have been paid
• A release from any claim from the Department of Labor and Industries,
pursuant to RCW 60.28.051
Staff first brought this request to Council at their December 5, 2022 Meeting.
Council had questions regarding possible unfinished work, warranty work, and
requested that additional features to be included in the park.
The City has already conducted an walk-through "punch list" inspection with the
Contractor. This initiated fixes to the park and staff is currently working with the
contractor on the following:
• Insulation repair in the storage room
• Lighting repairs under the center pavilion
• Replacement of defective lighting apparatus in feature along the El Torito
Market wall.
Staff has continually worked with the Contractor to address the water pooling
issue. Flat work has been repaired and replaced throughout the construction
phase. Additional, slope would create too much of an angle and could adversely
impact the level surface needed for Farmers' Market vendors. Staff, working with
the Downtown Pasco Development Authority (DPDA), will come up with a gutter
system to address the direction of water during storm events to mitigate this
impact.
Acceptance of the project, through this resolution and action, does not conclude
the City's relationship with the contractor. This will commence a one (1) year
warranty period, wherein defects and other issues can still be addressed to
ensure the long term success of the facility.
Throughout the design phase of the project, certain features that were discussed
during scoping and early design phases may have been removed into order to
preserve budget. As well, with usage of the park for events and day -to-day
patronage, new features may prove to be beneficial to its long-term success.
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Staff will work with downtown partners and the City Council to implement new
features within the park.
Staff recommends approval of the proposed Resolution accepting the work
performed by Booth & Sons Construction, Inc. for the Peanuts Park Construction
project.
Page 132 of 135
Resolution – Peanuts Park Project Closeout - 1
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ACCEPTING WORK PERFORMED BY BOOTH & SONS CONSTRUCTION,
INC., UNDER CONTRACT FOR THE PEANUTS PARK PROJECT.
WHEREAS, the work performed by Booth & Sons Construction, Inc., under contract for
the Peanuts Park project, has been examined by City of Pasco staff and has been found to be in
apparent compliance with the applicable project specifications and drawings; and
WHEREAS, it is the City staff’s recommendation that the City of Pasco formally accept
the contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with the staff’s recommendation and thereby accepts the
work performed by Booth & Sons Construction, Inc., under contract for the Peanuts Park project,
as being completed in apparent compliance with the project specifications and drawings; and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance; and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Administrative & Community Services Director and
Finance Director.
PASSED by the City Council of the City of Pasco, Washington this ___ day of
___________, 2022.
Blanche Barajas
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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QUALITY OF LIFE
Promote a high-quality of life through quality programs, services and appropriate investment and re-
investment in community infrastructure including, but not limited to:
• Completion of Transportation System Master Plan and design standard updates to promote greater
neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.;
connectivity, walkability, aesthetics, sustainability, and community gathering spaces.
• Completion of the Parks, Recreation and Open Space Plan and development of an implementation
strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address
the needs of the growing population.
FINANCIAL SUSTAINABILITY
Enhance the long-term viability, value, and service levels of services and programs, including, but not
limited to:
• Adopting policies and strategic investment standards to assure consistency of long-range planning to include
update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new
development, e.g.; schools, traffic, parks, and fire.
COMMUNITY TRANSPORTATION NETWORK
Promote a highly functional multi-modal transportation system including, but not limited to:
• Application of the adopted Transportation System Master Plan including development of policies, regulations,
programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal
systems, accessibility, efficiency, and safety.
COMMUNITY SAFETY
Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment
including, but not limited to:
• Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the
current Washington State Rating Bureau Class 3 community rating.
• Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging
existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator
programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service
levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance
with legislative mandates.
ECONOMIC VITALITY
Promote and encourage economic vitality including, but not limited to:
• Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes,
phased sign code update, and development regulations and standards.
• Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use
Plan such as Downtown and Broadmoor Master Plans.
• Development of an Economic Development Plan, including revitalization efforts.
COMMUNITY IDENTITY
Identify opportunities to enhance community identity, cohesion, and image including, but not limited to:
• Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities
to further inclusivity, community engagement, and inter-agency and constituent coordination efforts.
• Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art
and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events
within the community.
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CALIDAD DE VIDA
Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones
apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a:
• Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas
a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones
comunitarias.
• Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de
implementación para mejorar tales servicios justamente a lo largo de la comunidad.
• Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las
necesidades del aumento en la población.
SOSTENIBIILIDAD FINANCIERA
Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no
limitado a:
• Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo
plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las
medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios.
RED DE TRANSPORTACION COMUNITARIA
Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a:
• Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas,
y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales,
accesibilidad, eficiencia, y seguridad.
SEGURIDAD COMUNITARIA
Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo
incluyendo, pero no limitado a:
• Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de
mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de
Washington.
• Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al
hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud
mental, el uso de programas para navegar los recursos, y otros esfuerzos.
• Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros
de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el
control de crímenes, y el cumplimiento con los mandatos legislativos.
VITALIDAD ECONOMICA
Promover y fomentar vitalidad económica incluyendo, pero no limitado a:
• Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los
códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los
estándares.
• Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a
los Planes del Centro y de Broadmoor.
• Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización.
IDENTIDAD COMUNITARIA
Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no
limitado a:
• Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras
oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de
coordinación de los constituyentes.
• Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de
programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro
de la comunidad.
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