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HomeMy WebLinkAbout2022.11.15 PPFD MinutesPASCO PUBLIC FACILITIES DISTRICT BOARD NOVEMBER 15, 2022 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 4:04 PM the in the Council Chambers at Pasco City Hall and via Microsoft Teams Meeting. Roll Call: BOARD MEMBERS CAROLINE BOWDISH LEONARD DIETRICH MARIE GILLESPIE SPENCER JILEK MARK MORRISSETTE BOARD STAFF MATT WATKINS Board Member— Secretary / Treasurer Board Member Board Member — Vice President Board Member Board Member — President PPFD Executive Director CITY COUNCIL & STAFF CRAIG MALONEY Council Liaison DAVID MILNE Alternate Council Liaison ADAM LINCOLN Interim City Manager ERIC FERGUSON City Attorney ZACH RATKAI Administrative & Community Srvs. Director DEBBY BARHAM City Clerk Present (remote) Present Present Present Present Present Present Absent Absent Present Present Present Approval of Minutes: Mr. Dietrich moved, and Dr. Jilek seconded a motion to approve the minutes of the October 25, 2022, regular meeting. The motion carried unanimously. Old Business: A. ILA and Bridge Loan Update Mr. Ratkai distributed a draft Interlocal Agreement (ILA) and highlighted the added language within it and City staff s activities and tasks dedicated to the PPFD. Mr. Watkins suggested that during the December 2022 PPFD Board meeting, the City's Finance staff come in and meet with the PPFD Board. Mr. Ratkai stated that he is still working with the Finance Department staff to complete the loan amount. There are still questions regarding the term of the loan, currently planned through the end of 2024. The loan repayment (funding) will be determined based on the on the activities November 15, 2022 PPFD Minutes Page - 1 and will come from either the revenue source collection or through the Bond funding. Mr. Watkins suggested that the PPFD Board provide a presentation to Council in January 2023. New Business: A. Regional Aquatics Facility Show and Tell Mr. Watkins reported on his recent visits to peer aquatic facilities within Washington State. He toured both the Lynnwood Recreation Center and Snohomish Aquatic Center in late October and early November 2022. He gave a PowerPoint presentation of both facilities, which included photos, statistics, and lessons learned when building each facility. Other facilities he visited included: North Clackamas Aquatic Center, Boardman Pool & Recreation Center, YMCA & Yakima Rotary Aquatic Center and Great Wolf Lodge, Vancouver, WA. Even though he did not visit it, Mr. Watkins also commented on the Slidewaters Water Park, located in Chelan, WA, which is an outdoor park with some interesting amenities. PPFD Board discussion ensued with Mr. Watkins regarding the two facilities he toured and how that would work for the Pasco Aquatic Facility. Other Business: A. Suggestions for PPFD Board Committees Mr. Watkins suggested that the PPFD Board consider capitalizing on their own talents, skill sets, availability, and/or interests to divide up the work of the Board in the coming year by creating committees. Mr. Watkins suggested that the first two committees needed could be a Finance Committee and a Design/Construction Committee. Also needed is a Public Ambassador(s) for Outreach. Mr. Watkins stated that he would summarize the set of governing principles for the committees in writing and provide them to the PPFD Board for consideration. The PPFD Board, Mr. Watkins, and Mr. Ferguson discussed various aspects of the proposed committees. B. Confirm Meeting Dates and Times through February 2023 Mr. Watkins confirmed the meeting dates for the next three months with the PPFD Board as follows: • Tuesday, December 13, 2022, at 4:00 PM • Tuesday, January 17, 2023, at 4:00 PM • Tuesday, February 21, 2023, at 4:00 PM November 15, 2022 PPFD Minutes Page - 2 C. Resource Cataloging and Planning Mr. Watkins asked the PPFD Board if they would like to receive an update from Steve Nolen. Mr. Nolen had provided the previous sales tax project, debt service, cashflow and financial analysis for the Aquatic Facility project. The PPFD Board agreed that an update is needed at this time. Mr. Morrissette asked that Mr. Nolen provide information on when Phase 2 of the project could reasonably start. Also, Mr. Morrissette asked that it be presented in an Executive Summary format if possible. Mr. Watkins also discussed local resources that may provide conceptual drawings of the aquatic facility. Mr. Morrissette asked Mr. Ferguson if the PPFD was able to choose any of the four Contract types. Mr. Ferguson responded that the PPFD project is considered a public works project and it will need to follow the Revised Code of Washington State (RCW) specific to public works projects, and the Design -Bid -Build is the default project delivery contract model. Mr. Watkins listed items that will be addressed soon, and the December Meeting will focus on finances. The January meeting will include: • Steve Nolen's Report • Owners Representative Onboard • Public Outreach Planning • Bonding Requirements • Elections of PPFD Board Officers • Presentation to City Council Mr. Morrissette distributed a letter from the Washington Department of Revenue mailed to local businesses regarding the Local Sales Tax change effective January 2023. Ms. Gillespie asked if Mr. Watkins has Microsoft Project software installed yet. The construction schedule needs to be updated as it is currently unrealistic. Adjournment: There being no other further business, the meeting adjourned at 5:24 PM. APPROVED thiO day of 44 , 2022 Mark Morri Bette, President J)& � , �Cv-� Debra Barham, Pasco City Clerk November 15, 2022 PPFD Minutes Page - 3