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HomeMy WebLinkAbout2022.12.13 PPFD Special Meeting - Additional Items Distributed at PPFD MtgID Task Mode Task Name Duration Start Finish PredecessorsResource Names 1 Visit Peer Facilities 10 days Mon 11/7/22 Fri 11/18/22 2 Bridge Loan 99 days Thu 9/1/22 Tue 1/17/23 3 Interlocal Agreement 99 days Thu 9/1/22 Tue 1/17/23 4 Sales Tax Begin Sun 1/1/23 5 Finance Services Introduction 1 day Tue 12/13/22Tue 12/13/22 6 OWNERS' REPRESENATIVE 46 days Tue 11/15/22Tue 1/17/23 8,9,10,11,14 7 Concept to Board 1 day Tue 11/15/22Tue 11/15/22 8 Candidate List 8 days Tue 11/15/22Thu 11/24/22 Watkins,PW,Pasco Chamber 9 RFQ and Selection Process Detailed 21 days Tue 11/22/22Tue 12/20/22 Watkins 10 RFQ Board Review and Go-Ahead 1 day Wed 12/21/22Wed 12/21/228 Board 11 RFQ Solicitation 11 days Thu 12/22/22Thu 1/5/23 10 Watkins,Pasco Staff 12 Receive and Confirm Responses 3 days Thu 12/29/22Mon 1/2/23 11 Watkins 13 RFQ Review/Interview/Grading 1 wk Fri 1/6/23 Thu 1/12/23 11 Watkins,Board Committee,Public Works 14 Negotiation 1 wk Fri 1/13/23 Thu 1/19/23 13 Watkins 15 Board Acceptance 1 day Thu 1/12/23 Thu 1/12/23 14 Board 16 Onboarding 6 days Fri 1/13/23 Fri 1/20/23 15 Watkins 17 FINANCIAL ANALYSIS PSA 52 days Mon 11/7/22 Tue 1/17/23 18 Confirm Resource Available 25 days Mon 11/7/22 Fri 12/9/22 Steve Nolen 19 Board Approval 1 day Tue 12/13/22Tue 12/13/2218 20 Contract Prep 3 days Wed 12/14/22Fri 12/16/22 19 Watkins,Attorney 21 PSA Signing 2 days Mon 12/19/22Tue 12/20/2220 Nolen 22 Perform Contract 35 days Wed 12/21/22Tue 2/7/23 21 Nolen,Watkins,Finance 23 Presentation Review 2 days Wed 12/21/22Thu 12/22/2221 Watkins,Nolen 24 Board Presentation 1 day Tue 2/21/23 Tue 2/21/23 Nolen,Board 25 Board Executive Election 1 DAY Tue 1/17/23 26 PFD Presentation to City Council 1 DAY Mon 4/11/22 President,Watkins 27 PUBLIC OUTREACH 2 weeeks Tue 3/1/22 28 SITING 0 days?Tue 2/1/22 Tue 2/1/22 29 STATE COMMERCE REVIEW/APPROVAL 120 days Fri 4/1/22 Thu 9/15/22 30 FINANCING 90 DAYS Thu 9/1/22 31 DESIGN/CONSTRUCTION CONTACT TYPE1 wk Tue 3/1/22 Mon 3/7/22 32 CPARB Review/Approval (if Alternate)16 wks Tue 3/8/22 Mon 6/27/22 31 33 DESIGN 6 mons Sat 7/1/23 Thu 12/14/23 34 CONSTRUCTION 18 mons Mon 1/1/24 Fri 5/16/25 35 STAFFING 90 days Wed 1/1/25 Tue 5/6/25 36 RIBBON CUTTING Sun 6/1/25 Watkins Board Watkins,Pasco Staff Watkins Watkins,Board Committee,Public Works Watkins Board Steve Nolen 12/13 Watkins,Attorney Nolen Watkins,Nolen T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F Dec 11, '22 Dec 18, '22 Dec 25, '22 Jan 1, '23 Jan 8, '23 Jan 15, '23 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 Project: Aquatics Facility Date: Wed 12/14/22 Nolen Consulting December, 2022 3907 Iverson Road Poulsbo, Washington 98370 DRAFT Pasco Aquatic Center – Sales Tax Generation Analysis Proposed Scope of Work  Coordinate using phone, email and video conferencing with Pasco Public Facilities District Executive Director Matt Watkins and needed City of Pasco departments or staff to obtain the following information for review and analysis: Documents/Data Source 5-year history of sales tax and other relevant financial, demographic, data City of Pasco Estimates of construction and operational costs Ballard-King Study Construction financing cost estimates City of Pasco Construction and land development permitting history and land capacity data City of Pasco Initial Bond Capacity information City of Pasco Supplemental calculations for predicted operation costs City of Pasco RCW 35.57 (Statute providing for .2% sales tax for Public Facility Districts) Revised Statutes of Washington  Update information presented in 2021 including:  Analyze potential sales tax that will be generated by 0.2 sales tax beginning January 2023, by projecting trends within subcategories of sales tax generation, as informed by real estate market data and state and local economic trends.  The analysis of potential sales tax generation would be compared with estimates of construction debt service requirements plus annual operations cost estimates, to forecast sufficiency of dedicated sales tax to fund the portion of debt service and operations that would not be expected to be recovered by user fees.  Analysis would be expected to include the following three scenarios:  Conservative  Probable  Optimistic  Develop graphics, tables, narrative report and PowerPoint slides.  Present updated material in person or remotely at a PFD meeting as determined. The estimate of cost for the analysis and report is $6400 (40 hours at $160 per consulting hour) including the option of presenting in person to include reasonable travel expenses and time. Additional work beyond this estimate would require prior authorization by the PFD’s Executive Director. Nolen Consulting December, 2022 3907 Iverson Road Poulsbo, Washington 98370 Submitted by Steve Nolen, Nolen Consulting Owners’ Representative Overview of Evaluating Qualification, Interview, Selection Process, Negotiation, and Contracting Overview Invitations sent to potential candidates to submit Statement of Qualifications (SOQ) demonstrating recent experience successfully providing Project and Construction Management Services on behalf of a PFD under traditional and alternative project delivery methods. Responses received by Executive Director for completeness. Selection Team Review applications, grade, shortlist, interview, and select.  PFD Board Member (1 or 2 TBD)  PFD Executive Director (Watkins)  City AC&S (Ratkai)  City Public Works (Worley or designee) Grading Criteria  Proposed Staff, Qualifications (15%) - Proposed staff, working titles, degrees, certificates, and license; roles and responsibility of each team member; individual’s experience and capacity for providing the services being requested. Key members by name, position, discipline, and firm, as well as key back up personnel.  Project History Summary & Matrix (30%) - Previous experience, Project History Matrix, services the proposed firm rendered. 5 recent municipal alternative delivery contracts/projects the Consultant has completed in the last 10 years  References (10%)  Understanding of Requested Services (20%)  Description of Approach (20%)  Formatting, Document Clarity (5%) Interview Process  In-Person or Phone  30-minute presentation  30 minutes for questions and answers. Candidate Selection  Following the interviews the Selection Team will review interviews, submissions, score candidate and choose preferred consultant.  PFD Executive Director with City assistance negotiate a specific scope of services, fees, and schedule with the selected Owners’ Representative.  If an agreement cannot be reached with the first selected Owners’ Representative, the PFD will terminate negotiations t and open negotiations with the second ranked Owners’ Representative.  Compensation discussed with one Owners’ Representative is confidential and will not be discussed or disclosed with others.  Once a Owners’ Representative is chosen and terms negotiated, a recommendation to the PFD Board will be made  Contract Signed