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Home My WebLink About2022.12.13 PPFD Board Special Meeting Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships 1 | Page SPECIAL MEETING AGENDA Tuesday, December 13, 2022; 4:00 p.m.; Pasco City Hall – Council Chambers Meeting Instructions for Remote Access - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco- wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this meeting. To listen to the meeting via phone, call (562) 247-8321 and use access code 826-010-306. Pasco Public Facilities District Board meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco or YouTube at: www.youtube.com/watch?v=LqRKDtI_FNc I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes A. Approval of the November 15, 2022, Meeting Minutes MOTION: I move to approve the November 15, 2022, PPFD Board Meeting Minutes. IV. Claims Approval A. Approval of Claims - Third (3rd) Quarter through November 30, 2022 MOTION: I move to approve the payment of the Claims from July 1, 2022, through November 30, 2022, in the amount of $676,531.38. V. Financial Report: A. Third (3rd) Quarter through November 30, 2022 1. Detailed Revenue Activity Report – 7.1.2022 to 11.30.2022 2. Statement of Revenues, Expenditures and Changes in Fund Balance 3. Balance Sheet VI. Reports from Committees A. Updated Project Schedule (Marie Gillespie/Matt Watkins) VII. Old Business A. Update on PPFD & City of Pasco’s Interlocal Agreement and Bridge Loan (Zach Ratkai) VIII. New Business A. City of Pasco Financial Services Presentation (Darcy Buckley, Finance Director & Griselda Garcia, Finance Manager) 1. Municipal Finance 101 2. Finance Services Provided & Anticipated 3. State Auditor’s Office (SAO) 4. Other Audits, Commerce Review, & Bonding Assistance Pasco Public Facilities District Board Building Regional Facilities through Community Partnerships 2 | Page New Business Continued B. Sales Tax Analysis Personal Services Agreement - Steve Nolen MOTION: I move to approve the personal services agreement with Steve Nolen to perform a Financial Analysis update as detailed in the proposed Scope of Work and authorize the PPFD Executive Director to execute the contract documents. C. Request for Qualifications – Owners’ Representative IX. Executive Session A. Consideration of Site Selection or Acquisition of Real Estate Purchase or Lease if Likelihood that Disclosure would Increase Price per RCW 42.30.110(1)(b) (15 minutes) X. Adjournment Next Scheduled PPFD Board Meeting is January 17, 2023 November 15, 2022 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD NOVEMBER 15, 2022 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 4:04 PM the in the Council Chambers at Pasco City Hall and via Microsoft Teams Meeting. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member– Secretary / Treasurer Present (remote) LEONARD DIETRICH Board Member Present MARIE GILLESPIE Board Member – Vice President Present SPENCER JILEK Board Member Present MARK MORRISSETTE Board Member – President Present BOARD STAFF MATT WATKINS PPFD Executive Director Present CITY COUNCIL & STAFF CRAIG MALONEY Council Liaison Present DAVID MILNE Alternate Council Liaison Absent ADAM LINCOLN Interim City Manager Absent ERIC FERGUSON City Attorney Present ZACH RATKAI Administrative & Community Srvs. Director Present DEBBY BARHAM City Clerk Present Approval of Minutes: Mr. Dietrich moved, and Dr. Jilek seconded a motion to approve the minutes of the October 25, 2022, regular meeting. The motion carried unanimously. Old Business: A. ILA and Bridge Loan Update Mr. Ratkai distributed a draft Interlocal Agreement (ILA) and highlighted the added language within it and City staff’s activities and tasks dedicated to the PPFD. Mr. Watkins suggested that during the December 2022 PPFD Board meeting, the City’s Finance staff come in and meet with the PPFD Board. Mr. Ratkai stated that he is still working with the Finance Department staff to complete the loan amount. There are still questions regarding the term of the loan, currently planned through the end of 2024. The loan repayment (funding) will be determined based on the on the activities November 15, 2022 PPFD Minutes Page - 2 and will come from either the revenue source collection or through the Bond funding. Mr. Watkins suggested that the PPFD Board provide a presentation to Council in January 2023. New Business: A. Regional Aquatics Facility Show and Tell Mr. Watkins reported on his recent visits to peer aquatic facilities within Washington State. He toured both the Lynnwood Recreation Center and Snohomish Aquatic Center in late October and early November 2022. He gave a PowerPoint presentation of both facilities, which included photos, statistics, and lessons learned when building each facility. Other facilities he visited included: North Clackamas Aquatic Center, Boardman Pool & Recreation Center, YMCA & Yakima Rotary Aquatic Center and Great Wolf Lodge, Vancouver, WA. Even though he did not visit it, Mr. Watkins also commented on the Slidewaters Water Park, located in Chelan, WA, which is an outdoor park with some interesting amenities. PPFD Board discussion ensued with Mr. Watkins regarding the two facilities he toured and how that would work for the Pasco Aquatic Facility. Other Business: A. Suggestions for PPFD Board Committees Mr. Watkins suggested that the PPFD Board consider capitalizing on their own talents, skill sets, availability, and/or interests to divide up the work of the Board in the coming year by creating committees. Mr. Watkins suggested that the first two committees needed could be a Finance Committee and a Design/Construction Committee. Also needed is a Public Ambassador(s) for Outreach. Mr. Watkins stated that he would summarize the set of governing principles for the committees in writing and provide them to the PPFD Board for consideration. The PPFD Board, Mr. Watkins, and Mr. Ferguson discussed various aspects of the proposed committees. B. Confirm Meeting Dates and Times through February 2023 Mr. Watkins confirmed the meeting dates for the next three months with the PPFD Board as follows: • Tuesday, December 13, 2022, at 4:00 PM • Tuesday, January 17, 2023, at 4:00 PM • Tuesday, February 21, 2023, at 4:00 PM November 15, 2022 PPFD Minutes Page - 3 C. Resource Cataloging and Planning Mr. Watkins asked the PPFD Board if they would like to receive an update from Steve Nolen. Mr. Nolen had provided the previous sales tax project, debt service, cashflow and financial analysis for the Aquatic Facility project. The PPFD Board agreed that an update is needed at this time. Mr. Morrissette asked that Mr. Nolen provide information on when Phase 2 of the project could reasonably start. Also, Mr. Morrissette asked that it be presented in an Executive Summary format if possible. Mr. Watkins also discussed local resources that may provide conceptual drawings of the aquatic facility. Mr. Morrissette asked Mr. Ferguson if the PPFD was able to choose any of the four Contract types. Mr. Ferguson responded that the PPFD project is considered a public works project and it will need to follow the Revised Code of Washington State (RCW) specific to public works projects, and the Design-Bid-Build is the default project delivery contract model. Mr. Watkins listed items that will be addressed soon, and the December Meeting will focus on finances. The January meeting will include: • Steve Nolen’s Report • Owners Representative Onboard • Public Outreach Planning • Bonding Requirements • Elections of PPFD Board Officers • Presentation to City Council Mr. Morrissette distributed a letter from the Washington Department of Revenue mailed to local businesses regarding the Local Sales Tax change effective January 2023. Ms. Gillespie asked if Mr. Watkins has Microsoft Project software installed yet. The construction schedule needs to be updated as it is currently unrealistic. Adjournment: There being no other further business, the meeting adjourned at 5:24 PM. APPROVED this ___ day of ______________________, 2022 ________________________________ __________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk Number Date Transaction Amount 249486 07/06/2022 $86,621.52 249712 07/20/2022 $178,441.89 250006 08/03/2022 $73,943.76 250163 08/10/2022 $11,113.50 250867 09/14/2022 $79,966.81 251093 09/21/2022 $3,225.80 251187 09/28/2022 $14,634.00 251402 10/05/2022 $121.74 251430 10/05/2022 $559.57 251518 10/12/2022 $78,971.86 251599 10/12/2022 $10,000.00 251966 11/02/2022 $81,267.82 252179 11/09/2022 $10,000.00 252247 11/16/2022 $47,465.00 $676,333.27 837592 09/24/2022 $188.11 $188.11 Status Count Open 8 Reconciled 7 Voided 0 Stopped 0 Total 15 $676,521.38 $433,501.39 $0.00 $0.00 Transaction Amount $243,019.99 Type EFT Totals: 1 Transactions 1 - Claims Totals Type Check Totals: 14 Transactions EFT Accounts Payable US BANK CARD SVCS (EFT ONLY) Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT Accounts Payable WATKINS ENDEAVOR LLC Accounts Payable KERR FERGUSON LAW PLLC Accounts Payable WATKINS MATT Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT Accounts Payable WATKINS ENDEAVOR LLC Accounts Payable WATKINS MATT Accounts Payable KERR FERGUSON LAW PLLC Accounts Payable SANDYS TROPHIES INC Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT Accounts Payable KERR FERGUSON LAW PLLC Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT 1 - Claims Check Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT Accounts Payable FRANKLIN CO - ELECTIONS CITY OF PASCO Payment Register From Payment Date: 7/1/2022 - To Payment Date: 11/30/2022 Source Payee Name user: Griselda Garcia Pages: 1 of 1 Wednesday, December 7, 2022 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 931.13.590-31.1311 PFD Sales Tax Balance To Date:($315,255.89) 07/29/2022 2022-00001938 JE RA Revenue Collection Payment Post Collections 73,943.76 (389,199.65) Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist. Amount 2022-00004733 2022-00001651 WA STATE TREASURER JULY 2022 07/29/2022 2,683,054.49 (73,943.76) Total $2,683,054.49 ($73,943.76) Month July 2022 Totals $0.00 $73,943.76 ($389,199.65) 08/31/2022 2022-00002253 JE RA Revenue Collection Payment Post Collections 79,966.81 (469,166.46) Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist. Amount 2022-00005477 2022-00001909 WA STATE TREASURER AUG 2022 08/31/2022 2,779,749.50 (79,966.81) Total $2,779,749.50 ($79,966.81) Month August 2022 Totals $0.00 $79,966.81 ($469,166.46) 09/30/2022 2022-00002710 JE RA Revenue Collection Payment Post Collections 78,971.86 (548,138.32) Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist. Amount 2022-00006108 2022-00002140 WA STATE TREASURER SEP 2022 09/30/2022 3,073,114.32 (78,971.86) Total $3,073,114.32 ($78,971.86) Month September 2022 Totals $0.00 $78,971.86 ($548,138.32) 10/31/2022 2022-00003024 JE RA Revenue Collection Payment Post Collections 81,267.82 (629,406.14) Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist. Amount 2022-00006701 2022-00002366 WA STATE TREASURER OCT 2022 10/31/2022 2,875,303.21 (81,267.82) Total $2,875,303.21 ($81,267.82) Month October 2022 Totals $0.00 $81,267.82 ($629,406.14) Account PFD Sales Tax Totals $0.00 $314,150.25 ($629,406.14) G/L Account Number 931.13.590-34.4527 PFD Pasco Support Balance To Date:($10,000.02) 07/01/2022 2022-00000669 JE GL July PFD Contribution 1,666.67 (11,666.69) Month July 2022 Totals $0.00 $1,666.67 ($11,666.69) 08/01/2022 2022-00000669 JE GL Aug. PFD Contribution 1,666.67 (13,333.36) Month August 2022 Totals $0.00 $1,666.67 ($13,333.36) 09/01/2022 2022-00000669 JE GL Sept. PFD Contribution 1,666.67 (15,000.03) Month September 2022 Totals $0.00 $1,666.67 ($15,000.03) 10/01/2022 2022-00000669 JE GL Oct. PFD Contribution 1,666.67 (16,666.70) Month October 2022 Totals $0.00 $1,666.67 ($16,666.70) Run by Griselda Garcia on 12/7/2022 12:31:55 PM Page 1 of 2 Accumulated Transaction Listing G/L Date Range 07/01/22 - 11/30/22 Include Sub Ledger Detail Exclude Accounts with No Activity G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 931.13.590-34.4527 PFD Pasco Support Balance To Date:($10,000.02) 11/01/2022 2022-00000669 JE GL Nov. PFD Contribution 1,666.67 (18,333.37) Month November 2022 Totals $0.00 $1,666.67 ($18,333.37) Account PFD Pasco Support Totals $0.00 $8,333.35 ($18,333.37) Prog PPFD Admin Totals $0.00 $322,483.60 Dept City Mgr Totals $0.00 $322,483.60 Fund Pasco Public Facility District Totals $0.00 $322,483.60 Grand Totals $0.00 $322,483.60 Run by Griselda Garcia on 12/7/2022 12:31:55 PM Page 2 of 2 Accumulated Transaction Listing G/L Date Range 07/01/22 - 11/30/22 Include Sub Ledger Detail Exclude Accounts with No Activity Amended Current Month YTD Budget - YTD Budget Transactions Transactions Transactions 500,000.00 .00 629,406.14 (129,406.14) $500,000.00 $0.00 $629,406.14 ($129,406.14) 20,000.00 1,666.67 18,333.37 1,666.63 $20,000.00 $1,666.67 $18,333.37 $1,666.63 200.00 .00 .00 200.00 $200.00 $0.00 $0.00 $200.00 $520,200.00 $1,666.67 $647,739.51 ($127,539.51) $520,200.00 $1,666.67 $647,739.51 ($127,539.51) $520,200.00 $1,666.67 $647,739.51 ($127,539.51) .00 .00 104.35 (104.35) $0.00 $0.00 $104.35 ($104.35) .00 .00 188.11 (188.11) .00 .00 559.57 (559.57) 500.00 .00 4,437.23 (3,937.23) 1,200.00 574.50 20,467.50 (19,267.50) 500,000.00 .00 807,848.03 (307,848.03) 5,000.00 10,000.00 23,225.80 (18,225.80) .00 .00 4,952.97 (4,952.97)54.4574 Postage Courier Shipping 54.4540 Organizational Services 54.4541 Professional Services 54.4524 Advertising 54.4530 Legal Combined Services 54.4512 Train Registration Tuition 54.4514 Lodging Meals Miles Airfare 53 - Totals 54 53 53.3210 Forms Stationary Bus Cards EXPENSE Dept 13 - City Mgr Prog 590 - PPFD Admin Prog 590 - PPFD Admin Totals Dept 13 - City Mgr Totals REVENUE TOTALS 36.6110 Investment Interest & FMV changes 36 - Totals 34 - Totals 36 34 34.4527 PFD Pasco Support 31.1311 PFD Sales Tax 31 - Totals Prog 590 - PPFD Admin 31 Fund 931 - Pasco Public Facility District REVENUE Dept 13 - City Mgr Budget Performance Report Date Range 01/01/22 - 11/30/22 Include Rollup Account and Rollup to Base Account Account Description Run by Griselda Garcia on 12/07/2022 10:49:50 AM Page 1 of 2 Budget Performance Report Date Range 01/01/22 - 11/30/22 Include Rollup Account and Rollup to Base 3,150.00 .00 3,541.85 (391.85) 12,000.00 1,000.00 11,000.00 1,000.00 $521,850.00 $11,574.50 $876,221.06 ($354,371.06) $521,850.00 $11,574.50 $876,325.41 ($354,475.41) $521,850.00 $11,574.50 $876,325.41 ($354,475.41) $521,850.00 $11,574.50 $876,325.41 ($354,475.41) 520,200.00 1,666.67 647,739.51 (127,539.51) 521,850.00 11,574.50 876,325.41 (354,475.41) ($1,650.00) ($9,907.83) ($228,585.90) $226,935.90 Grand Totals 520,200.00 1,666.67 647,739.51 (127,539.51) 521,850.00 11,574.50 876,325.41 (354,475.41) Grand Totals ($1,650.00) ($9,907.83) ($228,585.90) $226,935.90 REVENUE TOTALS EXPENSE TOTALS EXPENSE TOTALS Fund 931 - Pasco Public Facility District Totals Fund 931 - Pasco Public Facility District Totals REVENUE TOTALS Prog 590 - PPFD Admin Totals Dept 13 - City Mgr Totals EXPENSE TOTALS 54.4900 I/F Admin Services 54 - Totals 54.4635 Insurance Premiums Run by Griselda Garcia on 12/07/2022 10:49:50 AM Page 2 of 2 Nolen Consulting December, 2022 3907 Iverson Road Poulsbo, Washington 98370 DRAFT Pasco Aquatic Center – Sales Tax Generation Analysis Proposed Scope of Work  Coordinate using phone, email and video conferencing with Pasco Public Facilities District Executive Director Matt Watkins and needed City of Pasco departments or staff to obtain the following information for review and analysis: Documents/Data Source 5-year history of sales tax and other relevant financial, demographic, data City of Pasco Estimates of construction and operational costs Ballard-King Study Construction financing cost estimates City of Pasco Construction and land development permitting history and land capacity data City of Pasco Initial Bond Capacity information City of Pasco Supplemental calculations for predicted operation costs City of Pasco RCW 35.57 (Statute providing for .2% sales tax for Public Facility Districts) Revised Statutes of Washington  Update information presented in 2021 including:  Analyze potential sales tax that will be generated by 0.2 sales tax beginning January 2023, by projecting trends within subcategories of sales tax generation, as informed by real estate market data and state and local economic trends.  The analysis of potential sales tax generation would be compared with estimates of construction debt service requirements plus annual operations cost estimates, to forecast sufficiency of dedicated sales tax to fund the portion of debt service and operations that would not be expected to be recovered by user fees.  Analysis would be expected to include the following three scenarios:  Conservative  Probable  Optimistic  Develop graphics, tables, narrative report and PowerPoint slides.  Present updated material in person or remotely at a PFD meeting as determined. The estimate of cost for the analysis and report is $6400 (40 hours at $160 per consulting hour) including the option of presenting in person to include reasonable travel expenses and time. Additional work beyond this estimate would require prior authorization by the PFD’s Executive Director. Nolen Consulting December, 2022 3907 Iverson Road Poulsbo, Washington 98370 Submitted by Steve Nolen, Nolen Consulting