HomeMy WebLinkAbout4286 Resolution - Carahsoft Technology Corp. OpenGov Permitting Licensing and Code Enforcement Software Contract RESOLUTION NO.4286
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A
CONTRACT WITH CARAHSOFT TECHNOLOGY CORPORATION FOR
OPENGOV PERMITTING, BUSINESS LICENSING AND CODE
ENFORCEMENT SOFTWARE.
WHEREAS, the City of Pasco, Washington determined a need to replace its old
permitting, business licensing and code enforcement records software, Trakit, as it is no longer
adequately supported by the company that created it; and
WHEREAS, City staff reviewed and received demonstrations of three (3) new software
programs that support the needs of the City's permitting,business licensing and code enforcement
records software and determined that OpenGov software from Carahsoft Technology meets the
current needs of the City, as well as providing additional modules to support tasks within the
Community and Economic Development Department; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into
a contract with Carahsoft Technology Corporation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO,WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
software contract between the City of Pasco and Carahsoft Technology Corporation,as attached
hereto and incorporated herein as Exhibit A.
Be It Further Resolved that the Interim City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to execute said Contract on behalf of the City of
Pasco; and to make minor substantive changes as necessary to execute the Contract.
PASSED by the City Council of the City of Pasco, Washington on this Sth day of
December, 202�,_� - „_
_ �,` "1
Blanc e Barajas
Mayor
ATTEST: APPROVED AS TO FO M:
J ,� � �
, �t''w Y �
Debra Barham, CMC Kerr Fergus w, PLLC
City Clerk City A �eys
Resolution—OpenGov Software for CED Department- 1
PARTICIPATING ADDENDUM
NASPO ValuePoint
CLOUD$OLUTIONS 2016-2026
Administered by the State of Utah (hereinafter "Lead State")
MASTER AGREEMENT
Master Agreement No: AR2472
Carahsoft Technology Corporation
(hereinafter"Contractor")
and
State of Washington
(hereinafter "Participating State")
Washington Master Contract No.: 05116
This Participating Addendum for the above referenced Master Agreement ("Participating Addendum") is
made and entered into by and between the State of Washington acting by and through the Department
of Enterprise Services, a Washington State governmental agency ("Enterprise Services"j and Carahsoft
Technology Corporation,a Maryland corporation ("Contractor")and is dated and effective as of August 1,
2017.
1. ScoPe: This Participating Addendum covers Cloud Solutions led by the State of Utah for use by state
agencies and other entities located in the Participating State authorized by that state's statutes to
utilize state contracts with the prior approval of the State's chief procurement official.
2. PARTICIPATION: Use of specific NASPO ValuePoint cooperative contracts by agencies, political
subdivisions and other entities(including cooperatives) authorized by an individual state's statutes to
use state contracts are subject to the prior approval of the respective State chief procurement official.
Issues of interpretation and eligibility for participation are solely within the authority of the State chief
procurement official. Pursuant to this Participating Addendum,the Master Agreement may be utilized
by the following("Purchasing Entities"):
(a) WASHINGTON STATE AGENCIES. Washington state agencies, departments, offices, divisions,
boards, and commission; and any the following institutions of higher education in
Washington: state universities, regional universities, state college, community colleges, and
technical colleges.
(b) MCUA PART�Es. The Master Agreement also may be utilized by any of the following types of
entities that have executed a Master Contract Usage Agreement (MCUA) with Enterprise
Services:
■ Political subdivisions (e.g., counties, cities,school districts, public utility districts);
■ Federal governmental agencies or entities;
■ Public-benefit nonprofit corporations (i.e., § 501(c) (3) nonprofit corporations that
receive federal, state, or local funding); and
PARTICIPATING ADDENDUM—N0.O$11E:CARAHSOFTTECHNOLOGY CORPORATION Page 1
(11-1-2016)
■ Federally-recognized Indian Tribes located in the State of Washington.
3. PARTICIPATING STATE MODIFICATIONS OR ADDITIONS TO MASTER AGREEMENT:
3.1. WASHINGTON'S ELECTRONIC BUSINESS SOLU710NS (WEBS) SYSTEM: Within seven (7) days of
execution of this Participating Addendum,Contractor shall register in the Washington State
Department of Enterprise Services' Electronic Business Solutions (WEBS) System at
https://fortress.wa.�ov/�a/webs/. Contractor shall ensure that all of its information therein
is current and accurate and that,throughout the term of the Master Agreement,Contractor
shall maintain an accurate profile in WEBS.
3.2. WASHINGTON'S STATEWIDE PAYEE DESK: TO bE(781d fOP COnt�2Ct 58I25,Contractors must register
with Washington's Statewide Payee Desk. Washington state agencies cannot make
payments to a contractor until it is registered. Registration materials are available here:
Receivin Pa ment from the State.
3.3. CONTRACT SALES REPORTING. Contractor shall report total contract sales quarterly to
Enterprise Services,as set forth below.
(a) REPORTING. Contractor shall report quarterly Contract sales in Enterprise Services'
Contract Sales Reportin� Svstem. Enterprise Services will provide Contractor with a
login password and a vendor number.
(b) DATA. Each sales report must identify every authorized Purchasing Entity by name as
it is known to Enterprise Services and its total combined sales amount invoiced during
the reporting period (i.e., sales of an entire agency or political subdivision, not its
individual subsections). The "Miscellaneous" option may be used only with prior
approval by Enterprise Services. Upon request, Contractor shall provide contact
information for all authorized Purchasing Entities specified herein during the term of
this Participating Addendum. Refer sales reporting questions to the Primary Contact
set forth below. If there are no contract sales during the reporting period,Contractor
must report zero sales.
(C� DUE DATES FOR CONTRACT SALES REPORTING. QU21't2fly C011t1'dCt SdI2S RepOrtS PYlUSt I7e
submitted electronically by the following deadlines for all sales invoiced during the
applicable calendar quarter:
For Caiendar Quarter Ending Contract Sales Report Due
March 31 April 30
June 30 July 31
September 30 October 31
December 31 January 31
3.4. VENooR MaNaGEMENr FeE: Contractor shall pay to Enterprise Services a vendor management
fee("VMF") of 1.5 percent on the purchase price for all contract sales (the purchase price is
the total invoice price less applicable sales tax).
(a) The sum owed by Contractor to Enterprise Services as a result of the VMF is calculated
as follows:
Amount owed to Enterprise Services=Total contract sales invoiced (not
including sales tax)x.015
PARTICIPATING ADDENDUM—NO.05116:CARAHSOFf TECHNOLOGY CORPORATION Page 2
(11-1-2016)
,
(b) The VMF must be rolled into Contractor's current pricing. The VMF must not be
shown as a separate line item on any invoice unless specifically requested and
approved by Enterprise Services.
(c) Enterprise Services will invoice Contractor quarterly based on contract sales reported
by Contractor. Contractor shall not remit payment until it receives an invoice from
Enterprise Services. Contractor's VMF payment to Enterprise Services must reference
the following:
■ This Washington Master Contract No.: 05116
■ The NASPO Master Agreement No.: AR2472
■ The year and quarter for which the VMF is being remitted, and
■ Contractor's name as set forth in this Contract, if not already included on the
face of the check.
(d) Contractor's failure accurately and timely to report total net sales, to submit usage
reports, or remit payment of the VMF to Enterprise Services, may be cause for
suspension or termination of this Participating Addendum or the exercise of any other
remedies as provided by law.
(e) Enterprise Services reserves the right, upon thirty (30) days advance written notice,
to increase, reduce,or eliminate the VMF for subsequent purchases.
(f) For purposes of the VMF,the parties agree that the initial management fee is included
in the pricing. Therefore, any increase or reduction of the management fee must be
reflected in contract pricing commensurate with the adjustment.
3.5. COMPLIANCE WITH LAW; TAXES, LICENSES, & REGISTRATION: C011tl'BCtOY Sh211 comply with all
applicable law. Contractor shall register to conduct business in the State of Washington and
promptly acquire and maintain all necessary licenses and registrations and pay all applicable
taxes and fees. In addition,for all sales to purchasers in the State of Washington,Contractor
shall calculate,collect,and remit, as appropriate,the applicable state and local sales tax on
all invoices.
3.6. COMPLIANCE WITH PARTICIPATING STATE'S(WASHINGTON'S)STATEWIDE IT POLICIES: Contractor shall
comply with Participating State's statewide information technology policies, as applicable,
for Purchasing Entities — promulgated by Washington's Office of the Chief Information
Officer (OCI00. Such policies are located on the OCIO website at:
htt s: ocio.wa. ov olicies. These policies include, but are not limited to,the following:
■ Security Policy 141
■ Accessibility Policy 188
Prior to final execution of a Purchasing Entities'contract with a Contractor,the Contractor's
application(s) will be subject to a Security Design Review performed by Washington
Consolidated Technology Services to ensure compliance with Office of the Chief Information
Officer(OCIO)Security Policies.
4. LEASE AGREEMENTS: L2851C1g, renting, or purchasing equipment is not allowed throughout the term of
the Master Agreement.
PARTICIPATING ADDENDUM-NO.05116:CARAHSOFTTECHNOLOGY CORPORATION Page 3
(11-1-2016)
5. PRIMARY CONTACTS: The primary contact individuals for this Participating Addendum are as follows(or
their named successors):
Contractor Participating State
Carahsoft Technology Corporation State of Washington
1860 Michael Faraday Drive,Suite 100 Department of Enterprise Services
Reston,VA 20190 Contracts, Procurement and Risk Mgmt.
P.O. Box 41411
Olympia,WA 98504-1411
Contract Management Attn: Mike Dombrowsky
Attn: Bethany Blackwell Tel: (360)407-8717
Tel: (703) 230-7453 Email: mike.dombrowkv@des.wa.�ov
Email: NAPSO@carahsoft.com
Legal Notice
Attn: Robert Moore,Vice President
6. FULFILLMENT PARTNER: All Contractor's Distributors authorized in the State of Washington,as shown on
the dedicated Contractor NASPO ValuePoint website, are approved to provide sales and service
support to participants in the NASPO ValuePoint Master Agreement. The Contractor's Distributor's
participation will be in accordance with the terms and conditions set forth in the aforementioned
Master Agreement.
7. ORDERS: Unless the parties to the Order agree in writing that another contract or agreement applies
to such order, any Order placed by a Participating Entity or Purchasing Entity for a Product and/or
Service available from this Master Agreement shall be deemed to be a sale under (and governed by
the prices and other terms and conditions of) the Master Agreement as conditioned by this
Participating Addendum.
S. GENERAL:
(8� INTEGRATED AGREEMENT; MODIFICATION. This Participating Addendum and Master Agreement,
together with its exhibits, set forth the entire agreement and understanding of the Parties
with respect to the subject matter and supersedes all prior negotiations and representations.
This Participating Addendum may not be modified except in writing signed by the Parties.
(b) AuTHORirr. Each party to this Participating Addendum, and each individual signing on behalf
of each party,hereby represents and warrants to the other that it has full power and authority
to enter inta this Participating Addendum and that its execution, delivery, and performance
of this Participating Addendum has been fully authorized and approved, and that no further
approvals or consents are required to bind such party.
(c) ELECTRONIC SIGNATURES. A signed copy of this Participating Addendum or any other ancillary
agreement transmitted by facsimile,email,or other means of electronic transmission shall be
deemed to have the same legal effect as delivery of an original executed copy of this
Participating Addendum or such other ancillary agreement for all purposes.
PARTICIPATING ADDENDUM-N0.05116:CARAHSOFf TECHNOLOGY CORPORATION Page 4
(11-1-2016)
(d) COUNTERPARTS. This Participating Addendum may be executed in one or more counterparts,
each of which shall be deemed an original, and all of which counterparts together shall
constitute the same instrument which may be sufficiently evidenced by one counterpart.
Execution of this Participating Addendum at different times and places by the parties shall not
affect the validity thereof so long as all the parties hereto execute a counterpart of this
Participating Addendum.
ExEcuTeo as of the date and year first above written.
STATE OF WASHINGTON CARAHSOFT TECHNOLOGY CORPORATION,
DEPARTMENT OF ENTERPRISE SERVICES A MARYLAND CORPORATION
y
�G �
By: By:
Scott Smith Robert Moore
Its: State IT Procurement Manager Its: Vice President
PARTICIPATING ADDENDUM-NO.05116:CARAHSOFf TECHNOLOGY CORPORAT�ON Page 5
(11-1-2016)
State of Washington PARTICIPATING ADDENDUM AMENDME�NT
Contracts, Procurement,& Risk Management Division
Department of Enterprise Services Contract No.: 05116
P.O. Box 41411
Olympia,WA 98504-1411 NASPO No.: AR2472
Amendment No.: 1
Carahsoft Technology Corporation
1860 Michael Faraday Drive, Suite 100
Reston,VA 20190 Effective Date: July 1, 2017
FIRST AMENDMENT
TO
PARTICIPATING ADDENDUM
FOR
NASPO VALUEPOINT MASTER AGREEMENT NO.AR2472
STATE OF WASHINGTON CONTRACT NO.05116
CLOUD SOLUTIONS
This First Amendment ("Amendment") to the State of Washington's Participating Addendum for NASPO
ValuePoint Master Agreement No.AR2472 and State of Washington Contract No. 05116 is made and
entered into by and between the State of Washington acting by and through the Department of Enterprise
Services, a Washington State governmental agency ("State") and Carahsoft Technology Corporation, a
Maryland corporation ("Contractor")and is effective as of July 1, 2017.
RECITALS
A. Master Agreement No.AR2472 is a NASPO ValuePoint cooperative contract led by the State of
Utah.
B. The State and Contractor (collectively the "Parties") entered into that certain Participating
Addendum effective August 1,2017 pursuant to which the State of Washington and its authorized
purchasers could use the above referenced NASPO ValuePoint Master Agreement and State
Contract.
C. The amendment set forth herein is within the scope of the Participating Addendum.
D. The Parties now desire to amend the Participating Addendum as set forth herein.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the Parties
hereby agree to amend the Contract,as previously amended,as follows:
CoNrRacr No.05116 AMENDMENT No.1 Page 1
(4-24-2017)
1. Pav EcivauTv.The Participating Addendum is amended to add the following section:
3.7. PAY EQu,4��Tv. Contractor represents and warrants that, as required by Washington
state law(Laws of 2017, Chap. 1, § 147), during the term of this Participating Addendum
for the time period of July 1, 2017 through June 30, 2019, it agrees to equality among its
workers by ensuring similarly employed individuals are compensated as equal5. For
purposes of this provision, employees are similarly employed if the individuals work for
the same employer, the perFormance of the job requires comparable skill, effort, and
responsibility, and the jobs are performed under similar working conditions. Job titles
alone are not determinative of whether employees are similarly employed. Contractor
may allow differentials in compensation for its workers based in good faith on any of the
following: a seniority system; a merit system; a system that measures earnings by
quantity or quality of production;a bona fide job-related factor or factors; or a bona fide
regional difference in compensation levels. A bona fide job-related factor or factors may
include, but not be limited to, education,training, or experience,that is: consistent with
business necessity; not based on or derived from a gender-based differential; and
accounts for the entire differential. A bona fide regional difference in compensation level
must be consistent with business necessity; not based on or derived from a gender-based
differential; and account for the entire differential. Notwithstanding any provision to the
contrary, upon breach of warranty and Contractor's failure to provide satisfactory
evidence of compliance within thirty (30) days, Enterprise Services may suspend or
terminate this Participating Addendum and any Purchaser hereunder similarly may
suspend or terminate its use of the Participating Addendum and/or any agreement
entered into pursuant to the Participating Addendum.
2. NO CHANGE OTHER THAN AMENDMENT. EXCept 85 BCYlellded F1e1'elfl, the Participating Addendum is
unafFected and remains in full force and effect.
3. INTEGRATED AGREEMENT; Mo�iFicaTioN. This Amendment constitutes the entire agreement and
understanding of the Parties with respect to the subject matter and supersedes all prior
negotiations and representations. In the event of any conflict between this Amendment and the
Participating Addendum or any earlier amendment, this Amendment shall control and govern.
This Amendment may not be modified except in writing signed by the Parties.
4. AuTHORiTv. Each parry to this Amendment, and each individual signing on behalf of each party,
hereby represents and warrants to the other that it has full power and authority to enter into this
Amendment and that its execution, delivery, and performance of this Amendment has been fully
authorized and approved, and that no further approvals or consents are required to bind such
pa rty.
5. ELECTRONIC SIGNATURES. A SIgf18CI copy of this Amendment or any other ancillary agreement
transmitted by facsimile, email, or other means of electronic transmission shall be deemed to
have the same legal effect as delivery of an original executed copy of this Amendment or such
other ancillary agreement for all purposes.
CoNTRacr No.05116 AMENDMENT No.1 Page 2
(4-24-2017)
6. COUNTERPARTS. This Amendment may be executed in one or more counterparts, each of which
shall be deemed an original, and all of which counterparts together shall constitute the same
instrument which may be sufficiently evidenced by one counterpart. �xecution of this
Amendment at different times and places by the parties shall not affett the validity thereof so
long as all the pa�ties hereto execute a counterpart of this Amendment.
ExECUTED AND fFFECTiVE as of the day and date first above written.
CARAHSOF(TECHN040GY CORPORATION, S7ATE�F WASHINGTON
A MARYLAND CORPORAT�ON �EPARTMENT OP ENTERPRISE SERVICES
_. .. ;- ,
• t
t ' ./�
By: � By: /%�� �dYN.�26
Name: Ellen�ord Name: , Mike Dombrowsky
Title: Contracts Manager Title: IT Contracts Consultant
Date: November8,2017 bate: 11/08/2017
Con►rRaC�No.05116 AMENDMENT No.l Page 3
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��`� . ° ��` Contract# AR2472
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`���,�,�Q�' STATC OF UTAH Ct?C.�PGRATIVF C�I'�iT�ACT
!. CO�ITRACTING PARTICS: This contr,lct is l�envccn Nze Divisioii of Purci�nsin�and dic to11o�+�'iit�Contract�r.
Caral�soft Teehnolo�y�oi7�oration _ _ 1.EGAl.STATIJS n�CON7I2ACTpR
Ncime ❑ Snfe Proprietar
I S60�+ticbael Flrada5�Urive.Suite I f1Q (� tvcsn-Profit Co�p�rtlin�t
Address � ]=ar-Profit Cor��c>ratic�h
Rcston WA 24190 ❑ f'��rl�iership
Ci�y State 7_ip ❑ Gavernment Agen�y
Cootact Person [3etUa�r[�5��:k�+�el1 Pht�r�4#'I03-?30-7��5 Cmnil idASl'O�iv„�,ral�CotLcaiti
Vcndur tEVCO(1�01 I(540 Comniodity Ccycle#920-(�5
2. GENCRAL PLiRP05C OF'C�NTRACT:[:�ntractor is •nnittsd to rot''tdc thc Clottd Solutions id n►ifiecl in Attr� r�en B to
Par�icip,�tin,Statcs cmc4 x 1'arlicipating�ld �t tlutn has been si�i e
3. PR�CUREM�:N'I'1'Rt)C�SS:"fhis contract is entcrcd into as a result of the procuremem process un i3idi�CN IG011.
�i. CQNTRACT PI:R[OD: Eftect'sve Date. Ifl/14/2f9!G�'ermination Date:09l1 Si?Q26 unlcss terminaied�arlv or e�;cnded in�ccordan�c
wilh the teni�s and condilions of this coi�trrct. �lotc: P��rsuant to Solicittitian tf CH I 6012,Cantrnct must re-certily iis c�ualitiintions aach
year.
5. Adminish•ative Fee,as describcd in the Spli�itation rmd Alt�chm�nt A: The Conti�actor sh.ill pa}�ta NASPO ValuePoint.or it���ssi�i�ee,
��ASPD V#tIUL'�Ui1j4�dn�Illltitl�a�ive f�cc u!'one-qu�u��cr�f onc}�erce��t(0.25°r`o or O.Ot135)no Ii1lLC ill:Ul GU Elfiys 1oNu�ving thc en�c�t�
euch e�lendar qu�u'ter.Tke AlASP4 ValuePoint�ldmiiiis�r�tivc I"cc shall bt;sul>mittcd<�uarterly and is basecl on salcs uf`tlic Scrvices.
fi. ATT'11C1-iM��J'r A:T�IASPn ValuePoint dvlaster'I'ern�s and Conc�itions,including the attiched E��tibits
A'1'"f'ACHMENT Q:Scopc af'Services sl���arded to Coniracto��
AT'1`ACl-iMGN'T'C:Pricing l7iscc�ui»s and Pri�in�Scl��dule
A7'TACNMEI�'T(7:Caiitracioc's Responsc to Salicitaiion�CH I Ca�13
A`I"fACf-1M�Nl•c, s�rY;��oi�rt������c���_As
Any ct�olliMs bet►vee��Attacbn�en[�:ind d�e ather Attachmcnts+vill be�•c�salvec!it� favbr nf,+ltt�chment A.
8. BOCUMEiV'TS I;'JCqRP�KAT�t� IN"1'C)'1`N�S Gt?�TRACT BY RGPd�RF:NCF Bt!'T ND`I'AT'i'ACHED:
a. All oth�r gavernittent�l la+�s,re�ulsuions,ot'aCttOns flpplical>le to tlle goods fl�ul�o��scrvices autl���rized b��this co��tract.
b. Utph Sla1e ProCut'em�itt C�de�ind Ihe Proc�n•cment Rules.
9, Esrl�signatory l�eto���represenls that he ar slje hys thc re�l�.�isite a�flhorit}°to enler iiata�his cpititrre�.
IN WJ"1'NGSS WI IGREOf,ihe ptirtics sign��id cause this c�nk•act ta be exec:uleci.
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CON7'RACTOR STATG
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c�rtlt'�cturs si�;nnt�rre �atc Uircesor_ ivi;rt pf!'�rcli�tsing Datc
Rvbirt 1�1�ui�, Vice Presicfer�t
Typc ar l�rini l��aie and Tidc
Clu'i�toplter I-iu��es R�I-538-3?�� cl�ristapherhughes r�utal�.snv
i)i�•isinu o1�Purchnsins CuI�I�ICI I't'tsun '.��Clc�thVnc'�tun�lnr 1':s�i�umtxr i::aiail
. _ • i ks�is«��I(;Iiut 3v l'q
The link to the entire Carahsoft Master Agreement is as follows:
htt s: e ov- asc�.corn weblink UocView.as x?id=104��31&dbid=0