HomeMy WebLinkAbout4276 Resolution - PBS Engineering Amendment 1 to Broadmoor TIF Design RESOLUTION NO. 4276
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH PBS ENGINEERING & ENVIRONMENTAL, INC. FOR THE
BROADMOOR TAX INCREMENT FUNDING AND INTERCHANGE
PROJECT.
WHEREAS, the City and PBS Engineering & Environmental, Inc., entered into a
Professional Services Agreement (PSA) on August 1, 2022, to provide engineering services
respecting the Broadmoor Tax Increment Funding and Interchange project; and
WHEREAS,this project is funded through tax increment financing funds and will follow
local procedures for right-of-way (ROV� acquisition, design, advertisement, environmental
permitting, and bidding; and
WHEREAS,the City and PBS Engineering& Environmental, Inc., desire to enter into an
Amendment to the PSA to provide additional professional design engineering services as described
in Exhibit A and add additional time of performance.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of
Amendment No. 1 to the Professional Services Agreement between PBS Engineering &
Environmental, Inc., and the City of Pasco; a copy of which is attached hereto and incorporated
herein by reference as Exhibit A.
Be It Further Resolved that the Interim City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to execute said Amendment on behalf of the City
of Pasco; and to make minor substantive changes as necessary to execute the Amendment.
PASSED by the City Council of the City of Pasco,Washington,this 215t day of November,
2022..----:.
Blanche -ajas
Mayor
ATTEST: APPROVED AS TO FORM:
� �
Debra Barham, CMC Kerr Fe on Law, PLLC
City Clerk Cit torneys
Resolution—Broadmoor TIF and Interchange Project- 1
EXHIB�T A
AMENDMENT NUMBER 1 to
PROFESSIONAL SERVICES AGREEMENT
Broadmoor TIF Design Services
Project No. 22-337
AGREEMENT NO.22-025
WHEREAS,the City and PBS Engineering &Environmental, Inc., entered into a
Professional Services Agreement on 8/1/2022 to provide engineering services with respect to the
Broadmoor TIF and Interchange projects.
NOW, THEREFORE, this agreement is amended to allow PBS Engineering &
Environmental, Inc., to provide additional professional design engineering services as described
on Exhibit A and add additional time of performance.
l. Scone of Work:
See Exhibit A.
2. Fee:
The compensation for the additional work is based on a Time &Materials Basis of
$957,661.00, increasing the overall total authorization amount to $1,220,333.00. Please
see Exhibit B for further breakdown.
3. Time of nerformance:
The services shall now be complete for the project on or before 12/31/2024.
DATED THIS DAY OF ,2022.
CITY OF PASCO: CONSULTANT
City of Pasco PBS Engineering&Environmental, Inc.
Adam Lincoln—Interim City Manager Jason Mattox,PE—Vice President
Amendment No. 1 to Professional Services Agreement Page 1
PBS Engineering&Environmental,Inc.
Broadmoor TIF Design Services
EXHIBIT A
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CITY OF PASCO, WASHINGTON
Scope of Work
Broadmoor TIF - Final Design Projects 1 and 2
City of Pasco Project # 22-377
INTRODUCTION
PBS Engineering and Environmental Inc. (PBS)and its Consultant team have been selected by the City of Pasco
(City)to perform traffic and design engineering, land surveying,geotechnical engineering, and right of way
acquisition services for the Broadmoor Tax Increment Financing (TIF) projects.This project is funded through tax
increment financing funds and will follow local procedures for right-of-way(ROV1�acquisition,design,
advertisement, environmental permitting,and bidding.
The project team currently includes:
• Kittelson &Associates, Inc. (KAI)—Signal Design
• EPIC Land Solutions(EPIC)—ROW Acquisition
This phase of the project(amendment 1)will progress portions of the 30% design to final bid documents. It is
assumed that this phase of the project design will last up to 5 months from contract award.
PROJECT DESCRIPTION/BACKGROUND
A portion of the Broadmoor site roadway network, associated frontage,and signal improvements are planned to
be led by the City of Pasco and funded through the TIF process.The City has signed a Letter of Understanding
with Broadmoor Properties which commits the City to having improvements related to Broadmoor Boulevard,
Sandifur Parkway, and Road 108 designed and out for advertisement in the Winter of 2022.This amendment is to
perform the following tasks:
• Project 1 —Develop a Please, Specifications, and Estimates (PS&E) package:for rough site grading of
Road 108 from Harris to Sandifur Parkway and Sandifur Parkway from Road 108 to Broadmoor;and water
and sewer infrastructure along Road 108 and Sandifur Parkway for advertisement mid-December. It is
understood that this would complete a majority of the underground utility work for water and sewer
associated with the TIF projects and would also seek to advance the City's CIP water infrastructure in the
region through the Broadmoor site.The sewer would look to extend from the previously constructed City
LID project east toward Broadmoor, as well as extending lines from Harris Road north up Road 108.
• Project 2— Develop a PS&E package for Full Construction of Broadmoor Boulevard from the interstate to
Burns Road and Sandifur Parkway from Road 105 east to the vicinity of Bedford Street, and the grading
for the storm infrastructure along Road 108 to the proposed stormwater facility(shown in the 30%strip
maps).
OVERALL PROJECT ASSUMPTIONS
. Traffic modeling will be performed by DKS under a separate agreement with the City.
• DKS will provide signal-related lane configurations and storage lengths.
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City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Paqe 2 of 14
• All environmental permitting and State Environmental Policy Act(SEPA)-related activity has been
previously completed by the City under the Environmental Impact Statement(EIS) process for the overall
Broadmoor area. No additional permitting efforts are anticipated�to be needed, and are excluded from
this work.
• Project 3 has been previously identified at the 30%design level which would seek to extend Sandifur
Parkway west to Road 108 as a core road.A roundabout would then be constructed at Road 108 and
Sandifur Parkway and an extension of Road 108 as a core road extended south to the Harris Road.This
project is not currently scoped for design under this contract amendment and would not be bid during
the winter of 2022 to 2023.This project would be a separate design and bid package that would be put
out later in 2023 for construction after Project 2 is bid.
SCOPE OF WORK
Task 1: Project Management and Administration
PBS shall oversee project tasks and coordinate with City representatives to manage the scope, schedule and
budget for the design engineering phase.The current phase of the project is budgeted for a 5 month design
window based on City identified schedules and meetings held during the 30% design review process.
Subtask 1.1—Contract Administration, lnvoicing,and Progress Reports
• Prepare and submit monthly invoices. Each invoice will include:the date period covered by invoice,
number of hours worked during the billing period with billing rates shown;expenses and associated
markups;total cost for labor and expenses for the billing period; subconsultants fees including markups
for the billing period;and a total amount summarizing labor,expenses, and subconsultant fees.
• Prepare a Contract Summary Report to accompany the monthly invoices.The Contract Summary Report
will list each invoice, as well as the current invoice,with an itemized summary of invoice numbers,dates,
and amounts billed for labor,expenses,and subconsultants as well as total amounts for each invoice.The
Contract Summary Report will also list the total amount billed to date,total amount remaining under
contract,and contract expiration date.
• Maintain required contract documentation. Provide copies of project files and records to the City for
audits and public information requests. Final documents shall be provided in electronic format as
requested.
Deliverables
• Monthly invoices, Contract Summary Reports, and Project Status Reports.
• Project Documentation, upon request
Subtask 1.2—Meetings
This item includes the coordination and meetings necessary to successfully complete the project.
• Up to 20 weekly phone meetings with City Staff.
• Up to 20 internal PBS design team coordinations and meetings.
• Preparation for and attendance for three monthly project coordination meetings with �ity staff including
and up to two PBS staff.Other consultant team members will attend meetings as needed.
• Meet with City staff after the review of the 60%, 90%, and final plan submittals.These meetings will be
attended instead of the monthly meeting during this deliverable window.
PBS Project 66084.002
City of Pasco
BroadmoorTlF—Final Design Projects 1 and 2
October 2022
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Defiverables
• Meeting Agendas and Meeting Summaries
• Design Submittal Comment Review and Response Log
Subtask 1.3—Management, Coordination, and Direction
• The Consultant shall provide management,coordination, and direction to the Project team in order to
complete the project on time and within budget.The City fosters a partnership approach of all
stakeholders in the Project.The Consultant shall integrate this strategy into the overall management
approach.
• The Consultant shall establish a quality management program and designate responsibility for review of
technical work and other deliverable products.
• Prepare and maintain project design schedule.The schedule shall identify Consultant tasks and items
provided by City and other consultants.The schedule shall be updated as circumstances require or as
requested by the City(assumes one update).
• The Consultant shall prepare and submit an activities list and schedule to the City following the Notice to
Proceed.The schedule shall show appropriate milestones for the Project, including intermediate and final
submittal dates for design documents and key decision points.
• The Consultant shall coordinate Consultant tasks and activities with the City.
Deliverab(es
• Project Schedule and Schedule Updates
• Summary notes of coordination efforts
• Quality Assurance and Quality Control (QA/QC) Program
Deliverab(es
Coordination meeting agendas and meeting summaries.
Task 2:Surveying
Subtask 2.1—Surveying and Base Map
Scoped as a part of the original contract for 30% design.
Subtask 2.2—Right-of-Way Support
Right-of-Way/Property Line Stakes
• Consultant will conduct right-of-way and property line stakeouts for applicable properties on
one trip. City will confirm what stakes they would like to see placed in the field prior to
engagement by PBS and after contact has been made with the property owners.
Legal Descriptions/Exhibit Maps for Right-of-WayAcquisitions/Easements
• Prepare legal descriptions and exhibits for right-of-way and easement acquisition. It is assumed that there
will be three legal descriptions and/or exhibits to prepare(one right-of-way acquisitions and dedications,
one TCEs,and one Permanent Easement).
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
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Deliverables
• Up to three legal descriptions and exhibits
Task 3:Geotechnical Engineering
Subtask 3.1—Geotechnical Engineering
Scoped as a part of the original contract under 30°/o design.
Task 4:Traffic Engineering (Kittleson Project 2)
Subtask 4.1 —Contract Administration, Invoicing,and Progress Reports
• Prepare and submit monthly invoices with progress reports. Each invoice will include: date period covered
by invoice, number of hours worked during the billing period with billing rates shown; expenses;total cost
for labor;and expenses for the billing period.
• Maintain required contract documentation. Provide copies of project files and records to the City for
audits and public information requests. Final documents shall be provided in electronic format as
requested.
Deliverables
• Monthly invoices and Project Status Reports.
• Project Documentation, upon request.
Subtask 4.2—Meetings
This item includes the coordination and meetings necessary to successfully complete the project.
• Preparation for and attendance at a two-hour project kickoff meeting over Microsoft Teams with City Staff
including up to three Kittelson Staff.
• Up to 24 weekly phone meetings with PBS Staff(1 hour in Length).
• Preparation for and attendance project coordination meeting (up to three)with City staff including and up
to three Kittelson staff.
• Meet (three times)with City staff after the review of the 60%, 90%, and final plan submittals, these
meetings will be attended instead of the monthly meeting these months.
Subtask 4.3—Site Visit
Participate in a site visit of the existing project location and condition.As a project team,we will observe and
document the local context and inspect the area for any other features relevant to the design of the project.
Subtask 4.4—60%Design (PS&E)
The consultant will address review comments on the 30% Plans and develop construction documents to the 60%
design stage.These documents will consist of plans, a bid item list, and an opinion of probable construction cost.
The 60% plans shall include
• Signing and Striping Plans
• Signing Details
• Striping Details
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
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• Illumination Plans(16 Sheets)
• Illumination Details (2 Sheets)
• Signal Plans (11 Sheets)
o Legend (1 Sheet)
o Broadmoor Boulevard and Sandifur Parkway(1 Sheet)
o Broadmoor Boulevard and Buckingham Drive(1 Sheet)
o Broadmoor Boulevard and Burns Road (1 Sheet)
o Sandifur Parkway and Road 105 (1 Sheet)
o Sandifur Parkway and Road 108(1 Sheet)
o Signal Details (5 Sheets)
1. Calculate quantities and prepare a 60%engineer's estimate of construction costs for the plans above.
2. Submit 60% plan set and cost estimate for review
3. Address 30% City review comments regarding the plans.
Deliverables
• 60% Plans and Cost Estimates (PDF versions)
Subtask 4.3—90%Design (PS&E)
The consultant will address review comments from the 60% plans and develop construction documents tothe 90%
design stage.These documents will consist of plans, specifications, a bid item list, an opinion of probable
construction cost,and an anticipated construction schedule.
The 90% plan set shall include the following sheets:
• Signing and Striping Plans
• Signing Details
• Striping Details
• Illumination Plans
• Illumination Details
• Signal Plans
o Legend
o Broadmoor Boulevard and Sandifur Parkway
o Broadmoor Boulevard and Buckingham Drive
o Broadmoor Boulevard and Burns Road
o Sandifur Parkway and Road 105
o Sandifur Parkway and Road 108
o Signal Details
1. Update and compute quantities and prepare an engineer's estimate of construction costs shown on the
plans. Identify which bid items will require special provisions.
2. Prepare 90% Level Project Specifications including current Washington State Department of
Transportation (WSDO� amendments, General Special Provisions (GSPs) and special provisions necessary
for this project.
3. Submit 90% plan set, specifications, and cost estimate for review.
PBS Project 66084.002
Ciry of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Page 6 of 14
4. Address 60%City review comments regarding the plans and estimate.
Deliverables
• 90% Plans, Specifications, and �ost Estimates (PDF of the plan set, specifications,and cost estimate)
Subtask 4.6—Final Design(PS&E)
The consultant will address review comments from the 90%plans and develop construction documents for the
final design submittal.These documents will consist of plans, specifications,a bid item list, and an opinion of
probable construction cost.
Address the 90%comments. Final design phase plan set shall include:
• Signing and Striping Plans
• Signing Details
• Striping Details
• Illumination Plans
• Illumination Details
• Signal Plans
o Legend
o Broadmoor Boulevard and Sandifur Parkway
o Broadmoor Boulevard and Buckingham Drive
o Broadmoor Boulevard and Burns Road
o Sandifur Parkway and Road 105
o Sandifur Parkway and Road 108
o Signal Details
1. Update and compute quantities and prepare an engineer s estimate of construction costs shown on
the plans. Identify which bid items will require special provisions.
2. Prepare Final Project Specifications including current WSDOT amendments, GSPs and special provisions
necessary for this project.
3. Submit final plan set, specifications, cost estimate for review
4. Address 90%City review comments regarding the plans and estimate.
Deliverables
• Final Plans, special provisions, and estimate (PDF).
Subtask 4.7- QA/QC
The Consultant will provide QA/QC for design work in accordance with the Consultant's Quality Management Plan
(QMP).The Consultant will provide senior level design and construction personnel to review plan submittals and
provide technical support.
Task 5: Environmental Review and Documentation
Assume this work has been completed by City under the Broadmoor EIS process.
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Page 7 of 14
Task 6: Design Engineering
The consultant will advance the design from the(30%) plans during the current phase of the project.The
Consultant team will be responsible to provide design engineering services for the deliverables outlined below for
the following submittals:
• Preliminary{30%) Submittal —Completed
• Project 1 —90% Design (PS&E)
• Project 1 —Final Design (PS&E)
• Project 2—90% Design (Plans and Estimate)
• Project 2—90% Design (PS&E)
• Project 3—Final Design (PS&E)
• QA/QC
Subtask 6.1—30%Design (Pre[iminary)
Completed as part of the original contract for 30%design.
Subtask 6.2—Project 7—90%Design (PS&E)
The consultant will progress the previously approved plans (as part of a previous project) along with the
conceptual 30% Broadmoor plans to develop 90% plans.These documents will consist of plans, contract
specifications in WSDOT format,and an opinion of probable construction cost.
Design tasks include the following:
• Compute quantities and prepare an engineer's estimate of construction costs
• Submit 90% plans for review
• Meet with city staff after review of the 90% plans
• Prepare project specifications
The 90%plan set shall include the following:
• Cover sheet
• Civil legend sheet
• Miscellaneous details
• Site prep, erosion control and grading plans
• Site prep, erosion control and grading plans
• Grading, Sanitary and Waterline plan over profile sheets
• Standard details
Deliverables
• Construction plans, specifications, and opinion of probable construction costs(final) in PDF format
Subtask 6.3—Project 1—Final Design (PS&E)
The consultant will address review comments from the 90%plans and develop construction documents to the
final design stage.These documents will consist of plans, contract specifications in WSDOT format, and an opinion
of probable construction cost.
PBS Project 66084.002
City of Pasco
Broadmoor TIF—final Design Projects 1 and 2
October 2022
Page 8 of 14
Design tasks include the following:
• Compute quantities and prepare an engineer's estimate of construction costs
• Submit draft final plan set for review
• Meet with City staff after review of the draft final plans
• Finalize project specifications
The final plan set shall include the following:
• Cover sheet
• Civil legend sheet
• Miscellaneous details
• Site prep, erosion control and grading plans
• Site prep, erosion control and grading plans
• Grading, Sanitary and Waterline plan over profile sheets
• Standard details
Deliverables
• Construction plans, specifications,and opinion of probable construction costs (final) in PDF format
Subtask 6.4—Project 2—60%Design (Plans and Estimate)
The consultant will address review comments from the 30% plans and develop construction documents to the
60°/o design stage.These documents will consist of plans,format,and an opinion of probable construction cost.
Design tasks include the following:
• Update street design based on comments from 30% plans
• Compute quantities and prepare an engineer's estimate of construction costs
• Submit 60%plans for review
• Meet with city staff after review of the 60% plans
The 60%plan set shall include the following:
• Cover sheet
• Civil legend sheet
• Typical sections
• Miscellaneous details
• Traffic staging plans
• Site prep and demolition plans
• Erosion control and grading plans
• Erosion control notes detail sheets
. Roadway and stormwater plan over profile sheets
• Sanitary and Waterline design grayscaled fior reference from Project 1
• Signing plans and details(See Task 7)
• Striping plans and details (See Task 7)
. Illumination plans and details(See Task 5)
• Signal Plans and Details (See Task 5)
• Landscape plans and details
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Page 9 of 14
• Irrigation plans and details
• Standard details
Deliverables
• Construction plans,and opinion of probable construction costs in PDF format
• Draft Stormwater Calculations and Memo of Assumptions
Subtask 6.5—Project 2—90%Design(PS&E)
The consultant will address review comments from the 60% plans and develop construction documents to the
90%design stage.These documents will consist of plans, contract specifications in WSDOT format, and an opinion
of probable construction cost.
Design tasks include the following:
• Update street design based on comments from 60% plans
• Compute quantities and prepare an engineer's estimate of construction costs
• Submit 90% plan review set for review
• Meet with City staff after review of the 90% plans
• Project Specifications
The 90% plan set shall include the following:
• Cover sheet
• Civil legend sheet
• Typical sections
• Miscellaneous details
• Traffic staging plans
• Site prep and demolition plans
• Erosion control and grading plans
• Erosion control notes detail sheets
• Roadway and stormwater plan over profile sheets
• Americans with Disabilities Act(ADA) grading sheets
• Sanitary and Waterline information grayscaled for reference from Project 1
• Joint Utility Trench (JU� p�ans and details
• Signing plans and details(See Task 5)
• Striping plans and details (See Task 5)
• Illumination plans and details (See Task 5)
• Signal plans and details (See Task 5)
• Landscape plans and details
• Irrigation plans and details
• Standard details
Deliverab(es
• Construction plans, specifications, and opinion of probable construction costs(final) in PDF format
• Final Stormwater Report and Calculations
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Page 10 of 14
Subtask 6.6—Project 2—Final Design (PS&E)
The Consultant will address review comments from the 90% plans and develop construction documents to the
final design stage.These documents will consist of plans, contract specifications in WSDOT format,and an opinion
of probable construction cost.
Design tasks include the following:
• Update street design based on comments from 90% plans
• Compute quantities and prepare an engineer's estimate of construction costs
• Submit draft final plan set for review
• Meet with City staff after review of the draft final plans
• Address draft final plan comments from the City and submit final PS&E for construction
The final plan set shall include the following:
• Cover sheet
• Civil legend sheet
• Typical sections
• Miscellaneous details
• Traffic staging plans
• Site prep and demolition plans
• Erosion control and grading plans
• Erosion control notes detail sheets
• Roadway and stormwater plan over profile sheets
• ADA grading sheets
• Sanitary and Waterline information grayscaled for reference from Project 1
• JUT plans and details
• Signing plans and details (See Task 5)
• Striping plans and details(See Task 5)
• Illumination plans and details(See Task 5)
• Signal Plans and Details (See Task 5)
• Landscape plans and details
• Irrigation plans and details
• Standard details
Deliverables
• Construction plans,specifications, and opinion of probable construction costs(final) in PDF format
Assumptions
• City will compile all bid document packages
Subtask 6.5-QA/QC
The Consultant will provide QA/QC for design work in accordance with the Consultant's QA/QC Program.The
Consultant will provide senior level design and construction personnel to review plan submittals and provide
technical support.
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 20�2
Page 11 of 14
Task 7: Utility Coordination
Subtask 7.1 —Preliminary Utility Coordination
Completed as part of the original contract for 30%design.
Subtask 7.2—Utility Meetings
Organize up to two group utility meetings to provide the latest overall project information.Such meetings will
address known facilities, potential for impact,timing requirements for potential relocations, and information of
reimbursable requirements. Meetings will also allow the exchange of each utility's relocation plans with the other
utilities in order to maximize compatibility of relocation designs and utility and roadway construction sequencing.
Work may also include 1UT coordination.
Subtask 7.3—Conflict Identification,Analysis and Recommended Resolution
Identify and analyze utility conflicts,compile, and distribute utility conflict lists involving aboveground, surface,
and underground conflicts,and make conflict resolution recommendations to utilities.
Revise utility conflict plan sheets based on 60%and 90%design plans and accompanying utility conflict
spreadsheets indicating, but not limited to, conflict item number,type of utility, conflict status, average cover
during and after construction,whether utility is in or out of public ROW, and comments.
Subtask 7.4—Con flict Noti�cation and Utility Relocations
Notify the impacted utilities and coordinate the efforts of the utility agencies in developing and executing a plan
for relocating utilities to resolve conflicts with the project design.As part of that effort:
1. Prepare and deliver to each involved utility owner a Conflict Notice with attached conflict list and map.
Assume up to five different utility operators. Notice shall require a utility response in the form of a
proposed facility adjustment plan and schedule to complete the utility work.Allow each utility a 30-day
period to respond with a proposal from date of the notice.
2. Review utilities' proposed relocation plans to verify that identified conflict items are addressed and that
the plans accommodate and conform to the construction requirements for the project. Provide written
approval of each utility's relocation plan. Up to eight total reviews will be performed for the utilities'
relocation plans.
Task 8: Public Involvement
To be included in a future Amendment if required.
Task 9: Right-of-Way
Subtask 9.T—Right-of-Way Acquisition
The consultant will provide labor, equipment, and materials to acquire real property and easements to facilitate
project construction. Legal descriptions will be developed as described in 2.2. Property owner lists, maps, and
acquisition areas will be developed in subtask 6.4.
Right-of-way acquisition activities will conform to the standards contained in the Uniform Act of 1970 and
amendments,the laws of the State of Washington, and City policies and procedures.
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Desiqn Projects 1 and 2
October 2022
Page 12 of 14
Preliminary Title Reports
The consultant will obtain preliminary title reports for each property acquisition. The consultant will review each
preliminary title report for encumbrances, liens, or defects.The consultant will work with the title companies to
resolve encumbrances prior to completion of appraisals.
Assumptions
• There will be two property acquisitions
Deliverab(es
• Two preliminary title reports
Appraisal and Appraisal Review
The consultant will use a WSDOT-approved appraiser. The consultant will provide one real estate appraisal for
each ownership from which a property interest value of greater than $25,000 is to be acquired.
The consultant will complete appraisal waivers for those properties valued at less than $25,000.
Appraiser will provide written notice to owners of a planned appraisal inspection and will provide the property
owner or designated representative, if any, an invitation to accompany the appraiser on any inspection of the
property for appraisal purposes.
Appraisal will conform to the Uniform Standards of Professional Appraisal Practice(USPAP).
Detiverabfes
• Appraisals for one file
• Appraisal waivers for one file
Atquisition
The consultant will conduct property acquisition negotiations on behalf of the City.
The consultant will research the ownership status of the parcel and any existing conditions impacting the parcel.
The consultant will provide potential courses of action for obtaining clear title for the City.
The consultant will compile and/or prepare all essential documents to be submitted to owners using city-
approved documents.These include project information letters, acquisition and relocation brochures,offer-benefit
letters,acquisition summary statements, copy of the valuation, map of acquisition,and instruments of conveyance.
Universal shall make all offers in person or by certified mail.
The consultant will provide all property owners with:
• A complete copy of the valuation that just compensation is based upon at the initiation of negotiations.
The consultant will prepare and maintain written diaries of negotiator contacts with property owners and tenants
to document:
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Page 13 of 14
• Efforts to achieve amicable settlements
• Owners'suggestions for changes in plans
• Responses to owners'counterproposals, etc.
The consultant will make every reasonable effort to acquire the right-of-way expeditiously by negotiation.
Property owners must be given reasonable opportunity to consider the offer and present material the owner
believes is relevant to determining the value of the property.
Assumptions
• No relocation activity is anticipated
• The City will pay closing costs
• The City will Record documents and pay property owners
• Assumes no condemnation activities
• There are no federal funds or WSDOT oversight of right of way activities
• A project funding estimate is not part of this scope
Deliverables
• Two completed negotiation packets with documentation for recording
Task 10: Construction Management
To be included in a future Amendment.
City Deliverables to the Consultant
City Provided In formation
Sample Projects
The City will provide copies of sample City plans and specifications.City will also provide standard details for
streets,traffic signal, street lighting and other available details.
Project Coordination
The City will assist the Consultant in managing relationships with other jurisdictions involved in the project,
adjacent property owners and the public.The City will provide staff to meet and discuss the project with the
Consultant as needed.The City will provide written comments pertaining to the design submittals.
Right of Entry Permits
The City will obtain the right of access to private parcels for all project developments.The Consultant shall
coordinate access.
Pavement Design
The City will select the pavement type and structural sections based on the pavement recommendation provided
by the Consultant.
Utility List
The City will provide the Consultant with a list of Iocal contacts for utilities within the project limits. Design and
plan preparation for the addition or relocation of utilities within the project limits will be done by others.
PBS Project 66084.002
City of Pasco
Broadmoor TIF—Final Design Projects 1 and 2
October 2022
Page 14 of 14
Street Light and Traffic Signa(Requirements
The City will provide the illumination type,the minimum illumination levels and uniformity ratios to be used in the
project design.The City will also provide traffic signal design concepts, standards and policies, including traffic
interconnect schemes as needed.
PBS Project 66084.002
EXHIBIT B
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