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HomeMy WebLinkAbout2022.11.15 PPFD Meeting Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships AGENDA Tuesday, November 15, 2022 4:00 p.m. Pasco City Hall – Council Chambers Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 323-676-6197,,73646304# United States, Los Angeles Phone Conference ID: 736 463 04# I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes A. October 25, 2022, Meeting Minutes IV. Claims Approval V. Financial Report: VI. Reports from Committees VII. Old Business A. ILA and Bridge Loan Update (Zach Ratkai) VIII. New Business A. Regional Aquatics Facility Show and Tell (Matt Watkins) IX. Other Business A. Board Committees Suggestions – Watkins B. Confirm Meeting Dates and Times through February 2023 – Watkins • Tuesday, December 13, 2022, at 4:00 PM • Tuesday, January 17, 2023, at 4:00 PM • Tuesday, February 21, 2023, at 4:00 PM C. Resource Cataloging and Planning • Sales tax outlook, debt service, cashflow and financial update - Steve Nolen • Owners Representatives • Others including predesign, Facilitators, designers, builders, etc. X. Adjournment November 15, 2022 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD OCTOBER 25, 2022 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 3:43 PM the in Conference Room 5 located in Pasco City Hall and via Microsoft Teams Meeting. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member– Secretary / Treasurer Present LEONARD DIETRICH Board Member Present MARIE GILLESPIE Board Member – Vice President Present SPENCER JILEK Board Member Present MARK MORRISSETTE Board Member – President Present COUNCIL & STAFF CRAIG MALONEY Council Liaison Present DAVID MILNE Alternate Council Liaison Absent DAVE ZABELL City Manager Present ERIC FERGUSON City Attorney Absent ZACH RATKAI Administrative & Community Srvs. Director Present DEBBY BARHAM City Clerk Present STEVE WORLEY Public Works Director Present Recognition of Visitors/Public Comments Carl Cadwell, LifeQuest partner, distributed a letter to the PPFD Board regarding partnering with LifeQuest for the aquatic facility. Approval of Minutes: Mr. Dietrich moved, and Ms. Bowdish seconded a motion to approve the minutes of the September 20, 2022, regular meeting. The motion carried unanimously. Old Business: A. Status of New Interlocal Agreement with the City of Pasco Mr. Ratkai provided a brief description of the roles and responsibilities of the City of Pasco; specifically for the City Clerk, City Manager/designee, Finance Department, Public Works Department - Bid/Construction Assistance, within the Interlocal Agreement (ILA) that is currently being drafted. November 15, 2022 PPFD Minutes Page - 2 B. Status of Pasco Bridge Loan Mr. Ratkai stated that the City is currently finalizing its biennial budget and once that has wrapped up, the details of the Bridge Loan will be available for him to discuss. New Business: A. Selected Project Contract Types Mr. Watkins provided an overview of the four types of project contract types, including: a Design-Bid-Build; Design-Build; Progressive Design-Build; or General Contractor/ Construction Manager (GC.CM). Mr. Worley provided further explanation of the four types of project contracts. Mr. Worley suggested that the PPFD Board review the MRSC Consultant roster to look for a consultant that has worked on a similar project. Discussion regarding the four project contract types continued with the PPFD Board, Mr. Watkins, and City staff. RECESS: The PPFD Board called a recess at 5:18 PM for a short dinner break, returning to the special workshop at 5:48 PM. A. Selected Project Contract Types Continued: The PPFD Board wrapped up their discussion of the project contract types. Mr. Watkins will be visiting other aquatic facilities before the next meeting and will bring back information on what their facilities include and what project contract type, they chose and why. B. Project Schedule Mr. Watkins displayed the draft project schedule with a tentative construction completion of October 2024. C. Board Involvement / Committees Mr. Watkins suggested that if an alternative project contract type is decided upon, then perhaps the PPFD Board may initiate some committees to meet outside of the regularly scheduled monthly meeting. A brief discussion ensued regarding the creation of committees. D. Additional Staff Resources Mr. Zabell suggested that the PPFD Board pull out the Steve Noland’s Debt Service Analysis to review it again. Simultaneously, have a public outreach effort with the RFQ process to November 15, 2022 PPFD Minutes Page - 3 gather information from the public on what elements within the aquatic facility would be important to include from the public’s perspective. Mr. Zabell also mentioned that the City is looking to build a new Community Center on the west side of the City and that the Mid- Columbia Libraries is also planning to build a new library branch in that area of the City. E. Bonding Mr. Watkins and Mr. Ratkai provided a brief overview of the current bond rates as of October 2022 to set the stage for next few years. Other Business: The next meeting was scheduled for Tuesday, November 15, 2022, at 4:00 PM. Close of Meeting: There being no other further business, the meeting closed at 6:34 PM. APPROVED this ___ day of ______________________, 2022 ________________________________ __________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk Notes from Visit to Lynnwood Recreation Center October 31, 2022 Lynnwood, Washington Matt Watkins The Lynnwood Recreation Center is a combination of a previously built swimming pool from the 1970s with a substantial remodel and addition of a recreational aquatics facility in 2011. Staff refer to the two halves separated by a glass wall partition and access door as “fun side” and the “swim side”. The facility is located amongst a cluster strip of city facilities abutting a collector street including City Hall, fire station, Senior center, and library. First Impression: You turn off of a arterial substantial street into a parking lot to one side of the building entrance. They’ve maximized the use of space for the facility and topographically it’s hard to see the entirety of the facility from the road or a single spot. The lobby is inviting and open with both the swim and recreation side visible through windows in a central area. Halls lead either to locker rooms or to event rooms. There isn’t much space in the front of a facility for lines to form if an open swim and have to stand outside in the elements. Joel Faber (Recreation Superintendent) & Bill Haugen (Facility manager) led the tour and suggested contacting facility champion that has retired recently, Katie Anderson. Per Bill the contact was a GC/CM type contract, but Mortenson has it listed as a “design-build”. He endorses WTI, Doug Whitaker as a person that “knew answers to questions they didn’t even know yet.” Since the facility was opened in 2011 they’ve been almost always full and had lines out the door for 18 months of the upgrade. They can accommodate up to 300 people in an “open swim”. Facilities also include workout facilities, several “dance” rooms that double as class or party rooms, one remaining racquetball court, and several that were converted to aerobic rooms. Party rentals are popular and they provide various packages including a popular option where ‘blocks’ of six groups alternate party room and pool use for $235.00 for 25 people. Room rentals help operational budget significantly. Issues and Positives Noted: Proud of the HVAC system that utilizes inflatable “socks” versus traditional galvanized steel tubes. Much easier to clean every few years and was a signfiancant issue with the design and involved litigation. Believe they have it sorted now. Theft and security can be an issue with “crimes of opportunity” from tagging halls and cell phone or small item theft. Many locking spaces available in facility, users bring their own locks. Fans by architect look cool, but are functionally poor. Added conventional high-volume shop style fans in several rooms. Sound attenuation important and had to do some tweaking and augmentation of sound absorbing panels. The installation of two slides is proving very popular and didn’t cost much more or add much to the footprint. Utilizes same set of stairs to get to the slide and a slightly larger run-out area. One is a smaller diameter “body” slide and second is a larger “innertube” style. They believe they’re the only facility with this arrangement and is one of their “Wow” factors. “Nano walls” are a brand-name of the ground level glass walls they can easily open in the warmer months to connect to the outdoor area. While they don’t have outdoor aquatics amenities, they said it is still popular in the warmer months to have an outside area and a small playground is present. Tends to be used by children. A very popular amenity is the “family hot tub”. This is one that very small children, adults, and older adults can be in as it runs at 98 degrees. It also is right next to the features younger children use. The “lazy river” is longer than usual. “We crammed as many twists and turns as we could in the small space, and it’s very popular. Mothers love the whirlpool portion.” The family hot tub, umbrella bucket, and lazy river are always open. The shallow children’s area is very popular with a “tip bucket” that fills and splashes a large quanity of water very minute or two. The feature can be turned off or limited if very small children are present. Run 8 lifeguards during “open swim”. Capacity is for 300 people total. There are double-doors between the swim and recreation side, but appear risky to be people in bare feet. They’d like to have designed this area differently if possible. Lifeguards can press special “annunciators” on walls around the facility and those buttons do a variety of things depending on the emergency level including notifying other staff, shutting down equipment, etc. Lighting should be 30 candles per square foot to the water and 10 candles to the deck. Facility has separate warmer “adult hot tub” and sauna on swim side. Wellness Pool is easily overlooked, but used extensively by seniors for fitness, rehab, and kids. Plus this area has a shallow grade entrance for wheel chairs. Back of house include a major equipment room on 5 zones. Pool uses a “cascade” style of 5 water heaters including the first stage being warmed via solar. This cascade system (similar to a SCUBA fill station) hasn’t ever run out of hot water. Shifted from older ozone cleaning system to newer UV control system. Very happy with it. Utilize variable speed pumps by ramping them up by adjusting hertz and duty cycle. Filtration is done with tube style filtration system. Gaseous chlorine system used. Control Room is central and heavily used by staff to monitor equipment and birdseye view of both sides of the facility. Most disappointed about locker rooms. They admitted they didn’t go into the same detail as other parts of the project and ended up with rows that are too narrow for 911 events and benches are too skinny. Go bigger. Suit spinners are popular. Buy two. Brushed concrete surface has worked well for balance of traction and wear. Difficult at beginning with facility being maximally used. Started handing out 300 physical ticket to those in line to ensure fairness. Since COVID much more reservation based to ensure access. Regular users can self scan with a card and reader, and walk-ups are greeted by staff. Suggestion by Joel at end: “What are your drivers? Are you about swim lessons? Are you mostly about recreation? What’s the core services you plan?” These decisions really will guide the way you build your facility and relationship of each amenity to each other. They’re proud of involving the public no less than 17 times throughout the outreach process and emphasize its importance. Notes from Visit to Snohomish Aquatic Center November 1, 2022 Snohomish, Washington Matt Watkins The Snohomish Aquatic Center is a from-scratch competitive swimming pool and recreational aquatics facility opened in January 2014. The facility is located on a very largish 20 acre parcel of a former middle school flanked by single-family houses, a soccer field, ample parking, and a running track. The facility uses only a portion of the suburban space. First Impression: Turn off a collector street into a parking lot and visually approach a slightly lower elevation building with many glass walls with a single slide piercing it. Façade is brick with a retail shop most visible. The lobby is inviting with an espresso stand, gift shop, and video playing with Flowrider instructions. A tall wall of glass lets you see into nearest recreational side where seniors can be seen in a therapy area doing water aerobics. Another glass wall can be seen deeper inside with a competitive pool area with starting blocks, timer, scoreboard, and bleachers can be seen further into the facility. Ample paved parking near facility with sizable gravel overflow area. No commercial entities located with sight of the facility. At 10:30 a.m. most people entering and exiting facility seemed to be seniors and several mothers with children each. There is a ample room in the lobby to form lines if needed. An inset tile on the floor gives the sense of swimming. 52,000 square feet make this larger than Lynnwood. The look and feel contrast is that Snohomish feels like an Albertsons or Safeway and Lynnwood feels like a Yokes. Michael Jones (Facilities Manager) led the tour and focused principally on facility operational details, what worked for design, what could have been better, etc. He wasn’t able to answer a variety of construction questions including relationships with the designers and builder, costs, or contract model, but provided a school district contact and a few details. Recreation Side Saltwater operation other than Flowrider and hot tub. Facility does not smell of chlorine- related products and seems less humid. Michael points out air -handling is critical and example of corroded stainless fire extinguisher holder that hadn’t been replaced. A salt system is expensive up front, but lower supplies and labor later. Michael proud that facility rarely closes and in the top tier of facilities for maintenance closures. Also helps budget every day they’re open. Air exhausts are located low on the walls of rec side and says they’re near swim gutter in competitive side. These are new trends and work well as long as water vapor is kept to a minimum. HVAC overhead is typical metal plenum and said they’ve never had to clean. Always meet or exceed filter change schedule. Lights are LED and low maintenance. Hot tub popular and kept at 102.5. Fun side kept both 85-86 water and air temps with goal of <50% humidity. Flowrider just had $40K annual maintenance. Still popular, but also recipient of competitive interests that travel to various Flowrider events and popular with spectators. Tourism draw. Excellent sightlines and very efficient with staff members. Guards are radio equipped and roam facility. No actual central guard monitoring station. Competitive Side You have to exit back into locker rooms to then go through door to goes to competitive side. They don’t share a door directly. Regional destination for competition including more urban schools from Seattle and Bellevue traveling to Snohomish due to price and variety. Two high schools to area are very competitive and one has numerous state champion banners hanging. Could Pasco’s competitive program mature in Phase II so that we h ave state banners in our facility? Also play underwater hockey and water polo. “Pool construction contractors can be flaky.” “You want your facility to work in ways you can’t imagine yet. You must have mature industry participants to navigate many potential pitfalls.” Machinery Room Air turnover is > 2.5 times per x. This facility actually turns over 5-7 times. Proud that there is no “chloramine” smell….which is most people actually smell when they say “chlorine”. Room very open and can see all extents. OSHA only requires one person at a time in control space. Issues and Postitives Competitive pool was not properly “bonded”….which I believe is a grounding process to avoid electrolysis with rebar. There are several spots visible through the tile and should have been caught at construction. LED Lights are great! HVAC took some time and tweaks to dial in. Once you’ve got it right—it makes sense. Good overall layout and proportions of facility. Not cramped and not overdone.