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HomeMy WebLinkAbout2022.10.24 Council Workshop Packet AGENDA City Council Workshop Meeting 7:15 PM - Monday, October 24, 2022 City Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - The Pasco City Council Workshops are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. To listen to the meeting via phone, call (631) 992-3211 and use access code 613-585-088. 2. CALL TO ORDER 3. ROLL CALL 4. VERBAL REPORTS FROM COUNCILMEMBERS 5. ITEMS FOR DISCUSSION 3 - 47 (a) Visit Tri-Cities 2022 Mid-Year Report & Tri-City Regional Hotel/Motel Commission 2023 Marketing Plan & Budget Presentation by Kim Shugart, Senior Vice President, Visit Tri-Cities 48 - 67 (b) Presentation of 2023 Legislative Priorities Presentation by Briahna Murray, Vice President, Gordon Thomas Honeywell Governmental Affairs 68 (c) Presentation of 2023-2024 Biennial Budget Presentation of the City of Pasco 2023-2024 Biennial Budget 69 - 81 (d) Resolution - Argent Road Phase 1 Project Acceptance 6. MISCELLANEOUS COUNCIL DISCUSSION 7. EXECUTIVE SESSION Page 1 of 83 8. ADJOURNMENT 9. ADDITIONAL NOTES 82 - 83 (a) Adopted 2020-2021 Council Goals (Reference Only) (b) REMINDERS • Monday, October 24, 4:00 PM: Hanford Area Economic Investment Fund Advisory Committee Meeting – Ben Franklin Transit Main Conference Room (COUNCILMEMBER PETE SERRANO, Rep.) Tuesday, October 25, 3:30 PM: Pasco Public Facilities District Board Special Meeting & Workshop – Pasco City Hall, Conference Room 5 (MAYOR PRO TEM CRAIG MALONEY, Rep.; COUNCILMEMBER DAVID MILNE, Alt.) • Wednesday, October 26, 7:30 AM: Visit Tri-Cities Board Meeting – 7130 W. Grandridge Blvd., Kennewick (COUNCILMEMBER ZAHRA ROACH, Rep.; COUNCILMEMBER DAVID MILNE, Alt.) • Thursday, October 27, 5:30 PM: Benton Franklin Community Action Connections Board Meeting – 720 Court Street, Pasco (COUNCILMEMBER ZAHRA ROACH, Rep.; COUNCILMEMBER PETE SERRANO, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 2 of 83 AGENDA REPORT FOR: City Council October 18, 2022 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/24/22 FROM: Adam Lincoln, Deputy City Manager Executive SUBJECT: Visit Tri-Cities 2022 Mid-Year Report & Tri-City Regional Hotel/Motel Commission 2023 Marketing Plan & Budget I. REFERENCE(S): Visit Tri-Cities 2022 Mid-Year Report 2023 Marketing Plan & Budget PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation by Kim Shugart, Senior Vice President, Visit Tri-Cities III. FISCAL IMPACT: Total TCRHMC 2023 budget of $2,050,000 with City of Pasco share of $430,500. IV. HISTORY AND FACTS BRIEF: Visit Tri-Cities provides services to the City of Pasco for promotion, attraction and encouraging tourist expansion, and has done so for as far back as 1972. Visit Tri-Cities administers the operation of what is known as the Tri-City Regional Tourism Promotion Area (TPA), which was formed by an interlocal agreement (ILA) among the Cities of Pasco, Kennewick, and Richland in June 2004. The TPA administers the proceeds of a "per room night assessment" on hotels/motels in the Tri-Cities, imposed by the hotels themselves and Visit Tri- Cities oversees its marketing plan and operating budget. The TPA "assessment" is remitted by the hotels to the State. Washington State, in turn, distributes those funds to the city in which it was collected. Pasco City Page 3 of 83 Council's approval of the funds to the TPA are in accordance with an approved budget, which is a requirement. V. DISCUSSION: Kim Shugart, Senior Vice President of Visit Tri-Cities will first present the Visit Tri-Cities 2023 Mid-Year Report and then provide a brief overview of the proposed 2023 TPA Marketing Plan and Operating Budget as recommended by the Tri-City Regional Hotel/Motel Commission (TCRHMC). The 2023 TPA Marketing Plan and Operating Budget is scheduled for the November 7, 2022, Council meeting for action by the Council. Page 4 of 83 Tri-Cities Regional Hotel-Motel Commission 2023 BUDGET AND MARKETING PLAN Page 5 of 83 VISION Inspire wanderlust for a bold yet casual, geeky but cool, magical experience in wide-open spaces. MISSION We make the Tri-Cities bigger, bolder, brighter, better and more cool through tourism. 2 Page 6 of 83 Please Note: The attached document reflects only those programs and costs associated with Tourism Promotion Area (TPA) funding. Visit Tri-Cities manages many other aspects of tourism development, which are funded by hotel and lodging taxes and membership investment. Such programs include, Rivershore Enhancement, Media Outreach, Visitor Services and Member Development. Tourism Promotion Area Marketing Plan prepared by Visit Tri-Cities for: CITY OF KENNEWICK CITY OF PASCO CITY OF RICHLAND 3 Page 7 of 83 INTRODUCTION The Tri-City Hotel Motel Commission, established in 2004, was created through an interlocal agreement between the Cities of Kennewick, Pasco, and Richland. The agreement allows for the collection of a tourism promotion assessment, currently $3, for each night a guest stays in a hotel. The proceeds of the fees collected within the tourism promotion area are used to bolster efforts to increase tourism spending in the region. The assessment complements the two other sources of financial support for Visit Tri-Cities, hotel-motel lodging tax and membership dues. The interlocal agreement specifically outlines that the proceeds from the assessment are intended to supplement these funding sources, not replace, or become a substitute for them. The assessment was enacted by a vote of those businesses (hotels) that have the fees levied on their products and the model works well because the tourism marketing efforts are supported by a collaboration between the industry, the cities and individual member investors. In 2023 the proceeds from the tourism promotion assessment are projected to meet or exceed $2,050,000. The funds are used for advertising across multiple mediums: traditional print, television, digital, social and backyard marketing tactics. Staffing for marketing, convention and sports sales, media outreach and production are also covered by this source of revenue. Perhaps the most “popular” use of the proceeds is the Tourism Promotion Opportunity Fund, whereby groups are incented to book their events in the Tri-Cities and receive financial support based on the number of hotel rooms they require. Perhaps the only drawback of a tourism promotion assessment is that funding is directly tied to each and every (with a few exceptions) hotel room sold in the region, and the fluctuations in travel, even seasonality can make predicting, and therefore budgeting, tenuous. Take 2020 for example, when travel came to a startling halt in March and remained almost non-existent through the end of the year. The interruption to revenues generated by the assessment was swift and severe. Thankfully, Visit Tri-Cities went into this period with a healthy TPA Reserve Account, which underlines the importance of the need for a well-funded reserve balance and the ability to remain nimble to change directions quickly if required. The following pages outline the detailed plan for 2023. We are excited about the year ahead and the continued importance of the tourism economy to the Tri-Cities community. 4 Page 8 of 83 ACKNOWLEDGMENTS We greatly appreciate the time and dedication of our city partners and hoteliers who meet monthly to provide Visit Tri-Cities with support and direction on how to invest the proceeds from the tourism promotion assessments collected in Kennewick, Pasco, and Richland. TRI-CITY REGIONAL HOTEL-MOTEL COMMISSION KENNEWICK Mark Blotz, Clover Island Inn Nickolas Woody, Inn at Columbia Center Marie Mosley, Ex Officio, City of Kennewick PASCO Monica Hammerberg, Hampton Inn & Suites Pasco / Tri-Cities Jerry Beach, A1-Hospitality Dave Zabell, Ex Officio, City of Pasco RICHLAND Linda Hendricks, Hampton Inn Richland Lacey Stephens, Home2 Suites Jon Amundson, Ex Officio, City of Richland The Tourism Promotion Area is Managed by Visit Tri-Cities 5 Page 9 of 83 6 TABLE OF CONTENTS Introduction 4 Acknowledgments 5 Tourism Outlook 7-8 Competitive Situation Analysis 9-10 2023 Group Sales Initiatives 11 Meetings and Conventions 12-13 Sports and Tournaments 14-15 Tourism Development 16-17 DMO Funding Comparative 18-20 Visit Tri-Cities TPA Budget 21 Page 10 of 83 RevPAR Compared to 2019 -17%+6%+13% +18% NATIONAL OUTLOOK Occupancy ADR RevPAR 57.6% $125 $72 63.4% $145 $92 65.1% $150 $98 66.4% $155 $103 PROJECTED U.S. HOTEL KEY PERFORMANCE METRICS* 2021 Actual 2022 Forecast 2023 Forecast 2024 Forecast - 66.1% $131 $87 2019 Actual TOURISM 2023 7 The forecast for nationwide growth in the hospitality industry closely mirrors what the Tri-Cities has experienced in the last twelve months. Recently STR, widely recognized as the authority on tourism economics, upgraded the recovery timeline for U.S. hotel revenue per available room (RevPAR). The metric is now expected to surpass 2019 levels in 2022, according to the latest forecast presented in June at the 44th Annual NYU International Hospitality Industry Investment Conference. Both demand and occupancy have performed as expected in the previous forecast provided by STR, but “pricing continues to exceed expectations due to the influence of inflation as well as the economic fundamentals supporting increased guest spending,” said Amanda Hite, STR’s president. “This latest forecast acknowledges the risk of a light recession with no anticipation of mass layoffs and household finances in a strong position to mitigate recession impacts. The traveling public is less affected by recession, and right now, we are forecasting demand to reach historic levels in 2023 as business travel recovery has ramped up and joined the incredible demand from the leisure sector.” Of course, we must recognize that profitability has only started hitting 2019 levels recently due to concerns that persist around the cost of labor and services. The other important factor to consider is the popularity of home sharing and the use of products like Airbnb, HomeAway, Homestay and CouchSurfing. In 2014 revenues for this subset of the hospitality industry were $15 billion, in 2025 they are projected to reach $335 billion; and while these hospitality choices still allow for increased visitor spending in communities, the trends do indicate that there are changes to the visitor economy underway. In fact, 74% of millennials have used vacation rental housing for business travel, while only 20% of baby boomers have joined this trend. *STR May 2022 Forecast Page 11 of 83 8 LOCAL OUTLOOK The local hospitality market is not without challenges. Labor shortages and increased costs on goods and services have created havoc, just as tourism related businesses are striving to recover from pandemic induced travel bans and restrictions of public gatherings. This is not uncommon across the country, but in the Tri-Cities where Darigold is scheduled to open a new plant in the fall of 2023 requiring 1,000 workers, just on the heels of Amazon’s previously delayed project, now set to open in the spring of 2023, providing an additional 1,500 new jobs; finding staff to cover housekeeping, front desk and food service is a concern. However, the reduction of hotel room supply coupled with a strong demand created by business, leisure and sports travelers have created an enviable position for hoteliers. Through the first six months of 2022 the Tri-Cities, particularly Richland, is leading the state in occupancy rates, and ranks third in the state in percentage of RevPar growth to prior year. The Sports market is expected to remain a strong contributor to group business in 2023. The recent investments in facilities being made by each of the cities will allow for expansion of new markets. In Richland the 30-acre West Village Community Park includes eight pickleball courts, three multi-use fields, a softball field and a basketball court. Groundbreaking is anticipated for late Fall 2022. In Pasco, The A Street Sports Complex, will include 10 multi-use fields mostly for soccer, lacrosse, rugby, or ultimate Frisbee use. The first phase should be complete in the spring of 2023 with full build-out in 2025. And in Kennewick, the city is investing $1.3 million to add 15 new pickleball courts to Lawrence Scott Park. Convention group business is and will be a little slower to return to pre-pandemic levels. Although people’s desire to meet face to face continues to be a basic human need, the logistics of conventions and corporate meetings have been forever changed. Technology allows for productive exchange of information and is cheaper and more efficient than traveling to a multi-day conference. Conferences and events will continue to take place, but the size will be reduced, and delegates may take fewer trips as hybrid solutions are offered. The competition to host conventions is fierce and many communities have invested in new or increased the offerings at public meeting facilities. 2022 PERFORMANCE JANUARY - JUNE* OCC ADR RevPar RevPar vs Prior Year SEATTLE SPOKANE TACOMA TRI-CITIES VANCOUVER YAKIMA 60.6% 60.3% 58.5% 65.7% 66.8% 54.5% $176 $133 $122 $110 $121 $104 $72.09 $80.41 $71.14 $72.09 $81.22 $56.71 +145% +56.5% +40% +52% +30.4% +31% *STR June 2022 Destination Report Page 12 of 83 COMPETITIVE SITUATION ANALYSIS In order to promote the Tri-Cities as a preferred destination for group, business and leisure travelers, it is important to recognize both the strengths and challenges within our community and to set sales strategies accordingly. CONVENTION AND SPORTS Destination Strengths • Variety of hotels and brands • Positive relationship between Visit Tri-Cities, hotels and meeting venues • Three Rivers Convention Center and HAPO Center • Unique offsite event venues (i.e., wineries, museums, etc.) • Ample complimentary parking available • Sports facility infrastructure • Strong Sports Council • Opportunity funds available • Amenities and attractions that appeal to convention groups (i.e., wine experiences, outdoor recreation, etc.) • Centrally located in the Pacific Northwest and favorable weather conditions Destination Challenges • Lack of hotels capable of 150+ room block • Lack of resort-style hotels with ample meeting space • Meeting venues with larger meeting space in competing locations • Limited number of meeting rooms and exhibit space available under one roof • Number of hotel rooms within walking distance of Convention Center/large facilities • The number of hotel rooms available to groups due to hotels converting to apartments • Competing locations have expanded or have plans to expand their Convention Centers • Lack of sports officials • Lack of family friendly attractions pending the opening of the Pasco Aquatics Center • Competing locations have newly developed indoor/outdoor multi-use sports facilities with state-of-the-art amenities • Distance from I-5 corridor vs. competition LEISURE TRAVEL Destination Strengths • Heart of Washington Wine Country • Water2Wine Cruise • Agritourism assets: farmers’ markets and festivals • Development of wine assets such as Columbia Gardens • Addition of new public market, Public Market at Columbia River Warehouse • Popularity of outdoor recreation/wide open spaces • Trail systems • Weather • Water recreation • STEM tourism assets • Travel writer outreach • Easy three hour drive from I-5 corridor destinations • Consumer sentiments about driving vs flying for travel Destination Challenges • Weak reputation as a wine destination vs Walla Walla or Woodinville • Seasonal demand • Mountain & snow winter driving from key drive markets • Perceived lack of family activities • Heavy weekend traffic on I-90 • Price of airfare/inconvenience of air travel • No centralized downtown area • Lingering travel safety concerns due to COVID 9 Page 13 of 83 COMPETITIVE SITUATION ANALYSIS BUSINESS TRAVEL Destination Strengths • Less price sensitive for airfare and hotels • Mid-week demand complements weekend and convention groups • Recently expanded Tri-Cities Airport • Direct flights from Denver, Salt Lake City, Seattle, Mesa/Phoenix, San Francisco, Minneapolis and Burbank Destination Challenges • Destination choice not influenced by sales and marketing efforts • Mostly mid-week travel • Popularity of Zoom meetings, reducing in person meetings and travel • Business travel reductions due to Covid-19 • Very dependent on Hanford business trends CONVENTION BOOKINGS CONVENTIONS CANCELLED DUE TO COVID SPORTS BOOKINGS GUESTROOM PRODUCTIVITY SPORTS CANCELLATIONS TOTAL 18,953 -25,978 10,057 2020 ACTUAL -23,765 -20,733 8,997 -7,251 15,483 2021 ACTUAL -475 16,754 18,000 -805 20,000 2022 FORECAST 0 37,195* 20,000 0 25,000 2023 BUDGET 0 45,000* RFP PRODUCTIVITY QTR 1 QTR 2 QTR 3 QTR 4 TOTAL 23 22 36 2021 39 120 40 44 40* 2022 56* 180* 45* 52* 62* 2023 71* 230* LEADS ISSUED *Estimated Production 20,955 - 25,085 2019 ACTUAL - 46,040 60 18 18 2020 15 111 40 64 74 2019 87 265 10 Page 14 of 83 QUARTER 4QUARTER 3QUARTER 2 2023 GROUP SALES INITIATIVES JANUARY - MARCH • Host Sports Planner Customer Event in Portland • Launch ad campaign on PlayEasy • Customer Event in Olympia • Olympia Sales Blitz • Establish quarterly meeting planner e-newsletter, similar to Your Weekend Starts Here • MPI Cascadia Conference • Launch digital ads targeting MPI attendees • Launch meeting planner incentive package APRIL - JUNE • Customer Event at ETA Event Symposium • E-Sports Conference • Washington Society of Association Executives Convention • Society of Government Meeting Planners event • Ad campaign targeting WSAE Members • Launch first time sports event incentive JULY - SEPTEMBER • Sports Relationship Conference • Publish Sports Facilities Map • Host Customer Event for Tri-Cities Sports Council • Convention and corporate sales mission to Seattle/Greater Puget Sound Region • Host Super FAM event for meeting planners OCTOBER - DECEMBER • TEAMS Conference • US Sports Conference • Launch digital ads targeted at TEAMS and US Sports Congress attendees • Direct mail “Remember Tri-Cities” gift • Olympia Sales Blitz QUARTER 1 11 Page 15 of 83 MEETINGS & CONVENTIONS 2023 ACTIONS SALES BLITZES Develop two separate multi-day sales blitzes in Spring (Olympia) and Fall (location to be determined). CUSTOMER EVENTS Organize meeting planner customer luncheon in the spring to promote the Tri-Cities as a destination. Event to be held in conjunction with Spring Sales Blitz. MEETING PLANNER FAM TOURS Host qualified meeting planners for individual and group, customized FAM tours. RELATIONSHIPS Continue staff attendance at Washington Society of Association Executives (WSAE) and Meeting Professionals International (MPI) Washington Chapter and Professional Convention Management Association (PCMA) monthly/quarterly meetings to strengthen relationships with key meeting planners. Staff will continue to serve on the WSAE Convention Planning committee. Staff will continue to serve on industry boards and committees such as WSAE, WTA and SGMP. Renew Diamond Level enhanced listing with Cvent. ADVERTISING Digital campaigns of industry tradeshows and site campaigns of meeting professionals by geographic location. MEETING INCENTIVES Utilize the opportunity fund specifically to offset costs for new group business and groups that block more than 300 rooms per night city-wide. Create meeting planner incentives and develop a “deals” page outlining any hotel sponsored incentives. REGIONAL/STATE/NATIONAL CONFERENCES AND TRADESHOWS Attend Washington Society of Association Executives (WSAE) and Meeting Professionals International (MPI) Cascadia Annual Conferences. Participate in additional sponsorship opportunities at each of these events for increased exposure. SKYNAV AND KUULA Convention sales department will leverage the SkyNAV and Kuula platforms to promote Tri-Cities and meeting venues to convention professionals. The interactive tour highlights points of interest with image galleries, videos and information to assist meeting planners in selecting the Tri-Cities for their events. The tour link will be included with all electronic proposal packets, digital Meeting Planner Guide as well as communications to meeting groups. 20,000 GUEST ROOMS BOOKED $5,250,000 ESTIMATED ECONOMIC IMPACT $2,600,000 ESTIMATED DIRECT HOTEL SPENDING 12 Page 16 of 83 CONVENTION SALES PROGRAM TOTAL: $73,569 ADVERTISING • MPI site retargeting campaign: $8,450 (Jan) • Cvent Diamond Listing: $9,700 (Sept) • Digital targeting campaigns of industry tradeshows: $6,000 ($500 per month) • Cvent retargeting campaigns: $12,000 (April) Total: $36,150 TRAVEL • Mileage for site inspections when VTC mobile is not available: $480 ($40 per month) • Washington Society of Association Executives, attend one association meeting: $500 (Oct) • Meeting Planners International Annual Convention: $600 (March) (hotels and meals) • Olympia Spring Sales Blitz: $2,500 (March) ($500 per staff x 5) • Fall Sales Blitz: $2,000 (Oct) ($500 per staff x 4) • WSAE Convention: $800 (June) (hotels, meals, travel at $400 per staff x 2) • Continuing education courses: $8,000 (March and July) (hotels, meals, flight at $2,000 per session per staff member x 4) • Society of Government Meeting Professionals Winter Workshop: $300 (Feb) (hotel, meals, travel) Total: $15,180 TRADE SHOWS • Meeting Planners International (MPI) registration for hosted buyer program: $1,100 (Jan) • MPI Conference Sponsorship: $1,000 (Feb) • Washington Society of Association Executives Conference Registration: $450 (May) • WSAE Conference Sponsorship: $1,775 (May) • National trade show targeted at meeting planners, travel media and travel advisors: $1,000 (March) Total: $5,325 STAFF DEVELOPMENT • CE training courses: $4,000 (Feb, March, July) ($1,000 registration per staff x 4) Total: $4,000 PROMO ITEMS • Amenities: $800 (Feb, Aug) • Logo’d items: $700 (Feb, Aug) Total: $1,500 DUES AND SUBSCRIPTIONS • WSAE Sapphire Level Sponsorship: $2,550 (Jan) • WSAE dues: $690 (June) ($345 per staff x 2) • Meeting Planners International: $495 (Dec) • Society of Government Meeting Professionals: $400 (April) • Professional Conference Management Association: $485 (Nov) • National Tour Association: $700 (Feb) • Religious Conference Management Association Dues : $195 (July) • Military Reunion Network: $699 (May) • DI MINT subscription: $5,200 (Jan) Total: $11,414 ADVERTISING 49% TRAVEL 21% TRADE SHOWS 7% STAFF DEVELOPMENT 5%PROMO ITEMS 2%DUES AND SUBSCRIPTIONS 16% 13 Page 17 of 83 3 SPORTS AND TOURNAMENTS 25,000 GUEST ROOMS BOOKED $7,187,500 ESTIMATED ECONOMIC IMPACT $3,125,000 ESTIMATED DIRECT HOTEL SPENDING 2023 ACTIONS SPORTS COUNCIL Organize and administer activities for the Tri-Cities Sports Council. ADVERTISING Place print and digital advertising as appropriate in publications such as: Sports Events, Sports Destination Management and Sports Planning Guide. SALES BLITZ Conduct sales calls in the Portland or Seattle metropolitan areas in February. PROMOTE RESOURCES Update the sports facilities guide, provide e-version and QR code links for consumer access. VIRTUAL TOURS SkyNav and Kuula tour links will be promoted in our communications to sports groups. SkyNav and Kuula allows tournament directors to experience the Tri-Cities virtually and the ability to see first-hand the venues, amenities, attractions and accommodations that would be available to their teams. The interactive tours highlight points of interest with image galleries, videos and information to aid tournament directors in understanding the advantages of selecting the Tri-Cities. OPPORTUNITY FUND Utilize the opportunity fund specifically to offset tournament costs for groups that block more than 300 rooms per night city-wide. TRADESHOWS Promote the Tri-Cities as a premier sports destination at National Tradeshow Events such as TEAMS, S.P.O.R.T.S. Relationship, US Sports Congress and Sports ETA. CUSTOMER EVENTS Sponsor event at annual national sports tradeshows, such as TEAMS and Sports ETA Symposium. In addition, host customer event luncheon in conjunction with the Sales Blitz in February. BIDDING FEES Bid on new regional/national level tournaments that demand bidding fees to host events. NEW BUSINESS With the addition of new pickleball courts in the Tri-Cities, staff will continue to research and focus on pursuing major pickleball tournaments. 14 Page 18 of 83 SPORTS PROGRAM TOTAL: $96,670 ADVERTISING • Miscellaneous ads to support tournaments: $925 (Jan: $100, March: $150, May: $325, Nov: $200, Dec: $150) • Sports Events Magazine featured listing: $1,000 (Dec) • Sports Planning Guide site inspection feature: $2,000 (July) • Playeasy platform destination spotlight: $3,250 • Printed Sports Facilities Map: $600 (Jun) Total: $7,775 BIDDING FEES • USTA Tennis Championships: $5,000 (Aug) • National Association of Intercollegiate Athletics, Softball Opening Rounds: $5,000 (May) • B.A.S.S. Nation: $15,000 (July) Total: $25,000 TRAVEL • Sports ETA Symposium: $2,840 (May) ($1,420 per staff x 2; hotel: $180 x 4 = $720, airfare: $575, meals: $125) • TEAMS Conference: $3,490 (Oct) ($1,745 per staff x 2; hotel: $180 x 4 = $720, airfare: $875, meals: $150) • S.P.O.R.T.S - Relationship Conference: $1,745 (Sept) (hotel: $180 x 4 = $720, airfare: $875, meals: $150) • US Sports Congress: $1,800 (Dec) (hotel: $950, airfare: $700, meals: $150) • EsportsTravel Summit: $1,490 (June) (hotel: $180 x 3 = $540, airfare: $800, meals: $150) • Sports Sales Blitz/Customer Event: $1,120 ($560 per staff x 2; hotel $180 x 2 = $360, meals: $125, fuel: $75) • Staff development, continuing education travel: $4,000 (May, July) ($2,000 per staff x 2) • Mileage for site inspections when VTC mobile is not available: $300 Total: $16,785 TRADE SHOWS • TEAMS Conference: $12,750 (Feb) (two staff members: $2,750, TEAMS Conference sponsorship: $10,000) • EsportsTravel Summit registration: $3,000 (Feb) • S.P.O.R.T.S Relationship Conference: $6,025 (March) (registration: $1,500, sponsorship: $4,525) • Sports ETA Symposium: $12,790 (Dec) (registration for two staff members: $2,790, sponsorship: $10,000) • US Sports Congress registration: $3,150 (April) Total: $37,715 STAFF DEVELOPMENT • Continuing Education Training Courses: $2,000 (May and July) ($1,000 registration per staff x 2) Total: $2,000 PROMO ITEMS • Sports Amenities: $1,200 (April: $600 and Sept: $600) Total: $1,200 DUES AND SUBSCRIPTIONS • Sports ETA Membership: $1,195 (Dec.) Total: $1,195 PLATFORM FEES • Playeasy Digital Platform: $5,000 (March) Total: $5,000 BIDDING FEES 26% TRAVEL 17% TRADE SHOWS 39% STAFF DEVELOPMENT 2% PROMO ITEMS 1% DUES AND SUBSCRIPTIONS 7% ADVERTISING 8%PLATFORM FEES 5% 15 Page 19 of 83 TOURISM DEVELOPMENT 2023 ACTIONS WEBSITE The Visit Tri-Cities website, VisitTri-Cities.com, is the foundation of the organization’s marketing efforts as all campaigns “call to action” direct users to the website. The website has been redesigned and augmented with new technology, such as an itinerary builder and Crowdriff (user generated content platform) and SkyNav (virtual 360 tour) to enhance the visitor experience. Website content is continually optimized to ensure a first-rate visitor experience when trip planning. PROMOTE THE DESTINATION Promote increased leisure travel through development of a cohesive year-long campaign targeting wine aficionados, foodies, golfers, outdoor adventurers, multi-generational families and STEM enthusiasts. The campaigns will be geographically focused on metropolitan areas that are within a 300-mile radius of the Tri-Cities, primarily the Puget Sound and Greater Spokane. TRAVEL TRADE SHOWS Target wine enthusiasts at consumer-focused wine and food events such as Taste Washington to increase destination awareness as a world-class wine region. MATERIALS Develop compelling marketing materials including, but not limited to, Official Tri-Cities Visitor Guide and wine map. Publications will be available online as many visitors access information digitally, and consumers are increasingly aware of environmental impacts and concerns of public health. Additionally, digital publications may be updated at-will, which benefits the visitor as well as tourism-based businesses and attractions. ADVERTISE Digital and social media advertising are the primary marketing tactics, with complementing print and broadcast advertising campaigns. The advertising budget calls for a flexibility in target not only seasonal needs but to reach a targeted audience that is most likely to visit the Tri-Cities. SOCIAL MEDIA Social media are ever evolving marketing tools that can be used to connect and engage potential visitors. Visit Tri-Cities will promote the destination through Tri-Cities, WA (30,968 followers) on Facebook, as well as through Instagram and Twitter. In 2023 we will increase social content with compelling photos and video, and engage with popular platforms (e.g. TikTok) to boost engagement. 16 TECHNOLOGY We will continue to lead the industry in technology and improve visitor experience by investing in programs and platforms: • TrueOmni Digital Kiosks (touchscreen information centers with itinerary builders) • Bandwango (visitor passes and packages) • SkyNav (virtual 360 tours of community attractions) • Kuula (virtual site inspections for meeting and sports facilities) TRI-CITIES WINE TOURISM COUNCIL Visit Tri-Cities staff provides management and leadership for the Tri-Cities Wine Tourism Council, which works on marketing projects designed to increase wine tourism. PACKAGES Work with member hotels to showcase their existing packages to travel media and on the Visit Tri-Cities website. SEGMENTED CONSUMER NEWSLETTERS User generated content on the website and social media channels will be supplemented seasonal consumer newsletters targeted to interest groups (outdoor recreation, wine, science) to compel readers to plan leisure travel to the region. TRI-IDEAS Visit Tri-Cities will continue to highlight, share and celebrate the diversity of the Tri-Cities that can be experienced through travel and tourism activities. Page 20 of 83 TOURISM DEVELOPMENT TOTAL: $501,810 ADVERTISING • WTA State Official Visitor Guide: $7,500 (Nov) • Cohesive multi-channel campaign to include a mix of broadcast television, digital and social ads targeting leisure travelers in the geographic markets of the Puget Sound Region and Greater Spokane throughout 2023: $400,000 ($47,000 Jan/Feb/March, $165,000 Apr/May/June, $145,000 July/Aug/Sept, $43,000 Oct/Nov/Dec) Total: $407,500 TRAVEL • Tri-Cities Wine Tourism Council: $1,200 (Mar, Sept) ($600 each show for 1 staff member) • Continuing education courses: $10,000 (Mar, May, and Sept) (hotel, meals and travel at $2,000 per session per staff member x 5) • Spokane Golf & Travel Show: $1,400 (Feb) ($700 per staff member for hotel, meals and travel x 2) Total: $12,600 TRADE SHOWS • Spokane Golf & Travel Show exhibit fees: $1,300 (Oct) • Taste Washington is expected to return in 2023 Total: $1,300 WEBSITE/INTERNET MARKETING • Invest in Search Engine Optimization for new website: SEO Package: $36,000 (Jan, April, July, Oct) ($9,000 a quarter) Total: $36,000 COMPUTER LICENSING FEE: • Website Hosting Fee: $25,000 (March, June, Sept, Dec)($6,250 a quarter) • iDSS: $9,000 (March, June, Sept, Dec) ($2,250 per quarter) • Blue Buzzard: $1,560 ($130 monthly) Total: $35,560 STAFF DEVELOPMENT • Continuing Education Training Courses: $5,000 (March, May, July, Sept) ($1,000 registration per staff member x 5) Total: $5,000 PROMO ITEMS • Registration Bags: $1,450 (Feb) • Logo’d Swag: $2,400 (April, Aug) Total: $3,850 17 ADVERTISING 81% TRAVEL 3%TRADE SHOWS 0.3% 7% COMPUTER LICENSING 7% STAFF DEVELOPMENT 1% PROMO ITEMS 0.8% WEBSITE/INTERNET MARKETING Page 21 of 83 OVERALL BUDGET YAKIMA VALLEY DESTINATION MARKETING ORGANIZATION (DMO) FUNDING COMPARATIVE The following chart provides historical look at a total budget comparative (including Hotel Motel Tax, Membership Investments and Tourism Promotion Assessment) in key competitive markets. $18,000,000 $12,000,000 $6,000,000 $0 HOTEL-MOTEL TAX INVESTMENTS The following chart provides historical look at hotel-motel tax investments in key competitive markets. $3,000,000 $2,250,000 $1,500,000 $750,000 $0 $17,515,652 $6,538,482 $3,591,000 $1,800,000 $1,200,000 SEATTLE SPOKANE SEATTLE SOUTHSIDE TRI-CITIES $3,470,000 YAKIMA VALLEY VANCOUVER WALLA WALLA $0 SEATTLE SPOKANE SEATTLE SOUTHSIDE TRI-CITIES TACOMA VANCOUVER WALLA WALLA $2,326,474 $0 $1,800,000 $724,000 $700,000 $800,000 18 $3,600,000 TACOMA $3,041,133 $685,233 Page 22 of 83 YAKIMA VALLEY DESTINATION MARKETING ORGANIZATION (DMO) FUNDING COMPARATIVE TPA BUDGET The following chart provides historical look at a tourism promotion assessments in key competitive markets. $10,000,000 $7,500,000 $5,000,000 $2,500,000 $0 $8,753,619 $2,194,438 $3,578,4000 $2,050,000 $1,500,000 $1,650,000 1,100,000 $400,000 SEATTLE SPOKANE SEATTLE SOUTHSIDE TRI-CITIES TACOMA VANCOUVER WALLA WALLA 19 Page 23 of 83 DESTINATION MARKETING ORGANIZATION (DMO) FUNDING COMPARATIVE APPENDIX Visit Seattle $17,515,652 14,565 $1,203 Visit Spokane & Sports Commission $6,538,482 7,169 $912 Seattle Southside Tourism Authority $3,591,000 9,394 $382 Visit Tri-Cities $3,041,133 3,670 $829 Travel Tacoma $3,600,000 7,000 $514 Yakima Valley Tourism $3,470,000 3,063 $1,133 Visit Vancouver USA $1,800,000 3,332 $540 Walla Walla Tourism $1,200,000 987 $1,216 COMPETING CITY DMO BUDGET NUMBER OF HOTEL ROOMS $ SPENT PER ROOM The following chart provides historical look at a total budget comparative (including Hotel-Motel Tax, Membership Investments and Tourism Promotion Assessment) in key competitive markets. The following chart provides historical look at hotel-motel tax investments in key competitive markets. Visit Seattle $0 14,565 $0 Visit Spokane & Sports Commission $2,326,474 7,169 $325 Seattle Southside Travel Authority $0 9,394 $0 Visit Tri-Cities $685,233 3,670 $187 Travel Tacoma $1,800,000 7,000 $257 Yakima Valley Tourism $724,000 3,063 $236 Visit Vancouver USA $700,000 3,332 $210 Walla Walla Tourism $800,000 752 $1,064 COMPETING CITY HOTEL-MOTEL TAX NUMBER OF HOTEL ROOMS $ SPENT PER ROOM The following chart provides historical look at a tourism promotion assessments in key competitive markets. Visit Seattle $8,753,619 14,545 $601 Visit Spokane & Sports Commission $2,194,438 7,169 $306 Seattle Southside Tourism Authority $3,578,400 9,394 $381 Visit Tri-Cities $2,050,000 3,670 $559 Travel Tacoma $1,500,000 7,000 $214 Yakima Valley Tourism $1,650,000 1,858 $888 Visit Vancouver USA $1,100,000 3,332 $330 Walla Walla Tourism $400,000 752 $532 COMPETING CITY TPA NUMBER OF HOTEL ROOMS $ SPENT PER ROOM VISIT TRI-CITIES 2022 TPA BUDGET 20 Page 24 of 83 5010 Salaries $696,526.00 $682,444 $774,811 78,285 $92,367 5012 401k $33,527.00 $24,826 $38,741 5,214 $13,915 5015 Health Insurance $101,558.00 $102,481 $137,688 36,130 $35,207 5030 Payroll Taxes $58,508.00 $62,441 $75,157 16,649 $12,716 5035 Accounting Services $24,747.00 $24,744 $24,747 0 $3 5050 Telephone & Toll free $7,500.00 $6,844 $7,000 -500 $156 5060 Office Expense $9,000.00 $9,141 $9,000 0 $(141) 5070 Office Insurance $6,000.00 $5,198 $6,000 0 $802 5080 Postage $4,000.00 $2,861 $3,000 -1,000 $139 5090 Equipment Upkeep $22,000.00 $19,399 $20,000 -2,000 $601 5092 Visit Mobile $3,660.00 $3,048 $3,600 -60 $552 5095 Capital Expenditures $15,000.00 $15,628 $15,000 0 $(628) 5100 Office Rent $63,000.00 $41,390 $45,500 -17,500 $4,110 5105 Legal/Professional $2,500.00 $1,500 $2,500 0 $1,000 5110 Dues & Subscriptions $7,200.00 $7,090 $7,200 0 $110 5112 Platform Fees $58,500.00 $58,028 $61,000 2,500 $2,972 5115 Computer Licensing Fee $36,000.00 $35,187 $37,000 1,000 $1,813 5225 Website Maintenance $38,000.00 $37,672 $38,000 0 $328 5230 Training $10,000.00 $9,234 $11,000 1,000 $1,766 5290 Advertising/Marketing $440,988.00 $440,031 $512,056 71,068 $72,025 5300 Promo Items * $5,000.00 $4,542 $6,000 1,000 $1,458 5310 Bid Fees $25,000.00 $25,000 $25,000 0 $- 5315 Travel $37,200.00 $24,290 $25,000 -12,200 $710 5317 Trade Shows $46,500.00 $37,610 $45,000 -1,500 $7,390 5500 Opportunity Fund $120,000.00 $111,775 $120,000 0 $8,225 Total Expenses $1,871,914 $1,792,404 $2,050,000 DESTINATION MARKETING ORGANIZATION (DMO) FUNDING COMPARATIVE VISIT TRI-CITIES 2022 TPA BUDGET City of Kennewick $804,923 $906,045 $881,500 76,577 $(24,545) City of Richland $692,608 $723,471 $738,000 45,392 $14,529 City of Pasco $374,383 $421,599 $430,500 56,117 $8,901 1000 Total Revenues: $1,871,914 $2,051,115 $2,050,000 178,086 $(1,115) REVENUE 2022 BUDGET 2022 FORECAST 2023 PROJECTED BUDGET VARIANCE TO 2022 BUDGET VARIANCE TO 2022 F/C EXPENSES 2021 BUDGET 2021 FORECAST 2022 PROJECTED BUDGET VARIANCE TO 2022 BUDGET VARIANCE TO 2022 F/C APPENDIX21 Page 25 of 83 7130 W. Grandridge Blvd., Ste. B Kennewick, WA 99336 (509) 735-8486 | (800) 254-5824 VisitTri-Cities.com Page 26 of 83 Visit TRI-CITIES 7130 W. Grandridge Blvd., Suite B Kennewick, WA 99336 509-735-8486 1-800-254-5824 Fax 509-783-9005 www.VisitTRI-CITIES.com info@VisitTRI-CITIES.com August 12, 2022 Mr. Dave Zabell City of Pasco 525 N. 3rd Avenue Pasco, WA 99301 Dear Dave: On behalf the staff and Board of Directors, I am pleased to present the Visit Tri-Cities Mid-Year Report outlining the organization’s deliverables completed for the first half of the 2022. The services and programs managed by Visit Tri-Cities are more important than ever as the tourism industry endeavors to recover from the long-term effects of previous travel bans and limits on the size of gatherings. The strategies that we previously put in place have been successfully executed and we are gaining momentum as we head into the second half of 2022. That is great news for visitor spending in the region and the Tri-Cities area tourism related businesses that are supported by the visitor economy. The details are outlined in the enclosed report, I think you will find that our accomplishments are something to celebrate. Thank you for your support of Visit Tri-Cities and the tourism industry. We would not be successful without our partners and the community alliances we enjoy. Best Regards, Kim Shugart Senior Vice President Enclosure Page 27 of 83 VISIT TRI-CITIES Visit Tri-Cities is supported by the cities of Kennewick, Pasco, Richland, and West Richland; the Tri-City Regional Hotel-Motel Commission; Corporate Partners; as well as individual and business members. The Mid-Year Report summarizes destination marketing and management activities undertaken during the first six months of 2022. We make the Tri-Cities bigger, bolder, brighter, better and more cool through tourism. OUR MISSION OUR VISION Inspire wanderlust for a bold yet casual, geeky but cool, magical experience in wide-open spaces. VISITOR SPENDING The Tri-Cities region is enjoying a successful year for out-of-town visitors and visitor spending. The June STR Report reflects an increase of 5.7% in the number of hotel rooms sold compared to 2021, down only 1.5% to pre-pandemic record levels of 2019. And the news gets better. Due to area hotels’ ability to leverage the changes in hotel inventory, revenues are exceeding pre-pandemic levels by 15.6%. This is fantastic news for tourism-related businesses and attractions as demand for services in the Tri-Cities remains strong. PASCO 95,757 RICHLAND 172,898 KENNEWICK 159,733 Room nights sold January - June 2021 Total: 428,388 RICHLAND 171,563 PASCO 104,353 KENNEWICK 176,886 Room nights sold January - June 2022 Total: 452,802 CONVENTION & SPORTS MARKETING Convention and Sports Groups are key to the success of increasing visitor spending in the Tri-Cities. Groups compliment business and leisure travel and fill weekends and shoulder seasons. CONVENTION & SPORTS SALES Number of conventions, sports and group events85 Number of delegates attracted59,940 Visitor spending$14,212,985 SALES ACTIVITIES Representing total room nights22,540 Leads issued84 Sales calls954Convention & Sports service requests43 OLYMPIA SALES BLITZ Number of attendees: 28 Meeting Planners representing 25 organizations and 58 potential events FUTURE BUSINESS BOOKED JANUARY - JUNE 2022 Number of future conventions, meetings and sports events booked: 76 Future visitor spending: $8,554,411 TBEX NORTH The Tri-Cities welcomed 270 travel bloggers and social media influencers for the TBEX 2022 North America Spring Conference held April 18-22. The travel content creators experienced everything the Tri-Cities has to offer including scenic flight of Tri-Cities with a visit to the Pasco Aviation Museum, Water2Wine lunch cruise, Coyote Canyon Mammoth Site with Ice Age Floods tour, LIGO Tour, hiking, biking, kayaking, wine tours and tasting, and more! As of June, the conference has resulted in 16 stories about the Tri-Cities (32 Washington State) and more than 300 social media posts on Facebook, Instagram and Twitter. COMMITTEES MANAGED BY VISIT TRI-CITIES Hotel Directors of Sales Committee | Tri-City Regional Hotel-Motel Commission Tri-Cities Wine Tourism Council | Tri-Cities National Park Committee | Tri-Cities Sports Council Tri-Cities Rivershore Enhancement Council | Benton Franklin River Heritage Foundation 2022 Mid-Year Report VISIT TRI-CITIES 7130 W. Grandridge Blvd., Suite B | Kennewick, WA 99336 | (509) 735-8486 CONVENTION & SPORTS MARKETING TBEX NORTH AMERICA 2022 Corporate Sponsor: Three Rivers Convention Center and Toyota Center Page 28 of 83 Corporate Sponsor: Washington River Protection Solutions TRI-CITIES RIVERSHORE ENHANCEMENT COUNCIL The Tri-Cities Rivershore Enhancement Council (TREC) is a multi-jurisdictional program coordinated by Visit Tri-Cities which is helping the community rediscover its river shores and is working to emphasize restoration, development and enhancement activities. • Members of TREC held a Strategic Planning Retreat in January to identify priorities and issues for TREC. The top key issues and priorities identified include re-conveyance, environmental issues (including algae), persons experiencing homelessness along the shorelines, Snake River Dams, continued implementation of wayfinding, in addition to connectivity and enhancement projects. • TREC will be coordinating efforts to upgrade the Cable Bridge Lighting from high pressure to LED lights. A subcommittee has been formed and includes representation from the cities, port districts and counties with support from Benton and Franklin PUDs; Washington State Department of Transportation; community members and Visit Tri-Cities. • Visitors and residents alike may have noticed the installation of wayfinding signs around the community. To date, each of the cities has added signage and the project is now in the second to third phase of completion depending on location. The phases include Phase 1: regional gateways, city gateways, Phase 2: vehicular directional signage, Phase 3: trails and parks and recreation signage, Phase 4: Visitor Center. 24 In an effort to reach as many visitors as possible, Visit Tri-Cities maximizes destination exposure through digital, social advertising, broadcast media and print. This approach reaches a broad and diverse audience. MARKETING & COMMUNICATIONS Print advertisements Total digital impressions6,996,987 WEBSITE STATS Unique users106,790 Page views240,955 SOCIAL MEDIA 6,448 followers 29,662 followers 11,298 followers 1,902 followers TOURISM DEVELOPMENT Visit Tri-Cities manages tourism-related programs within the community in order to position the Tri-Cities as a desirable and compelling visitor destination. • Visit Tri-Cities partnered with Bandwango to develop and launch the Heart of Washington Wine Country Pass, a paid tasting pass. The pass features nine local wineries that offer tastings, flights and discounts. One-day, three-day and 90-day passes are available. • Visit Tri-Cities installed a new digital information kiosk with touch screen technology in the Visitor Center. The branded tower offers the ability for visitors to build a custom travel itinerary featuring local tourism-related businesses, events, hotels, restaurants, transportation and more. The itinerary can be delivered to the visitor via email. The kiosk also has a photo booth style camera for visitors to commemorate their Tri-Cities visit and post to social media. Additional kiosks have been placed in the Three Rivers Convention Center in Kennewick and the Tri-Cities Airport in Pasco to provide visitors with the latest in tourism information. Visit Tri-Cities launched a member extranet portal to better serve members. The portal allows member businesses to update website listings and photos, contact information, add happenings to the calendar of events and more. MEMBERSHIP New Tourism Members January – June 202230 Total Tourism Members as of June 30, 2022347 Visit Tri-Cities collaborates with local businesses, the public sector and other partners to provide a great visitor experience, celebrate the community and improve quality of life for residents. VISITOR CENTER Visitor inquiries January – June 20221,381 TRI-IDEAS Visit Tri-Cities launched Tri-IDEAs, a program exploring and celebrating Inclusivity, Diversity, Equity and Accessibility. Visit Tri-Cities connects with business owners, community leaders, event organizers, residents and more to highlight, share and celebrate the diversity of the Tri-Cities that can be experienced through travel and tourism activities. Community features January – June 202221 Corporate Sponsor: Bechtel Broadcast advertisements in-market233 Corporate Sponsor: Central Plateau Cleanup Company (CPCCo) MEDIA OUTREACH Visit Tri-Cities takes a proactive approach to hosting travel writers and other media professionals, positioning the Tri-Cities as a premier destination for travelers. Positive stories51 Impressions3,796,985,060 Coverage views3,158,285 Writers and Content Creators hosted314 Corporate Sponsor: Hanford Mission Integration Solutions (HMIS) The Eco-Tourism & Heritage program focuses on restoring and preserving the natural environment to enhance outdoor recreation opportunities while educating the community and visitors on cultural and historical offerings in the Tri-Cities. TRI-CITIES RIVERSHORE ENHANCEMENT COUNCIL ECO-TOURISM & HERITAGE Corporate Sponsor: Battelle Partner referrals6,682 VISITING FRIENDS & RELATIVES Page 29 of 83 Page 30 of 83 ITEMS FOR DISCUSSION Visit Tri-Cities Mid-Year Report Tourism Promotion Area Programs TPA Budget Page 31 of 83 Page 32 of 83 Page 33 of 83 Page 34 of 83 Page 35 of 83 Page 36 of 83 Page 37 of 83 Page 38 of 83 TOURISM PROMOTION ASSESSMENTS SUPPORT:Convention, Sports and Group Marketing Digital Advertising Social Media Advertising Broadcast Advertising Wine Country, STEM, and Outdoor Recreation Website Regional and National Trade Shows Opportunity Fund Grants Regional Collaborative Projects Page 39 of 83 TRI-CITY REGIONAL HOTEL-MOTEL COMMISSIONCITY OF KENNEWICK Mark Blotz, Clover Island Inn Nickolas Woody, Inn at Columbia Center Marie Mosley, Ex Officio, City of Kennewick CITY OF PASCO Monica Hammerberg, Hampton Inn & Suites Pasco / Tri-Cities Jerry Beach, A-1 Hospitality Dave Zabell, Ex Officio, City of Pasco CITY OF RICHLAND Lacey Stephens, Home2 Suites by Hilton Linda Hendricks, Hampton Inn Richland Jon Amundson, Ex Officio, City of RichlandPage 40 of 83 Page 41 of 83 Page 42 of 83 Page 43 of 83 Page 44 of 83 Page 45 of 83 Page 46 of 83 Page 47 of 83 AGENDA REPORT FOR: City Council October 18, 2022 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/24/22 FROM: Adam Lincoln, Deputy City Manager Executive SUBJECT: Presentation of 2023 Legislative Priorities I. REFERENCE(S): Draft Resolution Draft 2023 Legislative Priorities PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation by Briahna Murray, Vice President, Gordon Thomas Honeywell Governmental Affairs III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The 2023 Washington State Legislative session will convene on Monday, January 9th. The 2023 session is the first year of the two -year legislative biennium, commonly referred to as the "long" session, the odd year session is scheduled for 105 days. The long session focuses on the adoption of the biennial operating, capital, and transportation budgets. Gordon Thomas Honeywell Governmental Affairs (GTHGA) has been contracted to assist in promoting the Council's legislative priorities to the legislature. In doing so GTHGA assists in the development a comprehensive legislative agenda and in furthering that agenda in Olympia by providing on -the-ground (or virtual) presence in Olympia during session, monitoring the legislature throughout the year, and advancing the City's legislative agenda. Page 48 of 83 The City has benefited by maintaining a proactive posture with the legislature regarding the interests of Pasco. One means by which Council has made its concerns and interests known to the legislature, and specifically its legislative delegation, is through the adoption of its City Legislative Priorities Statement. V. DISCUSSION: Attached is the draft 2023 Legislative Priorities list, which reflects modifications to the previous agenda as recommended by staff and the legislative consultant, Briahna Murray, Vice President, GTHGA. The proposed amendments to the legislative priorities considered changed circumstances over the past year; additionally, the draft priorities reflect current circumstances, overall Council policy direction and the likelihood of success. The GTHGA team will present Council with an overview of the upcoming session and review the draft priorities and strategies for advocacy. Staff requests Council discussion and direction with regard to the draft priorities in order finalize them for adoption by resolution at a later date. Page 49 of 83 Resolution – 2023 Legislative Priorities - 1 RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, DECLARING THE CITY’S LEGISLATIVE PRIORITIES FOR THE 2023 SESSION OF THE WASHINGTON STATE LEGISLATURE. WHEREAS, the 2023 Legislative Session of the Washington State Legislature commences on January 9, 2023; and WHEREAS, the City of Pasco, as a municipal corporation and political subdivision of the State of Washington can be substantially affected by the actions of the Washington State Legislature; and WHEREAS, the City Council has evaluated conditions impacting the City of Pasco and opportunities to improve the services the City provides to its citizenry; and WHEREAS, the City Council desires to identify the legislative priorities for the 2023 Legislative Session so they can be provided to state legislators prior to the commencement of the next legislative session. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the legislative objectives stated herein constitute the priorities of the City of Pasco for the 2023 Legislative Session. • DOWNTOWN PASCO NORTH PLAZA: The City requests $750,000 to renovate the nearly 50-year-old outdated Downtown Pasco North Plaza. When combined with other downtown investments, the North Plaza will serve as a catalyst for Pasco’s vibrant downtown and attract visitors to support small businesses and economic growth. • PROCESS WATER REUSE FACILITY (PWRF): The City requests $5 million as part of a public-private partnership to upgrade its Process Water Reuse Facility to make it more efficient and environmentally friendly. The facility treats and disposes of food production wastewater through irrigation of nearby farmland. The total investment to upgrade the facility is $80 million. • GESA STADIUM IMPROVEMENTS: The City joins communities throughout the state to request $24 million to improve publicly owned baseball stadiums. The City of Pasco owns Gesa Stadium, a public gathering place, and is the home of the Dust Devils. The Dust Devils attract 108,836 visitors to the Tri-Cities annually and are a fixture in the community. Of the $24 million, $3 million would be allocated to improve Gesa Stadium. Page 50 of 83 Resolution – 2023 Legislative Priorities - 2 • HOUSING: The City amended its zoning code to allow middle housing types in 80% of the city. The City now requests that the state remove other barriers to the construction of housing, such as relaxing condominium liability regulations, reducing construction costs, and providing tax incentives. The City supports state funding, such as the Housing Trust Fund, to ensure housing is constructed to serve all income levels. • PUBLIC SAFETY & BEHAVIORAL HEALTH SERVICES: The Pasco community has experienced a significant increase in crime. In response, the City requests the following: o Allocate $925,000 annually to fund two Basic Law Enforcement Academy classes in the Tri-Cities to expedite the training of police officers once hired. o Increase funding for alternative response teams, treatment facilities for adults and juveniles, and funding for social workers, treatment providers, and system navigators to help direct people to treatment. o Allow officers to take a custodial action for the possession of controlled substances, and fund adequate treatment options. o Clarify that officers can engage in vehicular pursuits when appropriate. • TRANSPORTATION FUNDING: The City requests that the state invest in transportation projects throughout Pasco: o Funding to preserve and maintain the local transportation system o $3 million for the Road 76 Overcrossing Project o $8 million for the Broadmoor Bike/Ped Crossing over I-182 o $1.5 million for State Route 12 Safety Improvements o $2 million for a feasibility study to allow eastbound access on to I-182 o Fully fund grant programs, such as the WSDOT Bike/Ped Program, that will allow the City to receive grant funds. Section 2. The City Manager is hereby directed to inform state legislators and other appropriate parties of the City’s 2023 Legislative Priorities. PASSED by the City Council of the City of Pasco, Washington on this ___ day of _________, 2022. _____________________________ Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 51 of 83 City of Pasco 2023 State Legislative Priorities DOWNTOWN PASCO NORTH PLAZA: The City requests $750,000 to renovate the nearly 50-year-old outdated Downtown Pasco North Plaza. When combined with other downtown investments, the North Plaza will serve as a catalyst for Pasco’s vibrant downtown and attract visitors to support small businesses and economic growth. PROCESS WATER REUSE FACILITY (PWRF): The City requests $5 million as part of a public-private partnership to upgrade its Process Water Reuse Facility to make it more efficient and environmentally friendly. The facility treats and disposes of food production wastewater through irrigation of nearby farmland. The total investment to upgrade the facility is $80 million. GESA STADIUM: The City joins communities throughout the state to request $24 million to improve publicly owned baseball stadiums. The City of Pasco owns Gesa Stadium , a public gathering place, and is the home of the Dust Devils. The Dust Devils attract 108,836 visitors to the Tri-Cities annually and are a fixture in the community. Of the $24 million, $3 million would be allocated to improve Gesa Stadium. HOUSING: The City amended its zoning code to allow middle housing types in 80% of the city. The City now requests that the state remove other barriers to the construction of housing, such as relaxing condominium liability regulations, reducing construction costs, and providing tax incentives. The City supports state funding, such as the Housing Trust Fund, to ensure housing is constructed to serve all income levels. PUBLIC SAFETY & BEHAVIORAL HEALTH: The Pasco community has experienced a significant increase in crime. In response, the City requests the following: • Allocate $925,000 annually to fund two Basic Law Enforcement Academy classes in the Tri-Cities to expedite the training of police officers once hired. • Increase funding for alternative response teams, treatment facilities for adults and juveniles, and funding for social workers, treatment providers, and system navigators to help direct people to treatment. • Allow officers to take a custodial action for the possession of controlled substances, and fund adequate treatment options. • Clarify that officers can engage in vehicular pursuits when appropriate. TRANSPORTATION: The City requests that the state invest in transportation projects throughout Pasco: • Funding to preserve and maintain the local transportation system • $3 million for the Road 76 Overcrossing Project • $8 million for the Broadmoor Bike/Ped Crossing over I-182 • $1.5 million for State Route 12 Safety Improvements • $2 million for a feasibility study to allow eastbound access on to I-182 • Fully fund grant programs, such as the WSDOT Bike/Ped Program, that will allow the City to receive grant funds. Contact: City Manager (509) 545-3404 citymanager@ pasco-wa.gov www.pasco- wa.gov Page 52 of 83 FINANCE/GENERAL GOVERNMENT State-Shared Revenues Pasco supports preserving and enhancing state-shared revenue streams. Local Control Pasco opposes any proposals that restrict, mandate, or otherwise interfere with the city’s ability to make local decisions. Election of Judges Pasco opposes legislation mandating that part-time municipal court judges be elected rather than appointed. Labor Reform Pasco opposes legislation that increases labor costs. Pet Adoption PRA Exemption Pasco supports legislation that would create an exemption from the Public Records Act the disclosure of pet adoption information. INFRASTRUCTURE & ECONOMIC DEVELOPMENT Complete Streets Funding Pasco supports increased funding for complete streets grants. Tri-Cities Mobility Pasco supports efforts to explore a third crossing over the Columbia River to improve regional mobility throughout the Tri-Cities. Lower Snake River Dams Pasco opposes the removal of dams along both the Columbia and Snake Rivers. Economic Development Tools Pasco supports economic development tools to spur development downtown and in key commercial corridors. Public Work Assistance Account Pasco supports increased funding to the Public Works Assistance Account to fund basic infrastructure like drinking and wastewater. LAND USE Growth Management Act Paco opposes any proposals that create new planning obligations within the Growth Management Act that are not coupled with adequate funding. Pasco DNR Property Pasco will continue working collaboratively with DNR to develop the commercially-zoned properties west of Road 68. Pasco is opposed to DNR buying land within the City’s UGA and asks that DNR divest itself of the undeveloped land it currently owns within the UGA. Annexation Pasco supports incentives that encourage annexation, including utilizing utility extensions, and mechanisms that facilitate the annexation of unincorporated islands. Water Rights Pasco supports legislation that increases the ability for cities to secure municipal water rights. The City of Pasco Supports/Opposes Page 53 of 83 City of Pasco Preparing for the 2023 Legislative SessionPage 54 of 83 Overview 2023 Session Expectations Draft 2023 Agenda Next StepsPage 55 of 83 2023 Session Expectations First year of the two-year biennium, 105-day session Tasks before the 2023 Legislature: Develop 2023-25 operating, capital, and transportation budgets Consider and adopt policy bills Political context November elections formative, 25+ new legislators Committee assignments in Nov/Dec 2022Page 56 of 83 Legislative Agenda Structure Top Priorities Support/OpposePage 57 of 83 2023 Draft Legislative Agenda Top Priorities •Downtown Pasco North Plaza •Process Water Reuse Facility •Gesa Stadium •Housing •Public Safety & Behavioral Health •TransportationPage 58 of 83 Downtown Pasco North Plaza Capital budget request: $750,000 Builds on previous investments Focus messaging on economic developmentPage 59 of 83 Process Water Reuse Facility $5 million capital funding request Public-Private-Partnership Focus on environmentally sustainable components of project Page 60 of 83 Gesa Stadium Eleven communities across the state are asking for a total of $24 million to upgrade publicly owned minor league baseball stadiums to support economic development. If awarded, Gesa Stadium would be allocated $3 million of the $24 millionPage 61 of 83 Housing Pasco has amended its zoning code to increase density Barriers remain to the construction of housing: Revise liability for developers of condominiums Evaluate increasing construction costs Consider incentives to reduce barriersPage 62 of 83 Public Safety & Behavioral Health Operating funds for Tri -Cities regional Basic Law Enforcement Academy Increased treatment and crisis response Possession of controlled substances and substance use treatment Revision to policing policies, such as vehicular pursuitsPage 63 of 83 Transportation Funding to preserve and maintain the local transportation system $3 million for the Road 76 Overcrossing Project $8 million for the Broadmoor Bike/Ped Crossing over I-182 $1.5 million for State Route 12 Safety Improvements $2 million for a feasibility study to allow eastbound access on to I-182 Fully fund grant programs, such as the WSDOT Bike/Ped Program, that will allow the City to receive grant fundsPage 64 of 83 Support/Oppose State-Shared Revenues Lower Snake River Dams Public Works Assistance Account Growth Management Act Water RIghtsPage 65 of 83 Legislative Agenda Structure Approve agenda November meeting with legislators Session begins January 9thPage 66 of 83 Questions? Briahna Murray State Lobbyist, Partner bmurray@gth-gov.com (253) 310-5477Page 67 of 83 AGENDA REPORT FOR: City Council October 21, 2022 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/24/22 FROM: Dave Zabell, City Manager Executive SUBJECT: Presentation of 2023-2024 Biennial Budget I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation of the City of Pasco 2023-2024 Biennial Budget III. FISCAL IMPACT: 2023-2024 Biennial Budgets - Operating and Capital Projects for the City of Pasco IV. HISTORY AND FACTS BRIEF: Prior to 2019, the City of Pasco operated on annual Operating and Capital Projects Budgets and effective in 2018 with the development of the 2 019-2020 budget cycle the City transitioned to a biennial budgeting process. V. DISCUSSION: Tonight, staff will introduce the 2023-2024 Biennial Budget, as well as provide a General Fund Briefing, Department Presentations, Capital Projects overview and policy considerations for Council to consider as they review the budget document over the next few weeks. A formal preliminary budget document will be distributed later in the week. Page 68 of 83 AGENDA REPORT FOR: City Council October 6, 2022 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/24/22 FROM: Steve Worley, Director Public Works SUBJECT: Resolution - Argent Road Phase 1 Project Acceptance I. REFERENCE(S): Resolution Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: See below. IV. HISTORY AND FACTS BRIEF: Argent Road from North 20th Avenue to Saraceno Way The City of Pasco along with partners Columbia Basin Community College (CBC) and the Port of Pasco (Port) worked together to envision necessary improvements to the Argent Road corridor from Road 36 to 20th Avenue. This project is the first phase of three phases. Phase 1 extends along Argent Road corridor between 20th avenue and Saraceno Way/Varney Lane. Phase 2 involves traffic signal installation and other improvements at the intersection of Road 36, which is currently in construction, Phase 3, roadway widening and ped/bike improvements extending between Varney Ln and Road 36 is anticipated to be advertised for bids in the winter of 22/23, once right -of-way acquisition processes are completed. This contract involves traffic signal upgrades and modifications, ADA curb ramp upgrades, installation of countdown pedestrian signal heads, installation of access management median curbing, installation of two pedestrian hybrid beacons, widening of a section of a roadway, and other work. Page 69 of 83 The project bid was awarded on June 28, 2021, by Council to Culbert Construction, Inc. of Pasco, WA, in the amount of $1,995,935.77. The project is now complete and was constructed per project specifications. Final construction costs were $2,049,407.16. Formal acceptance of public works projects are required by State law and start the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being held by the City may be released upon receipts of the following: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff recommends City Council's acceptance of the project as constructed by the above-listed contractor. Page 70 of 83 Resolution – Argent Road Widening – Phase 1 Project Closeout - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY CULBERT CONSTRUCTION, INC. UNDER CONTRACT FOR THE ARGENT ROAD WIDENING – PHASE 1 (20TH AVE TO SARACENO WAY) PROJECT. WHEREAS, the work performed by Culbert Construction, Inc., under contract for the Argent Road Widening – Phase 1 (20th Ave to Saraceno Way) project, has been examined by City of Pasco staff and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City of Pasco formally accepts the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Staff’s recommendation and thereby accepts the work performed by Culbert Construction, Inc., under contract for the Argent Road Widening – Phase 1 (20th Ave to Saraceno Way) project, as being completed in apparent compliance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington, this ___ day of November, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 71 of 83 Pasco City Council Workshop Meeting October 24, 2022Page 72 of 83 Argent Road Widening, Phase 1 Project #12-001 Construction Contract Awarded to: •Culbert Construction, Inc. •$1,995,935.77 Final Construction Cost: •$2,049,407.16 Change Order(s): •#1 –Utility Conflicts, Pavement Marking Removal and Associated Additional Work $24,008.33Page 73 of 83 Argent Road Widening, Phase 1 Before Page 74 of 83 Argent Road Widening, Phase 1 In Progress Page 75 of 83 Argent Rd Widening, Phase 1 In Progress Page 76 of 83 Argent Rd Widening, Phase 1 In Progress Page 77 of 83 Argent Rd Widening, Phase 1 In Progress Page 78 of 83 Argent Road Widening, Phase 1 Complete Page 79 of 83 Argent Road Widening, Phase 1 Completed Page 80 of 83 Questions?Page 81 of 83 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure including, but not limited to: • Completion of Transportation System Master Plan and design standard updates to promote greater neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.; connectivity, walkability, aesthetics, sustainability, and community gathering spaces. • Completion of the Parks, Recreation and Open Space Plan and development of an implementation strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address the needs of the growing population. FINANCIAL SUSTAINABILITY Enhance the long-term viability, value, and service levels of services and programs, including, but not limited to: • Adopting policies and strategic investment standards to assure consistency of long-range planning to include update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new development, e.g.; schools, traffic, parks, and fire. COMMUNITY TRANSPORTATION NETWORK Promote a highly functional multi-modal transportation system including, but not limited to: • Application of the adopted Transportation System Master Plan including development of policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal systems, accessibility, efficiency, and safety. COMMUNITY SAFETY Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment including, but not limited to: • Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the current Washington State Rating Bureau Class 3 community rating. • Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance with legislative mandates. ECONOMIC VITALITY Promote and encourage economic vitality including, but not limited to: • Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes, phased sign code update, and development regulations and standards. • Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use Plan such as Downtown and Broadmoor Master Plans. • Development of an Economic Development Plan, including revitalization efforts. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion, and image including, but not limited to: • Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities to further inclusivity, community engagement, and inter-agency and constituent coordination efforts. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events within the community. Page 82 of 83 CALIDAD DE VIDA Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a: • Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones comunitarias. • Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de implementación para mejorar tales servicios justamente a lo largo de la comunidad. • Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las necesidades del aumento en la población. SOSTENIBIILIDAD FINANCIERA Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no limitado a: • Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios. RED DE TRANSPORTACION COMUNITARIA Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a: • Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas, y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. SEGURIDAD COMUNITARIA Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo incluyendo, pero no limitado a: • Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de Washington. • Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud mental, el uso de programas para navegar los recursos, y otros esfuerzos. • Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el control de crímenes, y el cumplimiento con los mandatos legislativos. VITALIDAD ECONOMICA Promover y fomentar vitalidad económica incluyendo, pero no limitado a: • Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los estándares. • Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a los Planes del Centro y de Broadmoor. • Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no limitado a: • Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de coordinación de los constituyentes. • Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro de la comunidad. Page 83 of 83