HomeMy WebLinkAboutOneza & Associates - Housing Action Plan PSA PERSONAL SERVICES AGREEMENT
ONEZA & ASSOCIATES
THIS AGREEMENT is entered by and between the City of Pasco and ONEZA &
ASSOCIATES referred to as Consultant for the purpose of co}�tracting for personal services in the
capacity as Planning consultant. '� EX���T'� �� R 1!(� 1'ZOZZ
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience,equipment, and necessary capabilities, including:technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scone of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 09/12/2023.
3. Compensation and Par�ment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor,materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
� Fixed Sum: A total of$ 100,000.00
4. Reports and Insnections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate,directly or indirectly,to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request,the Consultant shall deliver to the City copies ofthese licenses,registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement,and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books,records,documents or other material relevant
to this Agreement for three (3)years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownershin and Use of Documents.
5.1 All research,tests, surveys,preliminary data, information,drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product,"shall be deemed as the exclusive property of the City,including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary,"or a"trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or if this Agreement is terminated prior to its
completion, the work product of the Consultant, along with a summary of the
services performed to date of default or termination, shall become the property of
the City, and tender of the work product and summary shall be a prerequisite to
final payment under this Agreement. The summary of services provided shall be
prepared at no additional cost, if the Agreement is terminated through default by
the Consultant. If the Agreement is terminated through convenience by the City,
the City agrees to pay Consultant for the preparation of the summary of services
provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City,the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten(10)business days prior written notice ofthe pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Indenendent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
73.] The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may,at its sole discretion,require the Consultant to remove any employee,
agent or servant from employment on this Project who,in the City's sole discretion,
may be detrimental to the City's interest.
7.5 Consultant as an independent contractor and not an employee shall not be entitled
to any employee benefits including but not limited to vacation time, sick leave,paid
time off, or paid holidays.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees,arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees caused by
Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 O1.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 Ol and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance.Consultant shall maintain the following insurance
limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of$1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
� $2,000,000 each occurrence; and
� $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
� $2,000,000 per claim; and
� $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability and
Commercial General Liability insurance policies are to contain, or be endorsed to
contain that they shall be primary insurance as respect the City.Any insurance,self-
insurance, or self-insured pool coverage maintained by the City shall be excess of
the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endarsed to state that coverage shall not
be cancelled by either party,except after thirty(30)days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coveraee.Consultant shall furnish the City with original certificates
and a copy of the amendatory endorsements, including, but not necessarily limited
to, the additional insured endorsement, evidencing the insurance requirements of
the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within t►vo (2) business days of their receipt of such
notice.
9.7 City Full Availabilitv of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above,the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant,irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or,at its discretion,procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex,marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant A�ainst ContinQent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. AssiQnment and Subcontractin�.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination;proper bidding procedures where applicable;and all local,State
and Federal statutes, ordinances, and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten(10)business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be affected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Rick White, or his/her designee
Director, Community and Economic Development
525 N 3rd Avenue
Pasco, WA 99301
(509) 545-3441
whiter{�asco-wa. ��
14.3.2 For the Consultant:
Ferdouse Oneza, AICP, or his/her designee
Project Manager
Oneza&Associates
2137 NW 99th Street
Seattle, WA 98117
(509) 845-2453
foneza cc onezaassociates.com
15. Dis ute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A,as amended,with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Inte�ration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant] respectively.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO,WASHINGTON CONSULTANT
I
�'y�l�t-.'
09/02/2022
Dave Zabell ity ager (> 50,000) Ferdouse Oneza, AICP
ATTEST:
/�4� �- � r�- - .
� �:.
Debra C. Barham, City Clerk
APPROVED AS TO FO .
�
Kerr � gus aw, PLLC, City Attorney
Scope of Work
Housing Action Plan RCW 36.70A.600(2)
The goal of any such housing plan must be to encourage construction of additional affordable and
market rate housing in a greater variety of housing types and at prices that are accessible to a
greater variety of incomes, including strategies aimed at the for profat single family home market.
The housing action plan should:
(a) Quantify existing and projected housing needs for all income levels, including
extremely low-income households, with documentation of housing and
household characteristics, and cost-burdened households;
(b) Develop strategies to increase the supply of housing, and variety of housing
types, needed to serve the housing needs identified in (a) of this subsection;
(c) Analyze population and employment trends, with documentation of projections;
(d) Consider strategies to minimize displacement of low-income residents resulting from
redevelopment;
(e) Review and evaluate the current housing element adopted pursuant to RCW
36.70A.070, including an evaluation of success in attaining planned housing types and
units, achievement of goals and policies, and implementation of the schedule of
programs and actions;
(f} Provide for participation and input from community members, community groups,
local builders, local realtors, nonprofit housing advocates, and local religious groups;
and
(g) Include a schedule of programs and actions to implement the recommendations of the
housing action plan.
Grant Objective: Develop a housing action plan with irriplementation strategies to increase
access to housing across all income-levels. Strategies should incorporate feedback from
stakelzolder groups and community members that further the implementation of adopted
Comprehensive Plan policies, and Council Goals, including an evaluation of existing
barriers, constraints, and opportunities.
Steps/ Description Start Date End Date
Deliverables
Action 1 Develop and coordinate of a broad, equitable September October
community engagement strategy involving 2022 2022
affordable,non-profit,and market-rate housing
providers, stakeholders, realtors, tenants, and
own ers.
Step 1.1 Collect housing challenges and opportunities via September October
Public and Survev and stakeholder en ta��ement. 2022 2022
Step 1.2 Update (and results) to the Pasco Planning September October
Commission. 2022 2022
-- �
Delever�ble Public Cngagement Strategy Se�tember October 31 '
la 2022 2022
Delirera6le Sum��ary of�'ublic Engagemee�E Results May 2022 December
1 h 31, 2022
Action 2 Review of existing housing conditions. September October
2022 2022
Step 2.1 Review of 2018 Comprehensive Plan Land Use September September
and Housing Elements; Adopted Council Goals, 2022 2022
and related planning efforts (i.e., SOMOS Pasco
Economic Strategy, Tri-Cities Home Consortium)
and Broadmoor Master Plan. Evaluation to
consider success in attaining planned housing
tv es,units, and achievement of >oals and olicies.
Step 2.2 Collection and evaluation of housing and relevant September October
trends and characteristics for all income levels, 2022 2022
including extremely low-income households, with
documentation of housing characteristics: size,
income, cost-burdened households, housing type,
cost and a�e and distribution.
Step 2.3 Quantify current and projected housing needs of all September October
income levels and evaluate housing needs in the 2022 2022
Comprehensive Plan including documentation of
population/employment projections. Review of
existing land capacity analysis and review ability
of existing zoning to accommodate housing needs
of all income brackets.
Step 2.4 Review of the Pasco Zoning Code (Title 25} and September September
all related housing codes and regulations (non- 2022 2022
conforming uses, parking, design and permitting
fees).
Step 2.5 Review of recent housing related municipal code September August
u dates. 2022 2022
Step 2.6 Review land capacity analysis and review ability of September October
existing zoning to provide for housing needs and 2022 2022
all income brackets
Step 2.7 Identify areas that may be at higher risk of September October
dis�lacen��nt from market forces 2022 2022
Deliverable Existing Condttions and Ho�sing Needs Report September No�°ember
z Zo22 �s,Zoa2
Action 3 Assessment of local housing market. September December
2022 2022
Step 3.1 Analysis of housing market trends and housing September December
projections, owner and renter occupied costs, 2022 2022
vacanc rates.
Step 3.2 1 Review of Pasco's housing market opportunities September December
and constraints, including employer attractions 2022 2022
(job type), amenities (type and quality of housing),
access to public services, utilities, schools, and
parks. This step will also identify cost of
development (land, soft costs, hard costs), land
values and�ermittinr�fees_ _ __ _ _ _
Deliverable Housing Market Anal3�sis Septe�nber Decem6er i
3 2022 31, 2(122 _J
Action 4 Development of housing action plan and October January
im lementation tools. 2022 2023
Step 4.1 Refine existing and develop or update residential October January
design standards that encourage flexibility and/or 2022 2023
increase housin� stock diversitv.
Step 4.2 Identify updates to the Pasco Zoning Code, October February
including options for small lot and residential infill, 2022 2023
accessory dwellings, multi-family, duplexes,
triplexes, courtyard apartments; and any other
u dates as a result of the ublic en��a�ement.
Step 4.3 Update non-conforming use codes to allow for October February
maintenance, rehabilitation and remodeling of 2022 2023
older housin� stock.
Step 4.4 Review the feasibility of various housing options October February
as infill developments, serviced with existing 2022 2023
and/or new utility services,reduced permitting and
im act fees.
Step 4.5 Evaluate the utilization of the Washington State October February
Multi-Family Tax Exemption, Tax Increment 2022 2023
Financin T, and other develo ment incentives.
Step 4.6 Identify improvements for efficient permitting and November February
review of housin� develo ment. 2022 2023
Step 4.7 Develop strategies to increase the supply and November February
diversity of housing types needed to serve the 2022 2023
identified needs (Deliverable 2, 3) within the
Urban Growth Area boundaries,develop strategies
to increase and accommodate moderate density
o tions.
Step 4.8 Develop anti-displacement strategies, including November February
strategies to minimize or mitigate displacement of 2022 2023
low-income residents resulting from re-
develo ment.
Step 4.9 Review strategies to plan for and accommodate November February
existing and projected needs of all economic 2022 2023
segments of the community, including
documenting programs and actions needed to
achieve housing availability including gaps in local
funding, barriers such as development regulations,
and other limitations
Step 4.10 Identify local policies and regulations that result in November February
racially disparate impacts, displacement, and 2022 2023
exclusion in housing and identify policies and
regulations to address and begin to undo these
im�acts
Step 4.11 Develop a schedule of programs and actions to December February
implement the recommendations of the housing 2022 2023
action lan.
lleli�-erab�e Draft Hausing Action and ImpEementati�n I'�an Octt}bcr Februar,y
4 Z021 28, 2023
Action 5 Housing Action and Implementation Adoption February July 2023
2023
Step 5.1 Present draft plan to the Pasco Planning February Apri12023
Commission(warksho and ublic hearin J j 2023
Step 5.2 Present draft plan to the Pasco City Council Apri12023 May 2023
(worksho ); make necessar�� chan es.
Step 5.3 Prepare ordinance for the Pasco Housing Action May 2023 June 2023
and Im lementation Plan for Council ado tion.
Deliverahle Ado�ted Housing Action a�d [mpfeme�statia:3 February Ju��e 1S,
5 Plan 2U?3 2023
Budget
I)eli�•erables: Commerce Funds �
Deliverable 1 a. Public Engagement Strategy $5,000
Deliverable lb. Summary of Public Engagement Results $14,500
Deliverable 2. Existing Conditions and Housing Needs Report $20,000
Deliverable 3. Housing Market Analysis $20,000
Deliverable 4. Draft Housing Action and Implementation Plan $20,500
Deliverable 5. Adopted Housing Action and Implementation Plan $20,000
Total: $100,00
Personal Services Agreement—{ONEZA&ASSOCIATES}
{PASCO HOUSING ACTION AND IMPLEMENTATION PLAN}
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