HomeMy WebLinkAboutAnderson Perry & Associates, Inc. - Architectural and Engineering Services PROFESSIONAL SERVICES AGREEMENT
Anderson Perry & Associates Inc
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and Anderson Perry & Associates,
hereinafter referred to as"Consultant,"on the � day of S.t,.��w��,�r- , 2022.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills,training,equipment, and other supportive capabilities; and
WHEREAS,the City has, consistent with RCW 39.80,published an announcement related
to its need for Architectural and Engineering services,evaluated Consultant's current performance
data,and has determined that Consultant is the most highly qualified firm to perform the Municipal
Engineering services.
WHEREAS,the City's Community & Economic Development Director finds that the
Agreement with Consultant is both fair and reasonable in light of the duties to be performed,the
Consultant's performance data, and the nature and complexity of the project.
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience,equipment,and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutuaI covenants, and performances
contained herein, the parties agree as follows:
1, Scapc af Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in [Exhibit A], attached hereto and incorporated herein(the "Project").
2. Term. This effort shall begin on the execution date listed above and prom.ptly be
completed by 12/30/2023.
3. Comnensation and Pa�ment.
3.1 Payment for services provided hereunder shall be made following the per#'ormance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment,and incidentals
necessary to complete the Project.
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3.2 No payment shall be made for any services rendered by the Consultant except for
services identifiecf and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
[� Hourly (Multiple Rate): Such rates as identified on [Exhibit B],plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of:$2(10.D00 without the prior written authorization by the City.
4. Rel�orts and jns�ections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to rnatters covered by this
Agreement.
4.2 The Consultant shall, at any time during nornnal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate,directly or indirectly,to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its wvrk and for the
execution of services at its own expense, and shall maintain its validity. Upon
request,the Consultant shall deiiver to the City copies of these licenses,registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
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These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books,records,documents,or other material relevant
to this Agreement for three(3}years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownershi� and Use of Documents.
S.I All research,tests,surveys,preliminary data,information,drawings and documents
made, coliected,or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product,"shall be deemed as the exclusive property of the City,including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential,""proprietary," or a"trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination,shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite �o final payment under this Agreement, The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City,the Consultanf shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
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records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work praduct
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten(10)business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Indenendcnt Contra�tor l2etationshin.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, �fficer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement:
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to controi and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may,at its sole discretion,require the Consultant to remove any employee,
agent or servant from employment on this Project who,in the City's sole discretion,
may be detrimental to the City's interest.
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S. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries ana damages caused by the sole negligence of the City,
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodiiy injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend,hereunder sha11 be only to the extent of the Consultant's negligence. Tt is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title S 1 RCW, solely for pur}�oses of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insur�nce. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the perforrnance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Miiaimu�n Scope oi'lnsurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (TSO) form CA 00 O1.
9.12 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG d0 O1 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
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respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of$1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
� $2,000,000 each occurrence; and
� $2,000,000 general aggregate;
4.2.3 Professional Liability insurance shall be written with limits no less than:
� $2,000,000 per claim; and
� $2,000,000 policy aggregate limit;
9.3 Other Insurance Pr�vision. The Consultant's Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain,or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
sha11 be excess of the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party,except after thirty(30)days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Accel�labilit�• of It�surers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 VeriFicatic�n a�' �over��e. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to,the additional insured endorsement,evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
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9.7 Cii�� Full Availabilitv of ConsidE�tnt Lin�its. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Cozmmercial Generat and Excess or Umbrella liability
maintained by the Consultant,irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving frve(5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or,at its discretion,procure or renew
such insurance and pay any and all premiurns in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. �'landiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin,sex,marital status, age or the presence of any sensory,mentaI
or physical handicap; provided that th� prohibition against discrimination in emp(oyment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker invoived. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as znay be required to
ensure full compliance wzth local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant A�ainst Contin�ent Fees. The Consultant warrants that it has not employed
nor retained any compaay, firm, or person, other than a bona fide employee working
exclusively for the Consultant,to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assi�nment_ancl SubcontractinQ.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
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12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination;proper bidding procedures where applicable;and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten(10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior ta termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.i Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Rick White, or his/her designee
C&ED Director
525 North 3`d Ave
Pasco, WA 99301
whitet�a�cc�-wa..go�� (e-mail address)
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14.3.2 For the Consultant: Jake Hollopeter, P.E., or his/her designee
Vice President
214 E. Birch
Walla Walla, WA 99362
jh�llo,peter cr„�andersannerrv.cam(e-mail address)
15. Disaute Resolution.
15.1 This Agreement has been and shatl be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall f rst meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shatl be resolved by
arbi#ration pursuant to RCW 7.04A,as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City ana the Consultant respectively.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON CONSULTANT
D ve abell, ty an r Ja Iollapeier, P.E. Vi �President
A d rson Perry &Assa iates Inc
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ATTEST:
�� � � .� .�
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
Kerr Fergus , LLC, City Attorney
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EXHIBIT A
CITY OF PASCO,WASHINGTON
DEVELOPMENT REVIEW SUPPORT
ENGINEERING SERVICES
SCOPE OF WORK
BACKG ROU N D
The City of Pasco (City) has a temporary need for assistance with engineering reviews of proposed
developments within the City limits.The City has contracted with Anderson Perry&Associates, Inc.
(Consultant)to provide development review support.The Consultant will provide the services as
outlined below in the Scope of Work per the conditions of this Professional Services Agreement.
SCOPE OF WORK
The Consultant will provide Development Review of any civil projects that the City wishes to have
reviewed.This support shall be on a "per project basis"the specific scope of each review will be based
upon the City's request and the type of development improvement. Once the project has been sent by
the City for consideration,the Consultant will schedule virtual meeting to discuss the specifics with the
City.This support effort may be as much as full development review based upon City standards and
code, or development review oversight, depending on the specific needs of the City.
�/z9/zozz Anderson Perry&Associates,lnc.
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214 E. Birch Street, P.O.Box 1687
Walla Walla,WA 99362
anderson EXHIBIT B (509)529-9260, Fax(509)529-8102
perr�/ www.andersonperry.com
$� aSSOCi t@S, i11C. engineering • surveying • natural resources
HOURLY FEE SCHEDULE
Revised May 2022
PROFESSIONAL TECHNICAL STAFF
TECHNICIANS ENGINEERING ARCHAEOLOGY
Technician I...............................$ 65.00 Engineering Technician I ..........$105.00 Archaeological Technician I.......$ 60.00
Technician II .............................$ 75.00 Engineering Technician II .........$110.00 Archaeological Technician II......$ 70.00
Technician III.............................$ 80.00 Engineering Technician III ........$115.00 Staff Archaeologist I..................$ 75.00
Technician IV ...........................$ 90.00 Staff Engineer I .........................$120.00 Staff Archaeologist II.................$ 80.00
Technician V.............................$ 95.00 Staff Engineer II ........................$125.00 Project Archaeologist I..............$ 85.00
Technician VI............................$100.00 Project Engineer I .....................$130.00 Senior Archaeologist I ...............$105.00
Technician VII ...........................$105.00 Project Engineer II ....................$135.00 Senior Archaeologist II..............$120.00
Senior Technician I ...................$110.00 Project Engineer III ...................$145.00
Senior Technician II ..................$120.Q0 Project Engineer IV...................$150.00 PROJECT REPRESENTATIVES
Senior Technician III .................$125.Q0 Project Engineer V....................$155.00 Project Representative I ...........$ 95.00
Senior Technician IV.................$135.00 Project Engineer VI ...................$165.00 Project Representative II ..........$100.00
Senior Technician V..................$145.00 Project Engineer VII ..................$170.00 Project Representative III..........$105.00
Senior Technician VI.................$155.00 Senior Engineer I ......................$175.00 Project Representative IV..........$110.00
Senior Technician VII................$165.00 Senior Engineer II .....................$180.00
Senior Technician VIII...............$170.00 Senior Engineer III ....................$185.00 OVERTIME
Senior Technician IX.................$185.00 Senior Engineer IV ....................$190.00 Overtime Surcharge .................$ 35.00
Senior Engineer V .....................$200.00
Senior Engineer VI ....................$205.OQ
Senior Engineer VII....................$210.00
Senior Engineer VIII...................$225.00
SURVEYORS AND CREWS
Survey Technician I ..................$ 70.00 Professional Land Surveyor I ....$130.D0 Total Station .............................$ 25.00
Survey Technician II .................$ 85.00 Professional Land Surveyor II ...$140.00 AN(4-hour minimum) .............$ 32.00
Survey Technician III ................$ 90.00 Professional Land Surveyor III ..$155.00 Resource Grade GPS .................$ 22.00
Survey Crew Chief I ..................$ 95.00 Professional Land Surveyor IV..$175.00 Electrofisher..............................$ 25.00
Survey Crew Chief II .................$100.00 Professional Land Surveyor V...$185.00 Unmanned Aircraft System
Survey Crew Chief III ................$110.00 GPS Total Station .....................$ 40.00 (UAS/Drone) ........................$ 45.00
Survey Crew Chief IV ...............$140.00 Robotic Survey Station..............$ 30.00 GIS RTK GPS/GNSS Unit.............$ 32.00
OUT OF TOWN WORK
Mileage will be charged at the applicable IRS rate for vehicles,which is$0.585 per mile for standard highway vehicles as
of January 1,2022. Mileage will be charged at$0.75 per mile for vans and pickup trucks.Subsistence will be charged
either per diem or actual cost,per contract. Lodging will be billed at actual cost.
OTHER
Other miscellaneous,direct,and outside expenses, including special Consultants,will be charged at actual cost plus 10%.
Expert Witness will be charged at two times the standard hourly rate.
All accounts unpaid 30 days after date of invoice may be charged a service fee of 1.0%per month.
This Hourly Fee Schedule is revised annually on or around March 1.
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