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Home My WebLink About4227 Resolution - PWRF Amendment 3 with RH2 RESOLUTION NO. 4227 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE AMENDMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE PROCESS WATER REUSE FACILITY (PWRF)PRETREATMENT IMPROVEMENTS PHASE 2: WINTER STORAGE CAPACITY. WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on August 10, 2021,to provide Engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May 9,2022, to add additional professional engineering(design) services for additional winter storage; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on May 12, 2022, to add additional professional engineering services required for the acquisition of additional land from the United States Bureau of Reclamation (USBR}; and WHEREAS,the City and RH2 Engineering, Inc. desire to enter into Amendment No. 3 to the Professional Services Agreement to provide additional professional engineering services. These additional services include cultural and environmental field work and associated reporting for an additional 160-acre parcel owned by the USBR, and additional permitting support to facilitate the acquisition process being administered by the USBR to meet funding requirements. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Amendment No. 3 to the Professional Services Agreement between RH2 Engineering,Inc. and the City of Pasco; a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Be It Further Resolved that the City Manager of the City of Pasco,Washington,is hereby authorized, empowered, and directed to sign and execute said Amendment on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Resolution-PWRF Phase 2 Amendment No. 3 w/RH2- 1 PASSED by the City Council of the City of Pasco, Washington this 15`h day of August, 2022. � anc C,�A;S 1'�'�a�Or1Q v� Mayor P�D ��w, d O ATTEST: APPROVED AS TO FORM: �''`.'�E. _ � � Debra Barham, CMC Kerr Fer J .on Law, PLLC City Clerk City orneys Resolution-PWRF Phase 2 Amendment No.3 w/RH2-2 AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT Process Water Reuse Facility Pretreatment Improvements—Phase 2: Winter Storage Project No. 21298 AGREEMENT NO.21-039 WHEREAS,the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on 8/10/2021 to provide engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project. WHEREAS as the Phase 2 project progressed RH2 Engineering and City Staff have identified additional need for winter storage capacity; and WHEREAS, in order to carry out the intent of providing cultural review and environmental support as required for additional property acquisition at the City's PWRF site; and WHEREAS,the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May 9, 2022 to add additional professional engineering (design) services for additional winter storage. WHEREAS,the City and RH2 Engineering, Inc. entered into Amendment No. 2 on July 12, 2022 to add additional professional engineering services for additional winter storage. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc., to provide additional professional engineering services as described on Exhibit A. 1. Scone of Work: See Exhibit A. 2. Fee: The compensation for the additional work is based on a Time &Materials Basis of $111,584.00, increasing the overall total authorization amount to $810,789.00. For further detail please see Exhibit B. 3. Time of��erformance: No Change. The services shall be complete for the project on or before 12/31/2024. DATED THIS DAY OF ,2022. CITY OF PASCO: CONSULTANT City of Pasco RH2 Engineering, Inc. Dave Zabell—City Manager Paul Cross, PE—Principal Amendment No.3 to Professional Services Agreement Page 1 RH2 Engineering,Inc. Process Water Reuse Facility Pretreatment lmprovements—Phase 2:Winter Storage EXHIBIT A Scope of Work Amendment No. 3 City of Pasco Process Water Reuse Facility (PWRF) Improvements Southeast Parcel Acquisition and Permitting �uiy 2022 Background The City of Pasco (City) previously contracted with RH2 Engineering, Inc., (RH2) to design approximately 200 million gallons (MG) of winter storage for the PWRF for winter process water. As the project has progressed,the total winter storage needs have increased to as much as 670 MG and have required the acquisition of an additional 240 acres of property from the US Bureau of Reclamation (Reclamation). An additional 160 acres of Reclamation property (SE Parcel) southeast of the PWRF and south of Foster Wells Road (Parcel 113140039) also has been made available for purchase. The acquisition assistance and permitting requirements necessary to obtain this property include additional efforts by RH2 and significantly larger roles for subconsultants have been required as indicated in the following subtasks. Task 5 — Parcel Acquisition Assistance and Permitting Objective: Provide additional cultural review and environmental support assistance for the Franklin County Planning Department (County), Washington State Department of Ecology (Ecology), and Reclamation as required by the funding and property acquisition requirements. Approach: 5.1 Perform vegetation and wildlife surveys for the 160 acres of the SE Parcel. 5.2 Prepare write-ups for the surveys and amend previous reports and write-ups. 5.3 Prepare a draft State Environmental Policy Act (SEPA) checklist and submit to the City for review. Prepare a final SEPA checklist based on City comments and coordinate with the City and County for publication and public meetings. 5.4 Prepare Conditional Use Permit (CUP); coordinate with the City and County for publication and attend hearing. 5.5 Coordinate with Reclamation, Ecology, and Washington Department of Fish and Wildlife. 5.6 Prepare State Environmental Review Process (SERP) documentation. 5.7 Prepare County Building/Site Development permitting. 5.8 Prepare other miscellaneous permitting as needed. 1 City of Pasco Exhibit A—Scope of Work PWRF Improvements—Winter Storage Amendment No.3 5.9 Coordinate with Cultural Resource Consultants LLC as a subconsultant to RH2 to perform a cultural review and survey of up to 160 acres of additional Reclamation land and prepare reports meeting Reclamation environmental requirements. 5.10 Coordinate with MGS Pasco as a subconsultant to RH2 to perform a boundary and topographic survey of the 160-acre parcel and provide the information in AutoCAD format. Record the survey at Franklin County. 5.11 Perform a Phase 1 Environmental Site Assessment (ESA) of the parcel and amend previous reports and write-ups. Assumptions: • Assumptions from the prime contract and Amendment No. 1 are induded herein by reference. • Services outlined in this Scope of Work will be performed ro the level of effort identified in the Fee Estimare. !f necessary, additional effort can be mutually determined by the City and RH2. • No archaeologica!artifacts of significance or historic structures will be found on the sites. • No additiona!mitigation efforts are included in this Scope of Work. • The City will submit al!permit applications and pay aJl permit fees. • The City will obtain the right of entry permits from Reclamation. RH2 Deliverables: • Amended report from previous vegetation and wildlife surveys in electronic PDF. • Amended Phase 1 ESA report from previous assessment in electronic PDF. • Cross cutting documents for Ecology requirements in electronic PDF. • Draft and final SEPA Checklist in electronic PDF. • Cultural resources documentation and inadvertent discovery plan (IDP) in electronic PDF. • Attendance at up to two (2) meetings with City staff. Meeting agendas and minutes for each meeting in electronic PDF. • Boundary and topographic survey in AutoCAD and electronic PDF. Project Schedule RH2 can commence with survey and permitting work upon notice to proceed from the City followed by obtaining the Permit for Archaeological Investigations and the Right of Entry Permits from Reclamation. It is anticipated that this contract amendment will be approved by mid-August 2022, that field surveying will occur in mid-to late-summer 2022,and that County permits will be submitted before the end of October 2022. Property acquisition and permit processes may be complete by the end of December 2022. 2 EXHIBIT B Fee Estimate Amendment No.3 City of Pasco PWRF Improvements-Winter Storage SE USBR Parcel Permitting Jul-22 Total TotalLabor TotalSubconsultant TotalExpense TotalCost Description Hours Task 5 Parcel Ac uisition Assistance and Permittin 328 $ 10,559 $ 48,435 $ 6,522 $ 111,584 PROJECT TOTAL 328 $ 56,624 $ 48,438 $ 6,522 $ 111,584