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HomeMy WebLinkAbout2022.08.15 Council Meeting Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, August 15, 2022 City Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this meeting. To listen to the meeting via phone, call (631) 992-3211 and use access code 613-585-088. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. CONSENT AGENDA - All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 7 - 17 (a) Approval of Meeting Minutes To approve the minutes of the Pasco City Council Regular Meeting and Regular Workshop held on August 1, 2022 and August 8, 2022 respectively. 18 - 20 (b) Bills and Communications Page 1 of 145 To approve claims in the total amount of $5,096,915.22 ($3,841,727.28 in Check Nos. 249936-250213; $181,495.01 in Electronic Transfer Nos. 836800, 836829-836830; $31,319.83 in Check Nos. 54009- 54043; $1,042,373.10 in Electronic Transfer Nos. 30178214 - 30178816). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non - criminal, criminal, and parking) accounts receivable in the total amount of $175,417.70 and, of that amount, a uthorize $0.00 to be turned over for collection. 21 - 26 (c) Resolution - Bid Award for A Street Sports Complex - Phase 1 To approve Resolution No. 4223, awarding Bid No.21 -155 for the A Street Sports Complex project, Phase 1 to Big D's Construction, of Pasco, Washington, and further, authorize the City Manager to execute the contract documents. 27 - 43 (d) 2 Resolutions – Project Acceptance for 20th Ave Ped Beacon Project & Industrial Way Retrofit Project To approve Resolution No. 4224, accepting work performed by Ellison Earthworks, LLC., under contract for the 20th Ave Pedestrian Hybrid Beacon project. To approve Resolution No. 4225, accepting work performed by Double J Excavating, Inc., under contract for the North Industrial Way Stormwater & Retrofit project. 44 - 55 (e) Resolution - Amendment to the West Pasco Water Treatment Plant Phase 2 Agreement with RH2 (Construction Services) To approve Resolution No. 4226, authorizing the City Manager to execute an Amendment for the Professional Services Agreement with RH2 Engineering, Inc. for the West Pasco Water Treatment Plant (WPWTP) Expansion Phase 2 project. 56 - 65 (f) Resolution – Process Water Reuse Facility (PWRF) Phase 2 – Amendment No. 3 with RH2 Engineering, Inc. To approve Resolution No. 4227, authorizing the City Manager to execute Amendment No. 3 for the Professional Services Agreement (PSA) with RH2 Engineering, Inc. for the Process Water Reuse Facility (PWRF) Pretreatment Improvements Phase 2: Winter Storage Capacity. 66 - 87 (g) Resolution - Amendment No. 2 to the East UGA Expansion Sewer LID No. 152 Agreement with RH2 Page 2 of 145 To approve Resolution No. 4228, authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement (PSA) with RH2 Engineering, Inc. for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152 project. 88 - 101 (h) Resolution - Setting a Date to Consider a Notice of Intent to Commence Annexation Proceedings for Alford/Cole Annexation (ANX 2022-003) To approve Resolution No. 4229, setting 7:00 PM, September 6, 2022, as the time and date for a public meeting to consider a notice of intent to commence annexation proceedings for the Alford/Cole annexation. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS 102 - 106 (a) Expressing Appreciation to Rudy Villasenor, Kaden Root and Lonnie Alvarez for Extinguishing a House Fire Mayor Pro Tem Maloney to present letters of appreciation to Rudy Villasenor, Kaden Root and Lonnie Alvarez; and, Fire Chief Gear to present Pasco Fire Department Challenge Coins to the three individuals. 107 - 111 (b) Attendance Awareness Month Proclamation Mayor Pro Tem Maloney will read the proclamation for "Attendance Awareness Month" scheduled for September 2022 and present the proclamation to United Way Benton & Franklin Counties President & CEO LoAnn Ayers. 6. VISITORS - OTHER THAN AGENDA ITEMS - This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengt hy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 7. REPORTS FROM COMMITTEES AND/OR OFFICERS (a) Verbal Reports from Councilmembers 8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Page 3 of 145 9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS 112 - 125 (a) Ordinance - Amending the Pasco Public Facilities District Charter MOTION: I move to adopt Ordinance No. 4604, providing for amendment to the Charter of the Pasco Public Facilities District and publishing a Restated Charter, and further, authorize public ation by summary only. 126 - 129 (b) Ordinance - Budget Adjustment - Schlagel Park Boat Launch & Park Improvements Project MOTION: I move to adopt Ordinance No. 4605, amending the 2021 - 2022 Biennial Budget of the City of Pasco, Washington, by providing supplement thereto; to provide additional appropriation in the City's Capital Improvement Fund for the completion of the Schlagel Pa rk Boating Facilities Improvement Project, and, future, authorize publication by summary only. 130 - 138 (c) *Resolution - Notice of Public Hearing Date for LID No. 151 Final Assessment MOTION: I move to approve Resolution No. 4230, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 151, and directing that notice thereof be given in the manner required by law. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 139 - 143 (a) *Appointment to the Tri-City Regional Hotel/Motel Commission MOTION: I move to confirm the appointment of Jerry beach (A-1 Hospitality) to the Tri-City Regional Hotel/Motel Commission for a two- year term commencing on September 1, 2022 and ending August 31, 2024. 12. MISCELLANEOUS DISCUSSION 13. EXECUTIVE SESSION 14. ADJOURNMENT 15. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required Page 4 of 145 * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” 144 - 145 (b) Adopted 2020-2021 Council Goals (Reference Only) (c) REMINDERS • Monday, August 15th, 6:00 PM: LEOFF Disability Board – City Hall Conference Room 1, Pasco City Hall (MAYOR BLANCH BARAJAS, Rep.; MAYOR PRO TEM CRAIG MALONEY, Alt.) • Monday, August 15th, 6:15 PM: Old Fire Pension Board Meeting – City Hall Conference Room 1, Pasco City Hall (MAYOR BLANCHE BARAJAS, Rep.; MAYOR PRO TEM CRAIG MALONEY, Alt.) • Tuesday, August 16th, 4:00 PM: Pasco Public Facilities District Board Meeting – Council Chambers, Pasco City Hall (MAYOR PRO TEM CRAIG MALONEY, Rep.; COUNCILMEMBER DAVID MILNE, Alt.) • Wednesday, August 17th, 5:30 PM: Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting – Clover Island Inn, Kennewick (COUNCILMEMBER JOSEPH CAMPOS, Rep.; COUNCILMEMBER PETE SERRANO, Alt.) • Thursday, August 18th, 12:30 PM: Greater Columbia Accountable Community Health Leadership Council & Board Meeting – Tri-Cities Community Health Board Room, 800 W. Court St. (COUNCILMEMBER IRVING BROWN, Rep.; MAYOR BLANCH BARAJAS, Alt.) • Thursday, August 18th, 4:00 PM: Downtown Pasco Development Authority – DPDA (COUNCILMEMBER IRVING BROWN, Rep.; MAYOR PRO TEM CRAIG MALONEY Alt.) • Thursday, August 18th, 4:00 PM: Tri-Cities National Park Committee Meeting – Tri-Cities Regional Business & Visitor Center, Bechtel Board Room, 7130 W. Grandridge Blvd., Kennewick (MAYOR BLANCHE BARAJAS, Rep.; MAYOR PRO TEM CRAIG MANLONEY, Alt.) • Friday, August 19th, 10:00 AM: Benton-Franklin Council of Governments Board Meeting – Ben-Franklin Transit, 1000 Columbia Park Trail, Richland (COUNCILMEMBER IRVING BROWN, Rep., COUNCILMEMBER DAVID MILNE, Alt.) • Monday, August 22nd, 4:00 PM: Hanford Area Economic Investment Fund Advisory Committee Meeting – Ben Franklin Transit Main Conference Room (COUNCILMEMBER PETE SERRANO, Rep.) Page 5 of 145 This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 6 of 145 AGENDA REPORT FOR: City Council August 10, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Debra Barham, City Clerk Administrative & Community Services SUBJECT: Approval of Meeting Minutes I. REFERENCE(S): 08.01.2022 & 08.08.2022 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Regular Meeting and Regular Workshop held on August 1, 2022 and August 8, 2022 respect ively. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 7 of 145 MINUTES City Council Regular Meeting 7:00 PM - Monday, August 1, 2022 City Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Blanche Barajas, Mayor. ROLL CALL Councilmembers present: Blanche Barajas, Craig Maloney, Irving Brown, Joseph Campos, David Milne, Zahra Roach, and Pete Serrano Councilmembers absent: None Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Craig Briggs, Assistant City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA Approval of Meeting Minutes To approve the minutes of the Pasco City Council Regular Meeting held on July 18, 2022 and Special Meeting & Workshop Meeting held on July 25, 2022. Bills and Communications To approve claims in the total amount of $5,357,8 67.10 ($3,334,967.88 in Check Nos. 249668-249935; $1,024,444.54 in Electronic Transfer Nos. 836384-836445, 836451-836463, 836471-836482, 836485-836614, 836623-836631, 836633- 836718, 836733-836737; $18,734.36 in Check Nos. 53985-54008; $979,551.32 in Electronic Transfer Nos. 30177612-30178213; $169.00 in Electronic Transfer Nos. 888). Page 1 of 6Page 8 of 145 Resolutions - Approving Ten (10) Developer Reimbursement (Latecomer) Agreements To approve Resolution No. 4208, authorizing a Utility Developer Reimbursement Agreement with Big Sky Developers, LLC for the construction of utility improvements for Burgess 1, Road 68 Water. To approve Resolution No. 4209, authorizing a Utility Developer Reimbursement Agreement with Big Sky Developers, LLC for the construction of utility improvements for Burgess 2, Road 68 Irrigation. To approve Resolution No. 4210, authorizing a Utility Developer Reimbursement Agreement with Big Sky Developers, LLC for the construction of utility improvements for Burgess 3, Road 84 Water. To approve Resolution No. 4211, authorizing a Utility Developer Reimbursement Agreement with Big Sky Developers, LLC for the construction of utility improvements for Burgess 4, Road 84 Irrigation. To approve Resolution No. 4212, authorizing a Utility Developer Reimbursement Agreement with Big Sky Developers, LLC for the construction of utility improvements for Burgess 5, Road 84 Sewer. To approve Resolution No. 4213, authorizing a Utility Developer Reimbursement Agreement with Miller Living Trust for the construction of utility improvements for Capital Avenue Lift Station for Genesis Business Park. To approve Resolution No. 4214, authorizing a Utility Developer Reimbursement Agreement with Vanessa Garcia (et al) for the construction of utility improvements for Dradie Street Water. To approve Resolution No. 4215, authorizing a Utility Developer Reimbursement Agreement with Jose Duenas for the construction of utility improvements for R oad 52 Water. To approve Resolution No. 4216, authorizing a Utility Developer Reimbursement Agreement with Mickelson Landholdings, LLC for the construction of utility improvements for East Superior Street Water. To approve Resolution No. 4217, authorizing a Utility Developer Reimbursement Agreement with Mickelson Landholdings, LLC for the construction of utility improvements for East Superior Street Sewer. Resolution - 2022 Fire & Ambulance Services Master Plan To approve Resolution No. 4218, approving the Pasco Fire Department 2022 Fire & Ambulance Services Master Plan. Page 2 of 6Page 9 of 145 Resolution – Local Improvement District No. 151 Project Acceptance To approve Resolution No. 4219, accepting work performed by Big D's Construction of Tri-Cities, Inc., under contract for the Northwest Area Sewer Local Improvement District No. 151 Project. Resolution - Transportation System Master Plan (TSMP) To approve Resolution No. 4220, adopting the Transportation System Master Plan. Resolution - Municipal Services with the Confederated Tribes of the Colville Reservation To approve Resolution No. 4221, approving the Municipal Services Agreement with the Confederated Tribes of the Colville Reservation and the City of Pasco. MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Serrano to approve the Consent Agenda as read. RESULT: Motion carried unanimously 7-0 AYES: Mayor Barajas, Mayor Pro Tem Maloney, Councilmember Brown, Councilmember Campos, Councilmember Milne, Councilmember Roach, and Councilmember Serrano VISITORS - OTHER THAN AGENDA ITEMS David Morgan, Pasco resident, thanked Council for the opportunity to present at the last Council Workshop regarding retail cannabis. He congratulated Mr. Brown Sr. for his appointment to Council. Lastly, he stated that he will be reaching out to the Downtown Pasco Development Authority regarding ways that his business may help issues in the downtown area. Suzanne Ayala, downtown business owner, expressed support for cannabis retail within the Pasco downtown area. Carl Holder, downtown business owner, asked Council to approve cannabis retail sales within the downtown as soon as possible. Narsisa Cadanoza, Pasco resident, expressed support for cannabis retail store within downtown Pasco. REPORTS FROM COMMITTEES AND/OR OFFICERS Verbal Reports from Councilmembers Mayor Pro Tem Maloney commented on the Pasco Public Facilities District Board meeting and HAPO Advisory Board meetings he recently attended. Page 3 of 6Page 10 of 145 Ms. Roach reported on the status of the recruitment of Executive Director for Visit Tri-Cities. Mr. Campos stated that he has a better understanding of Benton Franklin Council of Governments (BFCOG) purpose after speaking with their Regional Planning Manager Erin Braich. General Fund Monthly Report - June 2022 Ms. Sigdel provided a brief report on the City General Fund Account. Mayor Pro Tem Maloney commented on the permits for commercial and industrial projects detailed in the report. He also asked when the mental health tax will begin. Ms. Sigdel stated that she would get back with an answer to when the tax collection started in Franklin County. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Public Hearing and Ordinance - Brantingham Right-of-Way Vacation (VAC 2022-004) Mayor Barajas announced that the Brantingham Right-of-Way Vacation was a quasi-judicial action and asked Mr. Briggs to explain the procedure for quasi-judicial items. Mr. Briggs read the quasi-judicial procedure including how the Appearance of Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of questions associated with potential conflicts of interest to disclose such potential conflicts or appearance of conflicts. With no response from the Councilmembers, he asked if any members of the public were seeking to disqualify a member of Council from participating in the proceedings. No one came forward. Planning Manager Gonzales provided a brief report o n the proposed right-of-way vacation. Mayor Barajas declared the Public Hearing open to consider the proposed Brantingham Right-of-Way Vacation. Following three calls for comments, and there being none, Mayor Barajas declared the Public Hearing closed. MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Milne to adopt Ordinance No. 4603, vacating part of existing rights -of-way and dedicating new rights-of-way at the corners of Rainier Avenue and Adams Street; and further; authorize publication by summary only. RESULT: Motion carried unanimously 7-0 Page 4 of 6Page 11 of 145 AYES: Mayor Barajas, Mayor Pro Tem Maloney, Councilmember Brown, Councilmember Campos, Councilmember Milne, Councilmember Roach, and Councilmember Serrano ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS Resolution - Bid Award for Schlagel Park Boat Launch and Park Improvements Project Mr. Ratkai provided a brief report on the Schlagel Park Boat Launch and Park Improvements project. Mayor Pro Tem Maloney asked for an update on the replacement of the dock destroyed during a winter storm and Mr. Ratkai responded with an update. MOTION: Mayor Pro Tem Maloney moved, seconded by Councilmember Roach to approve Resolution No. 4222, awarding the Schlagel Park Boat Launch Improvements Project to Goodman and Mehlenbacher Enterprizes, Inc. of Kennewick, Washington, and further, authorize the City Manager to execute the contract documents and allowing all necessary budget adjustments. RESULT: Motion carried unanimously 7-0 AYES: Mayor Barajas, Mayor Pro Tem Maloney, Councilmember Brown, Councilmember Campos, Councilmember Milne, Councilmember Roach, and Councilmember Serrano MISCELLANEOUS DISCUSSION Mr. Zabell provided a brief update on the next steps related to moving forward towards the sales of retail cannabis within the Pasco downtown area or other parts of the City, which would include the Fire and Police Departments' analysis as well as a list o f other other key points to bring forward for Council's discussion. Mr. Zabell also announced the National Night Out and Family Field Day events scheduled for August 2nd and August 6th respectively. Mr. Ratkai commented on the Memorial Pool closure on Sunday, July 31, 2022 and the need to keep staff cool and safe from the extreme heat within the building. Mr. Ratkai also provided an update regarding the recent Tri -Cities Animal Control and Shelter activities, staffing and status of current Request for Pro posal for contracting these services to an outside agency will close on August 5, 2022. Ms. Chapin provided status of upcoming vacancy of the the City Manager position and recommended soliciting GMP Consultants, a recruitment firm, to assist in this process. Council and Ms. Chapin continued the discussion regarding the options for the recruitment of a City Manager; and at the end of the discussion it was determined that Page 5 of 6Page 12 of 145 Ms. Chapin would gather additional information regarding recruitment processes and firms that other nearby Cities have utilized in the recent past. Council and staff discussion ensued regarding retail cannabis and Mr. Serrano asked if an advisory ballot issue could be placed on the November 2022 Voter's Ballot. Mr. Serrano expressed importance of moving forward for the November advisory ballot issue. Mr. Briggs stated that there is not enough time to approve a resolution with the ballot language to meet the 5:00 PM deadline required by the Franklin County Elections Office for August 6, 2022. Staff will provide the additional information that Mr. Zabell described in his previous comments at the August 22, 2022 Council Workshop. Ms. Roach asked about the status of an Arts grant she recommended the City apply for. Mr. Zabell stated that Ms. Pashon will provide a status of the grant in question at a later time as Ms. Pashon was currently focused on managing the Animal Control and Shelter services. RECESS Mayor Barajas announced a five-minute recess at 8:45 PM. EXECUTIVE SESSION Council adjourned into Executive Session at 8:50 PM for 20 minutes to discuss the consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the City Manager, Deputy City Manager, Assistant City Attorney and Administrative & Community Services Director. Mayor Barajas called the meeting back to order at 9:11 PM. ADJOURNMENT There being no further business, the meeting was adjourned at ___ PM. PASSED and APPROVED this ____ day of ________________, 20__. APPROVED: ATTEST: Blanche Barajas, Mayor Debra Barham, City Clerk Page 6 of 6Page 13 of 145 MINUTES City Council Workshop Meeting 7:00 PM - Monday, August 8, 2022 City Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Blanche Barajas, Mayor. ROLL CALL Councilmembers present: Blanche Barajas, Craig Maloney, Irving Brown, Joseph Campos, David Milne, and Zahra Roach Councilmembers absent: Pete Serrano Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Eric Ferguson, City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. The meeting was opened with the Pledge of Allegiance. VERBAL REPORTS FROM COUNCILMEMBERS Mr. Brown commented on the Family Field Day, sponsored by the Pasco Police Department, held on August 6, 2022. Mayor Pro Tem Maloney attended the Celebration of Community, Diversity and Culture event held in Columbia Park amphitheater on August 6, 2022. He commented on the need for the City of Pasco to develop some large scale outdoor event venues within the City. Mr. Campos commented on an email he received from a Pasco resident praising the Pasco City Council for their thoughtful deliberations when learning about, discussing and taking action on items and issues. Page 1 of 4Page 14 of 145 Mayor Barajas also commented on the Family Field Day, the interaction with Pasco Police staff, the family-friendly events and food options. ITEMS FOR DISCUSSION Presentation - Park & Recreation Master Plan Update Mr. Ratkai introduced Jon Pheanis from MIG who reported on the status of the Park & Recreation Master (20-year) Plan, as well as the next steps in the process of finalizing the plan. Mayor Pro Tem Maloney asked some clarifying questions within the presentation and Mr. Pheanis and staff provided responses. Single Room Occupancy (SRO) Housing Moratorium Discussion Mr. Ferguson and Planning Manager Gonzalez provided a brief report on the current moratorium for Single Room Occupancy (SRO) housing and sought Council's consensus on if the conversion of motel room to SRO housing was still a concern to Council and if so, should the Moratorium be continued during the preparation of the Housing Capacity Plan and re -examined once that plan is complete. Council and staff briefly discussed the continuation of the Moratorium and concluded with Council consensus of continuing the moratorium of the SRO housing for another six (6) months, while waiting for additional information regarding SRO housing and how it may help with the homelessness within the City. Intent for Annexation - Alford/Cole Annexation (ANX 2022-003) Planning Manger Gonzalez provided a brief report on the petition to annex into the City of Pasco received from Franklin County two property owners. He noted that a resolution setting a public meeting for the intent to annex was scheduled for the August 15th Council Meeting. Pasco Public Facilities District Updates Mr. Ratkai, Mr. Ferguson and Mr. Zabell updated Council on the the Pasco Public Facilities District (PPFD) Board's recent activities and plans for the remainder of the year and into early 2023 for the PPFD's aquatics facility project recently approved through a ballot proposition increasing the sales & use tax by 2/10th of one-percent. The tax revenue will not materialize until the end of the first quarter of 2023. In the meantime, the PPFD Board needs to keep the aquatics facility project moving forward, which will require further partnership with the City. The City Council will need to consider amending the PPFD Charter, providing a loan to fund the PPFD Board activities for an interim period until revenues from the sales & use tax are received, as well as consider a new interlocal agreement between the City and the PPFD. Page 2 of 4Page 15 of 145 Mr. Ferguson stated that the proposed amendments within the PPFD Charter would be coming forward for action at the August 15th Council Meeting. Resolution – Process Water Reuse Facility (PWRF) Phase 2 – Amendment No. 3 with RH2 Engineering, Inc. Mr. Worley introduced Capital Improvements Projects Manager Serra who provided a brief overview of the proposed amendment to the Professional Services Agreement with RH2 Engineering, Inc. (RH2) related to the Process Water Reuse Facility Phase 2 project. Resolutions – Project Acceptance for 20th Ave Ped Beacon Project & Industrial Way Retrofit Project Mr. Worley introduced Capital Improvements Projects Manager Serra who provided a brief recap of two completed Public Works Department projects, noting that both are ready for formal acceptance for the work completed each project. Resolution - Amendment No. 2 to the East UGA Expansion Sewer LID Scoping Agreement with RH2 Mr. Worley introduced Capital Improvements Projects Manager Serra who provided a brief report on the proposed Amendment No. 2 to the Professional Services Agreement with RH2 Engineers, Inc. for the east Urban Growth Area (UGA) expansion Sewer Local Improvement District (LID). Resolution - Amendment to the WPWTP Phase 2 Scoping Agreement with RH2 (Construction Services) Mr. Worley introduced Capital Improvements Projects Manager Serra who provided a brief report on the proposed Amendment No. 1 to the Professional Services Agreement with RH2 Engineers, Inc. for the West Pasco Water Treatment Plant (WPWTP) Phase 2 project. Recruiting Firms for City Manager Position Ms. Chapin provided a brief report on the additional information that Council requested at their last meeting regarding recruitment firms for the upcoming vacant City Manager position. She recommended GMP Consultants as the preferred recruitment firm for recruiting candidates for the City Manager position. Mr. Campos, Mr. Brown, Ms. Roach, Mayor Barajas expressed support for Ms. Chapin's recommendation. Mayor Pro Tem Maloney expressed frustration on receiving requests for final action with limited time for Council to review, amend and deliberate on before decisions are required. Resolution - Bid Award for A Street Sports Complex - Phase 1 Page 3 of 4Page 16 of 145 Mr. Ratkai provided a brief overview of the pending bid award for the A Street Sports Complex - Phase 1 project, noting that this item will be brought back to Council for final action at their August 15, 2022 Council meeting. MISCELLANEOUS COUNCIL DISCUSSION Ms. Roach asked about the date for the Mini-Council Retreat and Mr. Zabell stated that it is scheduled for Friday, September 30, 2022. Mr. Campos announced that Ben Franklin Transit (BFT) is offering free bus passes for youth. Mayor Pro Tem Maloney asked for the status the analysis related to retail cannabis issue and Mr. Zabell stated that this topic was scheduled for the August 22, 2022 Council Workshop. ADJOURNMENT There being no further business, the meeting was adjourned at 8:43 PM. PASSED and APPROVED this __ day of ________________, 20__. APPROVED: ATTEST: Blanche Barajas, Mayor Debra Barham, City Clerk Page 4 of 4Page 17 of 145 AGENDA REPORT FOR: City Council August 11, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 08.15.22 Bad Debt Write-off/Collection for July 2022 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $5,096,915.22 ($3,841,727.28 in Check Nos. 249936-250213; $181,495.01 in Electronic Transfer Nos. 836800, 836829- 836830; $31,319.83 in Check Nos. 54009 -54043; $1,042,373.10 in Electronic Transfer Nos. 30178214-30178816). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $175,417.70 and, of that amount, authorize $0.00 to be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 18 of 145 REPORTING PERIOD: August 15, 2022 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 249936-250213 54009-54043 Total Check Amount $3,841,727.28 $31,319.83 Total Checks 3,873,047.11$ Electronic Transfer Numbers 836800 30178214-30178816 836829-836830 Total EFT Amount $181,495.01 $1,042,373.10 $0.00 Total EFTs 1,223,868.11$ Grand Total 5,096,915.22$ Councilmember 430,749.92 35,505.76 391.60 407.63 1,491.91 19,512.59 1,538.91 414.73 1,715.70 0.00 104.66 47,590.96 84.69 856.75 27,083.34 0.00 31,965.83 131.66 1,212,478.64 1,809,089.73 156,238.16 15,718.84 178,187.80 3,307.21 1,122,348.20 GRAND TOTAL ALL FUNDS:5,096,915.22$ The City Council July 28 - August 10, 2022 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 15th day of August, 2022 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET SCHOOL IMPACT FEES C.D. BLOCK GRANT HOME CONSORTIUM GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY SENIOR CENTER OPERATING MULTI-MODAL FACILITY EQUIPMENT RENTAL - OPERATING GOVERNMENTAL RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER PAYROLL CLEARING EQUIPMENT RENTAL - OPERATING BUSINESS MEDICAL/DENTAL INSURANCE FLEX Page 19 of 145 BAD DEBT WRITE-OFF/COLLECTION July 1 – July 31, 2022 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs under $20 with no current forwarding address or are accounts in "occupant" status. Accounts submitted for collection exceed $20.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ .00 .00 .00 Ambulance $ 175,417.70 .00 175,417.70 Court A/R $ .00 .00 .00 Code Enforcement $ .00 .00 .00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 175,417.70 .00 175,417.70 Page 20 of 145 AGENDA REPORT FOR: City Council August 9, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Zach Ratkai, Director Administrative & Community Services SUBJECT: Resolution - Bid Award for A Street Sports Complex - Phase 1 I. REFERENCE(S): Resolution Bid Tabulation Drawing II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ____, awarding Bid No.21 -155 for the A Street Sports Complex project, Phase 1 to Big D's Construction, of Pasco, Washington, and further, authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: Base Bid, Park/Soccer Field Development $ 899,300.00 Elm Street Road Extension $ 180,000.00 Sales Tax (Base Bid/Road Extension) $ 93,899.10 Base Bid Total $ 1,173,199.10 Add Alternative - Elm St. and Fields Electrical $ 130,000.00 Sales Tax Add - Alternative $ 11,310.00 Total Add - Alternative $ 141,310.00 TOTAL PROJECT COST $ 1,314,509.10 Funding Sources: $323,964.75 - RCO Youth Athletic Facilities State Grant $990,544.35 - Parks Fund $1,314,509 Total Budget Amount IV. HISTORY AND FACTS BRIEF: Page 21 of 145 The City Council has long identified the need for additional multi-use sports fields as a priority in their Council goals, specifically identifying "continued efforts to provide additional soccer and sports fields" as one of its Quality of Life focuses in the 2018-2019 goals. With this goal in mind, in 2018 staff applied for and were successful in obtaining a $350,000 Youth Athletic Facilities grant from the state. Funding from this grant became available in 2019. In 2019 -2020 A&E design work and the cultural resources survey were completed. The project went out to bid in 2021 but had to be retracted due to the discovery of additional electrical requirements from Franklin PUD. Adjustments to the design were then made and an advertisement to rebid the project was issued in May of 2022. As designed and bid, the A Street Sports Complex - Phase 1 will include the extension of Elm Avenue for access to the site, the extension of water and sewer services, the undergrounding and extension of the electrical, a parking lot, a pedestrian access path, drinking fountain, portable restroom shelter, and sufficient playing field space for 3 full sized rectangular multi-sport fields. This is the first phase of the ultimate build-out of 10 soccer fields for the community. V. DISCUSSION: As specified in the call for bids, bids for the project were opened June 16, 2022. The City received a total of nine (9) bids. The lowest responsive bid was submitted by Big D's Construction in the amount of $1,173,199.10, including Washington State Sales Tax, with a contingent bid addition for additional electrical services should they be necessary in the amount of $141,310.00, including Washington State Sales Tax. The bidder has demonstrated the ability to meet the bid specifications, including experience on similar public projects in terms of scope and size. The construction of this project realizes completion of the first phase of a long - term planned Parks improvement project of the City and furthers the City Council's commitment to their Quality of Life and Fina ncial Stewardship goals. Staff recommends acceptance of the bid and award of the A Street Sports Complex Phase 1 project to Big D's Construction as provided in their bid. Page 22 of 145 Resolution – Bid Award for the A Street Soccer Complex Project - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AWARDING BID NO. 21-155 FOR THE A STREET SPORTS COMPLEX PROJECT PHASE 1 TO BIG D’S CONSTRUCTION OF PASCO, WASHINGTON, AND FURTHER, AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS. WHEREAS, the City of Pasco has an identified capital improvement public works project described as the A Street Sports Complex Project Phase 1; and WHEREAS, this project includes site clearing, installation of erosion control measures, grading for multi-use ball fields, parking lot construction, concrete and asphalt pathways, restroom enclosure construction and installation, fencing, irrigation system installation, turf grass seeding and establishment and other work indicated in the contract documents; and WHEREAS, the City solicited sealed public bids for this project, identified as the A Street Sports Complex; and WHEREAS, on June 16, 2022, at 2:00 p.m., nine (9) bids were received and opened by the City; and WHEREAS, the lowest responsive bidder was Big D’s Construction, with a bid of $1,173,199.10, and an if needed bid additive item 1 of $141,310 for a total of $1,314,509.10, the Engineer’s Estimate, excluding the bid additive was $988,902; and WHEREAS, the bid documentation was reviewed and the bidder was determined to be responsible and responsive. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City hereby awards the A Street Soccer Complex Phase 1 Project to Big D’s Construction of Pasco, Washington in the amount of $1,173,199.10, and an if needed bid additive item 1 of $141,310 for a total of $1,314,509.10, including Washington State Sales Tax; and Be It Further Resolved, that this Resolution shall take effect and be in full force immediately upon passage by the City Council. Page 23 of 145 Resolution – Bid Award for the A Street Soccer Complex Project - 2 PASSED by the City Council of the City of Pasco, Washington this ___ day of _________, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 24 of 145 Bid Tabulations ‐ A Street Sports ComplexContract #21 155Bid Date: 06/16/2022Contractor:Big D's ConstructionContractor:Goodman & Mehlenbacher Ent  IncContractor:Total Site ServicesContractor:Premier ExcavationContractor:Culbert ConstructionContractor:Double J ExcavatingContractor:Tapani IncContractor:Allstar ConstructionContractor:ESF SolutionsItem No.Description Quant UnitUnit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount1Base Bid, Park Development 1 EA $                   899,300.00 899,300.00$                 804,000.00$    804,000.00$                                             923,075.44$    923,075.44$                   881,292.90$     881,292.90$                 692,430.53$    692,430.53$                   980,000.00$    980,000.00$                   1,029,498.00$  1,029,498.00$              1,301,147.18$  1,301,147.18$              1,350,000.00$   1,350,000.00$        2Elm Street Road Extension 1 EA $                   180,000.00 180,000.00$                 375,000.00$    375,000.00$                                             284,438.21$    284,438.21$                   325,248.25$     325,248.25$                 548,672.63$    548,672.63$                   287,000.00$    287,000.00$                   375,275.00$     375,275.00$                 425,517.12$     425,517.12$                 400,000.00$      400,000.00$           Subtotal 1,079,300.00$              1,179,000.00$                                          1,207,513.65$               1,206,541.15$              1,241,103.16$               1,267,000.00$               1,404,773.00$              1,726,664.30$              1,750,000.00$        WA St Sales Tax (8.7%)93,899.10$ 102,573.00$ 105,053.69$ 104,969.08$ 107,975.97$ 110,229.00$ 122,215.25$ 150,219.79$ 152,250.00$ 1,173,199.10$ 1,281,573.00$ 1,312,567.34$ 1,311,510.23$ 1,349,079.13$ 1,377,229.00$ 1,526,988.25$ 1,876,884.09$ 1,902,250.00$ 1ABElm Street Electrical and "A Street Fields" Electrical 1EA $                   130,000.00 130,000.00$                 147,000.00$    147,000.00$                                             115,387.13$    115,387.13$                   179,611.00$     179,611.00$                 123,918.50$    123,918.50$                   126,000.00$    126,000.00$                   187,827.00$     187,827.00$                 139,732.43$     139,732.43$                 300,000.00$      300,000.00$           Subtotal 130,000.00$                 147,000.00$                                             115,387.13$                   179,611.00$                 123,918.50$                   126,000.00$                   187,827.00$                 139,732.43$                 300,000.00$           WA St Sales Tax (8.7%)11,310.00$ 12,789.00$ 10,038.68$ 15,626.16$ 10,780.91$ 10,962.00$ 16,340.95$ 12,156.72$ 26,100.00$ 141,310.00$                 159,789.00$                                             125,425.81$                   195,237.16$                 134,699.41$                   136,962.00$                   204,167.95$                 151,889.15$                 326,100.00$           Competitive bids were opened on Big D's Cosntruction. All bids haveGRAND TOTAL: 1,314,509.10$ 1,441,362.00$ 1,437,993.15$ 1,506,747.39$ 1,483,778.54$ 1,514,191.00$ 1,731,156.20$ 2,028,773.25$ 2,228,350.00$ been reviewed by this office, and all unbalanced bids checked. I recommend the contract be awarded to: ______________ _____________________________________Date Project Manager Page 25 of 145 Page 26 of 145 AGENDA REPORT FOR: City Council August 9, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Steve Worley, Director Public Works SUBJECT: 2 Resolutions – Project Acceptance for 20th Ave Ped Beacon Project & Industrial Way Retrofit Project I. REFERENCE(S): Resolutions PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. _____, accepting work performed by Ellison Earthworks, LLC., under contract for the 20th Ave Pedestrian Hybrid Beacon project. MOTION: I move to approve Resolution No. _____, accepting work performed by Double J Excavating, Inc., under contract for the North Industrial Way Stormwater & Retrofit project. III. FISCAL IMPACT: See below. IV. HISTORY AND FACTS BRIEF: The two publicly bid projects listed below have recently been completed and require formal acceptance by the City Council. • 20th Ave Pedestrian Hybrid Beacon The project bid was awarded on December 7, 2021, by Council to Ellison Earthworks, LLC of Richland, WA, in the amount of $141,135.24. The project is now complete and was constructed per project specifications. Final construction costs were $139,246.04. • North Industrial Way Stormwater & Retrofit Page 27 of 145 The project bid was awarded on February 7, 2022, by Council to Double J Excavating, Inc. of Pasco, WA in the amount of $503,000.00. The project is now complete and was constructed per project specifications. Final construction costs were $508,549.75, which included change orders totaling $8,406.35. Formal acceptance of public works projects are required by State law and start the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being held by the City may be released upon receipts of the following: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: This item was discussed at the August 8, 2022, Council Workshop meeting. Staff recommends City Council's acceptance of the project as constructed by the above-listed contractor. Page 28 of 145 Resolution – 20th Ave Pedestrian Hybrid Beacon Project Closeout - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY ELLISON EARTHWORKS, LLC., UNDER CONTRACT FOR THE 20TH AVE PEDESTRIAN HYBRID BEACON PROJECT. WHEREAS, the work performed by Ellison Earthworks, LLC., under contract for the 20th Ave Pedestrian Hybrid Beacon project, has been examined by City of Pasco staff and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City of Pasco formally accepts the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Staff’s recommendation and thereby accepts the work performed by Ellison Earthworks, LLC, under contract for the 20th Ave Pedestrian Hybrid Beacon project, as being completed in apparent compliance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington, this ___ day of August, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 29 of 145 Resolution – North Industrial Way Stormwater & Retrofit Project Closeout - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY DOUBLE J EXCAVATING, INC., UNDER CONTRACT FOR THE NORTH INDUSTRIAL WAY STORMWATER & RETROFIT PROJECT. WHEREAS, the work performed by Double J Excavating, Inc., under contract for the North Industrial Way Stormwater & Retrofit project, has been examined by City of Pasco staff and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City of Pasco formally accepts the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Staff’s recommendation and thereby accepts the work performed by Double J Excavating, Inc., under contract for the North Industrial Way Stormwater & Retrofit project, as being completed in apparent compliance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington, this ___ day of August, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 30 of 145 Pasco City Council Regular Meeting August 8, 2022Page 31 of 145 20th Ave Pedestrian Hybrid Beacon Project #21-293 Page 32 of 145 20th Ave Pedestrian Hybrid Beacon Before Page 33 of 145 20th Ave Pedestrian Hybrid Beacon In Progress Page 34 of 145 20th Ave Pedestrian Hybrid Beacon After Awarded CN Cost:$141,135.24 Total CN Cost:$139,246.04Page 35 of 145 North Industrial Way Stormwater Retrofit & Overlay Project #20-101 Page 36 of 145 North Industrial Way Stormwater Retrofit & Overlay Before Page 37 of 145 North Industrial Way Stormwater Retrofit & Overlay In Progress Page 38 of 145 North Industrial Way Stormwater Retrofit & Overlay In Progress Page 39 of 145 North Industrial Way Stormwater Retrofit & Overlay In Progress Page 40 of 145 North Industrial Way Stormwater Retrofit & Overlay After Page 41 of 145 North Industrial Way Stormwater Retrofit & Overlay Change Order Details Awarded CN Contract: $ 503,000.00 Total CN Contract: $ 508,549.75 Change Order #1: $1,277.65 •Changes to Gallery to include the removal of existing catch basin and curb Change Order #2: $1,888.70 •Replacement of existing monument that was installed improperly Change Order #3: $5,240.00 •Extension of infiltration trench to ensure flows are adequately handled. Total Change Order Cost: $8,406.35Page 42 of 145 Questions?Page 43 of 145 AGENDA REPORT FOR: City Council August 9, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Steve Worley, Director Public Works SUBJECT: Resolution - Amendment to the West Pasco Water Treatment Plant Phase 2 Agreement with RH2 (Construction Services) I. REFERENCE(S): Resolution Amendment No. 1 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ______, authorizing the City Manager to execute an Amendment for the Professional Services Agreement with RH2 Engineering, Inc. for the West Pasco Water Treatment Plant (WPWTP) Expansion Phase 2 project. III. FISCAL IMPACT: Original PSA $ 544,192.00 Amendment No. 1 (proposed) $ 699,572.00 New PSA Total $ 1,243,764.00 Drinking Water State Revolving Fund low-interest loan: $9,753,258.92 Water Fund: $3,000,000 IV. HISTORY AND FACTS BRIEF: The City of Pasco contracted with RH2 Engineering, Inc. (RH2) in October 2021 for professional services to design and assist with permitting for the expansion of the West Pasco Water Treatment Plant (WPWTP) Phase 2 project. This project will increase the pumping capacity of the treatment plant from 6 to 12 million gallons per day (MGD) and into the water distribution system. The project also adds electrical system redundancy at the facility. Page 44 of 145 The original scope of work in this Professional Services Agreem ent (PSA) pertained to the design and permitting for the proposed improvements. The project was recently bid and awarded for construction. V. DISCUSSION: Proposed Amendment No. 1 expands the agreement between the City and RH2 contracting for construction management services during the construction phase of the project, specifically: • Services during bidding - $ 18,070 • Services during construction - $681,502; includes Construction Management, Engineer of Record duties, and part-time on-site inspection. The proposed amount of increase for Amendment No. 1 represents 6.76% of the awarded construction contract amount, which is at the lower end of the typical range for a project of this size and complexity. This item was discussed at the August 8, 2022, Council Workshop meeting. Staff recommends approval of Amendment No. 1 to the Professional Services Agreement with RH2 Engineering, Inc. for the WPWTP Expansion Phase 2 project in the amount of $699,572.00. Page 45 of 145 Resolution – WPWTP Phase 2 Amendment w/ RH2 - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE WEST PASCO WATER TREATMENT PLANT (WPWTP) EXPANSION PHASE 2 PROJECT. WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on October 4, 2021, to provide engineering services with respect to the West Pasco Water Treatment Plant (WPWTP) Expansion Phase 2 project for design and permitting; and WHEREAS, Phase 2 adds pumping capacity and electrical power redundancy by adding two pumps at the Intake Pump Station (IPS), adding a Booster Pump Station (BPS) with 3 pumps for Zone 3 with the capability of supplying Zone 1, adding a solids drying bed, converting the existing WPWTP backup generator to backup power for the IPS, and adding a new 2-megawatt generator dedicated to the WPWTP and BPS; and WHEREAS, Phase 2 project was awarded for construction on July 20, 2022; and WHEREAS, the City and RH2 Engineering, Inc. desire to enter into an Amendment to the Professional Services Agreement in order to provide professional services during the construction phase of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Amendment No. 1 to the Professional Services Agreement between RH2 Engineering, Inc. and the City of Pasco; a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Be It Further Resolved that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Amendment on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. PASSED by the City Council of the City of Pasco, Washington, this ____ day of ______, 2022. ______________________________ Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ____________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 46 of 145 Amendment No. 1 to Professional Services Agreement Page 1 RH2 Engineering, Inc. West Pasco Water Treatment Plant (WPWTP) Expansion – Phase 2 (12MGD) AMENDMENT NUMBER 1 to PROFESSIONAL SERVICES AGREEMENT West Pasco Water Treatment Plant (WPWTP) Expansion – Phase 2 (12MGD) Project No. 21297 AGREEMENT NO. 21-047 WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on 10/4/2021 to provide engineering services with respect to the West Pasco Water Treatment Plant Expansion project. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc., to provide additional professional engineering and construction management services as described on Exhibit A. 1.Scope of Work: See Exhibit A. 2.Fee: The compensation for the additional work is based on a Time & Materials Basis of $699,572.00, increasing the overall total authorization amount to $1,243,764.00. 3.Time of performance: No Change. The services shall be complete for the project on or before 12/31/2023. DATED THIS _______ DAY OF _______________, 2022. CITY OF PASCO: CONSULTANT City of Pasco RH2 Engineering, Inc. Dave Zabell – City Manager Paul Cross, PE – Principal EXHIBIT A Page 47 of 145 1 7/13/2022 1:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX EXHIBIT A Scope of Work Amendment No. 1 City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Bidding and Construction Services July 2022 Background The City of Pasco (City) is growing rapidly, and its potable water demands are increasing with population growth and local industries. The City has two water treatment plants on opposite ends of its distribution system. While these plants can accommodate current and short-term peak demands together, individual plant capacity must increase to meet the City’s 20-year planning projection. The West Pasco Water Treatment Plant (WPWTP) was designed to accommodate equipment expansion within the facility, and this is a cost-effective way for the City to handle growth. Phase I of the WPWTP Expansion consisted of the design of the treatment plant to increase capacity from 6 million gallons per day (MGD) to 12 MGD. The design included installation of additional strainers and membrane filtration units, filter-to-waste capabilities, a process residuals treatment and recycling system, and various plant operational improvements. Phase II is proposed to include adding pumping capacity and electrical power redundancy by adding one pump at the Intake Pump Station (IPS), adding a booster pump station (BPS) with additional Zone 3 pumps, adding a solids drying bed, converting the existing WPWTP backup generator to backup power for the IPS, and adding a new generator dedicated to the WPWTP. In the last phase of improvements, Phase I II (installing one additional IPS pump and at least one Zone 3 pump), the City will have the infrastructure in place to proceed with the full buildout of the WPWTP to a capacity of 18 MGD. This Scope of Work includes providing professional services during the bidding and construction phases of the project, consistent with the original Contract for this project. This Scope of Work includes the following tasks: • Task 4 – Services During Bidding • Task 5 – Services During Construction Task 4 – Services During Bidding Objective: Assist the City with the advertisement and bidding of the project. Approach: Prepare and Submit Advertisement and Post Bid Documents: Prepare the advertisement and submit to the City for review and approval. Prepare and post the bid d ocuments and Page 48 of 145 City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work 2 7/13/2022 1:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX advertisement with Abadan Public Plan Room (Abadan). It is assumed that the City will pay any advertisement fees directly. Respond to Questions from Bidders: Respond to bidders’ technical questions, as needed during the bidding process. It is assumed that the City will respond to procedural questions. Attend Pre-Bid Meetings: Attend one (1) pre-bid meeting, including a site visit with the City and potential bidders. Prepare and Issue Addenda: Prepare up to three (3) draft addenda and submit to the City for review. Revise the addenda based on City comments and prepare final version s in electronic PDF and coordinate with City to submit to Abadan for posting. A copy of the addenda will be posted on the City’s website for viewing. Revise and update the engineer’s opinion of probable construction cost (OPCC) to reflect cost changes based on the addenda. Review Project Bids and Provide Recommendation: Prepare a bid tabulation, review the lowest three (3) bids, check references for the lowest bidder, and prepare a letter of recommendation of award to the City. It is assumed that the City will handle bid award and construction contract execution. Assumptions: • The City will be responsible for submitting the advertisement to the appropriate publications and paying all associated fees directly. The bid documents will be distributed by an online plan center (e.g., Abadan or similar) and no hard copies will be provided to bidders. • The City will take the lead role during bidding, will receive all bidder questions, and will record them for forwarding to RH2 at the City’s discretion. • The City will respond to bidders’ procedural questions. • The City will review insurance documents in the bid package(s). • The City will conduct the bid opening. It is assumed that RH2 will not attend. Provided by the City: • Post electronic bid documents on the City’s website. • Receive and record questions from bidders. • Review draft addenda. • Submit bids to RH2 for bid tabulation. • Review of insurance documents in bid packages. • Bid award and construction contract execution. • Production of construction contract documents for execution. Page 49 of 145 City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work 3 7/13/2022 1:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX RH2 Deliverables: • One (1) electronic PDF of advertisement and bid documents for posting with Abadan. • Responses to bidders’ technical questions via email or phone. • One (1) electronic PDF and one (1) Word file for up to three (3) draft and final addenda. • One (1) hard copy and one (1) electronic PDF of up to one (1) updated OPCC. • Review of non-insurance documents in bid packages and preparation of bid tabulation. • One (1) hard copy, one (1) electronic PDF, and one (1) Word file of the letter of recommendation of award. Task 5 – Services During Construction Objective: Provide professional services to the City during construction of the Phase II WPWTP improvements. Approach: Prepare and Provide Construction Contract Documents: Incorporate addenda changes made to the plans and specifications during the bidding process, and issue conformed for construction documents. Produce and distribute up to seven (7) sets of construction drawings (half-size) and specifications, and two (2) full-size plan sets for use by the contractor, the City, and RH2. This subtask assumes that the documents will be distributed as follows: two (2) full-size plans, three (3) half-size plans, and three (3) specifications for contractor use; and two (2) half-size plans and two (2) specifications each for City and RH2 use. Attend Pre-Construction Conference: Prepare for and attend the pre-construction conference, including preparation and distribution of meeting invitations and agenda. Review roles of the engineer, City, contractor, and other agencies involved in the project. Discuss general construction contract provisions and review project observation and reporting responsibilities of the engineer and the City. Describe Labor Standards requirements, prevailing wage rates, apprentices and trainees, fringe benefits, weekly payroll, and on -site employee interviews. Distribute forms such as certified payroll, posters, and prevailing wage rates to the contractor and subcontractor. Prepare meeting minutes and maintain a record in the project file. Provide Construction Consultation and Document Review: Consult with the City on construction costs, scheduling, and constructability issues. Review shop drawings and catalog submittals of items requested in the technical specifications. Provide a written response to the contractor and the City accepting or rejecting each shop drawing and reviewed catalog submittal. Review written requests for information (RFIs) and change order proposals, and provide written responses to the contractor and the City. This subtask assumes that RH2 will provide up to twenty (20) hours per week of construction contract administrative support services based on a seventy (70) week construction schedule. Services include project management; regular communications and coordination between RH2 and City/contractor staff during construction; Page 50 of 145 City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work 4 7/13/2022 1:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX identifying upcoming technical issues/needs; and the scheduling, coordination, and administration of RH2 staff and resources. It is assumed that the City will be primarily responsible for construction contract administration and processing contractor pay requests. Coordinate with SCADA Integrator: Coordinate with the City’s supervisory control and data acquisition (SCADA) integrator on programming updates for the proposed improvements. Provide On-Site Construction Observation: Provide part-time observation of the construction work in progress to evaluate construction progress and conformance with the construction documents. Prepare construction observation reports, including relevant photographs. Attend on-site construction meetings and respond to engineering field questions. Prepare progress reports, including contract time remaining statements. Coordinate with a certified testing company to identify material testing and special inspections. It is assumed that part-time construction observation includes, on average, approximately twenty (20) hours per week of construction support services for seventy (70) weeks of construction observation. It is assumed that the City will pay for material testing and special inspections. RH2 will provide coordination and scheduling for special inspections with the City-contracted materials testing firm. The City will pay for all compaction and concrete special inspections required for the project directly to the materials testing firm. Assist with DWSRF Funding Compliance: Assist the City in administering the Drinking Water State Revolving Fund (DWSRF) requirements and provide related documentation throughout construction. Compare contractor’s work classifications with federal wages and request additional classifications and wage rates through the Contracts Administration Unit (CAU). Review pay requests from the contractor per DWSRF requirements. Forward approved pay requests to the City for processing. Conduct wage rate interviews with construction staff during each pay period to review that contractor staff are paid according to the wage rates and that overtime hours and fringe benefits are administered correctly. Prepare documentation and gather the American Iron and Steel certifications per D WSRF requirements. Maintain project records to document financial, monitoring, and inspection transactions and progress reviews throughout construction. Maintain copies of weekly certified payrolls, corrected certified payrolls, correspondence and resolution of overtime violations, and copies of employee interviews in the project file for the life of the loan as defined by the loan agreement. Assist in Startup, Testing, and Project Closeout: Coordinate with the contractor, the City, and manufacturer’s representatives of the proposed equipment for the scheduled testing and startup activities. This coordination will include the review and supplementation of the testing protocols developed by the contractor and manufacturer’s representatives, and review of the tests and corrections. During startup, document activities and coordinate with the contractor per their compliance with the plans and specifications. Notify the contractor and the City of work that has not been completed by the contractor and discuss contractor rectification. Attend factory witness testing of the control panels and motor control center at either the manufacturer’s facility or the control system integrator’s facility. Attend final on-site walkthrough with City staff, prepare a letter of recommendation of project acceptance for the Page 51 of 145 City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work 5 7/13/2022 1:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX City, and prepare the Washington State Department of Health (DOH) Construction Completion Report (CCR) for the portion observed by RH2 staff. Submit approved CCR or construction approval letter to CAU prior to closing out the project to comply with DWSRF requirements. Submit a project completion amendment to CAU through the Public Works Board online forms to finalize the closeout process. This report must be signed by the City and submitted to CAU. Prepare Record Drawings: Provide record drawings representative of the as-constructed project. Record drawings will be completed based upon contractor redlined m arkups to conformed for construction drawings. Assist with Operations: Provide limited on-call assistance to the City during the first three (3) months of operation to assist with adjusting operational settings as the new residuals handling process begins. Assumptions: • RH2 is not responsible for site safety or for directing the contractor in their work. Provided by the City: • Construction contract administration and processing of pay requests. • Payment for all materials testing and special inspections. • Final completion and closeout of the contract with the contractor. • DWSRF loan management, and all correspondence with DOH related to the DWSRF loan. RH2 Deliverables: • Conformed for construction drawings and specifications in PDF and hardcopy format as noted in subtask 5.1. • Pre-construction meeting invitations, agenda, and minutes in electronic format. • Submittal and shop drawings review and documentation in electronic PDF. • RFIs and change orders review and documentation, if required , in electronic PDF. • Construction observation, attendance at on-site construction meetings, and correspondence with the City and the contractor, as requested, within the budgeted hours authorized. Construction observation reports from site visits in electronic PDF. • Identification and coordination of materials testing and special inspections between the contractor and City. • Progress reports, including contract time remaining statements, in electronic PDF. • Review and recommendation of contractor requests for payment in electronic format. • Work classification and payroll review. • Wage rate interviews with contractor staff. Page 52 of 145 City of Pasco Amendment No. 1 WPWTP Improvements 12 MGD Expansion Phase II Design Exhibit A Bidding and Construction Services Scope of Work 6 7/13/2022 1:49:17 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0263\00 CONTRACT\A-1\PSA_SOW_AMEND NO. 1_WPWTP PH2 SDB SDC SOW.DOCX • Documentation maintenance of DWSRF compliance records. • Attendance at factory witness testing and final on-site walkthrough. • Project completion amendment to CAU. • DOH Construction Completion Report in electronic PDF. • Letter of recommendation of project acceptance in electronic PDF. • Record drawings in electronic PDF. • Assistance with operations for three (3) months within the budgeted hours authorized. Project Schedule RH2 will commence with these services upon notice to proceed from the City. It is anticipated that services during bidding will occur in July 2022. Services during construction are anticipated to begin in September 2022, with on-site construction commencing in fall 2022. On-site construction is anticipated to be complete in approximately April 2024. Services during construction are anticipated to extend four (4) months after on -site construction is completed. Page 53 of 145 EXHIBIT B Fee Estimate Amendment No. 1 City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Bidding and Construction Services Jul-22 Description Total Hours Total Labor Total Expense Total Cost Task 4 Services During Bidding 94 17,353$ 717$ 18,070$ Task 5 Services During Construction 3668 647,079$ 34,423$ 681,502$ PROJECT TOTAL 3762 664,432$ 35,140$ 699,572$ \\corp.rh2.com\projects\Project\Data\PSC\21-0263\00 Contract\A-1\PSA_FEE_Amend No. 1_WPWTP Ph2 SDB SDC SOW 7/13/2022 3:19 PMPage 54 of 145 RATE LIST RATE UNIT Professional I $150 $/hr Professional II $164 $/hr Professional III $177 $/hr Professional IV $195 $/hr Professional V $207 $/hr Professional VI $224 $/hr Professional VII $236 $/hr Professional VIII $246 $/hr Professional IX $246 $/hr Control Specialist I $136 $/hr Control Specialist II $147 $/hr Control Specialist III $161 $/hr Control Specialist IV $177 $/hr Control Specialist V $187 $/hr Control Specialist VI $200 $/hr Control Specialist VII $213 $/hr Control Specialist VIII $224 $/hr Technician I $113 $/hr Technician II $124 $/hr Technician III $142 $/hr Technician IV $152 $/hr Technician V $167 $/hr Technician VI $183 $/hr Technician VII $198 $/hr Technician VIII $207 $/hr Administrative I $75 $/hr Administrative II $88 $/hr Administrative III $103 $/hr Administrative IV $123 $/hr Administrative V $145 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Mileage $0.6250 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT C RH2 ENGINEERING, INC. 2022 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. Page 55 of 145 AGENDA REPORT FOR: City Council August 9, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Steve Worley, Director Public Works SUBJECT: Resolution – Process Water Reuse Facility (PWRF) Phase 2 – Amendment No. 3 with RH2 Engineering, Inc. I. REFERENCE(S): Resolution Amendment Area Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. _____, authorizing the City Manager to execute Amendment No. 3 for the Professional Services Agreement (PSA) with RH2 Engineering, Inc. for the Process Water Reuse Facility (PWRF) Pretreatment Improvements Phase 2: Winter Storage Capacity. III. FISCAL IMPACT: Original PSA $ 422,542.00 Amendment No. 1 $ 267,625.00 Amendment No. 2 $ 9,038.00 Amendment No. 3 (proposed) $ 111,584.00 New PSA Total $ 810,789.00 Funded 100% by low-interest pre-construction loans from the Washington State's Public Works Board and Department of Ecology. IV. HISTORY AND FACTS BRIEF: On August 10, 2021, the City entered into a Professional Services Agreement (PSA) with RH2 Engineering, Inc., (RH2) to design approximately 200 million gallons (MG) of additional winter storage ponds at the Process Water Reuse Facility (PWRF). This estimated volume was needed to store processed water during the winter months when irrigation is not permitted. This volume was Page 56 of 145 consistent with information available at the time and based on planning level assumptions derived from the PWRF Facility Plan. Planning level assumptions anticipated modest growth in system flows and storage based on input from users at that time, since then a new major user has emerged and a number of existing users have advised the City they tend to expand. Amendment 1 (previously approved): The estimated amount of winter storage needed to increase to accommodate the Processor’s desired future growth. The total estimated winter storage increased to a maximum of 729 MG, and additional permitting support was required due to logistics associated with property acquisition from USBR. approved):(previously 2 Amendment an USBR, input on from Based Environmental Site Assessment (ESA) would be required for three (3) United States Bureau of Reclamation (USBR) properties and the westerly half of the City’s PWRF. Amendment 3 (proposed): Based on the results of fieldwork performed by RH2, a modified, expedited process of navigating the cultural and environmental aspects of property acquisition was initiated by USBR (a categorical exclusion finding from the NEPA process). The benefit to the project of this alternative process is that it would help the property acquisition schedule meet the overall project schedule needs associated with the PWRF Phase 3 work. This process will require additional inputs from RH2 to meet the Department of Ecolog y requirements for funding, as a supplement to the expedited USBR process. Additionally, a separate 160-acre USBR parcel south of Foster Wells Road became available for City acquisition and will require cultural and environmental fieldwork and reporting to facilitate the acquisition process being implemented by USBR. This site is being consider for construction related activities for the Phase 2 improvements in an effort to offset the costs of long distance hauling of soil, material stocking, etc. Since the scope of work needed for the acquisition is similar to the one performed for the previous 280 acres, it was deemed best to assimilate this scope within the existing agreement. V. DISCUSSION: The proposed PSA amendment captures the increased sco pe of work for the additional services described below: • Cultural review expanded from 280 acres to 440 acres. • Environmental review expanded from 280 acres to 440 acres. • Topographic survey of additional 160-acre USBR parcel. Page 57 of 145 • SEPA process for additional 160-acre USBR parcel. • County Conditional Use Permit (CUP) process for an additional 160 -acre USBR parcel. • Coordinate with Reclamation, Ecology, and Washington Department of Fish and Wildlife. • Prepare State Environmental Review Process (SERP) documentation. • Prepare County Building/Site development permit application documents. • Perform a Phase 1 Environmental Site Assessment (ESA) of the additional 160-acre USBR parcel, and amend previous reports and write- ups to include mention of this parcel. This item was discussed at the August 8, 2022, Council Workshop meeting. Staff recommends approval for the Amendment to the PSA with RH2 Engineering for the PWRF Pretreatment Improvements Phase 2: Winter Storage project in the amount of $111,584.00. Page 58 of 145 Resolution - PWRF Phase 2 Amendment No. 3 w/ RH2 - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE AMENDMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE PROCESS WATER REUSE FACILITY (PWRF) PRETREATMENT IMPROVEMENTS PHASE 2: WINTER STORAGE CAPACITY. WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on August 10, 2021, to provide Engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May 9, 2022, to add additional professional engineering (design) services for additional winter storage; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on May 12, 2022, to add additional professional engineering services required for the acquisition of additional land from the United States Bureau of Reclamation (USBR); and WHEREAS, the City and RH2 Engineering, Inc. desire to enter into Amendment No. 3 to the Professional Services Agreement to provide additional professional engineering services. These additional services include cultural and environmental field work and associated reporting for an additional 160-acre parcel owned by the USBR, and additional permitting support to facilitate the acquisition process being administered by the USBR to meet funding requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Amendment No. 3 to the Professional Services Agreement between RH2 Engineering, Inc. and the City of Pasco; a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Be It Further Resolved that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Amendment on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Page 59 of 145 Resolution - PWRF Phase 2 Amendment No. 3 w/ RH2 - 2 PASSED by the City Council of the City of Pasco, Washington this __ day of ________, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 60 of 145 Amendment No. 3 to Professional Services Agreement Page 1 RH2 Engineering, Inc. Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage Project No. 21298 AGREEMENT NO. 21-039 WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on 8/10/2021 to provide engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project. WHEREAS as the Phase 2 project progressed RH2 Engineering and City Staff have identified additional need for winter storage capacity; and WHEREAS, in order to carry out the intent of providing cultural review and environmental support as required for additional property acquisition at the City’s PWRF site; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May 9, 2022 to add additional professional engineering (design) services for additional winter storage. WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on May 12, 2022 to add additional professional engineering services for additional winter storage. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc., to provide additional professional engineering services as described on Exhibit A. 1.Scope of Work: See Exhibit A. 2.Fee: The compensation for the additional work is based on a Time & Materials Basis of $111,584.00, increasing the overall total authorization amount to $810,789.00. For further detail please see Exhibit B. 3.Time of performance: No Change. The services shall be complete for the project on or before 12/31/2024. DATED THIS _______ DAY OF ____________, 2022. CITY OF PASCO: CONSULTANT City of Pasco RH2 Engineering, Inc. Steve M. Worley, PE – Public Works Director Paul Cross, PE – Principal EXHIBIT A Page 61 of 145 1 Scope of Work Amendment No. 3 City of Pasco Process Water Reuse Facility (PWRF) Improvements Southeast Parcel Acquisition and Permitting July 2022 Background The City of Pasco (City) previously contracted with RH2 Engineering, Inc., (RH2) to design approximately 200 million gallons (MG) of winter storage for the PWRF for winter process water. As the project has progressed, the total winter storage needs have increased to as much as 670 MG and have required the acquisition of an additional 240 acres of property from the US Bureau of Reclamation (Reclamation). An additional 160 acres of Reclamation property (SE Parcel) southeast of the PWRF and south of Foster Wells Road (Parcel 113140039) also has been made available for purchase. The acquisition assistance and permitting requirements necessary to obtain this property include additional efforts by RH2 and significantly larger roles for subconsultants have been required as indicated in the following subtasks. Task 5 – Parcel Acquisition Assistance and Permitting Objective: Provide additional cultural review and environmental support assistance for the Franklin County Planning Department (County), Washington State Department of Ecology (Ecology), and Reclamation as required by the funding and property acquisition requirements. Approach: 5.1 Perform vegetation and wildlife surveys for the 160 acres of the SE Parcel. 5.2 Prepare write-ups for the surveys and amend previous reports and write-ups. 5.3 Prepare a draft State Environmental Policy Act (SEPA) checklist and submit to the City for review. Prepare a final SEPA checklist based on City comments and coordinate with the City and County for publication and public meetings. 5.4 Prepare Conditional Use Permit (CUP); coordinate with the City and County for publication and attend hearing. 5.5 Coordinate with Reclamation, Ecology, and Washington Department of Fish and Wildlife. 5.6 Prepare State Environmental Review Process (SERP) documentat ion. 5.7 Prepare County Building/Site Development permitting. 5.8 Prepare other miscellaneous permitting as needed. EXHIBIT A Page 62 of 145 City of Pasco Exhibit A – Scope of Work PWRF Improvements – Winter Storage Amendment No. 3 2 5.9 Coordinate with Cultural Resource Consultants LLC as a subconsultant to RH2 to perform a cultural review and survey of up to 160 acres of additional Reclamation land and prepare reports meeting Reclamation environmental requirements. 5.10 Coordinate with MGS Pasco as a subconsultant to RH2 to perform a boundary and topographic survey of the 160-acre parcel and provide the information in AutoCAD format. Record the survey at Franklin County. 5.11 Perform a Phase 1 Environmental Site Assessment (ESA) of the parcel and amend previous reports and write-ups. Assumptions: •Assumptions from the prime contract and Amendment No. 1 are included herein by reference. •Services outlined in this Scope of Work will be performed to the level of effort identified in the Fee Estimate. If necessary, additional effort can be mutually determined by the City and RH2. •No archaeological artifacts of significance or historic structures will be found on the sites. •No additional mitigation efforts are included in this Scope of Work. •The City will submit all permit applications and pay all permit fees. •The City will obtain the right of entry permits from Reclamation. RH2 Deliverables: •Amended report from previous vegetation and wildlife surveys in electronic PDF. •Amended Phase 1 ESA report from previous assessment in electronic PDF. •Cross cutting documents for Ecology requirements in electronic PDF. •Draft and final SEPA Checklist in electronic PDF. •Cultural resources documentation and inadvertent discovery plan (IDP) in electronic PDF. •Attendance at up to two (2) meetings with City staff. Meeting agendas and minutes for each meeting in electronic PDF. •Boundary and topographic survey in AutoCAD and electronic PDF. Project Schedule RH2 can commence with survey and permitting work upon notice to proceed from the City followed by obtaining the Permit for Archaeological Investigations and the Right of Entry Permits from Reclamation. It is anticipated that this contract amendment will be approved by mid-August 2022, that field surveying will occur in mid- to late-summer 2022, and that County permits will be submitted before the end of October 2022. Property acquisition and permit processes may be complete by the end of December 2022. Page 63 of 145 EXHIBIT B Fee Estimate Amendment No. 3 City of Pasco PWRF Improvements - Winter Storage SE USBR Parcel Permitting Jul-22 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 5 Parcel Acquisition Assistance and Permitting 328 10,559$ 48,438$ 6,522$ 111,584$ PROJECT TOTAL 328 56,624$ 48,438$ 6,522$ 111,584$ Page 64 of 145 ,—\.~r:1 wlyApro-posedacquiition |.-from USBR parcel (180 Acres) ,.V.Page 65 of 145 AGENDA REPORT FOR: City Council August 9, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Steve Worley, Director Public Works SUBJECT: Resolution - Amendment No. 2 to the East UGA Expansion Sewer LID No. 152 Agreement with RH2 I. REFERENCE(S): Resolution Amendment No. 2 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ______, autho rizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement (PSA) with RH2 Engineering, Inc. for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152 project. III. FISCAL IMPACT: Original PSA $ 270,045.00 Amendment No. 1 No Cost Amendment No. 2 (proposed) $ 1,379,126.00 New Total $ 1,649,171.00 On May 23, 2022, City Council adopted Ordinance No. 4592, establishing the East Urban Growth Area (UGA) Sewer Expansion Local Improvement District (LID) No. 152, providing that payment for the improvements be made by special assessments upon the property in the LID, payable by the mode of “payment by bonds”; and providing for the issuance and sale of LID warrants redeemable in cash or other short-term financing and LID bonds. IV. HISTORY AND FACTS BRIEF: The City of Pasco (City) contracted with RH2 Engineering, Inc. (RH2) in January of 2022 to provide professional services to design and assist with permitting for the East UGA Sewer Expansion LID No. 152. Page 66 of 145 The original Scope of Work pertained to the preliminary work and early stage design to support the formation of the LID and advance critical permitting with BNSF Railway for utility crossing. Amendment No. 1 was a no-cost scope change, reallocating resources to sub consultants, in order to perform critical path items (mainly, survey and exploration activities) ASAP to support design efforts. Amendment No. 2 is proposed for the completion of the design, permitting and LID administration for this project, from conceptual design through bid award. V. DISCUSSION: Amendment No. 2 includes professional services to facilitate design completion, through the bidding phase(s) of the project. The Scope of Work includes the following tasks: • Project Management Services - $46,062.00 • Preliminary Alignment Assessment - $23,522.00 • Right-of-Way Acquisition and Easements - $329,963.00 • Permitting Assistance - $42,065.00 • Geotechnical Assessment - $54,488.00 • Gravity Sewer Plans, Specifications and Estimates - $308,855.00 • Lift Station and Force Main Plans, Specifications and estimate - $459,213.00 • LID Process and Appraisals - $65,098.00 • Services During Bidding (4 separate bid sets assumed) - $49,861.00 This item was discussed at the August 8, 2022, Council Workshop meeting. Staff recommends approval of Amendment No. 2 to the Professional Services Agreement with RH2 Engineering, Inc. for the East UGA Expansion Sewer LID No. 152 in the amount of $1,379,126.00. Page 67 of 145 Resolution – LID 152 Amendment No. 2 w/ RH2 - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT FOR THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RH2 ENGINEERING, INC. FOR THE EAST URBAN GROWTH AREA EXPANSION SEWER LOCAL IMPROVEMENT DISTRICT 152 PROJECT. WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on January 21, 2022, to provide engineering services with respect to the East Urban Growth Area (UGA) Expansion Sewer Local Improvement District (LID) 152 project; and WHEREAS, East UGA Expansion Sewer LID 152 will design about 7.5 miles of pipelines, a lift station, 2 railroad crossings, and a crossing of SR-395; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 1 on August 5, 2022, which only allowed for change of scope, not change in fee, to the original agreement and allowing work to be continuous; and WHEREAS, the City and RH2 Engineering, Inc. desire to enter into an Amendment No. 2 to the PSA in order to provide further professional services during the professional Engineering phases of the project, consistent with the original Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Amendment No. 2 to the Professional Services Agreement between RH2 Engineering, Inc. and the City of Pasco; a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Be It Further Resolved that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Amendment on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Page 68 of 145 Resolution – LID 152 Amendment No. 2 w/ RH2 - 2 PASSED by the City Council of the City of Pasco, Washington this __ day of ________, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 69 of 145 Amendment No. 2 to Professional Services Agreement Page 1 RH2 Engineering, Inc. East UGA Expansion Sewer LID AMENDMENT NUMBER 2 to PROFESSIONAL SERVICES AGREEMENT East UGA Expansion Sewer LID Project No. 21295 AGREEMENT NO. 22-002 WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on 1/21/2022 to provide engineering services with respect to the City’s East Urban Growth Area (UGA) Expansion Sewer Local Improvement District (LID) project; and WHEREAS, the City and RH2 Engineering, Inc., entered into Amendment No. 1 on 8/#/2022 to move future phase professional engineering services from the original PSA’s remaining budget. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc., to provide additional professional (design) engineering services and add additional time of performance as described on Exhibit A. 1.Scope of Work: See Exhibit A. 2.Fee: The compensation for the additional work is based on a Time & Materials Basis of $1,379,126.00, increasing the overall total authorization amount to $1,649,171.00. 3.Time of performance: The services shall now be complete for the project on or before 12/31/2024. DATED THIS _______ DAY OF _______________, 2022. CITY OF PASCO: CONSULTANT City of Pasco RH2 Engineering, Inc. Dave Zabell – City Manager Paul Cross, PE – Principal EXHIBIT A Page 70 of 145 1 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX EXHIBIT A Scope of Work Amendment No. 2 City of Pasco East UGA Expansion Sewer LID Project – Phase 3 July 2022 Background The City of Pasco (City) has retained RH2 Engineering, Inc., (RH2) to design a gravity sewer transmission main to connect the East Urban Growth Area (UGA) located east of Road 68 in Pasco, Washington to the existing sewer system east of the Burlington Northern-Santa Fe Railroad (BNSF). Phase 1 of the project has concentrated on developing a 10-percent design for the purposes of assisting landowners to determine if they would like to form a Local Improvement District (LID) to develop and fund the project. Phase 2 of the project has concentrated on getting two sewer crossings permitted with BNSF. The City’s preliminary LID concept collects wastewater from the areas east of Road 68 and north of Burns Road extended to a new sewer lift station near Glade Road and the Burns Road extended . A second gravity line will bring wastewater from the Port of Pasco’s Reimann Industrial Center (RIC) from the north and across BNSF to the new Glade Road Lift Station. The Glade Road Lift Station will be a triplex lift station with space for a fourth pump. The dual discharge line will consist of two (2) HDPE force mains; a 12-inch force main that extends east across the BNSF railroad to Foster Wells Road and discharges to an existing gravity sewer on Industrial Way and an 8-inch force main that continues along Foster Wells Road, crosses State Route 395 and discharges to an existing gravity sewer main on Capital Way. Task 1 – Project Management Services Objective: Prepare and update the project schedule. Review and update project files and budget progress. Approach: Prepare a project schedule and update monthly for up twenty-four (24) months (does not include construction). Review and update project files and budget progress monthly for up to twenty-four (24) months. Assumptions: • The City, agencies, property owners, subconsultants, and other stakeholders outside of RH2’s control or influence will approach the project with good faith and fair dealings, and coordination and communications above and beyond those reasonably expected of a similarly sized project will not be required. Page 71 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 2 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX RH2 Deliverables: • Monthly project schedule in electronic PDF. • Electronic budget invoices or updates monthly for up to twenty-four (24) months. Task 2 – Preliminary Alignment Assessment Objective: Perform preliminary alignment assessment based upon City contact with willing landowners, existing utility congestion, regulatory requirements, and City objectives and preferences. Approach: Confirm the East UGA sewer basin service area, projected sewer basin flows, and proposed gravity main alignments, depth, and diameters. Include consideration for future development plans and loadings as identified in the City’s new annexed limits north and east of the East UGA sewer basin area boundary. Prepare figures and comparison matrices for the preferred pipeline alignments and up to one (1) alternative alignment based on City input, utility congestion, property owner preferences, rough order of magnitude construction cost estimates, accessibility, anticipated right of way (ROW) acquisition and costs, and general feasibility. Attend one (1) site visit to identify and photograph visible existing conditions within and around the preferred pipe alignment and alternative alignment. Attend up to five (5) meetings with the City and property owners to review alternatives and discuss alignment selection. Prepare meeting agenda and minutes. Assumptions: • RH2 will rely upon the accuracy and completeness of data, materials, and information provided by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information to RH2 is either the owner of such information or has obtained written authorization from the owner to distribute said information. • The project schedule assumes that the City will select a pipeline alignment for design based upon recommendations within five (5) working days of receipt of Task deliverables. Provided by City: • Attendance at up to five (5) meetings with RH2 and property owners at City Hall. • Review of comparison matrices and costs followed by selection of pipeline alignment to be used as the basis for design. • LiDAR data of the East UGA Sewer Area performed in 2018. RH2 Deliverables: Page 72 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 3 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX • Up to two (2) figures identifying alignment alternatives with accompanying comparison matrices in electronic PDF. • Attendance at up to five (5) meetings with City staff and property owners at City Hall, including meeting agenda and minutes in electronic PDF. Task 3 – Right-of-Way Acquisition and Easements Objective: Subcontract and coordinate with Tierra Right -of-Way Services, Ltd., (Tierra) to appraise and prepare documentation for negotiations and acquisition of easements for lands from up to sixteen (16) properties. Subcontract with Rogers Surveying, Inc., (Rogers) to provide legal descriptions for up to sixteen (16) properties. Approach: Subcontract with Rogers to prepare legal descriptions and exhibit maps for up to sixteen (16) properties. Provide one (1) real estate appraisal for each property from which an interest is to be acquired, for up to ten (10) properties. Subcontract with Tierra to provide acquisition advisory services for up to sixteen (16) ROW files, including obtaining preliminary title reports, working with the title company to clear title encumbrances or making the offer subject to clearing title encumbrances, preparing Of fer Packets and Final Report Packets for each property, obtaining escrow services, and coordinating closing transactions. Attend up to twenty (20) meetings with up to sixteen (16) property owners and the City to discuss acquisitions and projected project impacts. Coordinate with up to sixteen (16) property owners to obtain rights-of-entry (ROEs) for topographic survey, cultural survey, and geotechnical investigation access. Any effort for these services in excess of sixty (60) hours is outside of this Scope of Work and will be negotiated as part of an amended scope of work. • ROW acquisition is on the critical path for this project. The project schedule assumes that the City will review and approve Tierra’s deliverables within five (5) business days of receipt, and that negotiations will proceed without significant delay such that closing is achieved by June 2023. • The City and RH2 will acquire all easements and a lift station site from Lamb Weston and easements from the Port of Pasco directly without the use of Tierra. • The term “properties” shall be understood to mean property that constitutes the “larger parcel” as described in the Washington State Department of Transportation (WSDOT) Right - of-Way Manual. • All appraisal reports shall be abbreviated or short form (AOS) valuations for simple takings and detailed (before/after or taking/damages) appraisals for complex takings. Page 73 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 4 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX • Tierra will provide written notice to owners of the planned appraisal inspections. The property owners will be invited to accompany the appraiser on any inspection of their property for appraisal purposes. • Special benefits, if any, must be quantified by the appraiser whether or not there are any compensable damages to the property. • RH2 is not responsible for site safety, nor for directing Rogers in collection of survey data. • All ROWs shall be acquired in the name of the City. • Offers will be made on City letterhead and will include City contact information, acquisition and relocation brochures, offer-benefit letter, acquisition and relocation summary statements, conveyance documents, exhibits, a copy of the appraisal, map of acquisition, instruments of conveyance, and W-9 form (if money is exchanged). o If the offer is accepted, Tierra will obtain escrow services from a local title company for permanent acquisitions and coordinate closing transactions between the title company and the City. All signed Temporary Construction Easements will be forwarded to the City for processing. o If a counteroffer is received and accepted, Tierra shall prepare a justification letter supporting Administrative Settlement for the City’s acquisition file. o If an acceptable agreement is not reached, Tierra shall prepare a Recommendation for Condemnation. • Tierra shall review the Report of Personal Interview for each file. The Report of Personal Interview must include contact with property owners, owners’ attorneys, and occupants; efforts to achieve amicable settlements; owners' suggestions for changes in plans; responses to owners' counterproposals, etc. • There are no residential or non-residential relocations or personal property relocations. • Negotiation services are not included in this Scope of Work. • The City will perform first contact with property owners and provide contact inform ation to RH2 to coordinate ROEs. • The City will pay the title company directly for any expenses related to obtaining title reports, clearing title, or obtaining the services of an escrow firm. • Escrow services and title insurance are necessary for permanent acquisitions only. This budget assumes that there will be five (5) files with permanent easements. • Temporary Construction Easements will not be recorded. Provided by City: • Final review and acceptance of the appraisals. • First contact with affected property owners. Page 74 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 5 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX • Negotiation with, and establishment of just compensation for, each property owner and notice to RH2 and Tierra. • Review and signature of the offer packets provided by Tierra. • Attendance at up to twenty (20) meetings with property owners, Tierra, and RH2 staff at City Hall. RH2 Deliverables: • One (1) exhibit map and legal description per property for up to ten (10) properties in electronic format. • Up to sixteen (16) appraisals in electronic format. • Up to sixteen (16) Offer Packets for review and signature by the City in electronic PDF. • Up to sixteen (16) Final Report Packets for each file for payment and conveyance of title and recording to the City in electronic PDF. • Up to sixteen (16) Recommendations for Condemnation, if applicable, in electroni c PDF. • Attendance at up to twenty (20) meetings with property owners, Tierra, and City staff at City hall. Task 4 – Permitting Assistance Objective: Assist the City with the preparation of necessary documents and permit submittals to meet local and state requirements with regard to the State Environmental Policy Act (SEPA), Washington State Department of Ecology’s (Ecology) jurisdiction over public wastewater improvements, Franklin County’s (County) ROW permit and encroachment process, and required City permit processes. Subcontract and coordinate with Plateau Archaeological Investigations, LLC (Plateau) to perform cultural survey of the proposed project alignment to the extent required by the City and regulatory agencies with jurisdiction. Approach: Subcontract and coordinate with Plateau to complete cultural survey work. Plateau will contact the State Historic Preservation Officer (SHPO) and applicable tribes, perform background research and site investigation, and prepare a Cultural Resources Assessment report to identify archaeological and historical resources in accordance with Washington State Department of Archaeology and Historic Preservation (DAHP) guidelines. Collect and review readily available background information related to the project, including published relevant environmental reports, sensitive areas mapping and data, aerial photography points. It is assumed that the City will coordinate and obtain ROE access to adjacent parcels for RH2’s site investigations. Prepare a Wetland Detailed Study (WDS) in accordance with Pasco Municipal Code (PMC) 28.16.050 utilizing background information and site-specific data collected during the site investigation. The WDS will be submitted to the City for permit review purposes. It is assumed Page 75 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 6 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX through alternatives analysis and design that impacts to the wetland drainage can be avoided and minimized, such that no compensatory mitigation will be needed for permanent wetland fill or excavation. This subtask estimates sixteen (16) hours of RH2 effort to coordinate with the City regarding avoidance and minimization measures and prepare corresponding language for inclusion in the WDS. Prepare a utility crossing permit application from the United States Bureau of Reclamation (Reclamation) for crossing a flood easement, together with required plan and profile details of pipeline, casing, bore pits, traffic control, and all other requirements for the crossings. The effort involved in this subtask is not well-defined; therefore, RH2 has conservatively estimated four (4) hours to coordinate with Reclamation. If additional effort is determined necessary, an amendment to this Scope of Work may be needed. Prepare a draft SEPA Checklist for City staff review in electronic PDF. Based on City staff comments, finalize the SEPA Checklist and provide to City Planning staff for completion of a SEPA Determination and subsequent publication. Compile and submit construction drawings and specifications for Ecology review and project approval. It is assumed that an Engineering Report will not be required for this project. Attend up to three (3) meetings with the City, Ecol ogy, and Reclamation to discuss permitting tasks and progress. Prepare meeting agenda and minutes for each meeting. Prepare and submit a County ROW Permit application to the City for review and final submittal. Prepare and submit a City ROW Permit application to the City for review and final submittal. Conduct an environmental site investigation to identify, characterize, and delineate environmental resources at and within 150 feet of the selected sewer alignment. It is assumed that wetland habitat is associated with the South Columbia Basin Irrigation District (SCBID) irrigation drainage in the vicinity of the project, and consequently, the proposed sewer alignment will cross and/or be constructed in proximity to this drainage feature. Field-flag delineated wetland boundaries for subsequent survey. Complete wetland ratings for identified wetlands. Compile field data and maps for topographic survey and critical areas reporting. Coordinate with Rogers to obtain survey of environmental boundaries and data points. It is assumed that the City will coordinate and obtain ROE access to adjacent parcels for RH2’s site investigations. Assumptions: • Cultural survey and wetland delineation costs are based on a preliminary alignment and may change if the alignment is lengthened or significantly altered. • Cultural survey and wetland delineation costs assume the project area is clear of dense vegetation such that archaeologists and biologists will be able to complete investigations with minimal path clearing. Page 76 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 7 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX • Cultural costs assume that no more than one (1) unrecorded archaeological site or one (1) unrecorded historic site will be identified within the project area. If additional sites are found, it may be necessary to increase the cost of this task. Cultural costs assume that no more than twenty (20) shovel test probes will be excavated. If extensive archaeological deposits are encountered or if additional shovel test probes are warranted within the project area, it may be necessary to modify this Scope of Work to accommodate additional investigations for purposes of site identification. • This Scope of Work does not include effort for mitigation to impacts associated with archaeological or historic sites. • If human remains are found within the project area, all cultural field investigations will cease immediately, proper authorities will be notified, and field investigations will not resume unti l applicable state laws are addressed. • Plateau assumes that the City will submit the Cultural Resources Assessment report to DAHP within fifteen (15) days of receipt of said report for review. RH2 and Plateau cannot be held liable for reports prepared but not submitted to DAHP in a timely manner. Additional fees may apply for additional services required as part of DAHP’s review process for reports submitted more than fifteen (15) days after receipt. • No cultural resources study can wholly eliminate uncertainty regarding the potential for prehistoric sites, historic properties, or traditional cultural properties to be associated with a project. The information presented in reports is based on experience and professional opinions derived from the analysis and interpretation of the documents, records, literature, and information identified and used within the report, and during field investigations. The conclusions and recommendations presented will apply to the project conditions existing at the time of the study and those reasonably foreseeable. • The City will assist RH2 with supplying information required for the SEPA Checklist to the extent that information is accessible to the City. • The City will submit all final permit applications directly. • The City will pay all permit and review fees directly. • It is assumed that impacts to the wetland drainage and/or other critical areas will be avoided and minimized. As such, this Scope of Work does not include development of compensatory mitigation plans. Should it be necessary, mitigation design services will be addressed in an amendment to this Scope of Work. • No federal funds are involved in the project. No federal permitting, federal biological assessments or evaluations, or U.S. Army Corps of Engineers permitting, or coordination will be involved. This Scope of Work assumes that the Reclamation crossing will not trigger requirements of the National Environmental Policy Act (NEPA). If that is not the case, additional permitting may be required, which would be addressed through an amendment to this Scope of Work. Page 77 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 8 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX • Archaeological monitoring, more detailed scientific assessment, or other requirements imposed as part of the permit approval process will require an additional authorization and a modification to this Scope of Work. • Permitting-related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget on the attached Fee Estimate. • RH2 cannot warrant or guarantee any agency’s approval or response time. • RH2 will rely on the accuracy and completeness of data, materials, and information provided or generated by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information to RH2 is either the owner of such information or has obtained written authorization from the owner to distribute said information. Provided by City: • Payment of all permit application fees. • Assistance with completion of permit applications and coordination with agency staff, as needed. • Review and comment on draft permit applications prior to submittal. • Determination and publication elements of permit applications. RH2 Deliverables: • One (1) Cultural Resources Assessment report in electronic PDF. • One (1) Wetland Detailed Study in electronic PDF. • One (1) completed Reclamation utility/flood crossing application in electronic PDF. • One (1) completed draft and final SEPA Checklist in electronic PDF. • One (1) completed County ROW permit in electronic PDF format. • One (1) completed City ROW Permit in electronic PDF format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Task 5 – Geotechnical Assessment Objective: Subcontract and coordinate with Aspect, Inc., (Aspect) to perform geotechnical engineering services to provide design and construction recommendations for the project segments through the sand drifts, State Road 395 and County road crossings, and other sand areas. Approach: Subcontract with Aspect to perform geotechnical drilling and to prepare a geotechnical report for Glade Road and SR 395 crossings. Page 78 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 9 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX Perform geotechnical assessment (performed by Aspect as a subcontractor to RH2): perform utility locates; obtain landowner approval for drilling access (as required); complete drilling fieldwork and observation; obtain laboratory analysis of soil samples for moisture content, particle size distribution, and corrosion potential; perform engineering analyses; and prepare geotechnical engineering report that summarizes observations, explorations, analyses, and design and construction recommendations. Support Aspect field work, review draft geotechnical report, support field activities and communication with the City. Assumptions: • The geotechnical engineering report will include exploration logs and a site exploration plan, interpreted soil classifications, groundwater depth, if encountered, utility trenching recommendations, trenchless alternatives and recommendations, including relative feasibility and risks of different alternative methods, and County, WSDOT, or Reclamation specific requirements for the selected alternative, excavation and shoring recommendations for launching and receiving pits, geotechnical instrumentation recommendations for monitoring the performance and potential settlement and heave above the trenchless installation, general grading recommendations, and wet weather construction considerations. • Boring site accessibility at time of investigation will affect selection of tracked -rig or truck- mounted drill rig. • Most drilling will be completed on private property, and a private utility locator will be subcontracted by Aspect to locate underground utilities. • No soil contamination will be encountered at the site. • The soil cuttings (spoils) will spread around on drilling sites. RH2 Deliverables: • One (1) draft and one (1) final geotechnical report in electronic PDF. Task 6 – Gravity Sewer Plans, Specifications, and Estimates Objective: Prepare 30-percent, 60-percent, agency review, and bid-ready submittal packages with construction drawings, specifications (post 60-percent only), and cost estimates for the proposed improvements. Subcontract and coordinate with Rogers to obtain a topographic survey of the preferred alignment and adjacent property boundaries. Approach: Direct Rogers to perform topographic survey of the selected sewer main alignment. Coordinate with a subconsultant to perform potholing along the proposed alignment to assess the depth and location of existing utilities. This subtask assumes up to $4,000 of subconsultant effort is necessary. If additional effort is necessary to adequately identify the depth and Page 79 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 10 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX location of existing utilities along the proposed gravity main alignment, a contract amendment may be necessary. Incorporate topographic survey, along with City utility locates, City input, pothole data, and available record data, to prepare base drawing. Prepare cover sheet, general notes, and legends; three (3) sheets total. Prepare 30-percent sewer plan and profile sheets and details; forty (40) sheets total. Prepare 30-percent Engineer’s estimate of probable construction cost (OPCC). Perform hydraulic calculations and prepare technical memorandum to document design assumptions, basis, and methodology. Prepare 60-percent technical specifications based on RH2’s modified WSDOT format. Incorporate review comments and prepare 60-percent civil sheets and details, including sewer plans and profiles, and horizontal control, demolition, restoration, and traffic control plans and details; eighty (80) sheets total. Prepare 60-percent OPCC. Provide in-house quality assurance/quality control (QA/QC) review of 60-percent plans, specifications, and OPCC. Incorporate review comments and prepare agency review technical specifications based on RH2’s modified WSDOT format. Incorporate review comments and prepare agency review plans. Prepare final OPCC. Incorporate agency review comments and prepare bid-ready plans and specifications for bidding. Attend up to three (3) meetings with the City to discuss the plans, specifications, and OPCC at milestone submittals (30-percent, 60-percent, and agency review). Prepare meeting agenda and minutes for each meeting. Assumptions: • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utili ties are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. • No flagging or traffic control will be required to obtain the required survey data. • Upon reviewing information, materials, or data provided by others in relation to this task, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary Page 80 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 11 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX to complete the work. Any additional review effort outside of this Scope of Work will be negotiated as part of an amended scope of work. Provided by City: • Reviews and comments on the 30-percent, 60-percent, and agency review plans, specifications, and OPCCs. The project schedule assumes that City will complete reviews within five (5) business days of receipt of RH2 deliverables. RH2 Deliverables: • One (1) topographic survey in electronic (PDF and AutoCAD) formats. • One (1) technical memorandum in electronic PDF documenting design decisions. • One (1) full-size set each of 30-percent, 60-percent, agency review, and bid-ready design drawings in electronic format. • One (1) set each of 60-percent, agency review, and bid-ready technical specifications in electronic format. • One (1) OPCC at 30-percent, 60-percent, and bid-ready design in electronic format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Task 7 – Lift Station and Force Main Plans, Specifications, and Estimates Objective: Prepare 30-percent, 60-percent, agency review, and bid-ready submittal packages with construction drawings, specifications (post 60-percent only), and cost estimates for the proposed improvements. Direct and coordinate with Rogers to obtain a topographic survey of the preferred alignment and adjacent property boundaries. Approach: Direct Rogers to perform topographic survey of the selected sewer force main alignment. Coordinate with a subconsultant to perform potholing along the proposed alignment to assess the depth and location of existing utilities. This subtask assumes up to $4,000 of subconsultant effort is necessary. If additional effort is necessary to adequately identify the depth and location of existing utilities along the proposed force main alignment, a contract amendment may be necessary. Incorporate topographic survey, along with City utility locates, City input, pothole data, and available record data, to prepare base drawing. Prepare cover sheet, general notes, and legends; three (3) sheets total. Prepare 30-percent sewer force main plan and profile sheets, lift station site plan, profile and details; twenty-five (25) sheets total. Prepare 30-percent OPCC. Page 81 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 12 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX Perform hydraulic calculations and prepare technical memorandum to document design assumptions, basis, and methodology. Prepare 60-percent technical specifications for mechanical, electrical and structural based on RH2’s modified WSDOT format. Incorporate review comments and prepare 60-percent civil sheets and details, including lift station profiles, force main plans and profiles, and horizontal control, structural design, electrical design, restoration, and traffic control plans and details; fifty (50) sheets total. Prepare 60-percent OPCC. Provide in-house quality assurance/quality control (QA/QC) review of 60-percent plans, specifications, and OPCC. Incorporate review comments and prepare agency review technical specifications based on RH2’s modified WSDOT format. Incorporate review comments and prepare agency review plans. Prepare final OPCC. Incorporate agency review comments and prepare bid-ready plans and specifications for bidding. Attend up to three (3) meetings with the City to discuss the plans, specifications, and estimate at milestone submittals (30-percent, 60-percent, and agency review). Prepare meeting agenda and minutes for each meeting. Assumptions: • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utilities are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. • No flagging or traffic control will be required to obtain the required survey data. • Upon reviewing information, materials, or data provided by others in relation to this task, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary to complete the work. Any additional review effort outside of this Scope of Work will be negotiated as part of an amended scope of work. Provided by City: • Reviews and comments on the 30-percent, 60-percent, and agency review plans, specifications, and OPCCs. The project schedule assumes that City will complete reviews within five (5) business days of receipt of RH2 deliverables. Page 82 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 13 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX RH2 Deliverables: • One (1) topographic survey in electronic (PDF and AutoCAD) formats. • One (1) technical memorandum in electronic PDF documenting design decisions. • One (1) full-size set each of 30-percent, 60-percent, agency review, and bid-ready design drawings in electronic format. • One (1) set each of 60-percent, agency review, and bid-ready technical specifications in electronic format. • One (1) OPCC at 30-percent, 60-percent, and bid-ready design in electronic format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Task 8 – LID Process and Appraisals Objective: Prepare a preliminary assessment map and assessment roll and hold an informal survey to gauge property owner support of the LID (Local Improvement District). Assist the City with development of draft resolutions, public hearings, and City Council presentations. Approach: Prepare a preliminary assessment map and assessment roll based upon a combination of front footage, parcel area, and per property within the LID for initial discussion. Meet with the City staff to discuss and compare methodology and decide on preliminary LID assessment approach. Adjust the preliminary assessment map and assessment roll based upon appraisals and feedback from LID participants. Assist the City with development of draft resolutions and attend public hearings and City Council presentations. Upon completion of construction, assist with the preparation of the final assessment roll and prepare the roll for City Council action and filing. Page 83 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 14 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX Assumptions: • The City will contract and coordinate directly with an appraisal firm to obtain pre - and post- process, market-based property values of adjacent property boundaries benefiting from the improvements. • RH2 will attend up to three (3) public hearings and three (3) City Council presentations related to subtask 8.4. Provided by City: • Pre- and post-process, market-based property values of adjacent properties benefiting from the improvements. • Attendance at one (1) meeting to discuss LID methodology and approach. • Attendance at up to three (3) public hearings and three (3) City Council presentations. RH2 Deliverables: • Attendance at one (1) meeting to discuss LID methodology and approach. • Attendance at up to three (3) public hearings and three (3) City Council presentations. • Preliminary and final assessment rolls and maps in electronic format (Excel and PDF). Task 9 – Services During Bidding Objective: Provide engineering assistance throughout the bidding phase to prepare required documentation and respond to contractor questions. It is assumed that there will be four (4) separate bid packages; 1) Trenchless jack and bore of BNSF crossings; 2) gravity sewer construction from Reimann Industrial Center (RIC) to the Glade Road Lift Station; 3) the Glade Road Lift Station and Force Mains; and 4) gravity sewer construction from just east of Deseret Drive to the Glade Road Lift Station. The Approach outlined will be performed for each bid package. Approach: Compile bid documents in electronic PDF for bidding. Provide PDF to the City and submit bid package to online plan center (i.e., QuestCDN). Prepare advertisement for bids, contact potential bidders, and coordinate the timing and placement of the bid advertisement with the City. The City will submit the advertisement to the appropriate publications, and directly pay for the advertisements. Respond to contractor and supplier questions during bidding, review product prequalification requirements, and document responses to the file. Prepare up to three (3) addenda when determined necessary to clarify, revise, or change construction plans, technical specifications, or project conditions during the bidding process. Attend one (1) site visit with prospective bidders and the City. Page 84 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 15 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX Review bids and assist the City with the evaluation of the qualifications and references for the apparent low bidder. The City will administer the bid opening and prepare the bid tabulation to verify total bid prices. The City will prepare and issue the project award recommendation letter. Assumptions: • Because services during bidding can vary in nature, RH2 will perform Task 9 services as requested up to the amount included in the attached Fee Estimate. If needed, additional work will be mutually determined by the City and RH2. • If more than four bid packages are needed due to breaking the gravity sewer construction from just east of Deseret Drive to the Glade Road Lift then a revision to the scope of work may be necessary. Provided by City: • City to submit and pay for the advertisement to the appropriate publications. RH2 Deliverables: • One (1) advertisement for bid in electronic PDF. • Written responses to vendor and bidder questions during the advertisement phase, submitted to the City in electronic PDF or electronic mail. • Up to three (3) addenda in electronic PDF. • Reference check of lowest bidder. Task 10 – Services During Construction (Future Task) Objective: This Task 10 serves as a placeholder for technical assistance to the City during construction. It is assumed that services will be scoped with more detail after the design is finalized. Assumptions: • The City will provide most services during construction, but the level of assistance from RH2 will depend upon which of the four (4) construction contracts is being constructed and the current workload of City Inspectors. • If the City determines it needs technical support from RH2 to respond to contractor questions, observe construction activities, observe special inspections, or assist with change orders, a contract amendment will be provided for an additional scope of work. • RH2 will not be responsible for site safety or for directing the contractor in their work. Project Schedule RH2 will commence with design and permitting work upon notice to proceed from the City. It is anticipated that LID process and preliminary assessment roll will be approved by late August 2022, that bidding will occur in September 2022 for the trenchless jack and bore of the BNSF crossings, and that construction will commence before the end of October 202 2. Additional contracts Page 85 of 145 City of Pasco Amendment No. 2 East UGA Expansion Sewer LID Project Exhibit A – Scope of Work 16 7/28/2022 1:33:05 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\21-0300\00 CONTRACT\AMEND NO. 2\PSA_SOW_EAST UGA EXPANSION SEWER LID PHASE 3.DOCX for the gravity line from RIC to the Glade Road Lift Station and the Glade Road Lift Station and force mains will be bid in early 2023. The gravity sewer construction from east of Deseret Drive to the Glade Lift Station will likely be bid in mid-summer 2023 with all construction complete by spring of 2024. The schedule is contingent on finalizing the preferred alignment within three (3) months of notice to proceed. Page 86 of 145 EXHIBIT B Fee Estimate Amendment No. 2 City of Pasco East UGA Expansion Sewer LID Project - Phase 3 Jul-22 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 1 Project Management Services 206 44,670$ -$ 1,392$ 46,062$ Task 2 Preliminary Alignment Assessment 106 21,890$ -$ 1,632$ 23,522$ Task 3 Right-of-Way Acquisition and Easements 60 13,826$ 315,056$ 1,081$ 329,963$ Task 4 Permitting Assistance 128 21,952$ 18,964$ 1,150$ 42,065$ Task 5 Geotechnical Assessment 26 5,835$ 48,300$ 353$ 54,488$ Task 6 Gravity Sewer Plans, Specifications and Estimates 1479 254,990$ 22,425$ 31,440$ 308,855$ Task 7 Lift Station and Force Main Plans, Specifications and Estimate 2255 389,971$ 19,550$ 49,692$ 459,213$ Task 8 LID Process and Appraisals 303 59,405$ -$ 5,693$ 65,098$ Task 9 Services During Bidding (4 Bids Assumed)230 47,364$ -$ 2,497$ 49,861$ PROJECT TOTAL 4793 859,903$ 424,295$ 94,928$ 1,379,126$ \\corp.rh2.com\projects\Project\Data\PSC\21-0300\00 Contract\Amend No. 2\PSA_FEE_East UGA Expansion Sewer LID Phase 3 7/28/2022 1:34 PMPage 87 of 145 AGENDA REPORT FOR: City Council August 10, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Rick White, Director Community & Economic Development SUBJECT: Resolution - Setting a Date to Consider a Notice of Intent to Commence Annexation Proceedings for Alford/Cole Annexation (ANX 2022 -003) I. REFERENCE(S): Proposed Resolution 10% Petition Map Overview Map Vicinity Map Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: PM, 7:00 setting ______, No. to approve move I Resolution September 6, 2022, as the time and date for a public meeting to consider a notice of intent to commence annexation proceedings for the Alford/Cole annexation. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owners of property located at the east end of Kau Trail Road, located east of Road 68 between Deseret Drive and Kau Trail Road have submitted a Notice of Intent to Commence Annexation. The Notice of Intent has been reviewed by staff and has been determined to contain sufficient signatures to initiate the annexation process. Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Notice of Intent contains the signatures of owners Page 88 of 145 representing approximately 50% of the assessed value within the proposed annexation area. V. DISCUSSION: The petition method of annexation is a two-step process requiring the submittal of a Notice of Intent to Commence Annexation proceedings followed at a later date by consideration of an actual annexation petition. Upon receipt of a Notice of Intent to Commence Annexation - Council is required by law to set a date to hold a public meeting to consider: 1. Whether the City will accept, reject, or geographically modify the proposed annexation; 2. Whether it will require the simultaneous adoption of a proposed zoning regulation; and 3. Whether it will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. The next available date to consider commencing the annexation process is September 6, 2022. Following Council review of the proposed annexation and passage of a resolution generally accepting the boundary, staff will prepare the annexation petition. Once the petition is returned, it will be forwarded to the County Assessor for certification. Following that certification, a date will be set for a public hearing for Council to formally consider and decide upon the annexation request. Page 89 of 145 Resolution: MF# ANX 2022-003 Alford/Cole - 1 RESOLUTION NO. _____ A RESOLUTION SETTING 7:00 PM SEPTEMBER 6, 2022, AS THE TIME AND DATE FOR A PUBLIC MEETING WITH THE INITIATORS TO CONSIDER THE ALFORD/COLE NOTICE OF INTENT TO COMMENCE ANNEXATION OF PROPERTY LOCATED AT THE EAST END OF KAU TRAIL ROAD, LOCATED EAST OF ROAD 68 BETWEEN DESERET DRIVE AND KAU TRAIL ROAD. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may annex lands; and WHEREAS, pursuant to RCW 35A.14.120, prior to the City circulating a petition to annex, notice of intent to commence annexation must be made to the Pasco City Council by the owners of at least ten (10) percent of the assessed value of the property to be annexed; and WHEREAS, the owners of approximately 20 acres located at the east end of Kau Trail Road, east of Road 68 between Deseret Drive and Kau Trail Road as described in the attached Exhibit A and depicted in the attached Exhibit B have filed a Notice of Intent to Commence Annexation to the City of Pasco; and WHEREAS, pursuant to RCW 35A.14.120 the Notice of Intent to Commence Annexation contains the signatures of property owners representing at least ten (10) percent of the assessed value of an area proposed for annexation; and WHEREAS, upon receipt of a Notice of Intent to Commence Annexation the Council is required by RCW 35A.14.120 to set a date to hold a public meeting with the initiators to consider: (1) whether the City will accept, reject, or geographically modify the proposed annexation; (2) whether it will require the simultaneous adoption of a proposed zoning regulation; and (3) whether it will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That a public meeting with the initiators to consider a Notice of Intent to Commence Annexation of approximately 20 acres located at the east end of Kau Trail Road, east of Road 68 between Deseret Drive and Kau Trail Road as described in Exhibit A and depicted in Exhibit B, attached hereto, will be held before the City Council of the City of Pasco, in the Council Chambers, at 525 North Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., September 6, 2022. Page 90 of 145 Resolution: MF# ANX 2022-003 Alford/Cole - 2 PASSED by the City Council of the City of Pasco, Washington this ___ day of _____, 2022. _____________________________ Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 91 of 145 Exhibit “A” Legal Description Alford-Cole Annexation (ANX 2022-003) THOSE PORTIONS OF SECTIONS 4 OF TOWNSHIP 9 NORTH RANGE 29 EAST, W.M., DESCRIBED AS FOLLOWS: PARCEL 115 130 046: The West ½ of the East ½ of the Northeast ¼ of the Southeast ¼ of Sections 4 of Township 9 North Range 29 East, W.M. PARCEL 115 130 055: The East ½ of the East ½ of the Northeast ¼ of the Southeast ¼ of Sections 4 of Township 9 North Range 29 East, W.M. COMPRISING APPROXIMATELY 20 ACRES, MORE OR LESS. Page 92 of 145 SALMONDR THREE R IV E R S DR BAKERLOOLNMONTERE Y DRORIOLELNLASALLE DR BEACONROCKLNS N OQUALMIE DR ROAD56MARYHILLLNCASHMERELNLAREDO DRARTHURLN BUCHANANLNROAD 60JACKSONLNNORTHWEST COMMONS DR C A TALONIA DR S EVILLE DR SOCASCTTYREDRSIDON LNGRANT LNSAVARY DR ROCKETLNRIOGRANDELNROAD 76ROAD 84WESTMINSTERLNVALDEZLNROAD 52ROBERTWAYNEDRTUCKER CT ROAD 90HORNBYLNL E O PA R D D R E N Z I A N FA LL S DR J E F F ER SON D RLATAHLNC O L U M B I A R I V E R R D MAJESTIA LN OCHOCOLNSAN T A CRUZ L N C A N YON DR PORTOLNWELLINGTON DR ROAD44NCLARK RD IVY RD JANET RD FAYETTELNCOWLITZLNHUDSON CTKENTLN T HREE R IVERS DR ROAD 48 NLANDON CT DURHAM CT OUTLETDRKAU TRAIL RD SANDIFUR PKWY GALIANO DR OVERTON RD ROAD52 NMAYNE DR HUDSO N D RROAD76 NROAD70 NROAD44 NGEHRIG DR BURNS RD PAMPLONA DRWESTPORTLNHAYES LNWASHOUGALLNSTUTZ DR DESOTO DR ROAD 92CONVENTIONDRROAD 68ROAD 68 NBURNS RD DESERET DRTAYLORFLATSRDDENT RD / 0 1,000 2,000 3,000 4,000500 Feet Exhibit "B" SITE Item: Alford-Cole Annexation Applicant: Gary D. Alford/Alford Trust File #: ANX 2022-003 / ZD 2022-003 Legend City Limits Project_Name Alford-Cole Annexation Page 93 of 145 CHEHALISDRSALMONDRTHREE RIVERS DRJOHNSONDRMONTEREYDRLASALLEDRSNOQUALMIE DRLAREDO DRROAD 60PARLEYDRNORTHWEST COMMONSDRCATALONIADRSEVILLE DRTYRE D R SIDON LNSAVARYDRROAD 76ROAD 84WESTMINSTERLNVALDEZ LNROAD 52ROAD 90LEOPARDDRENZIAN FALLSDRJEFFERSON DRLATAHLNCOLUMBIARIVERRDPOLK CTMAJESTIALNKENTPLSANTACRUZLNCANYONDRWELLINGTON DRROAD44NCLARK RDIVY RDJANET RDZEPHER CTRUTH DRROAD 48 NDURHAM CTOUTLET DRLANCASTER DRKAU TRAIL RDSANDIFUR PKWYOVERTON RDROAD 52 NZAYAS DRROAD 58 NMAYNE DRHUDSONDRROAD 76 NROAD 70 NCOMISKEY DRORIOLEDRWALLOWA LNROAD 44 NGEHRIG DRBURNS RDPAMPLONA DRWASHOUGAL LNNASH DRCORD DRDESOTO DRROAD 92CONVENTIONDRROAD 6 8 ROAD 6 8 N BURNS RDDESERET DRTAYLOR FLATS RDDENT RDCity LimitsCity LimitsCity LimitsCity LimitsCityLimitsBenton County WA, Maxar--0 1,000 2,000 3,000 4,000500Feet0 1,000 2,000 3,000 4,000500FeetOverviewMapSITESITEItem: Alford-Cole AnnexationApplicant: Gary D. Alford/Alford TrustFile #: ANX 2022-003 / ZD 2022-003LegendProject_NameAlford-ColeAnnexationCity_Limits 2022City_Limits 2022Page 94 of 145 BASALT FALLS DRMISSION RIDGE DRROAD 68 ROAD 60BURNS RDKAU TRAIL RDROAD 76 NROAD 70 NBURNS RDROAD 68 NDESERET DRCityLimitsCity Limits City LimitsCity LimitsBenton County WA, Maxar--0 570 1,100 1,700 2,300290Feet0 570 1,100 1,700 2,300290FeetVicinityMapSITESITEItem: Alford-Cole AnnexationApplicant: Gary D. Alford/Alford TrustFile #: ANX 2022-003 / ZD 2022-003LegendProject_NameAlford-ColeAnnexationCity_Limits 2022City_Limits 2022Page 95 of 145 NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 Council Members: The undersigned, who are the owners of not less than ten percent in value, according to the assessed valuation for general taxation of the property for which annexation is sought, hereby advise the City Council of the City of Pasco that it is the desire of the undersigned owners of the following area to commence annexation proceedings. The property herein referred to is described on Exhibit "A" attached hereto and is depicted on Exhibit "B" further attached hereto. It is requested that the City Council of the City of Pasco set a date not later than sixty days after the filing of this request for a meeting with the undersigned to determine: (1)Whether the City Council will accept the proposed annexation; and, (2)Whether the City Council will require the assumption of existing City indebtedness by the area to be annexed; and, (3)Whether the City Council will require simultaneous zoning. This page is one of a group of pages containing identical text material and is intended by the signers of this Notice of Intention to be presented and considered as one Notice of Intention and may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. Page 96 of 145 Exhibit "A" Legal Description Alford-Cole Annexation (ANX 2022-003) THOSE PORTIONS OF SECTIONS 4 OF TOWNSHIP 9 NORTH RANGE 29 EAST, W.M., DESCRIBED AS FOLLOWS: PARCEL 115 130 046: The West ½ of the East ½ of the Northeast ¼ of the Southeast ¼ of Sections 4 of Township 9 North Range 29 East, W.M. PARCEL 115 130 055: The East ½ of the East ½ of the Northeast ¼ of the Southeast ¼ of Sections 4 of Township 9 North Range 29 East, W.M. £<-.._(_I,\ COMPRISING APPROXIMATELY 10 ACRES, MORE OR LESS. ·-hJ ,.,-u h-1--z-.__/ o .(' Zo C.:C...c ,-es-· .. Page 97 of 145 Item: Alford-Cole Annexation Applicant: Ghi±¢me Alfuftl G ur c, D � 1'4 I£ t cl 1 7r<:.A.. s·-1-F' e -k,r M, b, _.,4/+-.:,,-c( a:....�c/ -Exhibit "A" File #: ANX 2022-003 / ZD 2022-003 T3 e v e r l I A l-1:; r-c/ -r;:: cA.. s· -1-- j /I�\_ � '-'<& � �' .:e,.h � 1h. ,l ii /j:.f it ;<.!9f � N � p Legend D City Limits Project_Name DENT RD i;,,"SSJ Alford-C?leC!:=====::::!::======t-==-:;7"==€1:ARK;R,·==--=, Annexationc§ l[�,-+I +I +I +I +-I t-llh1rll-tl--tlTTTI : a:::� rT SITE q�&;&ra.Trm9Rl mum� I II � LA SALLE !'l SNOQUALMIE DURHAM CT DR TUCKER i::; DR WEL:LINGTON DR STUTZ . CT 3 =i s: ·� z DR. HUDSON 8 J(AtON w _J CT It/. . � . :),::'. 0::: z . ' , ' V<'.) THREE MAJESTIA L_N g \::I _J ,:;r. (S'0,1, 0 R!VERS DR N Cl Vl co -� :C z � O'I <C � . Cl . <(.-l >". 0 o ::E DESOTO <( CANYON DR . ti= . 1.0 a , <C a::: I-DR 9 ...J r--O' ·O Vl ,.._ O CP a::: w o NDIFUR PKWY <( 500! ,000 2,000 3,000 4,00 MAYNE -�F'I FI f, :t,•· .. -5?1 I DR SAVARY DR Feet =i GALIANO -OR 5: UJ Cl 0 c£ LEOPARD BURNS RD0 , N ui ;::o OJ DR t-LI) � O m � • Cl ...... )> :),::'. z ' ::lz 3. no -1.1 u_J ; <C >-<-lf-z rn "r-o, �-o -,, o 5= _J � _J • � �-z_ a::: r, a::: SAN\p,.CRU<' 0::: <C a. ,-· , re� OR ;i;:o•-.....--,--,w o::: (A. <(�I-z <THREE RIV•\.-· �� O:::o -· ��o·v ::E. 0 ill 8 -l L.li-:::.il-HlfTI i:'.= � V & \,,� o::::C �O ����I � q �-� zi5 ·.. � NORTHWEST o ,< -' o ENZIAN . COMMONS DR ', w §i FALLS DR SEVJLLEDR , .. · cf)' � '.'j� &fs c�TALONIA DR' 0 ◊ � 6 GEHRIG <§ YJ LAREDO D_R u DR <:i:-#PAMPLONA DR lltONTERE'< DR � Page 98 of 145 1.Please print your name in addition to signing. PRINT NAME SIGNATURE DATE 7- / ·-7.(.12'2__ Page 99 of 145 Affidavit of Signature for Annexation Notice of Intent and Petition Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and encumbrances on behalf of iV\. i). C-.,;.,....c/ de V '{I"' l.7 /1././4:d ,,;(A. 5 rand I am further authorized to sign other documents including Notices of Intent and Petitions. Signature State of Weslli,,gtut�\\f()\�·\(A ): ss. 1"-I l · County of 1 , --�i"l l, • •t )SOf\10\ UCA.\'C\ -J- I- 2a22- Date I certify that I know or have satisfactory evidence that ________ is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the __________ of ____________ to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument . . -&, � l Given under my hand and official seal this_\_ day of (j,) \J\ CJ?, ftC K 62� art(lc\,\� Page 100 of 145 ACKNOWLEDGMENT A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Santa Clara} ss. On ITT (0\ \affid: Public, personally appeared -J,,;;.,,,_,,��---1:=..:.--1.......1-+�L.Ll,,,A.----------- who proved to me on the basis of satisfactory evidence to be the person�· whose me��subscribe. d to the w;· in instrument and acknowledged to me that � executed th� same in i l=len'their authorized capacity�, and that by /hedthei( signature� on the ins rument the person� or the entity upon behalf of which the personpf acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Date of Document Type or Title of Document Number of Pages in Document OPTIONAL INFORMA T/ON Document in a Foreign Language mw.Y\t \ �t\\\Of\ Type of Satisfactory Evidence: __ Personally Known with Paper Identification __ Paper Identification __ Credible Witness(es) Capacity of Signer: Trustee __ Power of Attorney CEO/ CFO/ COO::==President/ Vice-President/ Secretary/ Treasurer Other: _____________ _ (seal) D Check here if no thumbprint or fingerprint is available. Other Information: __________________________ _ Page 101 of 145 AGENDA REPORT FOR: City Council August 8, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Bob Gear, Fire Chief Fire Department SUBJECT: Expressing Appreciation to Rudy Villasenor, Kaden Root and Lonnie Alvarez for Extinguishing a House Fire I. REFERENCE(S): Letters of Appreciation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Mayor Pro Tem Maloney to present letters of ap preciation to Rudy Villasenor, Kaden Root and Lonnie Alvarez; and, Fire Chief Gear to present Pasco Fire Department Challenge Coins to the three individuals. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Part of Pasco Fire’s Community Risk Reduction Program is to educate the public on how individuals can be a part the community's safety through training in fire prevention methods and provided instructions on how to contain and extinguish fires. The City of Pasco Council and Fire Department would like to recognize three (3) individuals who went above and beyond to keep other members of Pasco safe. On June 29, 2022, at approximately 4:20 PM, a fire started at a residence located on Chelan Ct, Pasco, WA. A construction crew, from C&E Trenching, LLC, was working at the property to the south of the residence and noticed the smoke starting to come up over the fence of the property. The crew acted quickly, deploying a personally owned fire extinguisher, as well as using their company's water tender truck to spray water on the residential structure fire. The quick thinking and action of the construction crew contained the fire and saved the residence from major fire damage. Page 102 of 145 V. DISCUSSION: The City Council and Pasco Fire Department staff would like to publicly thank Operator Rudy Villasenor, Technician Kaden Root and Superintendent Lonnie Alvarez of C&E Trenching, LLC for their willingness to help serve the citizens of Pasco. Page 103 of 145 OFFICE OF THE MAYOR • (509) 545-3404 • FAX (509) 545-3403 P.O. Box 293 • 525 North 3rd Ave. • Pasco, WA 99301 www.pasco-wa.gov August 15, 2022 Rudy Villasenor C&E Trenching, LLC 3815 N Glade Road Pasco, WA 99301 Dear Mr. Villasenor, On behalf of the City of Pasco, City Council and Fire Department personnel, we wish to thank you and your crew members for taking the initiative to extinguish a residential structure fire on the afternoon of June 29, 2022. By noticing the smoke coming over the fence of the property located north of where you were working at the time and responding to it by using your company’s water truck and personal fire extinguisher, you and your crew successfully contained the fire and saved the home from major fire damage. Again, thank you, and because of you, we all can all be #PascoProud knowing that a home continues to stand today because of your quick thinking and actions. Sincerely, Blanche Barajas Mayor Page 104 of 145 OFFICE OF THE MAYOR • (509) 545-3404 • FAX (509) 545-3403 P.O. Box 293 • 525 North 3rd Ave. • Pasco, WA 99301 www.pasco-wa.gov August 15, 2022 Kaden Root C&E Trenching, LLC 3815 N Glade Road Pasco, WA 99301 Dear Mr. Root, On behalf of the City of Pasco, City Council and Fire Department personnel, we wish to thank you and your crew members for taking the initiative to extinguish a residential structure fire on the afternoon of June 29, 2022. By noticing the smoke coming over the fence of the property located north of where you were working at the time and responding to it by using your company’s water truck and personal fire extinguisher, you and your crew successfully contained the fire and saved the home from major fire damage. Again, thank you, and because of you, we all can all be #PascoProud knowing that a home continues to stand today because of your quick thinking and actions. Sincerely, Blanche Barajas Mayor Page 105 of 145 OFFICE OF THE MAYOR • (509) 545-3404 • FAX (509) 545-3403 P.O. Box 293 • 525 North 3rd Ave. • Pasco, WA 99301 www.pasco-wa.gov August 15, 2022 Lonnie Alvarez C&E Trenching, LLC 3815 N Glade Road Pasco, WA 99301 Dear Mr. Alvarez, On behalf of the City of Pasco, City Council and Fire Department personnel, we wish to thank you and your crew members for taking the initiative to extinguish a residential structure fire on the afternoon of June 29, 2022. By noticing the smoke coming over the fence of the property located north of where you were working at the time and responding to it by using your company’s water truck and personal fire extinguisher, you and your crew successfully contained the fire and saved the home from major fire damage. Again, thank you, and because of you, we all can all be #PascoProud knowing that a home continues to stand today because of your quick thinking and actions. Sincerely, Blanche Barajas Mayor Page 106 of 145 AGENDA REPORT FOR: City Council August 8, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Dave Zabell, City Manager Executive SUBJECT: Attendance Awareness Month Proclamation I. REFERENCE(S): Proclamation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Mayor Pro Tem Maloney will read the proclamation for "Attendance Awareness Month" scheduled for September 2022 and present the proclamation to United Way Benton & Franklin Counties President & CEO LoAnn Ayers. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Proclamations issued by the Mayor of the City of Pasco provide an opportunity for the City to recognize exceptional events. The goal of a proclamation is to recognize and celebrate the extraordinary achievements of Pasco community members and non-profit organizations, honor occasions of importance and significance, and increase public awareness of issues to improve the well-being of the people of this city. Information on how to request proclamations is available on the City's website (also attached) to provide equitable opportunity for community members and organizations to have their events and achievements recognized and celebrated. During Attendance Awareness Month, public agencies, educators, schools, public officials, civic organizations, businesses, and families come together to promote school attendance so children have an opportunity to learn and flourish. Page 107 of 145 Being absent from school just two days each month for any reason equates to missing 10% of instructional time and valuable information needed to ensure academic progress. Promoting regular school attendance is important for all students but critical for our most vulnerable youth. Communities across the country have started helping schools address chronic absences by building public awareness and leveraging resources. Below is the vision for attendance from our partners at the Office of Superintendent of Public Instruction (OSPI). • Absences can reflect inequities created by our systems (education, economic, transportation, health) • Absences can signal when a student or family might need more support • Absences are a signal that cues us to take an inquiry stance and get curious about why students aren’t attending • Students and families are often our best source of information to understand how to increase attendance and engagement • Attendance is a stepping stone to engagement; a necessary precursor of engagement or mastery • Attendance tells us when a student has accessed instruction • Responding to absences is more effective when it is positive and proactive, not punitive Taking action to engage students and families is essential for addressing the absenteeism, enrollment declines, and educational inequities that have worsened with the COVID-19 pandemic. V. DISCUSSION: Mayor Pro Tem Maloney will present Attendance Awareness Proclamation to United Way Benton & Franklin Counties President & CEO LoAnn Ayers. Page 108 of 145 Proclamation “Attendance Awareness Month” September 2022 WHEREAS, now, more than ever before, good attendance in school is essential to student achievement and progress toward graduation; and WHEREAS, the COVID-19 pandemic has created additional barriers to student participation in school; and WHEREAS, chronic absence – missing 10 percent, two or three days a month, or more – is a proven predictor of academic trouble and dropout rates, and weakens our communities and local economy; and WHEREAS, all students, even those who show up regularly, are affected by chronic absence because teachers must spend time reviewing for students who missed lessons; and WHEREAS, student absenteeism can be significantly reduced when schools, parents, and communities work together to monitor and promote good attendance and address hurdles that keep children from participating in school; NOW, THEREFORE, I, Blanche Barajas, Mayor of the City of Pasco, Washington, do hereby proclaim our city will stand with the nation in recognizing September as “Attendance Awareness Month.” We hereby commit to focusing on reducing absenteeism to give all children an equal opportunity to learn, grow and thrive academically, emotional and socially. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 15th day of August 2022. Blanche Barajas, Mayor City of Pasco Page 109 of 145 CITY COUNCIL PROCLAMATION REQUEST https://www.pasco-wa.gov/forms.aspx?fid=193 Proclamations issued by the Mayor of the City of Pasco ideally provide an opportunity for the City to recognize exceptional events. The goal of a proclamation is to recognize and celebrate the extraordinary achievements of Pasco citizens and non-profit organizations, honor occasions of importance and significance, and increase public awareness of issues to improve the well-being of the people of this city. Proclamation Policy 1. We ask that requests be submitted 30 days prior to the date needed. 2. All requests should clearly include contact information and affiliation of the person submitting the request & the person(s) accepting the proclamation. 3. Requests should include draft language and background information about an exceptional event and sponsoring organization that could be used to prepare the proclamation. 4. Each renewal request will be reviewed on a case-by-case basis. 5. We are unable to accommodate proclamations for out-of-community events or for-profit causes. 6. We ask that National or International groups requesting proclamations have an in-city sponsor. Submission of a proclamation request does not guarantee issuance. Due to the volume of submissions received, we cannot grant every request. However, we want to recognize and honor your organization’s outstanding contributions, commitment, and excellence to our community. Greetings/Other Recognition Greetings from the Mayor or other forms of recognition can be issued when a proclamation request doesn’t meet guidelines. Greetings and/or other recognition shall be used to honor special events or individuals within the City of Pasco. These may include conventions, community celebrations, award ceremonies, college graduations, etc. The Mayor also strongly encourages personal achievement and wishes to showcase significant milestones in the lives of Pasco residents. We ask that any recognition be submitted 30 days prior to due date for issue to Pasco residents. Date Needed:* Requester Name:* Telephone:* Email: Mailing address: Affiliation to Organization: Individual(s) Accepting the Proclamation:* Page 110 of 145 Proclaiming:* Day Week Month Reissue Request from a Prior Year?* Yes No If yes, date of last issue? Draft Language Attached/Included? Convert to PDF? (DOC, DOCX, XLS, XLSX, TXT) Please briefly describe your group, organization or cause: Please briefly describe the purpose(s) you would like a proclamation to serve, or the message that you would like to convey: Will you be submitting the proclamation to any publication(s)?* Yes No If yes, name of publication(s): Please briefly describe display/distribution plans for this proclamation: For additional information, or any questions, contact the City Manager's Office or call (509) 545-3404. Page 111 of 145 AGENDA REPORT FOR: City Council August 10, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Eric Ferguson, City Attorney Executive SUBJECT: Ordinance - Amending the Pasco Public Facilities District Charter I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ______, providing for amendment to the Charter of the Pasco Public Facilities District and publishing a Restated Charter, and further, authorize publication by summary only. III. FISCAL IMPACT: None. IV. HISTORY AND FACTS BRIEF: The Pasco Public Facilities District (PPFD) was initially formed on July 15, 2002, by City Council through Ordinance No. 3558 and was granted all powers provided by the Washington State law pursuant to RCW 35.57.010. Most recently, the PPFD Board successfully placed on the April 26, 2022 special election a ballot measure asking of the voters whether there should be an additional 2/10ths of 1% sales and use tax imposed to fund and aquatics facility, a long-term City Council goal, which passed with a majority of the vote. The successful outcome of the election has enabled the PPFD Board to begin planning its efforts to formalize its operations, and to design, build, and operate an aquatics facility. Page 112 of 145 V. DISCUSSION: As discussed at the August 8, 2022, Council Workshop, amendment to the Pasco Public Facilities District (PPFD) Charter are needed at this time to ensure that the PPFD has the autonomy to hire staff and to create its Bylaws. The proposed amendments to the PPFD Charter, delineated in the attachment with strikeouts and underlining, are as follows: Under ARTICLE V - POWERS, Section 5.2 D The District may contract with the City for any or all support staff and support services, but retains the authority to employ staff or contract for professional services without express authority from the Council. The proposed Charter amendments will serve to better align the PPFD Board's current needs for moving forward staffing related to on the design and construction of an aquatic facility, as well as provide structure with the institution of Bylaws. Page 113 of 145 Ordinance Providing for Amendment to the Charter of the PPFD - 1 ORDINANCE NO. ______ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, PROVIDING FOR AMENDMENT TO THE CHARTER OF THE PASCO PUBLIC FACIILITIES DISTRICT AND PUBLISHING A RESTATED CHARTER WHEREAS, Chapter 35.57 RCW (the “City PFD Act”) authorizes the City Council (the “Council”) as the legislative authority of the City, to create a public facilities district coextensive with the boundaries of the City for the purposes, among others, of acquiring, constructing, operating, and financing one or more “Regional Centers” through cooperative and joint ventures with one or more qualifying public facilities districts; and WHEREAS, by adoption of Ordinance No. 3558 (effective July 29, 2002), the Pasco City Council created the Pasco Public Facilities District and approved the Charter thereof; and WHEREAS, House Bill 1499 amended Chapter 35.57 RCW to allow cities who have created a public facilities district under RCW 35.57.010(1)(a) and that participated in the creation of an additional public facilities district under RCW 35.57.010(1)(e), the authority to acquire, construct, own, remodel, maintain, equip, re-equip, repair, finance, and operate one or more recreational facilities other than a ski area; and WHEREAS, in exercising that authority granted by House Bill 1499, the District is authorized to seek voter approval to fund such recreational facilities pursuant to RCW 82.14.048(4)(a); and WHEREAS, the public facilities district possesses all powers with respect to recreational facilities other than a ski area that all public facilities districts possess with respect to regional centers; and WHEREAS, the City Council determined that it was necessary to amend the Charter with respect to the new authority granted to it under House Bill 1499 by adoption of Ordinance No. 4485 dated March 2, 2020; and WHEREAS, the City Council determined that it was necessary to amend the Charter with respect to the amendment to Chapter 35.57 RCW by adoption of Ordinance No. 4552 dated October 4, 2021; and WHEREAS, the City Council has determined it is necessary to amend the Charter to allow the Pasco Public Facilities District to adopt Bylaws consistent with the Charter and RCW 35.57. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Approval of Restated Charter. The Restated Charter of the Pasco Public Facilities District is hereby approved in the form set forth in Appendix A. The Restated Charter Page 114 of 145 Ordinance Providing for Amendment to the Charter of the PPFD - 2 shall be issued in duplicate original, each bearing the City seal attested by the City Clerk. One original shall be filed with the City; a duplicate original shall be provided to the District. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this ____ day of _______________, 2022. _____________________________ Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ____________________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: ____________________ Page 115 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 1 RESTATED CHARTER OCTOBER 2021AUGUST 2022 OF THE PASCO PUBLIC FACILITIES DISTRICT ARTICLE I Name and Seal; Definitions Section 1.1 Name. The name of this public facilities district shall be the PASCO PUBLIC FACILITIES DISTRICT (hereinafter referred to as the “District”). Section 1.2 Seal. The District’s seal shall be a circle with the name “PASCO PUBLIC FACILITIES DISTRICT” inscribed therein. Section 1.3 Definitions. All capitalized terms used but not defined herein shall have the meanings set forth in City of Pasco Ordinance No. 3558, adopted on July 15, 2002 (the “Formation Ordinance”). ARTICLE II Authority and Limit on Liability Section 2.1 Authority. The District is a public facilities district organized pursuant to RCW 35.57.010, and the Formation Ordinance. Section 2.2 Limit on Liability. All liabilities incurred by the District shall be satisfied exclusively from the assets, credit, and properties of the District, and no creditor or other person shall have any right of action against or recourse to the City of Pasco (the “City”), its assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the District. Section 2.3 Mandatory Disclaimer. The following disclaimer shall be posted in a prominent place where the public may readily see it in the District’s principal and other offices. It shall also be printed or stamped on all contracts, notes, bonds, and other documents that may entail any debt or liability by the District. The PASCO PUBLIC FACILITIES DISTRICT is organized pursuant to RCW 35.57.010 and the City of Pasco Ordinance No. 3558 (the “Formation Ordinance”). The Formation Ordinance provides as follows: “All liabilities incurred by the District shall be satisfied exclusively from the assets, credit, and properties of the District, and no creditor or other person shall have any right of action against or recourse to the City, its assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the District.” Appendix A Page 116 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 2 ARTICLE III Duration The duration of the District shall be perpetual except as provided in the Formation Ordinance. ARTICLE IV Purpose The purpose of the District is to provide a legal entity under RCW 35.57.010 and the Formation Ordinance to acquire, construct, own, remodel, maintain, equip, re-equip, repair, finance, operate one or more Regional Centers or Recreational Facilities as allowed by RCW 35.57.020 and/or to participate jointly, by interlocal agreement, in such activities with one or more qualifying public facilities districts for the development of one or more Regional Centers or Recreational Facilities together with related parking facilities. ARTICLE V Powers Section 5.1 Powers. The District shall have and may exercise all lawful powers conferred by State law, the Formation Ordinance, this Charter and its Bylaws. Section 5.2 Limitation of Powers. The District organized under this Charter in all activities and transactions shall be limited in the following respects: A. The District shall have no power of eminent domain; B. The District may not incur or create any liability that permits recourse by any person to any assets, services, resources, or credit of the City. All liabilities incurred by the District shall be satisfied exclusively from the assets and credit of the District. No creditor or other person shall have any recourse to the assets, credit, or services of the City on account of any debts, obligations, liabilities, acts, or omissions of the District; C. All revenue, receipts, assets, or credit of the District shall be applied toward or expended upon services, projects, and activities authorized by State law, the Formation Ordinance and this Charter; D. The District may contract with the City for any or all support staff and support services, but retains the authority to and shall not employ staff or contract for professional services without express authority from the Council; and Page 117 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 3 ARTICLE VI Board of Directors and Corporate Officers Section 6.1 Powers. The Board shall govern the affairs of the District. All corporate powers of the District shall be exercised by or under the authority of and the business, property and affairs of the District shall be managed under the direction of the Board except as may be otherwise provided in this Charter, the Formation Ordinance or State law. Section 6.2 Board Composition. Pursuant to RCW 35.57.010 and the Formation Ordinance, the Council has established that the Board has five members. The Council shall appoint the members of the Board as follows: (i) two members appointed by the Council; and (ii) three members appointed by the Council based on recommendations from local organizations. The members appointed under (i) of this subsection shall not be members of the Council. The members appointed under (ii) of this subsection, shall be based on recommendations received from local organizations that may include, but are not limited to the local chamber of commerce, local economic development council, and local labor council. Except for certain of the initial Board members [as set forth in Section 6.3(A)], the members shall serve four-year terms. Section 6.3 Terms of Office. A. The terms of office of the initially appointed members of the Board shall commence on the date of their appointment and shall be staggered as follows. Of the initial members, one must be appointed for a one-year term, one must be appointed for a two-year term, one must be appointed for a three-year term, and the remainder must be appointed for four-year terms. B. With respect to the appointments of the initial Board members, the Council shall designate which members are assigned to the one-, two-, three- and four-year terms identified in subsection 6.3(A) above for purposes of determining the length of terms of such initial Board members. C. The Council shall fill vacancies during and at the expiration of the term of Board members in the same manner as initial appointments. D. Except for the initial members of the Board, each member shall be appointed to serve for a four-year term. Each member shall continue to serve until his or her successor has been appointed and qualified. E. Terms shall expire on the day prior to the anniversary date of the Charter of the year in which the respective director is scheduled to terminate. Section 6.4 Quorum and Manner of Action. At all meetings of the Board three directors then in office shall constitute a quorum. The Board may adopt resolutions of the Board only by an affirmative vote of a majority of the Board members then in office. Page 118 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 4 Section 6.5 Officers and Division of Duties. A. The initial officers of the District shall be the President, Vice President and Secretary/Treasurer of the Board. In no event shall there be less than two officers designated, nor shall the same person occupy more than one office. Additional officers (permanent or ad hoc) and temporary officers may be created by majority approval of the Board or amendments to this Charter. B. The President shall be the agent of the District for service of process; the Bylaws may designate additional corporate officials as agents to receive or initiate process. The corporate officers, who shall be selected from among the membership of the Board, shall manage the daily affairs and operations of the District. C. The Board shall oversee the activities of the corporate officers, establish and/or implement policy, participate in corporate activity, and shall have stewardship for management and determination of all corporate affairs consistent with this Charter. Section 6.6 Executive Committee. An Executive Committee, which may be appointed and/or removed by the Board, and shall have and exercise such authority of the Board between meetings of the Board. Section 6.7 Removal of Board Members. The Council may by resolution remove from the Board for any reason, with or without cause, any member of the Board at a public meeting, with prior notice to the District. In the event of removal, members shall be replaced in the same manner as provided for in filling vacancies on the Board. ARTICLE VII Meetings Section 7.1 Board Meetings. A. The Board shall meet at least quarterly each year; special meetings of the Board may be called as provided by the Charter, the Bylaws or RCW 42.30.010 et seq. B. The Board shall be the governing body of a public agency as defined in RCW 42.30.020, and all meetings of the Board shall be held and conducted in accordance with RCW 42.30.010 et seq. Notice of meetings shall be given in a manner consistent with RCW 42.30.010 et seq. In addition, the District shall provide, where practicable, notice of meetings mailed at least three days prior to the time of the meeting, to any individual specifically requesting it in writing. C. All Board meetings, including all other permanent and ad hoc committee meetings, shall be open to the public to the extent required by RCW 42.30.010 et seq. The Board and committees may hold executive sessions to consider matters enumerated in RCW 42.30.110 et seq or privileged matters recognized by law, and shall enter the cause therefor upon its official journal. Page 119 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 5 At all public meetings, any citizen shall have a reasonable opportunity to address the Board either orally or by written petition. Voting by proxy is not permitted. Section 7.2 Parliamentary Authority. The rules in Robert’s Rules of Order (revised) shall govern the District in all cases to which they are applicable, where they are not inconsistent with the Charter or with the special rules of order of the District set forth in the Bylaws. Section 7.3 Minutes. Copies of the minutes of all regular or special meetings of the Board shall be available to any person or organization that requests them. The minutes of all Board meetings shall include a record of individual votes on all matters requiring Board approval. ARTICLE VIII Procedural Requirements Section 8.1 Board Review. A. At least quarterly, the Board shall review monthly statements of income and expenses, which compare budgeted expenditures to actual expenditures. The Board shall review all such information at regular meetings, the minutes of which shall specifically note such reviews and include such information. B. General or particular authorization or review and concurrence of the Board by resolution shall be necessary for any significant transaction including execution of any contract for an amount more than $5,000, adoption of an annual budget, which such adoption shall occur no later than December 1 of the year prior to the budget year, certification of reports and statements to be filed with the City as true and correct in the opinion of the Board and of its members except as noted, and proposed amendments to the Charter and Bylaws. Section 8.2 Establishment and Maintenance of Office and Records. The District shall: A. Maintain a principal office at a location within the boundaries of the City; B. File and maintain with the City Clerk a current listing of all Board officials, their positions and their home addresses, their business and home phone numbers (which information is personal non-disclosable information), the address of the District’s principal office and of all other offices used by it, and a current set of its Bylaws; and C. Maintain all of its records in a manner consistent with the Preservation and Destruction of Public Records Act, RCW Chapter 40.14. Section 8.3 Access to Records. A. The District shall keep an official journal containing the minutes of proceedings at all regular and special meetings of the Board and the resolutions of the Board. Page 120 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 6 B. Any person shall have access to records and information of the District to the extent allowed by State law. Section 8.4 Deposit of Public Funds. All District monies shall be invested in investments that would be lawful for the investment of City funds. Section 8.5 Reports and Information. The District shall, within three months after the end of its fiscal year, file an annual report with the City containing financial statements of assets and liabilities, revenue and expenditures and changes in its financial position during the previous year; a summary of significant accomplishments; a projected operating budget for the current fiscal year; a summary of projects and activities to be undertaken during the current year; and a list of District officials. Section 8.6 Audits and Inspections. The District shall, at any time during normal business hours and as often as the City Manager or his designee, the Council or the State Auditor deem necessary, make available to the City Manager or his designee, the Council or the State Auditor for examination all of its financial records. The District shall permit the City Manager or his designee, the Council or State Auditor to audit, examine and make excerpts or transcripts from such records, and to make audits of all records relating to all the aforesaid matters. The District shall review with the City Manager within 45 days of receipt and take immediate corrective action to address any audit findings or qualifications in its audit reports. Section 8.7 Insurance. The District shall maintain in full force and effect public liability insurance in an amount sufficient to cover potential claims for bodily injury, death or disability and for property damage, which may arise from or be related to projects and activities of the District, naming the City as an additional insured, if such insurance shall be available at a reasonable price as determined by the Board. If insurance is not maintained, the District shall maintain adequate reserves, as determined by the Board, to cover potential claims and losses. Section 8.8 Bylaws. A. Bylaws of the District may be adopted as the official rules for the governing of meetings and the affairs of the District. B. The Bylaws may be amended as provided in Article IX of this Charter and consistent with the Formation Ordinance in order to provide additional or different rules for governing the District and its activities as are not inconsistent with this Charter. C. Amendments to the Bylaws shall be effective 10 days after filing with the City Clerk, unless such amendment(s) shall have been passed by unanimous vote of the Board and an earlier effective date shall have been set. Page 121 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 7 Section 8.9 Conflict of Interest. A. A Board member or employee of the District may not participate in Board decisions if that person or a member of that person’s immediate family has a financial interest in the issue being decided. B. A Board member or employee is not considered to be financially interested in a decision when the decision could not affect that person in a manner different from its effect on the public. C. No Board member or employee of the District shall accept, directly or indirectly, any gift, favor, loan, retainer, entertainment or other thing of monetary value from any person, firm or corporation having dealings with the District when such acceptance would conflict with the performance of a Board member or employee’s official duties. A conflict, or possibility of conflict, shall be deemed to exist where a reasonable and prudent person would believe that it was given for the purpose of obtaining special considerations or influence. D. The Board may adopt additional conflict of interest and ethical rules it considers appropriate. E. For purposes of this section, “participate in a decision” includes all discussions, deliberations, preliminary negotiations, and votes. Section 8.10 Discrimination. A. Board membership may not directly or indirectly be based upon or limited by creed, age, race, color, religion, sex, national origin, marital status or the presence of any sensory, mental or physical disability, unless such limitations are necessary for the performance of the role and no less discriminatory alternatives are available. B. To ensure equality of employment opportunity, the District shall not discriminate in any matter related to employment because of creed, age, race, color, religion, sex, national origin, marital status or the presence of any sensory, mental or physical disability, unless such limitations are necessary for the performance of the role and no less discriminatory alternatives are available. The District shall, in all solicitations or advertisements for employees placed by or on behalf of the District, state that all qualified applicants will receive consideration for employment without regard to creed, age, race, color, religion, sex, national origin, marital status or the presence of any sensory, mental or physical disability, unless such limitations are necessary for the performance of the role and no less discriminatory alternatives are available. Page 122 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 8 ARTICLE IX Amendments to Charter and Bylaws Section 9.1 Proposals to Amend Charter. A. The District may propose to the Council that its Charter be amended by resolution passed by a procedure outlined in its Bylaws at a regular or special meeting of the Board for which 30 days’ advance written notice was given. B. When required by law, the District shall propose to the Council an amendment to this Charter that will conform to and be consistent with said law. C. As necessary and appropriate in the discretion of the Council, the Council may propose to amend this Charter on its own initiative. Section 9.2 Charter Amendments. The Charter may be amended only with the approval of the Council. After adoption of a Charter amendment, the revised Charter shall be issued and filed in the same manner as the original Charter. Section 9.3 Amendments to Bylaws. The Bylaws of the District may be adopted or amended by a resolution passed by a majority of the Board members in office at the time, provided amendments are consistent with the Formation Ordinance and this Charter. Bylaws shall be reviewed annually after the election of officers with recommendations, if any, for amending the bylaws proposed by the Executive Committee of the District, if such committee is established, otherwise by an ad hoc Bylaws Committee appointed by the Board President. At any other time, any Board member may introduce necessary amendments to the Bylaws to the Board for consideration. As provided in the Formation Ordinance, as necessary and appropriate in the discretion of the Council, the Council may amend the Bylaws. Amendments to the Bylaws adopted by the Council may not be further amended by the District for one year except with Council approval. ARTICLE X Commencement The District shall commence its existence effective July 29, 2002. Page 123 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 9 ARTICLE XI Dissolution Section 11.1 Dissolution Process. A. If the Board makes an affirmative finding that dissolution is necessary or appropriate because the purposes of the District may not be fulfilled for any reason, the Board may adopt a resolution requesting the Council to dissolve the District. B. Upon adoption of a motion by the Council requesting the following information, or upon adoption by the District board of a resolution requesting its own dissolution, the District shall file a dissolution statement with the City Clerk setting forth: 1. The name and principal office of the District; 2. The debts, obligations and liabilities of the District, including conditions of grants and donations, and the property and assets available to satisfy the same; the provisions to be made for satisfaction of outstanding liabilities and performance of executory contracts; and the estimated time for completion of its dissolution; 3. Any pending litigation or contingent liabilities; 4. The Board resolution requesting such dissolution and the date(s) and proceedings leading toward its adoption, whenever the dissolution be voluntary; and 5. A list of persons to be notified upon completion of dissolution. Section 11.2 Trusteeship. A. Superior Court jurisdiction over dissolution arises in the event the dissolution Ordinance enacted by the Council requests Superior Court trusteeship. In the event that the dissolution Ordinance so requests Superior Court trusteeship, the Superior Court of Franklin County shall have jurisdiction and authority to appoint trustees or receivers of corporate property and assets and supervise such trusteeship or receivership. B. The trustees appointed by the Superior Court shall take such actions as necessary during the trusteeship to achieve the object thereof as reasonable. The trustees shall have the power and authority to reorganize the District and recommend amendment of its Charter and/or its Bylaws; suspend and/or remove District officials, and manage the assets and affairs of the District; and exercise any and all District powers as necessary or appropriate to fulfill outstanding agreements, to restore the capability of the District, to perform the functions and activities for which it is chartered, to reinstate its credit or credibility with its creditors or obligees, and, if so authorized by the Superior Court, to oversee its dissolution and appropriate subsequent transactions. Page 124 of 145 Restated Charter Pasco Public Facilities District, October 2021August 2022 Page 10 ARTICLE XII Approval of Restated Charter APPROVED by Pasco City Council Ordinance No. [ ], adopted on ____ day of [ ], 2022. Blanche Barajas, Mayor ATTEST: APPROVED AS TO FORM ONLY: Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 125 of 145 AGENDA REPORT FOR: City Council August 10, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Richa Sigdel, Director Finance SUBJECT: Ordinance - Budget Adjustment - Schlagel Park Boat Launch & Park Improvements Project I. REFERENCE(S): Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ______, amending the 2021 -2022 Biennial Budget of the City of Pasco, Washington, by providing supplement thereto; to provide additional appropriation in the City's Capital Improvement Fund for the completion of the Schlagel Park Boating Facilities Improvement Project, and, future, authorize publication by summary only. III. FISCAL IMPACT: Fund Approved Budget Additional Request Total Capital Improvement Fund (Real Estate Excise Tax) $ 810,591 $ 500,000 $1,310,591 Secured Recreation Conservation Office Grant $ 563,933 $ 563,933 Total $1,374,524 $ 500,000 $1,874,524 IV. HISTORY AND FACTS BRIEF: of of bid lowest the acceptance 1, Council 2022, August On approved $1,699,995.11 from Goodman and Mehlenbacher Enterprises, Inc. to complete the improvements at Schlagel Park. 2021-2022 Adopted Budget for Schlagel Park Boat Lau and nch Park Improvements Project was in the amount of $1,374,524. The project is funded in Page 126 of 145 part by a grant from the Washington State Recreation & Conversation Office (RCO) grant of $563,933.00, with the remaining funding budgeted from City - sourced funds, primarily Capital Improvement Fund (Real Estate Excise Tax). The Capital Improvement fund has seen healthy contributions over the past few years due to higher than usual real estate transactions in terms of number and amount, mbalance fund result, a as is the fund to sufficient ore than recommended amount. An ordinance allowing for adjustment to the budget is necessary to formalize the appropriations. V. DISCUSSION: Staff recommends approval of the ordinance as presented. Page 127 of 145 Ordinance – 2021 – 2022 Operating Budget Amendment - 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING THE 2021-2022 BIENNIAL OPERATING BUDGET (ORDINANCE NO. 4560) OF THE CITY OF PASCO, WASHINGTON, BY PROVIDING SUPPLEMENT THERETO; TO PROVIDE ADDITIONAL APPROPRIATION IN THE CITY’S CAPITAL IMPROVEMENT FUND FOR THE COMPLETION OF THE SCHLAGEL PARK BOATING FACILITIES IMPROVEMENT. WHEREAS, on December 7, 2020, the Pasco City Council approved Ordinance No. 4503, adopting the 2021-2022 Biennial Budget. WHEREAS, on November 22, 2021, the Pasco City Council approved Ordinance No. 4560, adopting the 2021-2022 Mid-Biennium Budget Adjustment amending the 2021-2022 Biennial Budget; and WHEREAS, the bids for construction of the Schlagel Park Boating Facilities were received in June 2022. WHEREAS, additional funding is needed to complete the construction of the facility. WHEREAS, the application of funds have been identified and the City Council of the City of Pasco finds and determines that such amendment of the 2021-2022 Biennial Budget is in the best interests of residents of the City of Pasco. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Pursuant to RCW 35A.34.200 (3), the 2021-2022 Biennial Budget be and the same is hereby amended to provide for the following adjustments to revenues, transfers in, expenditures, and transfers out by providing authority for any necessary transfer of money within or between funds indicated, and their subsequent impact to end fund balance: Fund Revenue Expense CAPITAL IMPROVEMENT FUND (Real Estate Excise Tax Fund) 0 500,000 GENERAL CONSTRUCTION FUND 500,000 500,000 Total 500,000 500,000 Section 2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above, and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provision of the Ordinance. Page 128 of 145 Ordinance – 2021 – 2022 Operating Budget Amendment - 2 Section 3. Except as amended herein, Ordinance No. 4560 as previously adopted heretofore shall remain unchanged Section 4. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington this ___ day of _____, 202_. _____________________________ Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 129 of 145 AGENDA REPORT FOR: City Council August 8, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Steve Worley, Public Works Director Public Works SUBJECT: *Resolution - Notice of Public Hearing Date for LID No. 151 Final Assessment I. REFERENCE(S): Resolution Final Assessment Vicinity Maps II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. _______ fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 151, and directing that notice thereof be given in the manner required by law. III. FISCAL IMPACT: Total Estimated Project Cost: $3,330,078.12 (City participation $88,654) LID Assessments: $ 3,241,424.12 IV. HISTORY AND FACTS BRIEF: The Project In 2019, the City began working with property owners of the Northwest (Broadmoor) develop to Pasco of Area providing for plans preliminary infrastructure to this area. The Northwest Area has unprecedented potential for development with as many as 4,600 acres to consider. This Urban Growth Area (UGA) contemplates significant growth to occur in the North and West areas of Pasco. Provision of sanitary sewer in this area lessens urban sprawl by allowing for more better will turn in of land, support use efficient which commercial development within the Broadmoor corridor. This is also consistent with the Page 130 of 145 Growth Management Act, adopted Council goals and the Comprehensive Land Use Plan. The ability to serve this area with sanitary sewer took a huge leap forward with the completion of the Harris Road Sewer Transmission Main Project in 2019. This vital connection to the existing sanitary sewer system will allow the development in this area to occur at a density considerate of the City's overall planning and land use objectives, it is also consistent with the requirements of the Growth Management Act, and City Council Goals. Extending sanitary sewer in the area could occur on a piecemeal basis through development, which would be inefficient, unpredictable and make uniform development of the area difficult to accomplish. As an alternative, staff and the property owners have been discussing a Local Improvement District (LID). Through an LID, the backbone of the sanitary sewer system necessary to serve the area can be constructed in a timely manner allowing for all properties within the LID boundaries to develop as the market and investment decisions of the individual property owners dictate. LID Process Local Improvement Districts (LIDs) are a means of assisting benefiting properties in financing needed capital improvements through the formation of special assessment districts. Special assessment districts provide the opportunity for improvements to be financed and paid for over a period of time through assessments on the benefiting properties. Ordinance No. 4483 On March 2, 2020, Ordinance No. 4483 was adopted by Council creating LID No. 151 and ordering the improvements for a new sanitary sewer trunk line and other sewer improvements in the City's Northwest (Broadmoor) area. V. DISCUSSION: The physical project construction was completed in April 2022 and was accepted by Council on August 1, 2022. The final project cost is $3,330,078, which includes the following: Construction Contract: $1,753,283 Easement acquisition: $304,414 Engineering, Appraisal, and Const. Management: $801,381 Financing, and LID administration: $471,000 (*Amounts are rounded to the nearest dollar) Staff recommends approval of the proposed Resolution which sets a Public Hearing date of September 19, 2022, for Council consideration of the final assessment roll for Local Improvement District No. 151. Page 131 of 145 Page 132 of 145 Resolution – Notice for Public Hearing for LID 151 1 CITY OF PASCO, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, FIXING A TIME AND PLACE FOR HEARING ON THE FINAL ASSESSMENT ROLL FOR LOCAL IMPROVEMENT DISTRICT NO. 151, AND DIRECTING THAT NOTICE THEREOF BE GIVEN IN THE MANNER REQUIRED BY LAW. WHEREAS, the final assessment roll for Utility Local Improvement District No. 151, which was created and established by Ordinance No. 4483 passed by the City Council on March 2, 2020, has been prepared as provided by law and is on file with the City Clerk, and it is necessary to fix the date for a hearing thereon before the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the public hearing on the final assessment roll for Utility Local Improvement District No. 151 will be held before the City Council on September 19, 2022, at 7:00 p.m., local time, in the Council Chambers, City Hall, 525 N. Third Avenue, Pasco, Washington. The City Clerk is instructed to cause notice to be given both by mailing and publication as required by law. Be It Further Resolved, that this Resolution shall take effect and be in full force immediately upon passage by the City Council. ADOPTED by the City Council of the City of Pasco, Washington, at a regular open public meeting thereof on the 15th day of August, 2022. Blanche Barajas Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 133 of 145 53271857.1 CERTIFICATION I, the undersigned, City Clerk of the City of Pasco, Washington (the “City”), hereby certify as follows: 1. The attached copy of Resolution No. _______ (the “Resolution”) is a full, true and correct copy of a Resolution duly adopted at a regular meeting of the City Council of the City held at the regular meeting place thereof on August 15, 2022, as that Resolution appears on the minute book of the City; and the Resolution will be in full force and effect immediately following its adoption; and 2. A quorum of the members of the City Council was present throughout the meeting and a majority of those members present voted in the proper manner for the adoption of the Resolution. IN WITNESS WHEREOF, I have hereunto set my hand this 15th day of August, 2022. CITY OF PASCO, WASHINGTON Debra Barham, CMC City Clerk Page 134 of 145 City of Pasco Northwest Area Sewer Alignment Final Assessment Roll (2022.08.09 ‐ Final Assessment) Assessment Roll  No.Owner County Parcel No. Situs Address Legal Description Flow Contribution  (MGD) Frontage Length  (LF) Calculated  Assessment (60% Flow, 40%  Frontage) Other Assessments Total Assessment 1 Broadmoor Properties, LLC 115210022 10800 HARRIS RD, PASCO 99301 ALL FR 7‐9‐29 LESS EASEMENT & EXC PTN TO ST OF WA FOR SR I‐82  (PARC EL 5‐04295) EXC TH PTN SE 7‐9‐29 LY SLY OF ST HWY 1‐182 EXC  E748 97'THEREOF AND TH PTN S30'OF SE 7‐9‐29 LY ELY CTRLN FR 2.27 9,217 $2,207,546.62 $53,978.00 $2,261,524.62 Broadmoor Properties, LLC 115210031 ‐‐‐ ‐‐‐ $90,633.35 $0.00 $90,633.35 Broadmoor Properties, LLC 115210032 ‐‐‐ ‐‐‐ $90,576.97 $0.00 $90,576.97 Broadmoor Properties, LLC 115210033 ‐‐‐ ‐‐‐ $94,629.57 $0.00 $94,629.57 Broadmoor Properties, LLC 115210034 ‐‐‐ ‐‐‐ $131,461.19 $0.00 $131,461.19 Broadmoor Properties, LLC 115210035 ‐‐‐ ‐‐‐ $130,771.07 $0.00 $130,771.07 Broadmoor Properties, LLC 115210036 ‐‐‐ ‐‐‐ $136,074.16 $0.00 $136,074.16 Broadmoor Properties, LLC 115210037 ‐‐‐ ‐‐‐ $289,983.02 $0.00 $289,983.02 Big Sky Development, LLC 115210038 ‐‐‐ ‐‐‐ $232,082.04 $53,978.00 $286,060.05 Broadmoor Properties, LLC 115210039 ‐‐‐ ‐‐‐ $196,125.61 $0.00 $196,125.61 Broadmoor Properties, LLC 115210040 ‐‐‐ ‐‐‐ $142,150.73 $0.00 $142,150.73 Broadmoor Properties, LLC 115210041 ‐‐‐ ‐‐‐ $47,331.87 $0.00 $47,331.87 Broadmoor Properties, LLC 115210042 ‐‐‐ ‐‐‐ $85,279.15 $0.00 $85,279.15 Broadmoor Properties, LLC 115210043 ‐‐‐ ‐‐‐ $58,191.77 $0.00 $58,191.77 Broadmoor Properties, LLC 115210044 ‐‐‐ ‐‐‐ $172,157.61 $0.00 $172,157.61 Broadmoor Properties, LLC 115210045 ‐‐‐ ‐‐‐ $239,249.76 $0.00 $239,249.76 Broadmoor Properties, LLC 115210047 ‐‐‐ ‐‐‐ $33,903.27 $0.00 $33,903.27 Broadmoor Properties, LLC 115210048 ‐‐‐ ‐‐‐ $36,945.47 $0.00 $36,945.47 2 Rocky Hills Management, LP 126160010 3291 BURNS RD, PASCO 99301 FARM UNIT 84, IRR BLK 1 0.23 1,345 $256,725.56 $12,750.00 $269,475.56 PAHLISCH HOMES AT SOLSTICE  LLC 126160301 12019 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 1 ‐‐‐ ‐‐‐ $444.32 $22.07 $466.39 PAHLISCH HOMES AT SOLSTICE  LLC 126160302 12013 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 2 ‐‐‐ ‐‐‐ $382.21 $18.98 $401.20 PAHLISCH HOMES AT SOLSTICE  LLC 126160303 12009 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 3 ‐‐‐ ‐‐‐ $382.59 $19.00 $401.59 PAHLISCH HOMES AT SOLSTICE  LLC 126160304 12005 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 4 ‐‐‐ ‐‐‐ $460.58 $22.87 $483.45 PAHLISCH HOMES AT SOLSTICE  LLC 126160305 12001 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 5 ‐‐‐ ‐‐‐ $435.57 $21.63 $457.20 PAHLISCH HOMES AT SOLSTICE  LLC 126160306 11909 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 6 ‐‐‐ ‐‐‐ $398.21 $19.78 $417.99 PAHLISCH HOMES AT SOLSTICE  LLC 126160307 11905 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 7 ‐‐‐ ‐‐‐ $477.07 $23.69 $500.76 PAHLISCH HOMES AT SOLSTICE  LLC 126160308 11901 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 8 ‐‐‐ ‐‐‐ $498.48 $24.76 $523.23 PAHLISCH HOMES AT SOLSTICE  LLC 126160309 11813 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 9 ‐‐‐ ‐‐‐ $568.81 $28.25 $597.06 PAHLISCH HOMES AT SOLSTICE  LLC 126160310 11809 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 10 ‐‐‐ ‐‐‐ $561.48 $27.89 $589.37 PAHLISCH HOMES AT SOLSTICE  LLC 126160311 6117 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 11 ‐‐‐ ‐‐‐ $949.36 $47.15 $996.51 PAHLISCH HOMES AT SOLSTICE  LLC 126160312 6113 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 12 ‐‐‐ ‐‐‐ $619.71 $30.78 $650.49 PAHLISCH HOMES AT SOLSTICE  LLC 126160313 6109 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 13 ‐‐‐ ‐‐‐ $659.42 $32.75 $692.16 PAHLISCH HOMES AT SOLSTICE  LLC 126160314 6105 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 14 ‐‐‐ ‐‐‐ $674.89 $33.52 $708.41 PAHLISCH HOMES AT SOLSTICE  LLC 126160315 6017 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 15 ‐‐‐ ‐‐‐ $689.62 $34.25 $723.87 PAHLISCH HOMES AT SOLSTICE  LLC 126160316 6013 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 16 ‐‐‐ ‐‐‐ $820.96 $40.77 $861.73 PAHLISCH HOMES AT SOLSTICE  LLC 126160317 6009 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 LOT 17 ‐‐‐ ‐‐‐ $699.80 $34.75 $734.56 PAHLISCH HOMES AT SOLSTICE  LLC 126160318 1902 DUNSMUIR DR, PASCO 9930SOLSTICE PHASE 1 LOT 18 ‐‐‐ ‐‐‐ $448.61 $22.28 $470.89 PAHLISCH HOMES AT SOLSTICE  LLC 126160319 1906 DUNSMUIR DR, PASCO 9930SOLSTICE PHASE 1 LOT 19 ‐‐‐ ‐‐‐ $368.09 $18.28 $386.37 PAHLISCH HOMES AT SOLSTICE  LLC 126160320 1910 DUNSMUIR DR, PASCO 9930SOLSTICE PHASE 1 LOT 20 ‐‐‐ ‐‐‐ $416.59 $20.69 $437.28 PAHLISCH HOMES AT SOLSTICE  LLC 126160321 1914 DUNSMUIR DR, PASCO 9930SOLSTICE PHASE 1 LOT 21 ‐‐‐ ‐‐‐ $416.59 $20.69 $437.28 PAHLISCH HOMES AT SOLSTICE  LLC 126160322 1919 DUNSMUIR DR, PASCO 9930SOLSTICE PHASE 1 LOT 22 ‐‐‐ ‐‐‐ $341.65 $16.97 $358.62 PAHLISCH HOMES AT SOLSTICE  LLC 126160323 920 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 23 ‐‐‐ ‐‐‐ $341.46 $16.96 $358.42 PAHLISCH HOMES AT SOLSTICE  LLC 126160324 924 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 24 ‐‐‐ ‐‐‐ $351.95 $17.48 $369.43 PAHLISCH HOMES AT SOLSTICE  LLC 126160325 002 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 25 ‐‐‐ ‐‐‐ $362.24 $17.99 $380.24 PAHLISCH HOMES AT SOLSTICE  LLC 126160326 006 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 26 ‐‐‐ ‐‐‐ $366.71 $18.21 $384.92 PAHLISCH HOMES AT SOLSTICE  LLC 126160327 010 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 27 ‐‐‐ ‐‐‐ $417.70 $20.74 $438.45 PAHLISCH HOMES AT SOLSTICE  LLC 126160328 014 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 28 ‐‐‐ ‐‐‐ $367.98 $18.28 $386.26 PAHLISCH HOMES AT SOLSTICE  LLC 126160329 018 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 29 ‐‐‐ ‐‐‐ $367.98 $18.28 $386.26 PAHLISCH HOMES AT SOLSTICE  LLC 126160330 022 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 30 ‐‐‐ ‐‐‐ $370.53 $18.40 $388.93 PAHLISCH HOMES AT SOLSTICE  LLC 126160331 021 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 31 ‐‐‐ ‐‐‐ $371.28 $18.44 $389.72 PAHLISCH HOMES AT SOLSTICE  LLC 126160332 017 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 32 ‐‐‐ ‐‐‐ $367.03 $18.23 $385.26 PAHLISCH HOMES AT SOLSTICE  LLC 126160333 013 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 33 ‐‐‐ ‐‐‐ $367.03 $18.23 $385.26 PAHLISCH HOMES AT SOLSTICE  LLC 126160334 009 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 34 ‐‐‐ ‐‐‐ $367.03 $18.23 $385.26 PAHLISCH HOMES AT SOLSTICE  LLC 126160335 005 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 35 ‐‐‐ ‐‐‐ $367.06 $18.23 $385.29 PAHLISCH HOMES AT SOLSTICE  LLC 126160336 001 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 36 ‐‐‐ ‐‐‐ $368.69 $18.31 $387.00 PAHLISCH HOMES AT SOLSTICE  LLC 126160337 919 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 37 ‐‐‐ ‐‐‐ $368.39 $18.30 $386.69 PAHLISCH HOMES AT SOLSTICE  LLC 126160338 915 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 38 ‐‐‐ ‐‐‐ $368.38 $18.30 $386.68 PAHLISCH HOMES AT SOLSTICE  LLC 126160339 911 NOTTINGHAM DR, PASCO 993SOLSTICE PHASE 1 LOT 39 ‐‐‐ ‐‐‐ $434.64 $21.59 $456.23 PAHLISCH HOMES AT SOLSTICE  LLC 126160340 11902 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 40 ‐‐‐ ‐‐‐ $431.45 $21.43 $452.88 PAHLISCH HOMES AT SOLSTICE  LLC 126160341 11906 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 41 ‐‐‐ ‐‐‐ $418.18 $20.77 $438.95 Final Assessments (August 2022) 4:25 PM 8/11/2022 1 of 2 C:\Users\serram\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\7OQ2N2WD\Allocation Methodology_Final_toCity20220810[Assessments Final]Page 135 of 145 City of Pasco Northwest Area Sewer Alignment Final Assessment Roll (2022.08.09 ‐ Final Assessment) Assessment Roll  No.Owner County Parcel No. Situs Address Legal Description Flow Contribution  (MGD) Frontage Length  (LF) Calculated  Assessment (60% Flow, 40%  Frontage) Other Assessments Total Assessment Final Assessments (August 2022) PAHLISCH HOMES AT SOLSTICE  LLC 126160342 11910 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 42 ‐‐‐ ‐‐‐ $418.18 $20.77 $438.95 PAHLISCH HOMES AT SOLSTICE  LLC 126160343 12004 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 43 ‐‐‐ ‐‐‐ $416.66 $20.69 $437.35 PAHLISCH HOMES AT SOLSTICE  LLC 126160344 12008 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 44 ‐‐‐ ‐‐‐ $416.59 $20.69 $437.28 PAHLISCH HOMES AT SOLSTICE  LLC 126160345 12012 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 45 ‐‐‐ ‐‐‐ $416.59 $20.69 $437.28 PAHLISCH HOMES AT SOLSTICE  LLC 126160346 12016 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 46 ‐‐‐ ‐‐‐ $367.00 $18.23 $385.23 PAHLISCH HOMES AT SOLSTICE  LLC 126160347 12020 NORFOLK DR, PASCO 9930 SOLSTICE PHASE 1 LOT 47 ‐‐‐ ‐‐‐ $380.91 $18.92 $399.83 PAHLISCH HOMES AT SOLSTICE  LLC 126160348 6212 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 48 ‐‐‐ ‐‐‐ $516.34 $25.64 $541.98 PAHLISCH HOMES AT SOLSTICE  LLC 126160349 6208 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 49 ‐‐‐ ‐‐‐ $446.78 $22.19 $468.97 PAHLISCH HOMES AT SOLSTICE  LLC 126160350 6204 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 50 ‐‐‐ ‐‐‐ $507.15 $25.19 $532.33 PAHLISCH HOMES AT SOLSTICE  LLC 126160351 6118 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 51 ‐‐‐ ‐‐‐ $446.78 $22.19 $468.97 PAHLISCH HOMES AT SOLSTICE  LLC 126160352 6114 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 52 ‐‐‐ ‐‐‐ $446.78 $22.19 $468.97 PAHLISCH HOMES AT SOLSTICE  LLC 126160353 6110 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 53 ‐‐‐ ‐‐‐ $507.15 $25.19 $532.33 PAHLISCH HOMES AT SOLSTICE  LLC 126160354 6106 ROAD 122, PASCO 99301 SOLSTICE PHASE 1 LOT 54 ‐‐‐ ‐‐‐ $446.90 $22.19 $469.09 PAHLISCH HOMES AT SOLSTICE  LLC 126160356 6102 ROAD 119, PASCO 99301 SOLSTICE PHASE 1 TRACT D ‐‐‐ ‐‐‐ $1,853.85 $92.07 $1,945.92 PAHLISCH HOMES AT SOLSTICE  LLC 126160357 SOLSTICE PHASE 1 TRACT I ‐‐‐ ‐‐‐ $230,247.56 $11,435.00 $241,682.56 3 Pasco School District No. 1 115180042 SHORT PLAT 2016‐14 LOT 1 0.04 1,316 $136,338.80 $0.00 $136,338.80 4 Barker Testamentary Trust (49.5 Percent)115180073 7128 IRIS LN, PASCO 99301 FARM UNIT 99, IRR BLK 1 EXC PTN FOR CO RD R/W (1754579) 0.35 1,345 $333,710.96 $0.00 $333,710.96 Pro Made Construction LLC 115180075 ‐‐‐ ‐‐‐ $103,952.58 $0.00 $103,952.58 Pro Made Construction LLC 115180076 ‐‐‐ ‐‐‐ $65,673.36 $0.00 $65,673.36 Pro Made Construction LLC 115180077 ‐‐‐ ‐‐‐ $80,287.99 $0.00 $80,287.99 Pro Made Construction LLC 115180078 ‐‐‐ ‐‐‐ $83,797.04 $0.00 $83,797.04 5 Alford Enterprises, LLC 115180055 N2SE4SE4 6‐9‐29 EXC PTN FOR CO RD R/W (1729792) 0.05 500 $76,193.84 $0.00 $76,193.84 6 TSK 2019 LLC 115180065 LOT 1, SHORT PLAT 2019‐9 0.03 20 $17,310.83 $0.00 $17,310.83 7 Pasco‐Burns LLC 115180066 10181 BURNS RD, PASCO 99301 LOT 2, SHORT PLAT 2019‐9 0.05 490 $73,434.76 $0.00 $73,434.76 8 Pasco‐Burns LLC 115180067 10315 BURNS RD, PASCO 99301 LOT 3, SHORT PLAT 2019‐9 0.05 490 $73,434.76 $0.00 $73,434.76 TOTALS TOTALS 3.07 14,723 $3,174,696.12 $66,728.00 $3,241,424.12 4:25 PM 8/11/2022 2 of 2 C:\Users\serram\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\7OQ2N2WD\Allocation Methodology_Final_toCity20220810[Assessments Final]Page 136 of 145 [SL SA N D I F U R P K W Y CHAPEL HILL BLVD W C O U R T S TDENT RDBURNS RD ROAD 111BROADMOOR BLVDI-182 W I-182 E HARRI S R D ⠀ SEGMENT A ⠀ SEGMENT B ⠀ SEGMENT C ⠀SEGMENT E⠀SEGMENT D1 - NOT SERVED 2 - NOT SERVED 4 8 3 2 1 5 7 6 This map is a graphic representation derived from the City of Pasco Geographic Information System. It was designed and intended for City of Pasco staff use only; it is not guaranteed to survey accuracy. This map is based on the best information available on the date shown on this map. Any reproduction or sale of this map, or portions thereof, is prohibited without express written authorization by the City of Pasco. This material is owned and copyrighted by the City of Pasco. 0 600 1,200300 Feet 1 inch :1,200 feet Legend Background Layers City of Pasco Limits Urban Growth Boundary LID Assessment Boundary Existing Sanitary Sewer Gravity Sewer Main Proposed Sanitary Sewer Proposed Alignment (LID) Proposed Connection by Landowner (non-LID) J:\DATA\PSC\20-0004\GIS\PSC NW AREA SEWER GIS PROJECT\PSC NW AREA SEWER GIS PROJECT.APRX BY: APELLETIER PLOT DATE: FEB 28, 2020 COORDINATE SYSTEM: NAD 1983 HARN STATEPLANE WASHINGTON SOUTH FIPS 4602 FEET NW Sewer Area AlignmentNW Sewer Area Alignment City of PascoCity of Pasco Overview Figure 1 No.Owner 1 2 3 4 5 6 7 8 Broadmoor Properties, LLC Rocky Hills Management, LP Pasco School District No. 1 Barker Testamentary Trust (49.5 Percent) Alford Enterprises, LLC TSK 2019 LLC Big Sky Developers, LLC Wapiti Investments, LLC Page 137 of 145 SA N D I F U R P K W Y CHAPEL HILL BLVD ROAD 100DENT RDW C O U R T S T BROADMOOR BLVDROAD 111BURNS RD I-182 WI-182 EHARRIS RD126160357 115210048 115210047 115210045 115210044 115210043 115210042 115210041 115210040 115210039 115210038 115210037 115210036 115210035 115210034 115210033 115210032 115210031 115180078 115180077115180076 115180075 115180067115180066115180065 115180055 115180042 This map is a graphic representation derived from the City of Pasco Geographic Information System. It was designed and intended for City of Pasco staff use only; it is not guaranteed to survey accuracy. This map is based on the best information available on the date shown on this map. Any reproduction or sale of this map, or portions thereof, is prohibited without express written authorization by the City of Pasco. This material is owned and copyrighted by the City of Pasco. 0 600 1,200300 Feet 1 inch :1,200 feet N J:\DATA\PSC\20-0004\GIS\PSC NW AREA SEWER GIS PROJECT\PSC NW AREA SEWER GIS PROJECT.APRX BY: RWITHERS PLOT DATE: AUG 11, 2022 COORDINATE SYSTEM: NAD 1983 HARN STATEPLANE WASHINGTON SOUTH FIPS 4602 FEET NW Sewer Area AlignmentNW Sewer Area Alignment City of PascoCity of Pasco NW Sewer LID Participants LID 151 Legend LID 151 Participating Parcel LID 151 Gravity Main LID 151 Force Main Previously-Existing Gravity Main 126160301 126160302 126160303 126160304 126160305 126160306 126160307 126160308 126160309 126160310 126160311 126160312 126160313 126160314 126160315 126160316 126160317 126160318 126160319 126160320 126160321 126160322 126160323 126160324 126160325 126160326 126160327 126160328 126160329 126160330 126160331 126160332 126160333 126160334 126160335 126160336 126160337 126160338 126160339 126160340 126160341 126160342 126160343 126160344 126160345 126160346 126160347 126160348 126160349 126160350 126160351 126160352 126160353 126160354 126160356 Page 138 of 145 AGENDA REPORT FOR: City Council August 10, 2022 TO: Dave Zabell, City Manager City Council Regular Meeting: 8/15/22 FROM: Debra Barham, City Clerk Administrative & Community Services SUBJECT: *Appointment to the Tri-City Regional Hotel/Motel Commission I. REFERENCE(S): Tri-Cities Hotel & Lodging Association Recommendation Interlocal Agreement - Section 5, Tri-City Regional Hotel/Motel Commission Appointments Resolution No. 101-13 Amending the Commissioners' Term of Office II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to confirm the appointment of Jerry beach (A-1 Hospitality) to the Tri-City Regional Hotel/Motel Commission for a two-year term commencing on September 1, 2022 and ending August 31, 2024 . III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Pasco, along with the Cities of Kennewick and Richland, entered into an interlocal agreement in June 2004 to create a regional "Tourism Promotion Area" (TPA). The TPA is an organization formed as authorized by state law to levy special assessments for the use of lodging facilities with the respective area. In the case of the Tri-Cities, all hotels/motels within the boundaries of the three (3) Cities are required to collect a fee for each room night used by the patrons of their facilities. That fee is remitted by each of the hotels/motels to the state; the state, in return, distributes the funding back to the respective Cities within which the fee collected (much like the long-standing 2% hotel/motel tax) and the Cities distribute it to the TPA for expenditure in accordance with the business plan and budget established by the Tri-City Regional Hotel/Motel Commission. Page 139 of 145 The Tri-City Regional Hotel/Motel Commission was established under Section 5 of the Interlocal Agreement (ILA). The Commission consists of six (6) voting members; two (2) members appointed by each of the three (3) Cities from nominees offered by the Tri-Cities Hotel & Lodging Association. Any vacancy is to be filled by the respective City from a list of nominees offered by the Association. V. DISCUSSION: The Tri-Cities Hotel & Lodging Association has nominated Mr. Beach to replace Vijay Patel to serve on the Tri-City Hotel/Motel Commission as Mr. Patel had declined reappointment to this Commission. Mayor Barajas has appointed Mr. Beach to the Tri-City Regional Hotel/Motel Commission and asks the City Council confirm said appointment without interview. Page 140 of 145 Page 141 of 145 Tourism Promotion Area 5. Creation of Tri-City Regional Hotel-Motel Commission. A. It is understood and agreed that it is hereby created, pursuant to RCW 35.101.130 ( 1 ), the Tri-City Regional Hotel and Motel Commission ("Commission") to advise the Cities on the expenditure of Special Lodging Assessment revenues to fund tourism promotion within the Tri-City region. B. The Commission shall consist of six (6) voting Members and three (3) ex officio Members. Two voting members shall be selected by the Kennewick City Council from a list of nominees prepared by the Tri-City Hotel and Lodging Association from Operators of Lodging Businesses within the city limits of the City of Kennewick. Two (2) voting members shall be selected by the Pasco City Council from a list of nominees prepared by the Tri-City Hotel and Lodging Association from Operators of Lodging Businesses within the city limits of the City of Pasco. Two voting members shall be selected by the Richland City Council from a list of nominees prepared by the Tri-City Hotel and Lodging Association from Operators of Lodging Businesses within the city limits ofthe City of Richland. In no event shall tifty percent (SO%) or more of the voting membership of the Commission be selected from the same Lodging Ownership or Management Company within the Tri-City Regional Area. The City Manager or his or her Designee from each of the three Cities shall serve as an ex officio member. All Commission members, voting and ex officio may participate in all discussions regarding proposed activities and programs by the Tri-City Regional Tourism Promotion Area for promotion and marketing of tourism. Ex officio members shall not have voting rights , except in the event of a tie vote among the voting members at which time, each ex officio member may cast a vote to break the tie. Any vacancy on the Tri-City Regional Hotel and Motel Commission shall be filled by the appointing City, from a list of nominees prepared by the Tri -City Hotel and Lodging Association for voting memberships within thirty (30) days from the date the vacancy occurs. C. It is understood and agreed that the initial voting members of the Commission shall serve staggered terms, with one member serving a one-year term and the second member serving a two-year term. The length of the term for each individual voting member of the initial Commission shall be chosen by lot at the first meeting of the Commission. Thereafter, all voting members subsequently appointed to the Commission shall serve a term of two years. No voting member shall serve more than two consecutive terms as a Member of the Commission unless such subsequent term is separated by at least twelve (12) months from the last date of service as a Member of the Commission. A Member may be removed from the Commission by three- fourths (3 /4) affirmative vote of the Commission for actions deemed to be adverse to the interest of the Commission. Such actions may include unexcused absences from three meetings of the Commission within a twelve (12) month period; failure to perform assigned duties and responsibilities; and conduct detrimental to the best interests of the Commission. Succeeding and replacement voting members shall be selected by each City as provided above for the selection of the initial voting members ofthe Commission. Page 142 of 145 RESOLUTION NO._1()1-13_ A RESOLUTION FOR AMENDMENT OF THE BYLAWS OF THE TRI-CITY REGIONAL HOTEL-MOTEL COMMISSION WHEREAS,a proposal to amend the Bylaws has been introduced by a Commission member;and WHEREAS,notice of the proposed amendment has been provided to members of the Commission ?fteen (15)days prior to the Commission meeting scheduled for consideration of the proposed amendment,NOW,THEREFORE, IT IS RESOLVED: 1.That Section 2.3 "Term of Office“shall be and hereby is amended and shall read as follows: Section 2.3.Term of Office.The initial voting members of the Commission shall serve staggered terms with one—halfof the members serving a one year terms,and the second half of the members serving a two year terms.The length of the term for each individual voting member of the initial Commission shall be chosen by lot at the ?rst meeting of the Commission.Thereafter,all voting members shall serve regular terms of 2.That Section 3.1 “Regular Commission Meetings"shall be and hereby is amended and shall read as follows: Section 3.1 Regular Commission Meetings. The regular Commission meetingsshallbe held on the seeonelthird Thursday of each month at 9:00 a.m.In the event there is no business to come before the Commission at its regularly scheduled meeting or a quorum cannot be gathered,the meeting may be postponed to the next available meeting date. The number of those voting in favor of the Resolution are 6 The number of those voting in opposition of the Resolution are 0 The Resolution is g approved rejected. Resolution No._l0l-13v Page 1 of] Page 143 of 145 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure including, but not limited to: • Completion of Transportation System Master Plan and design standard updates to promote greater neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.; connectivity, walkability, aesthetics, sustainability, and community gathering spaces. • Completion of the Parks, Recreation and Open Space Plan and development of an implementation strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address the needs of the growing population. FINANCIAL SUSTAINABILITY Enhance the long-term viability, value, and service levels of services and programs, including, but not limited to: • Adopting policies and strategic investment standards to assure consistency of long-range planning to include update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new development, e.g.; schools, traffic, parks, and fire. COMMUNITY TRANSPORTATION NETWORK Promote a highly functional multi-modal transportation system including, but not limited to: • Application of the adopted Transportation System Master Plan including development of policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal systems, accessibility, efficiency, and safety. COMMUNITY SAFETY Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment including, but not limited to: • Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the current Washington State Rating Bureau Class 3 community rating. • Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance with legislative mandates. ECONOMIC VITALITY Promote and encourage economic vitality including, but not limited to: • Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes, phased sign code update, and development regulations and standards. • Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use Plan such as Downtown and Broadmoor Master Plans. • Development of an Economic Development Plan, including revitalization efforts. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion, and image including, but not limited to: • Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities to further inclusivity, community engagement, and inter-agency and constituent coordination efforts. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events within the community. Page 144 of 145 CALIDAD DE VIDA Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a: • Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones comunitarias. • Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de implementación para mejorar tales servicios justamente a lo largo de la comunidad. • Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las necesidades del aumento en la población. SOSTENIBIILIDAD FINANCIERA Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no limitado a: • Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios. RED DE TRANSPORTACION COMUNITARIA Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a: • Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas, y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. SEGURIDAD COMUNITARIA Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo incluyendo, pero no limitado a: • Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de Washington. • Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud mental, el uso de programas para navegar los recursos, y otros esfuerzos. • Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el control de crímenes, y el cumplimiento con los mandatos legislativos. VITALIDAD ECONOMICA Promover y fomentar vitalidad económica incluyendo, pero no limitado a: • Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los estándares. • Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a los Planes del Centro y de Broadmoor. • Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no limitado a: • Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de coordinación de los constituyentes. • Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro de la comunidad. Page 145 of 145