HomeMy WebLinkAbout2022.06.14 PPFD Minutes PASCO PUBLIC FACILITIES DISTRICT BOARD
JUNE 14,2022
SPECIAL MEETING MINUTES
(Replacing the 6.21.22 Mtg)
Call to Order:
Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 4:03
PM the in the Council Chambers at Pasco City Hall and via Microsoft Teams Meeting.
Roll Call:
_BOARD MEMBERS
CAROLINE BOWDISH� Board Member— Secretary/Treasurer Present
LEONARD DIETRICH Board Member Present
MARIE GILLESPIE Board Member—Vice President Present
SPENCER JILEK Board Member Present
MARK MORRISSETTE Board Member—President Present
COUNCIL & STAFF
CRAIG MALONEY Council Liaison Present
Alternate Council Liaison
DAVE ZABELL City Manager Present
ERIC FERGUSON City Attorney Present
ZACH RATKAI Administrative& Community Srvs. Director Present
DEBBY BARHAM City Clerk Present
Approval of Minutes:
MOTION: Mr. Dietrich moved, and Dr. Jilek seconded a motion to approve the minutes of the
May 17, 2022, regular meeting.
The motion carried unanimously.
Old Business:
A. Pasco Public Facilities District(PPFD) Charter Amendments and Drafting Bylaws (Eric
Ferguson)
Mr. Ferguson referred to the current Pasco Public Facilities District (PPFD) Restated Charter
*(October 2021), noting that the Pasco City Council is currently the authority that must
approve the changes within the PPFD Charter.
The PPFD Board and Mr. Ferguson further discussed changes needed to the Charter and the
need to create PPFD Bylaws, which included:
• Transferring specific duties to the PPFD Board such as hiring PPFD staff;
• Updates needed due to the recent changes in the Open Public Meetings Act (OPMA);
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� Possibly moving specific Officer information into the Bylaws;
• Possibly adding language related to public participation into the Bylaws;
• Possible updates needed within the Discrimination Section 8.10 of the Charter.
The PPFD Board concurred with amending the Charter and creating Bylaws as recommended by
Mr. Ferguson and to reduce any duplication within both documents.
B. Process for Project Manager Selection (Zach Ratkai and Dave Zabell)
Mr. Ratkai and Mr. Zabell provided a brief update on the next steps for the remainder of the
year and into 2023 in terms of budget, anticipated expenditures, the need to update the PPFD
Charter and the process for hiring a PPFD Project Manager.They described the skill set needed
for a Project Manager noting that this position would report to the PPFD Board directly.
City staff will bring back job description and salary range for this position along with specifics
on the City services available to the PPFD staff for the remainder of the year. If all goes as
planned, the PPFD Project Manager could facilitate the PPFD aquatic facility planning, and
the start of the construction in will occur in 2023 with the goal of opening the aquatic facility
in 2024.
New Business:
A. Interlocal Agreement Framework(Zach Ratkai)
Mr. Ratkai described various items that may be addressed in a new interlocal agreement
between the PPFD and the City of Pasco.
Then the PPFD continued talking about the attributes of a Project Manager.
B. Department of Commerce Review(Zach Ratkai)
Mr. Ratkai stated that he will be meeting with staff from the Washington State Department of
Commerce to prepare the required financial feasibility review as the PPFD takes on new debt.
He provided a list of items that will need to be provided to the WA ST Department of
Commerce, which included:
• Description of the proposed facility or facility improvement — covering such items
as location, design concept, and building space program by use;
• Three to five years of historical data covering operating revenues and expenses including
PPFD net position changes plus appropriate supporting documentation;
• Annual tax revenue generated by or for the PPFD over at least the last five years;
• Construction schedule including potential disruption to existing PPFD operations and/or
vicinity area uses;
• Estimated construction cost by major line item — including source(s) of cost
estimate, and status of construction/contractor commitments;
• Statement for sources and uses of funds — indicating status of commitments for planned
sources of funds including bond issuance andlor other project financing;
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• Debt financing schedules — including forecasts of tax or other revenues pledged to
repayment of debt financing;
• Operating income and expense projections — from opening year to stabilized
utilization including a description of the basis for projections (as from prior
experience and/or income/expense statements for comparable facilities);
• Updated PPFD financials/year end reports — with income statement and balance sheet
for the most recent year, with history extending back over 10 years as available;
• Interagency agreements — related to development and management responsibilities,
capital cost and/or operating support from non-PPFD sources;
• Current bond-related documentation — as with bond rating, bond resolution, and/or
preliminary official statement(as a�ailable).
Mr. Ratkai stated that this will be about a three-month process.
C. Revised 8udget for 2022 (Zach Ratkai)
Mr. Ratkai provided a current list of expenses:
• $40K for the Department of Commerce review;
• $179K for the recent election costs;
• consultant services budget line item will need to be updated, as well as the administrative
services line item;
• Costs for a project manager;
• Anticipated legal, financial advisor and bond counsel expenditures; and
• Anticipated public meetings in a variety of places over the next year.
Mayor Pro Tem Maloney encouraged the public private partnerships as the facility opens. He
also suggested that a subcommittee of PPFD Board or the PPFD project manager contact the
Washington State Public Facilities District group, as well as the Cities of Kennewick and
Richland's PFD and learn how their organizations run.
Next meeting was scheduled for Tuesday, July 19, 2022.
Close of Meeting:
There being no other further business, the meeting closed at 5:11 PM.
APPROVED this��day of , 2p22
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M rk Morrisse te, President Debra Barham, Pasco City Clerk
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