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Home My WebLink About4199 Resolution - Purchase 2005 Pierce Fire Ladder TruckRESOLUTION NO. 4199 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE PURCHASE OF A 2005 PIERCE LADDER TRUCK FROM FIRE TRUCKS UNLIMITED. WHEREAS, it is critical for the City of Pasco to have proper equipment to perform fire and ambulance functions; and WHEREAS, the City has the need to purchase a second ladder truck in order to maintain the fire protection standards as defined by the Washington Surveying and Rating Bureau (WSRB) so that City will retain its WSRB Fire Protection Class 3; and WHEREAS, the City has established a response standard to mitigate structure fires that allow the City of Pasco to maintain its Washington Surveying and Rating Bureau Protection Class 3 Rating; and WHEREAS, the use of 2005 Pierce Ladder Truck is clearly and legitimately limited to a single source of supply, as detailed in the Sole Source Worksheet, as attached hereto and incorporated herein as Exhibit A, to support current operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 39.04.280(1)(a) sole source; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption, the City Council must first adopt a Resolution reciting the factual basis supporting the exemption; and WHEREAS, the purchase of the 2005 Pierce Ladder Truck is needed to meet current essential functions by allowing the City to maintain an in service ladder truck at all times, and prevents the City from being without a ladder truck when the primary ladder truck is out of service due to preventive maintenance or mechanical issues; and WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as described herein and detailed in the Sole Source Worksheet does support application of the sole source exemption as pertaining to the purchase of a 2005 Pierce Ladder Truck with Fire Trucks Unlimited. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. The City Council of Pasco hereby find the above-described circumstance is justification for the waiver of bidding requirements under the authority of RCW 39.04.280(1)(a) for purchase of a 2005 Pierce Ladder Truck as clearly and legitimately limited to a single source of supply through Fire Trucks Unlimited and, therefore, the bidding requirement is hereby waived for the purchase of a 2005 Pierce Ladder Truck from Fire Trucks Unlimited, as attached hereto and incorporated herein as Exhibit B. Resolution — Purchase of a 2005 Pierce Fire Truck - 1 Section 2. That the City of Pasco Fire Department purchase and delivery of a 2005 Pierce Ladder Truck from Fire Trucks Unlimited for an amount not to exceed the sum of $362,400.00. Section 3. This Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, a raj as Mayor ATTEST: KnL" X SQ k� Debra 13arham, CMC City Clerk Resolution — Purchase of a 2005 Pierce Fire Truck - 2 Washington this 5th day of July, 2022. APPROVED AS TO FORM: Kerr Fy.Sgiison Law, PLLC SOLE SOURCE WORKSHEET Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source purchases are normally not allowed except when based upon strong technological grounds such as operational compatibility with existing equipment and related parts or upon a clearly unique and cost effective feature requirement. Requisition Item: 2005 Peirce Arrow XLT 105' Ladder Truck Requisition No. Prior Purchase Order Number (if item had been approved previously): work was authorized on the repair ofthe American Lafrance Ladder Truck. 1. Please describe the items and its function: The 2005 Peirce Arrow XLT 105' Ladder Truck will be used as a reserve ladder truck by the fire department This ladder truck will be placed in service when our main ladder truck is out of service for repairs Having the reserve ladder truck will help the City of Pasco and the first department to maintain the WSRB fire insurance rating of a 3 and will help to keep the fire insurance premiums low for the residents and business community. 2. This is a sole source because: ❑ sole provider of a licensed or patented good or service ❑ sole provider of items that are compatible with existing equipment, inventory, systems, programs or services ® sole provider of goods and services for which the City has established a standard ❑ sole provider of goods or services that will meet the specialized needs of the City or perform the intended function (please detail below or in an attachment) ® the vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City (please attach information on market price survey, availability, etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. The City of Pasco entered into an agreement with Firetrucks Unlimited and Ladder Towers to refurbish our American Lafrance Ladder Truck for a cost of $417,000.00. Upon further inspection of the American Lafrance they found another $50,000.00 in additional work that we have not contracted with them to complete. This additional work would bring the total cost to refurbish the American LaFrance Ladder Truck to $467.000.00. After meeting with Firetrucks Unlimited it was determined that they could provide the City of Pasco with a 2005 Pierce Arrow XLT 105' Ladder Truck that will pass all the third -party tests for the anent of $349.000.00. 4. What steps were taken to verify that these features are not available elsewhere? ❑ Other brands/manufacturers were examined (please list phone numbers and names, and explain why these were not suitable). ❑ Other vendors were contacted (please list phone numbers and names, and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Certification of Need This recommendation for sole source is based upon on objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a deciding influ y request t sole ce is purchase. By: Date:, PROPOSAL 2005 Pierce Arrow XT 105' Aerial - Prepared for: Pasco Fire Dept 1011 E Ainsworth Ave Pasco, WA 99301 Phone: +1 5095453426 ext. 1 Attn: Pat Reid Email: reidp@pasco-wa.gov 15632 Prepared By: Brian Reyburn Phone: 702-300-3715 Email: brianr@firetrucksunlimited.com FIRETRUCKS UNLIMITED 1175 Center Point Dr. Henderson, NV 89074 FiretrucksUnlimited.com 2005 Pierce Arrow AXT 105' Aerial SPECIFICATIONS • Stock#:15632 • 2005 • Pierce Fire Body • Arrow XT Pierce Chassis • Custom • GVWR:70,800 • Seating for 6; 2 SCBA seats • Mileage: 87,000 • Detroit Series 60 515 HP Diesel Engine • Allison 4000EVS Automatic Transmission • Additional equipment not included with purchase unless otherwise listed. • Waterous 1500 GPM Side -Mount Pump • 350 Gallon Polypropylene Tank • Aerial Hours: 862 • Air Conditioning • Federal Q Siren Additional Repairs Included in Price: 1. Replace cab lift control switches (2) pump panel with rubber covers 2. Install city horn 3. Install new fuel line fill hose 4. Fix plastic guide ladder tip 5. Check up/down on monitor 6. Fix wiring right rear outrigger 7. Check hydraulic leak @ tank near valve 8. Remove stainless rest plate fix corrosion drivers side check both 9. Adjust head lights 10. Fix air leak rear 11. Add kussmaul air compressor 12. Pressure wash undercarriage 13. Replace 120 volt tip lights & pole lights 14. Replace chrome lug caps on wheels as needed 15. Touch up paint on ladder and rams 16. PTO for gen set shims 17. Tighten set screw on A/C on/off 18. Replace knob on LDH valve pump panel 19. Accelerator pedal plastic too much movement 20. Door logos on front and rear cab door and rear roll up Item Description _j 2005 Pierce Arrow XT 105' Aerial Freight (Pasco WA to Henderson NV) American LaFrance Aerial Refurb Job Freight (Henderson NV to Pasco WA) 2005 Pierce Arrow Xi i 05 Aerial $349,000.00 $6,400.00 Subtotal $362,400.00 Tax $0.00 Total Terms & Conditions: Quote Subject to Availability Payment Terms: 100% Due Upon Signing Tax Exemption: Tax exemption requires submittal of a tax exemption form. Freight Services May be Quoted Separately Upon Request Signature: Accept & Sign F Date: $362,400.00