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HomeMy WebLinkAboutRH2 Engineering, Inc. - Northwest Irrigation System Upgrade PSA (#22-013)PROFESSIONAL SERVICES AGREEMENT Northwest Irrigation System Upgrade Agreement No. 22-013 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and RH2 Engineering, Inc., hereinafter referred to as "Consultant," on the ,o4(D day of L , 2022. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying; and WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the Northwest Irrigation System Upgrade project; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scone of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2023. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 1 of 9 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $295.662.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 2 of 9 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. Ownershin and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 3 of 9 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. Professional Services Agreement — R112 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 4 of 9 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 5 of 9 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ® $2,000,000 each occurrence; and ® $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $2,000,000 per claim; and ® $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (3 0) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of CoveraQc. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 6 of 9 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent Professional Services Agreement — KH2 Engineering, Inc. Agreement No. 22-013 Northwest Irrigation System Upgrade Page 7 of 9 of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: For the City: Steve M. Worley, P.E., or designee Public Works Director 525 North 3`a PO Box 293 Pasco WA 99301 Worley S@t2asco-wa.gov (e-mail address) Professional Services Agreement — RH2 Engineering, Inc. Northwest Irrigation System Upgrade For the Consultant: Paul Cross, P.E., or designee Principal /Project Manager 114 Columbia Point Drive, Suite C Richland, WA 99352 ncrossc�ur7,rh2.com (e-mail address) Agreement No. 22-013 Page 8 of 9 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Dave Zabell anager (> $5b,000) ATTEST: Debra C. Barham — City Clerk Professional Services Agreement — R142 Engineering, Inc. Northwest Irrigation System Upgrade CONSULTANT Paul Cross, P.E. — Principal APPROVED AS TO FORM: Kerr F n Law, P — City Attorney Agreement No. 22-013 Page 9 of 9 Scope of Work City of Pasco Northwest Irrigation System Upgrade April 2022 Background EXHIBIT A The City of Pasco (City) is planning for water, sewer, and irrigation system expansion to meet concurrency requirements of the Growth Management Act for the expanded Urban Growth Area (UGA) boundaries proposed by the City's 2018-2038 Comprehensive Plan for land use. The City's Community and Economic Development Department (CED) anticipates that a significant amount of the 20 -year growth will occur in the northwest planning areas that currently are not served by City utilities. The City has asked RH2 Engineering, Inc., (RH2) to prepare the Northwest Irrigation System Study to build upon other recent studies prepared by RH2 for the City for both sewer in the Addendum to the Comprehensive Sewer Plan (2021) and irrigation in the Irrigation System Capacity Analysis (2018) and Future Irrigation System Supply (2019) reports. The goal of this study was to develop a preliminary layout of a trunkline irrigation system with proposed pressure zones and to consider the source of supply coming directly or indirectly from the Columbia River, groundwater supplies, the South Columbia Basin Irrigation District (SCBID), or some combination thereof based upon the advantages and disadvantages of each alternative. In the second phase, the City asked RH2 to complete the preliminary design of a Municipal and Industrial (M&I) Pump Station with supply from SCBID. Primary coordination with Barker Heights, Solstice Community (Solstice), and SCBID occurred to determine an interim operational plan for Barker Ranch and Solstice and a long-term operational plan with SCBID to draw directly from the PP 6.0 lateral and recover water from the PPL 6.0 wasteway when it is filled during power outages and canal treatments. The third phase of the study is to perform a final design of the M&I Pump Station and to work with SCBID and Barker Ranch on delivery and pipeline details to serve both the upper and lower zones within the expanded service area. Preliminary cost estimates and methods of repayment will be advanced as details of the final design and M&I Pump Station service contract with the U.S. Bureau of Reclamation (Reclamation) are formalized. Task 1— Final M&I Pump Station Design Objective: Prepare plan and specification documents required for a complete set of bid documents. Provide conceptual plans to the City at the 30 -percent milestone for review and feedback. Provide plans, specifications, and cost estimate at the 60 -percent and 90 -percent milestones for review and feedback. Finalize documents for bidding. City of Pasco Exhibit A Northwest Irrigation System Upgrade Scope of Work Approach: 1.1 Coordinate with the City to obtain the CAD files and topography from the Barker Heights Subdivision in order to use the same topography and boundary files. 1.2 Coordinate and subcontract with the Barker Heights surveyor to obtain additional subsurface utility information to supplement the survey data and extend the limits of the survey to include areas north up to the PP 6.0 lateral, on the east side of Broadmoor Boulevard, and further south to where irrigation connections will be made. 1.3 Prepare a 30-percent conceptual design technical memorandum that includes the basis of design for selecting pumps and electrical equipment based on the existing predesign concept. The design includes providing a five (5) pump station with lower zone pumping rates of 6 cubic feet per second (cfs) and up to 9 cfs with a future upper zone alternative. One (1) pump at the station will have a capacity of 3 cfs with the ability to pump to either the upper or lower zones. The lowerzone system will be tied into the existing City distribution system. Provide a hydraulic assessment of the proposed improvements with the 30-percent package, including a surge and transient analysis for pumping to and controlling pressures based upon water levels in the irrigation reservoir at Road 68 and Sandifur Boulevard. Submit 30-percent technical memorandum and conceptual designs to the City and SCBID. Prepare meeting agenda and attend one (1) meeting with the City and SCBID to discuss 30-percent review comments. Prepare meeting minutes. 1.4 Prepare the cover sheet, general information drawings, and phasing plan drawing(s). Format survey data for use in this project and create a base map using RH2 standards. 1.5 Prepare site/civil plan drawings showing existing site and facility layouts, temporary erosion control and construction measures and layouts, site grading improvements, proposed facility layouts, surface improvements, and utility improvements. Civil design will be based on geotechnical test pits dug with a City backhoe. Coordinate with City staff and a subconsultant to perform potholing at RH2-identified locations on or near the site to assess location and depth of existing utilities at crossing and connection locations. This subtask assumes up to ten (10) potholing locations; potholes will be approximately 10 feet deep. 1.6 Prepare a geotechnical memorandum to summarize subsurface conditions and recommendations on trench design, slab foundation design, and dewatering conditions (if any). 1.7 Prepare mechanical drawings showing proposed pipe routing and equipment installation. Size piping and size and select equipment and pumps. Prepare design of surge protection devices recommended as part of the 30-percent transient analyses, including coordination with a surge tank vendor for selecting proposed improvements. Prepare minor mechanical design, including heating, ventilation, and air conditioning design for variable frequency drive components and a drain pump in the PPL 6.0 wasteway to recover treated and spilled water as a supplementary supply to the M&I Pump Station. 2 City of Pasco Exhibit A Northwest Irrigation System Upgrade Scope of Work 1.8 Prepare structural design, calculations, and details for the proposed pump station slab and ancillary supports and structures. Perform one (1) site visit to observe the condition of the existing site and structures. 1.9 Prepare electrical, instrumentation, and control design, including electrical design, standby generator design, process and instrumentation control, and telemetry systems to interface with the City's existing system. 1.10 Develop non-technical (front-end) and technical specifications. Provide the advertisement for bids, instructions to bidders, general conditions, construction contract, insurance provisions, and other typical forms used for the bidding and engagement of public works contracts. Prepare Division 1(general) through Division 18 (measurement and payment) of the technical specifications. it is assumed that the front-end documents will be based on City-provided bid forms and construction contract documents and modified by RH2. It is assumed that RH2 will use its modified Construction Specifications institute (CSi) specifications for the technical portion of the specifications. 1.11 Prepare Engineer's opinion of probable construction cost (OPCC) based on 60- and 90-percent design documents. 1.12 Submit the 60-percent design plans, specifications, and OPCC to the City and SCBID. Prepare meeting agenda and attend one (1) meeting with the City to discuss 60-percent review comments. Prepare meeting minutes. Incorporate City comments into the design. 1.13 Submit the 90-percent design plans, specifications, and OPCC to the City and SCBID. Prepare meeting agenda and attend one (1) meeting with the City to discuss 90-percent review comments. Prepare meeting minutes. Review and respond to City's third-party review of the 90-percent design documents (if any). Incorporate City comments into the design. 1.14 Perform internal quality assurance and quality control (QA/QC) review of the 90-percent design plans and specifications. 1.15 Incorporate final comments and permitting conditions into the plans and specifications. Prepare bid-ready plans and specifications and a final OPCC. Assumptions: • SCBiD reviews will be limited to the 30-percent conceptual review and other components related to delivery of water from the PP 6.0 lateral and retrieval of water from the PPC 6.0 wasteway. • SCBID will design or provide adequate details to be incorporated into the plan set for the 30-inch-diameter delivery on the PP 6.0lateral that will be connected to the M&i Pump Station suction line. • Survey provided from the Barker Heights Subdivision project does not include topography for the extent of the project. A complete design survey will not be necessary for this project but supplemental survey data along the proposed project alignment will be obtained by the survey subconsultant. 3 City of Pasco Northwest Irrigation System Upgrade Exhibit A Scope of Work • Power extensions for the project will include sufficient three-phase power to the Phase 1, Lot 1 site. Electrical service provider will bring a ground -level pad -mounted transformer to the site for use on this project. • RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information is either the owner of such information or has obtained written authorization from the owner to distribute said information. • Meetings are assumed to take place at the City's public works and engineering offices but may take place virtually depending on health and safety protocols in effect at the time of the meeting. The City and RH2 will mutually agree on the meeting format. • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utilities are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. • No flagging or traffic control will be required to obtain the required survey data. • Upon reviewing information, materials, or data provided by others in relation to this project, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary to complete the work. Any work outside of this Scope of Work will be negotiated as part of an amended scope of work. • OPCC will include project components, including the transmission mains. Provided by City: • Attendance at a site visit with RH2 staff to confirm details of preliminary alignment and road restoration requirements. • Attendance at meetings for 30 -percent, 60 -percent, and 90 -percent review design completion. • Front-end bid forms and construction contract documents in MS Word format. RH2 Deliverables: • Technical memorandum of the 30 -percent conceptual design in electronic PDF • Geotechnical memorandum in electronic PDF. • Stormwater Pollution Prevention Plan in electronic PDF. • Six (6) sets of half-size plans for City review: two (2) for 30 -percent design completion; two (2) for 60 -percent design completion with technical specifications; and two (2) for 90 -percent design completion with technical specifications. • Meeting agendas and minutes for each design review meeting in electronic PDF. 4 City of Pasco Northwest Irrigation System Upgrade Task 2 — Transmission Main Design Exhibit A Scope of Work Objective: Prepare preliminary design of transmission mains for installation on project by Barker Heights and final design for delivery supply lines from the PP 6.0 lateral, transmission mains offsite that connect to the City's existing distribution system, and extensions west on Burns Road to the connection for Solstice. Approach: 2.1 Revise preliminary design plans for off-site transmission mains from 30 -percent to 60 -percent and per internal QA/QC comments. Coordinate on points of connection with the Barker Heights and Solstice engineer. 2.2 Develop details of temporary testing configurations and final configurations of connections to the City's existing irrigation system. 2.3 Prepare and provide standard construction details. 2.4 Develop PPL 6.0 wasteway crossing and Burns Road and Broadmoor Boulevard design concepts and details. 2.5 Develop notes on the plans as necessary to clarify the proposed improvements, including general construction notes. 2.6 Perform one (1) site visit with City staff to confirm details of the preliminary alignment and roadway restoration requirements. 2.7 Prepare a Stormwater Pollution Prevention Plan. 2.8 Prepare a Traffic Control Plan. 2.9 Prepare and deliver review plan sets: one (1) review set and meeting at 30 -percent design completion; one (1) review set and meeting at 60 -percent design completion; and one (1) review set and meeting at 90 -percent design completion. Prepare meeting agendas and minutes for each design review meeting. Specifications prepared in Task 6 also will be provided for City and SCBID review at the 60- and 90 -percent design meetings. 2.10 Perform internal QA/QC review of the preliminary design plan sets at the 60 -percent and 90 -percent design completion phases. 2.11 Revise preliminary design plans (from 60 percent to 90 percent) per City, SCBID, and internal QA/QC review comments. 2.12 Incorporate final comments and permitting conditions into the plans and specifications. Prepare bid -ready plans. Assumptions: • It is assumed that the irrigation main construction will be done in the right-of-way (ROW), within dedicated streets of the proposed subdivision or within a defined easement, therefore, there is no need to research or provide services for easement acquisition. 5 City of Pasco Exhibit A Northwest Irrigation System Upgrade Scope of Work • SCBID reviews will be limited to the irrigation waterline crossings of the PPL 6.0 wasteway. All other irrigation line installation parallel to the PPL 6.0 wasteway will be in the Broadmoor Boulevard ROW. • It is assumed that no utilities with cathodic protection are present in the vicinity of the proposed alignment. • Barker Heights will perform the final design of all irrigation lines within the subdivision and provide a recommended connection point and depth for irrigation lines extending outside of the subdivision. • Deliverables for the City and RH2 for this task are included in Task 6. Task 3 — Permitting Assistance Objective: Assist the City with the preparation of necessary documents and permit submittals to meet local and state requirements with regard to the State Environmental Policy Act (SEPA), Franklin County's (County) ROW Permit and encroachment process, and other required City permit processes. Approach: 3.1 Prepare a draft SEPA Checklist for City staff review. Based on City staff comments, finalize the SEPA Checklist and provide to City Planning staff for completion of a SEPA Determination and subsequent publication. 3.2 Attend up to two (2) meetings with the City to discuss permitting tasks and progress. Prepare meeting agenda and minutes for each meeting. 3.3 Prepare and submit a ROW Permit application to the County for review and final submittal for irrigation lines encroaching and crossing Burns Road. A ROW permit from the County is not required for Broadmoor Boulevard and the portion of Burns Road that is within the City limits. 3.4 Prepare and submit a crossing permit for the PPL 6.0 wasteway for both the upper and lower zone pipelines. 3.5 Coordinate with a cultural resources consultant as a subconsultant to RH2 to perform applicable evaluations and on-site cultural survey work for the project site. The City will coordinate review with the Washington State Department of Archaeology and Historic Preservation (DAHP) and affected Indian Tribes. Subconsultant will prepare an Inadvertent Discovery Plan (iDP) and a Cultural Resources Survey to assess potential project impacts, which also will be provided to DAHP, the Tribes, and other regulatory agencies for consultation under Executive Order 21-02. Assumptions: • This Scope of Work assumes that previous cultural assessments for Barker Heights are applicable for this project. • if human remains are found within the project area, all cultural field investigations will cease immediately, proper authorities will be notified, and field investigations will not resume until applicable state laws are addressed. C City of Pasco Northwest Irrigation System Upgrade Exhibit A Scope of Work • initial determinations by DAHP may be delayed until the submittal of 60 -percent design plans can be included. • The IDP will follow Washington State Department of Health's standard template for inclusion in the construction documents. • The City will assist RH2 with supplying information required for the SEPA Checklist to the extent that information is accessible to the City. • No engineering report will be required for review and approval. • The City will submit oll final permit applications directly. • The City will pay all permit and review fees directly. • No federal or state funds are involved in the project that would require additional coordination. • Reclamation may require additional federal permitting, federal biological assessments, or evaluations. This work is outside of this Scope of Work and will require an amendment to this contract if needed. • Archaeological monitoring, more detailed scientific assessment, or other requirements imposed as part of the permit approval process will require an additional authorization and a modification to this Scope of Work. • Permitting -related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget included in the attached Fee Estimate. • RH2 cannot warrant or guarantee any agency's approval or response time. • Meetings are assumed to take place at the City's public works and engineering offices but may take place virtually depending on health and safety protocols in effect at the time of the meeting. The City and RH2 will mutually agree on the meeting format prior to each meeting. Provided by City: • Submittal of permit applications and payment of permit application fees. • Easement negotiations, if necessary. • Review and comment on draft permit applications prior to submittal. • Determination and publication elements of permit applications. RH2 Deliverables: • Draft and final SEPA Checklist in electronic PDF. • One (1) completed County ROW Permit in electronic PDF. • One (1) completed crossing permit in electronic PDF. 7 City of Pasco Exhibit A Northwest Irrigation System Upgrade Scope of Work • IDP in electronic PDF. • Attendance at up to two (2) meetings with agency and City staff. Meeting agendas and minutes for each meeting in electronic PDF. Task 4 — SCADA and Control System Coordination Objective: Prepare communications and control strategy for the M&I Pump Station to be controlled off the tank level in the irrigation standpipe at Road 68 and Sandifur Boulevard. Approach: 4.1 Attend kickoff meeting with the City staff and its supervisory control and data acquisition (SCADA) system integrator to discuss communications and control strategies for the M&I Pump Station. 4.2 Confirm the equipment requirements to meet City standards for communications and control. Identify the elements of the work that will be performed by RH2 and those that will be performed by City staff and the City's integrator once the system is ready for startup. 4.3 Assist the City with control during startup to ensure that the M&I Pump Station can continue to operate at the delivery flows without interruption, necessitating any changes in supply to occur within the existing City system. Prepare a technical memorandum documenting the control strategy and decisions made. RH2 startup and control assistance is difficult to predict. For the purposes of this Scope of Work, startup and control assistance will be limited to sixteen (16) hours. Any assistance beyond sixteen (16) hours is outside of the scope of this contract and will be negotiated through a contract amendment. Assumptions: • City will be required to order an instantaneous supply of water from SCBID and take it at the some rate until the order can be modified through SCBID. This includes adding supplies from the PPL 6.0 wasteway when required. If overall supplies within the City system are greater than demand, the pressure will increase, and the standpipe reservoir will fill. If the reservoir levels exceed control levels, wells and/or the Columbia River Intake supplies will be curtailed to avoid changes in the M&I Pump Station discharge. Provided by City: • Attendance at kickoff meeting with equipment specifications. • Programming of the City system to accept communications and reservoir level feedback to the M&I Pump Station site. • Programming of the City system to adjust supplies to maintain M&I Pump Station flow requirements. City of Pasco Northwest Irrigation System Upgrade RH2 Deliverables: Exhibit A Scope of Work • Attendance at up to two (2) meetings with City integrator and City staff. Meeting agendas and minutes for each meeting in electronic PDF. • Technical memorandum summarizing communications and control strategy in electronic PDF. Task 5 — Services During Bidding Objective: Provide engineering assistance throughout the bidding phase to prepare required documentation and respond to contractor questions. Approach: 5.1 Prepare advertisement for bids, contact potential bidders, and coordinate the timing and placement of the bid advertisement with the City. The City will submit the advertisement to the appropriate publications and directly pay for the advertisements. 5.2 Respond to contractor and supplier questions during bidding, review product prequalification requirements, and document responses to the file. 5.3 Prepare up to three (3) addenda when determined necessary to clarify, revise, or change construction plans, technical specifications, or project conditions during the bidding process. 5.4 Attend one (1) site visit with prospective bidders and the City. 5.5 Review bids and assist the City with the evaluation of the qualifications and references for the apparent low bidder. The City will administer the bid opening and prepare the bid tabulation to verify total bid prices. The City will prepare and issue the project award recommendation letter. Assumptions: • Because services during bidding can vary in nature, RH2 will perform Task 10 services as requested up to the amount included in the attached Fee Estimate. !f needed, additional work will be mutually determined by the City and RH2. Provided by City: • City to submit and pay for the advertisement to the appropriate publications. RH2 Deliverables: • One (1) advertisement for bid in electronic PDF. • Written responses to vendor and bidder questions during the advertisement phase, submitted to the City in electronic PDF or via email. • Up to three (3) addenda in electronic PDF. • Attendance at one (1) site visit with bidders and City. • Reference check of lowest bidder. 9 City of Pasco Northwest Irrigation System Upgrade Task 6 — Services During Construction (Limited) Exhibit A Scope of Work Objective: Provide services during project construction to support the City. As the engineer of record, perform at least one (1) site visit for observation of construction progress. While not onsite, work with the City and its designated utility and special inspector to respond to technical questions and issues. It is anticipated the City will take the lead in inspection and construction contract administration and will handle day-to-day responsibilities. Approach: 6.1 Assist the City for a maximum of one hundred twenty (120) hours to perform on-site observation and respond to contractor's requests for information (RFIs) or change orders. Assumptions: It is assumed that the City will provide most services during construction. If the City determines it needs technical support from RH2, a maximum of one hundred twenty (120) hours to respond to contractor questions, observe construction activities, observe special inspections, or assist with change orders is provided in this Scope of Work and Fee Estimate. Effort for these services in excess of one hundred twenty (120) hours are outside of this Scope of Work and will be negotiated as part of an amended Scope of Work. RH2 is not responsible for site safety or for directing the contractor in their work. RH2 Deliverables: Applicable field observation reports and documentation in electronic PDF. 10 EXHIBIT B Fee Estimate City of Pasco Northwest Irrigation System Upgrade Apr -22 Total Total Labor I Total Subconsultant Total Expense Total Cost Description Hours Task 1 Final M&I Pump Station Design 590 1 $ 102,9201 $ 16,1001 $ 10,420 $ 129,440 Task 2 Transmission Main Design 541 $ 89,559 $ 8,625 $ 10,567 $ 108,751 Task3 Permitting Assistance 72 $ 13,414 $ 4,025 $ 721 $ 18,160 Task 4 SCADA and Control System Coordination 1 34 1 $ 6,702 $ - $ 753 Task 5 Services During Bidding 46 1 $ 8,706 1 $ $ 373 $ 9,079 Task6 SerricesDurin Construction Limited) 1 120 $ 20,740 $ - $ 2,036 $ 22,776 PROJECT TOTAL 1 1403 $ 242,041 $ 28,750 $ 24,8711 $ 295,662 RH2 ENGINEERING, INC. 2022 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional $153 $/hr Professional 11 $166 $/hr Professional III $182 $/hr Professional IV $198 $/hr Professional $210 $/hr Professional VI $227 $/hr Professional VII $241 $/hr Professional VIII $252 $/hr Professional IX $252 $/hr Control Specialist 1 $138 $/hr Control Specialist II $149 $/hr Control Specialist 111 $164 $/hr Control Specialist IV $180 $/hr Control Specialist V $190 $/hr Control Specialist VI $205 $/hr Control Specialist VII $218 $/hr Control Specialist VIII $229 $/hr Technician 1 $114 $/hr Technician II 1 $126 $/hr Technician 111 $144 $/hr Technician IV $155 $/hr Technician V $168 $/hr Technician VI $184 $/hr Technician VII $200 $/hr Technician VIII $209 $/hr Administrative 1 $76 $/hr Administrative II $89 $/hr Administrative 111 $105 $/hr Administrative IV $126 $/hr Administrative V $147 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per copy Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.5850 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually.