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HomeMy WebLinkAboutGSI Water Solutions, Inc. - Irrigation Well Capacity Upgrades (#22-011)PROFESSIONAL SERVICES AGREEMENT 21222 — Irrigation Well Capacity Upgrades Agreement No. 22-011 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and GSI Water Solutions, Inc., hereinafter referred to as "Consultant," on the ,� I day of Ig of r 2022. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the Irrigation Well Capacity Upgrade project; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2023. 3. Compensation and Pavment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 1 of 9 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $156,606.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 2 of 9 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownershiv and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 3 of 9 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 4 of 9 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 5 of 9 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ® $2,000,000 each occurrence; and ® $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $2,000,000 per claim; and ® $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (3 0) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptabilily Acceptabilityof Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 6 of 9 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 7 of 9 of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: For the City: Brandon Lane, EIT., or designee Engineering II / Project Manager 525 North 3`d PO Box 293 Pasco WA 99301 LaneB ccpasco-wa.gov (e-mail address) Professional Services Agreement — GSI Water Solutions, LLC. 21222 — Irrigation Well Capacity Upgrades For the Consultant: Sean Messner, P.E., or designee Project Manager 10605 N Hayden Rd, Unit 140 Scottsdale, AZ 85260 SMessner rgcivtech.com (e-mail address) Agreement No. 22-011 Page 8 of 9 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Int` ems. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Dai _ — ity Manager ATTEST: 4 &rk"-- Debra C. Barham, City Clerk CONSULTANT Kenny Janssen Digitally signed Kenny Janssen Date: 2022.03.24 09:51:18 -07'00' Kenny Janssen — Principal Hydrogeologist APPROVED AS TO FORM: ison _aw, LLC, City Attorn y Professional Services Agreement — GSI Water Solutions, LLC. Agreement No. 22-011 21222 — Irrigation Well Capacity Upgrades Page 9 of 9 EXHIBIT A Water Solutions, Inc. Scope of Services and Fee Estimate To: Brandon Lane, EIT, City of Pasco, Washington Maria Serra, PE, City of Pasco, Washington Dustin Wittman, City of Pasco, Washington From: Dennis Orlowski, LHG, GSI Water Solutions, Inc. Kenny Janssen, LG, GSI Water Solutions, Inc. Paul Cross, PE, RH2 Engineering Date: March 21, 2022 RE: City of Pasco - Engineering Services for Irrigation Well Capacity Upgrades (Project #21222) GSI Water Solutions, Inc. (GSI), along with our teaming partner RH2 Engineering, Inc. (RH2), is pleased to present this scope and fee estimate to the City of Pasco, Washington (City) to provide hydrogeologic and engineering services to (1) evaluate options for expanding irrigation system capacity and (2) to support potential irrigation well capacity upgrades for the City. Project Summary and Understanding The City of Pasco (City) is experiencing rapid growth that approaches 12 percent per year. This growth taxes the City's ability to provide water supply to its customers. The City water utility includes both a potable water system that delivers treated surface water to its customers, and a non -potable irrigation system that primarily uses groundwater supplemented with a surface water river intake system. Several of the irrigation supply wells produce sand or display evidence of reduced performance and yield because of biofouling or mineral incrustation within the well screens. The City has selected GSI and our teaming partner RH2 to evaluate potential future upgrades to the capacity of the irrigation wells that supply the non -potable system. Irrigation water rights are a known long-term concern and are not part of this analysis, but there are a number of existing change applications that have been approved by the Washington State Department of Ecology (Ecology) that will be considered in the upgrade analysis. There are remaining opportunities within the current City Urban Growth Boundary to provide non -potable irrigation water. In addition, the westerly side of the City is expanding north of Burns Road. From a planning -level perspective, the City would like to consider whether the potential infill needs can be met with the existing physical capacity of the irrigation system, and if expansion of the irrigation system north of Burns Road is within the physical limitations of the system after infill needs are met. ............................................................................................................................................................................................................................................... GSI Water Solutions, Inc. 55 SW Yamhill St., Suite 300, Portland, OR, 97204 www.gsiws.com CITY OF PASCO — ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222) ............................................................................................................................................................................................................................................. Scope of Services This section describes the services that our team will provide to the City and our estimated fee to complete these efforts. The proposed scope of services for this phase of the project consists of three tasks: Task 1 - Planning Services (Spring 2022) Task 2 - Design and Bid Support (Spring/Summer 2022) Task 3 - Construction Support (Fall/Winter 2022-2023) Currently, for Task 3 it is not possible to estimate with sufficient confidence all costs that would be associated with the array of possible Construction Support activities. This limitation exists primarily because the preferred option(s) will not be determined until we complete Task 1. Therefore, for this current proposal we have identified the most likely activities to be performed as part of Task 3, and provided planning -level cost estimates associated with each major activity. The scope of services and fee estimate for Task 3 will be developed at a later date based on findings from Task 1 and City -preferred well rehabilitation or replacement options. The following sections describe the components and assumptions associated with the primary tasks listed previously. Our estimated cost for each task and the total estimated project cost are provided in Table 1. Task 1- Planning Services (Spring 2022) The objective of Task 1 is to collect and analyze data and other information required to prioritize and select preferred approaches to improving individual irrigation well performance and overall irrigation system production capacity. Key steps to completing this planning services task will consist of the following: Review the 2013 well condition assessments and 2018 irrigation system capacity analysis with City staff to determine the status of any recommendations that may have been implemented, identify more recent well performance observations or surveys regarding individual wells, and discuss whether any specific irrigation wells are currently being considered for upgrades and the current overall status of the irrigation supply system. ■ Conduct a data completeness review: o Identify data needs for each well and conduct an initial evaluation of the physical water supply system to identify any potential logistical, regulatory, or system constraints to site improvements. o Assess data completeness and identify data gaps. ■ Evaluate available well data and other information, including: o Well construction and rehabilitation records, well condition assessment reports, well video surveys, etc. o Well production and groundwater level data, including available well performance test results. o Groundwater quality data. o Water right change application status updates and summaries. o Possible constraints on potential locations for new wells (e.g., setback requirements, easements, physical limitations). Update irrigation system hydraulic model, to include: o Assist City with SCADA data collection for 2018-2021, and extract SCADA data from log files. o Obtain current irrigation system GIS files and update model to reflect current system. ■ Conduct irrigation system capacity analysis, including: ...................................................................................................................................................................................................................... GSI Water Solutions, Inc. • 2 CITY OF PASCO - ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222) ........................................................................................................................................................................................................................................................... o Calculate existing (2021) and projected (with infill) ADD (Average Day Demand), MDD (Maximum Day Demand), and PHD (Peak Hour Demand) of the irrigation system. o Conduct water supply and storage analysis of irrigation system for existing and projected future conditions, and compare to existing supply and storage capabilities. o Document surplus or deficient capacity of existing supply and storage facilities, and compare the facility capacity to existing demands, existing demands with projected infill demands, and ability to serve an expanded service area north of Burns Road on the west side of the existing system. o Establish facility settings to reflect current settings and those to be used for steady-state hydraulic analyses; update hydraulic model (land use classifications, ground surface elevations, existing and projected demand data, etc.). o Using the hydraulic model of the water system, perform a steady-state hydraulic analysis of the existing system simulating existing and future MDD and PHD conditions to determine the pressures and flow distribution during each corresponding demand condition. Identify calculated system deficiencies, and export results of existing and future MDD and PHD pressures and flows to a GIS shapefile for transmittal to the City. Review Ecology databases for approved change applications and work with City Public Works Director to summarize schedule, outcome and desired use of water right changes. Conduct hydraulic analysis of up to 6 alternatives, and determine if off-site pipeline improvements are necessary to achieve desired capacity upgrades. Develop a decision matrix that prioritizes specific irrigation wells to be targeted for additional assessment (if needed) and identifies specific improvement approaches. Meet with the City to discuss relevant well capacity improvement approaches, including advantages, risks, costs, and schedule implications, before proceeding with design services. Conduct as -needed field activities that might be required to address data gaps and/or verify conditions (i.e., pumping tests and/or video surveys) during orjust prior to the end of the 2022 irrigation season. ■ Conduct a one -day reconnaissance site visit to evaluate each candidate well site for specific elements or factors to be considered for development of technical specifications (potential site access constraints, water disposal options, site security, etc.) to be completed as part of Task 2. Task 1 Milestones and Deliverables Consistent with our team's overall approach and anticipated schedule for this work, we plan to complete all or most of the Task 1 Planning Services work during the spring 2022 period. This milestone will allow sufficient time for completing the Task 2 Design and Bid Support work during the summer of 2022, in preparation for the Task 3 Construction Support work anticipated for the non -irrigation periods of fall and winter 2022-2023. The primary deliverables for Task 1 work are anticipated to consist of the following: Deliverable 1-1: email summary of results of data completeness analysis, including identification of any potential data gaps. • Deliverable 1-2: technical memorandum summarizing results of Task 1 planning activities and updated decision matrix (i.e., prioritized rankings of candidate wells and improvement activities). ■ Deliverable 1-3: presentation/workshop with City staff to finalize preferred options and approaches. Task:1 Fee Estimate and Assumptions Our estimated fee for completing Task 1 Planning Services is $96,354, and is based on the following assumptions: ...................................................................................................................................................................................................................................... GSI Water Solutions, Inc. • 3 CITY OF PASCO — ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222) City will provide our project team with all readily -available data and information as listed previously under the Task 1 scope of work. ■ City will also provide the following: o Irrigation system hydraulic model. o Current irrigation system GIS shapefiles. o Irrigation system data and design information, including: all irrigation pump curve or design point information identifying flow and TDH provided by each pump; all irrigation system settings (i.e., reservoir fill/draw levels, pressure reducing valve settings, pump settings, etc.); and 2018-2021 irrigation water use data including total water use, MDD, and PHD, in electronic database format (e.g., Excel or Access). A one -day reconnaissance site visit will be made to evaluate each candidate well site for specific elements or factors to be considered for development of technical specifications. ■ Aside from a one -day reconnaissance site visit, this task will be completed as a desktop study using readily available data and/or published reports; no field data collection, subsurface explorations, or verification activities will be completed at this time, with the following possible exceptions: o During or near the conclusion of the 2022 irrigation season, and if required, we have assumed up to five full days of field staff activity to possibly conduct one or more of the following tasks to address data gaps and/or verify conditions: perform a brief (8 hours or less) well performance test(s); confirm water level measurements; evaluate site conditions for well setback criteria and access considerations, collect groundwater quality samples; etc. ■ This task does not include laboratory analytical costs for any groundwater samples that might be collected as part of Task 1; we assume that any such incurred costs will be an additional project expense to be submitted by GSI/RH2 to the City for payment. ■ Current groundwater users will be assessed using the Washington Department of Ecology's well report viewer and associated data; this task will be performed, for instance, to assess potential impacts to existing users if a replacement well is to be installed. ■ Deliverable 1-1 will consist of an email summarizing the results of our data completeness analysis, including identification of potential data gaps. ■ Deliverable 1-2 will be a brief technical memorandum summarizing our Task 1 findings, options, and recommended next steps. We have planned for the submission of a single draft and single final version of the memorandum, with one week assumed for the City to review and provide comments on the draft. ■ Deliverable 1-3 will be an estimated 2 -hour virtual presentation and workshop to be conducted with City staff to discuss the findings and next steps presented in the technical memorandum. Task 2 - Design and Bid Support (Spring,/Summer 2022) The primary objective of Task 2 will be to develop plans, technical specifications, and bid documents that will support the implementation of selected options. Consistent with our other scope elements, for this proposal we have provided estimates for providing Design and Bid Support for the three most likely implementation activities: (1) rehabilitation of a single existing irrigation well, (2) design, construction, and testing of a single new irrigation well, and (3) decommissioning of a single existing irrigation well, in association with construction and installation of the new replacement well. Completion of Task 2 will consist of the following, but subject to modification pending the outcome of the Task 1 preferred options analysis (e.g., bid packages for all three options might be produced, or perhaps only one or two of the three options): .................................................................................. GSI Water Solutions, Inc. • 4 CITY OF PASCO - ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222) ................................................................................................................................................................................................................. ■ Develop Preliminary Design Reports to be used as the basis for preparation of bid documents (up to 3: well rehabilitation, new well installation, decommissioning of existing well). ■ Prepare technical specification packages (up to 3: well rehabilitation, new well installation, decommissioning of existing well): o To consist of technical specifications, bid tab form and engineer's estimate of probable cost. o Prepare and submit draft and final technical specification packages. o Assist with integration of technical specification packages into City's comprehensive bid document. ■ Plan, coordinate and attend a pre-bid meeting(s) and site visit(s) (up to 3 separate meetings). ■ Provide as -needed support to the City during the bidding process, to include responding to Requests for Information, issuing addenda (as needed), reviewing and comparing bids, etc. Task 2 Milestones and Deliverables We will begin work on Task 2, Design and Bid Support services, soon after a preferred option(s) has been selected by the City. We anticipate this will occur by late spring to early summer 2022, near the end of Task 1 activities. The primary deliverables and milestones for Task 2 work will consist of the following: ■ Deliverable 2-1: Preliminary Design Reports (up to 3) ■ Deliverable 2-2: Draft technical specification package (up to 3) for City review/comment ■ Deliverable 2-3: Final technical specification package (up to 3) Task 2 Fee Estimate and Assumptions Our estimated fee for completing Task 2 Design and Bid Support services is $60,252, and is based on the following assumptions: ■ Up to 3 overall bid packages will be prepared by our project team, currently assumed to be one each for a single well rehabilitation, single new well installation, or decommissioning of a single existing well. o A draft version of each bid package will be submitted to the City for review and comments; assume no more than 2 weeks will be required for the City to provide comments. ■ City will provide all sections of the bid package other than the technical specifications, bid tab form and engineer's estimate of probable cost to be prepared by our team. ■ City will compile the overall bid packages and make arrangements for advertising, bidding, and award of the project(s). ■ Up to 3 pre-bid meetings will be planned, coordinated and attended by our project team staff. Task 3 - Construction Support (Fall/Winter 2022-2023) Previously, as part of our overall project approach, our team presented a third group of tasks for the implementation of the preferred upgrade options to be identified after completion of the Task 1 work. These tasks were generally categorized as "Construction Support", and are likely to consist of (1) rehabilitation' of an existing well(s) to improve performance and longevity, and/or (2) installation of new irrigation well(s) to replace an existing well(s). Construction support is also likely to consist of decommissioning existing irrigation well(s) that ' Well rehabilitation refers to any number of mechanical and/or chemical methods used to restore a well to its most efficient operating condition; these methods typically include swabbing/surging, airlift pumping, jetting, chemical application, etc. ......................................................................................................................................................................................................................................................................... GSI Water Solutions, Inc. • 5 CITY OF PASCO - ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222) ......................................................................................................................................................................................................................................................................... are to be replaced. Activities under the Construction Support category are planned to occur during the non - irrigation periods of fall/winter 2022-2023. Currently, it is not possible to estimate with sufficient confidence all costs that would be associated with the array of possible Construction Support tasks. This limitation exists primarily because the preferred option(s) will not be determined until Task 1 is completed and the City has decided on preferred upgrade option(s). Furthermore, while we could reasonably estimate our professional consulting fees associated with supporting each of the likely options, at this time it would not be possible to also provide reliable and accurate estimates of construction costs required for those same options. Consequently, a scope of work and fee estimate for those tasks will be developed at a later date, following the Task 1 workshop and the City's decision on the preferred upgrade option(s). Fee Estimate Our team's proposed fee to complete Tasks 1 and 2 on a time -and -materials basis is $156,606. This fee estimate includes a 10 percent markup on subconsultant work. The scope of services and fee estimate for Task 3 will be developed at a later date based on findings from Task 1 and City -preferred well rehabilitation or replacement options. Hourly rates of key personnel are provided as an attachment to this proposal. Task 1- Planning Services (Spring 2022) 380 $60,193 $32,952 $3,209 $96,354 Task 2 - Design and Bid Support 308 $49,512 $9,605 $1,135 $60,252 (Spring/Summer 2022) Task 3 - Construction Support (Fall/Wlnter TO BE DEVELOPED AT A LATER DATE 2022-2023 -SITu-Project Totals 688� • .�l Schedule To sequence the work to not interfere with operation of the City's wells during the irrigation season, we plan to complete this scope of work during the following three general phases: SPRING 2022 Data Assessment and Analyses SUMMERJEARLY MU 2022 Design and Bidding FALL 2022/ WINTER 2022/2023 Planning for any intrusive investigations To be finalized during irrigation season Complete Construction in time to before irrigation season and collecting with the goal of retaining a contractor in bring wells bads online for the well performance data during initial time to start constriction as soon as spring 2023 irrigation season. startup of wells, the wells are stwt off, The key to ensuring continuity of service during the irrigation season will be to execute the first task quickly and efficiently. This approach will minimize effects on City operations and maximize the time for design and bidding so a contractor can be ready to mobilize when the wells selected for rehabilitation are shut down when the irrigation season ends. Our task sequencing is structured with the goal of beginning improvement work at two or more irrigation wells starting at or very near the end of the 2022 irrigation season (i.e., late summer to early fall). This general schedule will provide as much time as possible to complete the construction work during the non -irrigation ..................................................... GSI Water Solutions, Inc. • 6 CITY OF PASCO - ENGINEERING SERVICES FOR IRRIGATION WELL CAPACITY UPGRADES (PROJECT #21222) ................ ........................................................................................................................................................................................................................................................ season to ensure that all improvements are successfully completed prior to the beginning of the 2023 irrigation season. We are prepared to begin work as soon as we receive a written notice to proceed from the City. Closing We thank you for your consideration of this proposal, and both GSI and RH2 look forward to continuing our successful working relationship with the City. Sincerely, GSI Water Solutions, Inc. } Kenny Janssen, LG Principal Hydrogeologist Dennis Orlowski, LHG Supervising Hydrogeologist ......................................................................................................................................................................................................................................................................... GSI Water Solutions, Inc. • 7 EXHIBIT B V I GS1 Water Solutions, Inc. 2022 GSI Fee Schedule Labor Category Hourly Rate Technical Professionals Principal $180-$245 Supervising $160-$205 Managing $140-$170 Consulting $125-$150 Project $110-$135 Staff $95-$115 Other Services GIS/Graphics/Database $105-$160 Editor/Documents $110-$135 Administration $70-$110 The hourly rate for trial preparation and expert witness testimony is 1.5 times the standard billing rate shown above. Expenses • Mileage: IRS authorized rate/mile plus 10 percent markup • Direct expenses and outside services Cost plus 10 percent markup • Enterprise GIS: $50 per month for the duration of use EXHIBIT C RH2 ENGINEERING, INC. 2022 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional $153 $/hr Professional 11 $166 $/hr Professional 111 $182 $/hr Professional IV $198 $/hr Professional $210 $/hr Professional VI $227 $/hr Professional VII $241 $/hr Professional VIII $252 $/hr Professional IX $252 $/hr Control Specialist 1 $138 $/hr Control Specialist II $149 $/hr Control Specialist III $164 $/hr Control Specialist IV $180 $/hr Control Specialist V $190 $/hr Control Specialist VI $205 $/hr Control Specialist VII $218 $/hr Control Specialist VIII $229 $/hr Technician 1 $114 $/hr Technician II $126 $/hr Technician III $144 $/hr Technician IV $155 $/hr Technician V $168 $/hr Technician VI $184 $/hr Technician VII $200 $/hr Technician VIII $209 $/hr Administrative 1 $76 $/hr Administrative II $89 $/hr Administrative III $105 $/hr Administrative IV $126 $/hr Administrative V $147 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per copy Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.5850 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually.