HomeMy WebLinkAboutCivTech Inc. - S 10th Ave & W Lewis Street Intersection Warning PSA (#22-016)PROFESSIONAL SERVICES AGREEMENT
S 10th Ave & W Lewis St Adv Intersection Warning (#21230)
Agreement No. 22-016
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and CivTech Inc., hereinafter referred to
as "Consultant," on the aid day of _ 4at,! .92022.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant's current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the S 10th Ave & W Lewis St Adv Intersection
project; and
WHEREAS, the City's Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant's performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2023.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
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services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $17,896.75 without the prior written authorization by the City.
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
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Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
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the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scoj2e of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop -gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
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respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
® $2,000,000 each occurrence; and
® $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
❑X $2,000,000 per claim; and
® $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
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9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
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of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
For the Cit3,:
Faigda Garcia, or designee
Engineer I
525 North 3rd
PO Box 293
Pasco WA 99301
Garcia F(a�pasco-wa, ov
(e-mail address)
Professional Services Agreement — CivTech Inc.
S 10th Ave & W Lewis St Adv Intersection
For the Consultant:
Sean Messner, P.E., or designee
Project Manager
10605 N Hayden Rd, Unit 140
Scottsdale, AZ 85260
smessner(acivtech.com
(e-mail address)
Agreement No. 22-016
Page 8 of 9
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. InteL,ration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
Professional Services Agreement— CivTech Inc. Agreement No. 22-016
S 10th Ave Sc W Lewis St Adv Intersection Page 9 of 9
EXHIBIT A
Traffic Engineering Services
Lewis Street & 10th Avenue
Scope of Work
Prepared for:
vzf�co
Prepared By:
CivTech Inc.
1 14720 East 2011 Avenue
Spokane Valley, Washington 99037
Phone: 602.290.3016
April 21, 2022
Lewis Street and 101h Avenue Traffic Engineering Services
Pasco, Arizona
Page i
Table of Contents
Background.............................................................................................................................................1
ProjectDescription..................................................................................................................................1
ConsultantProject Team..........................................................................................................................1
ProjectAssumptions................................................................................................................................ 2
Phase 1— Lewis Street and 10th Avenue Traffic and Safety Evaluation....................................................... 3
Task 1— Project Management and Administration.................................................................................... 3
Task 1.1— Project Management and Invoicing........................................................................................ 3
Task 1.2 — Project Team Coordination Meetings..................................................................................... 4
Task 2 — Intersection Traffic and Safety Evaluation...................................................................................4
Task2.1—Data Collection........................................................................................................................ 4
Task 2.2 — Intersection Operational Analysis........................................................................................... 5
Task 2.3 — Roadway Speed Analysis......................................................................................................... 5
Task 2.4 — Intersection Safety Evaluation................................................................................................ 6
Task 2.5 — Operational and Safety Mitigation Analysis........................................................................... 6
Task 2.6 — Conceptual Layout and Engineer's Estimate.......................................................................... 6
Task2.7 —Traffic Memorandum.............................................................................................................. 7
Phase 2 — Lewis Street and 10th Avenue Traffic Design (To be revised as needed based on results from
Phase1).................................................................................................................................................. 8
Task 1— Project Management and Administration....................................................................................8
Task 1.1— Project Management and Invoicing........................................................................................ 8
Task 1.2 — Project Team Coordination Meetings..................................................................................... 8
Task2 — Traffic Design................................................................................................................................ 9
Task2.1— Data Collection........................................................................................................................ 9
Task 2.2 —Survey and Base Mapping....................................................................................................... 9
Task2.3 — 50% Design............................................................................................................................10
Task2.4 — Final Design(PS&E)............................................................................................................... 11
Task2.5 —Ad Ready Subm itta 1...............................................................................................................12
Task2.6 — Bidding Phase Assistance...................................................................................................... 12
ProjectExclusions.................................................................................................................................. 13
CivTech
Lewis Street and 101h Avenue Traffic Engineering Services
Pasco, Arizona
Page 1
Background
The City of Pasco (the "City") desires to enhance the safety at the intersection of Lewis Street and 10th
Avenue (the "Project"). The Project is funded through the Washington State Department of
Transportation (WSDOT) City Safety Program, which is federally funded. The City reviewed the Project
within their Local Road Safety Plan and identified specific improvements to be implemented that could
reduce the crashes by up to 62%. The improvements identified included the installation of a signal
ahead sign with a flashing beacon above, which would be interconnected to the nearby Lewis/10th traffic
signal and synched with the signal timing.
The City desires to confirm the improvements recommended in the Local Road Safety Plan by
performing a detailed traffic and safety evaluation of the intersection prior to implementing design.
Upon completion of the analysis, the preferred alternative resulting in the greatest opportunity to
enhance safety will be moved into design.
Project Description
The Project includes two separate and distinct phases. Phase 1 will include the traffic and safety
evaluation of the Lewis/10th intersection. Phase 2 will include the design of the preferred alternative
resulting from the Phase 1 evaluation.
For purposes of this scope of work it is assumed that the Phase 2 design will include the signal ahead
sign with a flashing beacon above, which would be interconnected to the nearby Lewis/101h traffic signal
and synched with the signal timing. It should be noted that the scope of work for Phase 2 is subject to
change upon completion of Phase 1 and is provided for purposes of scoping and budgeting.
Consultant Project Team
Phase 1 of the Project will include the following team members:
• CivTech Inc. (Prime Consultant on the Project and traffic/safety evaluation)
• All Traffic Data Services, LLC (intersection traffic counts and roadway speed data collection)
Phase 2 of the Project will include the following team members:
• CivTech Inc. (Prime Consultant on the Project and traffic design)
• AHBL, Inc. (Surveying, Utility Locates, Right -of -Way, Legal Descriptions, Exhibits)
Phase 2 of the Project is expected to only to receive a State Environmental Projection Agency (SEPA)
exemption as construction would ideally occur within the existing right-of-way (ROW), which is already
disturbed, for the installation of a new traffic sign and conduit (typically exempt from SEPA). Should a
National Environmental Protection Agency (NEPA) Categorical Exemption (CatEx) or SEPA checklist be
required, it will be considered extra services to this scope of work and may require an additional
subconsultant to assist.
CivTech
Lewis Street and 10th Avenue Traffic Engineering Services
Pasco, Arizona
Page 2
Project Assumptions
This scope of work is based upon the following assumptions:
• The CivTech Project Manager for this work will be Sean Messner, PE. The City's Project Manager
for this work will be Faigda Rico, Engineer I.
• The City will provide CivTech with pertinent information in the City's possession related to the
Project.
• Phase 1 of the Project includes a detailed traffic and safety evaluation of the intersection at
Lewis Street and 10th Avenue. Phase 2 of the Project will include the design of the preferred
alternative resulting from the Phase 1 evaluation.
• This scope of work for Phase 2 of the Project is based on identified improvement within the
City's Local Road Safety Plan and includes the installation of a signal ahead sign with flashing
beacons and interconnect conduit to the Lewis/10th traffic signal.
o It is noted that the preferred alternative from the Phase 1 evaluation may result in
different design requirements.
• The City shall provide or make available the following items to CivTech
o City Design Standards & Guidelines
o Existing GIS and survey mapping information of the Project including, but not limited to,
general utility location maps and traffic counts.
o Copies of the existing as-builts withing the Project area.
o Updated utility contact information.
o Existing right-of-way plans for the Project area.
o Signal timing information at the Lewis Street and 10th Avenue traffic signal.
o Police crash reports for the last five (5) years at the Lewis/10th intersection (already
provided).
• Washington State Department of Transportation (WSDOT) standard bid items will be used for all
items on the Project, unless unavailable for specified items within the special provisions.
• Specifications will be developed based on WSDOT Standard Specifications incorporating the
American Public Works Association (APWA) General Special Provisions (GSPs) and special
provisions provided by the City. Administrative sections of the contract documents including
advertisement for bids, information for bidders, and bid package information will be developed
based on City provided templates and examples for consistency.
• AutoCAD Civil3D 2022 design and drafting software will be utilized on the Project.
• MS Excel will be utilized for spreadsheets.
• MS Word will be utilized for word processing.
• MS Project will be utilized for scheduling.
• MS Power Point will be utilized for presentations.
• Survey will be in State Plane Coordinates with horizontal datum of NAD 83 (2011) and vertical
datum of NAVD 88 unless otherwise surveyed by others.
• ESRI ArcGIS products will be used for the processing and presentation of geospatial information
as needed.
CivTech
Lewis Street and 10th Avenue Traffic Engineering Services
Pasco, Arizona
Page 3
• Submittals will be in electronic format unless otherwise noted. All deliverables defined in this
scope of work have an embedded quality control procedure, unless noted otherwise.
Phase 1— Lewis Street and 10th Avenue Traffic and Safety Evaluation
Task 1— Project Management and Administration
The purpose of this task is to describe the necessary services to perform and control the various
elements of the Project Phase 1 so that this scope of work is delivered by CivTech.
Task 1.1— Project Vianagernent and Invoicing
Activities include the following:
• CivTech shall provide an experienced project manager to oversee, schedule and manage the
work of the project team.
• CivTech shall provide management, coordination, and direction to CivTech's staff to complete
the Project as provided in this scope of services on the schedule included and within budget.
CivTech provide project management activities associated with filing, contract initiation,
oversight of subconsultants, preparation of invoices, documentation of meetings, and other
internal administrative tasks.
• CivTech shall maintain a log for the tasks defined in this scope of work and any changes to the
scope of work.
• CivTech shall transmit electronic copies of deliverables defined in the scope of work to the City.
CivTech shall keep a record of deliverable documents transmitted to the City.
• CivTech shall prepare a Quality Assurance / Quality Control Plan for the Project.
• CivTech shall provide monthly invoices and detailed progress report.
• CivTech shall assemble project documentation, records, and prepare electronic files to be
retained by CivTech and transmitted to the City.
• CivTech shall coordinate with necessary subconsultants or vendors to review, negotiate, and
approve agreements, invoices, and modifications in accordance with this Project.
Assumptions include the following:
• The Phase 1 contract duration for the intersection evaluation is expected to be six (6) weeks,
beginning April 18, 2022, ending May 27, 2022.
• Public meetings are not expected for the intersection evaluation.
• The Phase 2 contract duration will be determined with a scope amendment and is predicated on
the preferred alternative resulting from Phase 1. For purposes of this scope, the total project
duration is anticipated to be five (5) months, beginning April 18, 2022 and ending September 30,
2022.
Deliverables include the following:
• Monthly invoice and progress report.
�, >- CivTech
Lewis Street and 10th Avenue Traffic Engineering Services
Pasco, Arizona
Page 4
• CivTech's Quality Assurance / Quality Control Plan.
Task 1.2 — Project Team Coordination Meetings
Activities include the following:
• CivTech shall prepare for and attend one (1) initial kick-off meeting lasting for one (1) hour with
the City project manager.
• CivTech shall organize, prepare for, and attend a weekly one-half (1/2) hour meeting virtually
with the City Project Manager providing updates on the project work. It is assumed that six (6)
one-half (1/2) hour virtual meetings will be held and attended by the CivTech project manager.
Assumptions include the following:
• The meetings established for this scope of work are solely for Phase 1. Additional Project team
coordination meetings will be required for Phase 2 and are included under the Phase 2 scope of
work.
• The initial kick-off meeting will be in-person at the City of Pasco and be timed with the initial site
visit to document existing conditions. Travel time and mileage to the City and site are included
within the cost estimate as a reimbursable expense. Travel time is estimated at four (4) hours
round-trip.
Deliverables include the following:
• Initial kick-off meeting agenda.
• Weekly emails.
Task 2— Intersection Traffic and Safety Evaluation
The purpose of this task is to describe the necessary services to perform the traffic and safety evaluation
of the Lewis Street and 10th Avenue Intersection.
Task 2.1— Data Collection
CivTech will collect the following field data:
• AM and PM peak hour intersection turning movement counts at Lewis Street and 10th Avenue.
• 24-hour approach traffic volume, speed, and classification counts to the intersection of Lewis
Street and 10th Avenue.
CivTech will also request the following information from the City:
• Available segment traffic counts (already provided).
• Crash data for the most recent 5 -years (already provided).
• Traffic signal timing information.
CivTech will perform an in-person site visit to document existing conditions and review the existing sight
distance to the Lewis/10th traffic signal, specifically the northbound sight distance, and to inventory the
CivTech
Lewis Street and 10th Avenue Traffic Engineering Services
Pasco, Arizona
Page 5
existing traffic signal cabinet and equipment for the future design work conducted in Phase 2 of this
Project.
Assumptions include the following:
• City staff will provide requested information within one (1) week of the initial request.
• The site visit will occur on the same day as the initial kick-off meeting with the City staff. Travel
time and mileage to the City and site are included within the cost estimate as a reimbursable
expense. Travel time is estimated at four (4) hours round-trip.
Deliverables include the following:
• Data collected will be provided in the traffic memorandum as an appendix or attachment.
Task 2.2 -- Intersection Operational Analysis
CivTech will evaluate the existing AM and PM peak hours of the intersection using Synchro Version 11
software and report the measures of effectiveness (MOEs), including level of service (LOS), delay, and
average and 95th percentile calculated queue lengths. Given this is an existing safety project, no
additional future scenarios are planned for operational analyses.
Assumptions include the following:
• The City will provide the existing signal timing information at the Lewis/10th intersection.
• The existing peak hour turning movement counts collected in Task 2.1 will be utilized for this
analysis.
Deliverables include the following:
• Electronic Synchro files.
• Results will be provided in the traffic memorandum with software reports included as an
appendix or attachment.
Task 2.3 — Roadway Speed Analysis
CivTech will evaluate the existing speeds along Lewis Street and along 10th Avenue approaching the
traffic signal. The analysis will include identifying the mean, mode, 85th percentile speed, and the 10 -
mile per hour pace speed of each roadway approaching the traffic signal.
Assumptions include the following:
• The speed data collected in Task 2.1 will be utilized for this analysis and will include only the
through lanes (no turn lanes).
Deliverables include the following:
• Results will be provided in the traffic memorandum with software reports included as an
appendix or attachment.
CivTech
Lewis Street and 10th Avenue Traffic Engineering Services
Pasco, Arizona
Page 6
Task 2.4 - Intersection Safety Evaluation
CivTech will evaluate the Lewis/loth intersection collisions that have occurred over the most recent five
(5) year period. CivTech will develop an intersection crash diagram showing the collisions and document
the causes of the collisions according to the police reports, as provided by the City.
Assumptions include the following:
• City will provide the police reports for crashes occurring at the Lewis/loth intersection for the
most recent five (5) years. (already provided)
Deliverables include the following:
• Results will be provided in the traffic memorandum with software reports included as an
appendix or attachment.
Task 2.5 — Operational and Safety Mitigation Analysis
Based on the results of the operational and safety analysis, CivTech will develop mitigation strategies to
enhance the safety of the Lewis/10th intersection. CivTech may recommend operational enhancements
to the traffic signal operations based on the results of the analyses in Task 2.2 and Task 2.3. CivTech may
provide enforcement recommendations based on the speed data collected in Task 2.3. CivTech will
review the crash modification factors (CMFs) that provide the most benefit to addressing the types of
collisions historically occurring at the intersection based on the analysis in Task 2.4.
CivTech may develop a matrix of potential solutions that enhance the safety of the intersection and will
coordinate with the City to define a preferred alternative to move into Task 2.6.
Assumptions include the following:
• The existing AM and PM peak hours will be analyzed for operational enhancements. No other
horizon years or peak hours will be reviewed or analyzed.
• A single, preferred alternative will be developed to move into Task 2.6. The preferred alternative
may include several mitigating items and is not limited to just a single action.
Deliverables include the following:
• Results will be provided in the traffic memorandum.
Task 2.6 — Conceptual Layout and Engineer's Estimate
CivTech shall produce a conceptual layout of the preferred alternative and develop a conceptual
Engineer's Estimate to include within the traffic memorandum. Unit Quantity calculations will be
determined using measurement tools in AutoCAD and documented on excel worksheets, showing
assumptions made in determining quantities for each bid item. Backup calculations shall specifically
include items measured by the appropriate unit. The conceptual Engineer's Estimate will include an
itemized list in tabular form, describing; section, item, and number of units (quantity), estimated unit
costs, and total cost, with the understanding that any cost opinion or conceptual Engineer's Estimate
CivTech
Lewis Street and 10`" Avenue Traffic Engineering Services
Pasco, Arizona
Page 7
provided by CivTech will be on the basis of experience and judgment. The conceptual estimate shall be
prepared using standard unit costs and lump sum prices based on available City bids or WSDOT's
available unit bid analysis information.
Assumptions include the following:
• The preferred alternative will be constructed in 2022.
• The City will provide bid tabs from recent City projects.
Deliverables include the following:
• The conceptual layout will be provided in the traffic memorandum.
• The conceptual Engineer's Estimate will be provided in PDF format under a separate cover.
Task 2.7 —Traffic Memorandum
CivTech will prepare a draft of the traffic memorandum to document the assumptions, analyses
conducted, and resulting recommendations. The draft traffic memorandum will be submitted
electronically to the City for review and comment. If comments are received from the City, CivTech will
review the comments to identify any critical issues to be discussed with the City. It is anticipated that a
review meeting will occur virtually to discuss any critical issues or recommendations.
After all issues have been resolved in principle, CivTech will revise the draft traffic memorandum to
address the City's comments and submit a final traffic memorandum for the City's use.
Assumptions include the following:
• One draft traffic memorandum will be prepared and submitted to the City electronically.
• The City will provide one (1) set of compiled comments to CivTech.
• A comment -review meeting will occur virtually. The meeting will last for one (1) hour and be
attended by the CivTech project manager.
• One final traffic memorandum will be prepared and submitted to the City for use. The final
traffic memorandum will identify the preferred alternative to move into Phase 2 (design phase).
Deliverables include the following:
• Draft traffic memorandum with appendices and attachments in PDF format.
• Final traffic memorandum with appendices and attachments in PDF format.
CivTech
Lewis Street and 101h Avenue Traffic Engineering Services
Pasco, Arizona
Page 8
Phase 2 — Lewis Street and 10th Avenue Traffic Design (To be revised as
needed based on results from Phase 1)
Task 1— Project Management and Administration
The purpose of this task is to describe the necessary services to perform and control the various
elements of the Project Phase 2 so that this scope of work is delivered by CivTech.
Task 1.1-- Project Management and Invoicing
Activities include the following:
• CivTech shall provide an experienced project manager to oversee, schedule and manage the
work of the project team.
• CivTech shall provide management, coordination, and direction to CivTech's staff to complete
the Project as provided in this scope of services on the schedule included and within budget.
CivTech provide project management activities associated with filing, contract initiation,
oversight of subconsultants, preparation of invoices, documentation of meetings, and other
internal administrative tasks.
• CivTech shall maintain a log for the tasks defined in this scope of work and any changes to the
scope of work.
• CivTech shall transmit electronic copies of deliverables defined in the scope of work to the City.
CivTech shall keep a record of deliverable documents transmitted to the City.
• CivTech shall prepare a Quality Assurance / Quality Control Plan for the design of the Project.
• CivTech shall provide monthly invoices and detailed progress report.
• CivTech shall assemble project documentation, records, and prepare electronic files to be
retained by CivTech and transmitted to the City.
• CivTech shall coordinate with necessary subconsultants or vendors to review, negotiate, and
approve agreements, invoices, and modifications in accordance with this Project.
Assumptions include the following:
• Public meetings are not expected for the intersection evaluation.
• The Phase 2 contract duration will be determined with a scope amendment and is predicated on
the preferred alternative resulting from Phase 1. For purposes of this scope, the total project
duration is anticipated to be five (5) months, beginning April 18, 2022 and ending September 30,
2022.
Deliverables include the following:
• Monthly invoice and progress report.
• CivTech's Quality Assurance / Quality Control Plan.
Task 1.2 — Project Tearn Coordination Meetings
Activities include the following:
s CivTech
Lewis Street and 101h Avenue Traffic Engineering Services
Pasco, Arizona
Page 9
• CivTech shall prepare for and attend one (1) initial design kick-off meeting lasting for one (1)
hour with the City project manager.
• CivTech shall organize, prepare for, and attend monthly one (1) hour meetings virtually with the
City Project Manager providing updates on the project work. It is assumed that four (4) one (1)
hour meetings will be held and attended by the CivTech project manager.
Assumptions include the following:
• The initial kick-off meeting for Phase 2 will be virtually.
• Monthly update meetings for Phase 2 will be virtually.
Deliverables include the following:
• Initial design kick-off meeting agenda.
• Weekly emails.
• Monthly work updates electronically.
Task 2 — Traffic Design
The purpose of this task is to describe the necessary services to perform the traffic design of the
preferred alternative identified in Phase 1 of this Project. For purposes of this scope, it is assumed that
the recommendation identified in the City's Local Road Safety Plan will be designed and implemented.
Task 2,1— Data Collection
CivTech will collect existing data pertinent to the design of the Project that is available from the City,
franchise utilities, and other sources. The data may include ROW information, topographic surveys,
existing utility locations, and previous reports and documents pertaining to the project. CivTech will also
Assumptions include the following:
• The City will provide available survey and utility information in AutoCAD or PDF format.
Deliverables include the following:
• Data will be included in the final design plans.
Task 2.2 — Survey and Ease Mapping
Based on available data aerial and property line information from the Benton County Assessor, it is
assumed that any underground conduit and new pole foundations can be installed behind the sidewalk
along the east side of 101h Avenue. Therefore, it is assumed that aerial imaging will be utilized to prepare
the design plans. Should the data collected in Task 2.1 reflect the need for more detailed survey
information, then CivTech will require a the subconsultant AHBL to conduct a field survey and provide
base mapping. The field survey and base mapping will be considered extra services and require a
contract amendment.
Assumptions include the following:
CivTech
Lewis Street and 1011 Avenue Traffic Engineering Services
Pasco, Arizona
Page 10
• Aerial imaging will be utilized to prepare interconnect conduit and sign/beacon design plans.
• The City will provide available aerial imaging to CivTech. If none is available, CivTech will utilize
available Benton County information.
• The ROW, as noted in the Benton County Assessor, is available for work zone activities to install
conduit and sign/beacon equipment.
• Should data collected from Task 2.1 reveal the need for detailed survey information, CivTech will
contract with AHBL to perform the field survey and base mapping.
• ROW, easements, and exhibits are not included in this scope of work. Should they be required
upon review of data from Task 2.1, CivTech will contract with AHBL to perform the necessary
duties and will require a contract amendment to include the specific services.
Deliverables include the following:
• Aerial imaging will be reflected in the design plans.
Task 2.3 — 50% Design
The following activities will be needed to prepare the 50% design plans for Phase 2 of the Project.
Task 2.3.1 — Existing Signal Inventory
CivTech will request the traffic signal as-builts from the City for use in the design. CivTech will review the
traffic signal cabinet and inventory the existing signal equipment during the site visit conducted in Phase
1, including the controller and cabinet type, any communications equipment located within the cabinet,
and conduits entering the cabinet. CivTech will also photograph the adjacent junction and pull boxes
leading to the traffic signal cabinet.
Task 2.3.2 — Sign/Beacon and Signal Modification Design
CivTech will prepare the 50% design package for the installation of:
• One (1) new signal ahead sign with a flashing beacon system attached to the top of the pole in
the northbound direction
• Underground conduit, wiring, and needed junction boxes and modifications to existing junction
boxes to connect the beacon system to the Lewis/10th traffic signal
• Modifications required at traffic signal cabinet for a functional beacon system that is
coordinated with the traffic signal timing, as indicated in the City's Local Road Safety Plan
• Adjustments to the traffic signal controller needed to tie the beacon system to the start of the
yellow/amber phase for the northbound approach
• Traffic control design to successfully implement the installation of the Project.
Task 2.3.3 — Specifications and Engineers' Estimate
The City will provide CivTech with the current version of the City's Special Provisions. The City's
administrative sections of the contract documents including advertisement for bids, information for
bidders, and bid package information will be provided to CivTech in a Microsoft Word format. CivTech
will develop a "run -list" utilizing the WSDOT APWA GSPs and supplemental project specific information.
CivTech
Lewis Street and 101h Avenue Traffic Engineering Services
Pasco, Arizona
Page 11
CivTech will prepare a 50% engineer's estimate based on the design needs and will include a
contingency. CivTech will prepare the bid proposal within the specifications from this information.
Task 2.3 assumptions include the following:
• ROW is available for the needed traffic system.
• The City will provide a traffic signal technician at the time of the site visit for Phase 1 to open the
cabinets and junction boxes for CivTech's review.
• Design plans will be prepared based on aerial information.
• Design plans will not be reviewed by the railroads, including the traffic control plans.
• ADA design is not included as part of this Project.
• Roadway and drainage design is not included as part of this Project.
• The City will provide CivTech with the most current version of the City's Special Provisions in
Word format.
• WSDOT APWA GSPs may be utilized for this project.
• The City will review the 50% design package and provide one set of compiled comments to
CivTech for incorporation into the 95% design.
• Temporary erosion and sedimentation control (TESC) notes will be included on the plan sheets.
No separate TESC plan will be prepared for the Project.
• Plan sheets include
o Cover sheet with vicinity map and index 1 sheet
o Legend, general notes, abbreviations, and key map 1 sheet
o Sign/beacon, conduit, and traffic signal modification plan 1 sheet
o Landscaping and irrigation plans 1 sheet
o Landscaping and irrigation details 1 sheet
o Sign/beacon details 1 sheet
o Staging and traffic control notes 1 sheet
o Staging and traffic control plans 4 sheets
Task 2.3 deliverables include the following:
• Plan sheets identified in the above assumptions in PDF format.
• Engineer's estimate in PDF format.
• Specifications in PDF or Word format.
Task 2.4 -- Final Design (PS&E)
CivTech will use the 50% design plans and progress to the 95% design and plans for submittal to the City
for review. CivTech will incorporate 50% design review comments from the City while advancing the
95% design. CivTech will update the 50% Engineer's Estimate and Specifications to a 95% level including
adding anticipated bid items and costs, removing any 50% design contingencies.
Assumptions include the following:
CivTech
Lewis Street and 10" Avenue Traffic Engineering Services
Pasco, Arizona
Page 12
• The City will review the 50% design package and provide one set of compiled comments to
CivTech for incorporation into the 95% design.
Deliverables include the following:
• Plan sheets identified in the above assumptions in PDF format.
• Engineer's estimate in PDF format.
• Specifications in PDF or Word format.
Task 2..5 —Ad Ready Submittal
CivTech will use the 95% design plans and progress to the Ad -Ready design and plan level, including
plans, specifications, and an Engineer's Estimate. CivTech will take into consideration the 95% design
review comments from the City while advancing to the Ad -Ready level. The bid proposal within the Ad -
Ready specifications will be prepared from this information by CivTech.
Assumptions include the following:
• The City will review the 95% design package and provide one set of compiled comments to
CivTech for incorporation into the Ad -ready design.
Deliverables include the following:
• Plan sheets identified in the above assumptions in PDF format.
• Engineer's estimate in PDF format.
• Specifications in PDF or Word format.
Task 2.6 — Bidding Phase Assistance
CivTech will provide the City with written responses, in Word format, to questions and requests for
clarifications to the contract documents submitted to the City during the bidding period. CivTech will
evaluate Bidder requests for alternative ("or equivalent") approvals during the bidding phase.
Assumptions include the following:
• No pre-bid conference will be held.
• No construction schedule will be prepared.
• No public involvement program will be implemented.
• No stakeholder or Council briefings will occur.
• No construction support services will be required.
• The City will issue all addenda and host the bid on their website www.cityofpascoplanroom.com
• The City will consolidate and deliver Bidder questions and requests for contract documentation
interpretations to CivTech.
Deliverables include the following:
• Written responses to Bidder questions and requests in Word format.
CivTech
Lewis Street and 10' Avenue Traffic Engineering Services
Pasco, Arizona
Page 13
• Conformed set of contract documents based on any addenda issued.
Project exclusions
The following activities are excluded from this scope of work:
• Roadway lighting analysis or design
• ADA evaluation or design
• Roadway or drainage design
• TESC design
• Participation or attendance at Project public meetings or City Council meetings
• Traffic signal design modifications beyond those required for the installation of the signal ahead
sign with flashing beacon
• Signing and marking design
• At -grade railroad crossing traffic signal or safety equipment design
• Construction support services
• ROW acquisition and negotiation services
• Property descriptions and valuations
• Real estate services management
• Utility plans and details
• Future traffic volume forecasting and analysis
• Corridor timing and implementation plans
• Intelligent Transportation Systems (ITS) design
• Traffic signal timing time of day plans
CivTech
Derivation of Cost Proposal Summary
Lewis Street & 10th Avenue Safety Project
Contract No:
Firm Name: CivTech
Description: Lewis/10th Traffic Safety Project - Phase 1
Project No.:
Compensation Type: T&M NTE
Rate Table
Classification
Project Principal
Senior Project Manager
Senior Transportation Planner
Senior Engineer
Senior Designer
Engineer
Transportation Planner
Technican
Administrative
Other Direct Expenses:
Mileage (personal vehicle only)
Meals
Reproduction (outside)
Subconsultants/Vendors
All Traffic Data
EXHIBIT B
ICiv"T`ech
New Contract: y
Contract Mod.:
Task order
Quantity Total
350 $204.75
$12
- $0.00
$0
Sub Total $ 216.75
$1,300.00
Sub Total $ 1,300
TOTAL T&M ESTIMATE $ 17,896.75
Contract
Rate Table
Quantity
Total
$
235.00
0
$
-
$
220.00
46
$
10,120.00
$
200.00
0
$
-
$
170.00
0
$
-
$
150.00
6
$
900.00
$
130.00
26
$
3,380.00
$
110.00
6
$
660.00
$
80.00
6
$
480.00
$
120.00
7
$
840.00
Sub Total
97
$
16,380.00
Quantity Total
350 $204.75
$12
- $0.00
$0
Sub Total $ 216.75
$1,300.00
Sub Total $ 1,300
TOTAL T&M ESTIMATE $ 17,896.75
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Derivation of Cost Proposal Summary fir!
Lewis Street & 10th Avenue Safety Project
Contract No:
Firm Name: CivTech
Description: Lewis/10th Traffic Safety Project - Phase 2
Project No.:
New Contract:
y
Contract Mod.:
Task order
Compensation Type: T&M NTE
Rate Table
Contract
Classification
Rate Table
Quantity
Total
Project Principal
$ 235.00
0
$ -
Senior Project Manager
$ 220.00
84
$ 18,480.00
Senior Transportation Planner
$ 200.00
0
$ -
Senior Engineer
$ 170.00
0
$ -
Senior Designer
$ 150.00
92
$ 13,800.00
Engineer
$ 130.00
0
$ -
Transportation Planner
$ 110.00
0
$ -
Technican
$ 80.00
104
$ 8,320.00
Administrative
$ 120.00
21
$ 2,520.00
Sub Total
301
$ 43,120.00
Other Direct Expenses:
Quantity
Total
Mileage (personal vehicle only)
-
$0.00
Meals
$12
Reproduction (outside)
5,600
$2,240.00
r�
Sub Total $ 2,252.00
Subconsultants/Vendors
All Traffic Data $1,300.00
Sub Total $ 1,300
TOTALT&M ESTIMATE $ 46,672.00