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HomeMy WebLinkAboutRH2 Engineering, Inc. - PWRF Engineering Report Update PSA (#22-006)PROFESSIONAL SERVICES AGREEMENT Process Water Reuse Facility Engineering Report Update Agreement No. 22-006 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter refe%ed to as "City", and R112 Engineering, Inc., hereinafter referred to as "Consultant," on the yLt day of -t5 cn , 2022. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scone of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2023. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 1 of 10 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $199,739.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement — RI -12 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 2 of 10 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — RI -12 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 3 of 10 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. Professional Services Agreement — RM Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 4 of 10 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 5 of 10 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: M $2,000,000 each occurrence; and M $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: M $2,000,000 per claim; and M $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 6 of 10 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contin ent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontractin . 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 7 of 10 of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either parry may terminate this Agreement for any reason upon giving the other parry no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve M. Worley, P.E., or designee Public Works Director 525 North 3`d PO Box 293 Pasco WA 99301 Worley S(i asco-wa._ov (e-mail address) Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 8 of 10 14.3.2 For the Consultant: Dan Mahlum, P.E., or designee Director / Project Manager 22722 29th Drive SE, Suite 210 Bothell, WA 98021 dmahlumgrh2.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 9 of 10 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Dave Zabell — Ci anager ATTEST: Debra C. Barham, City Clerk APPROVED AS -TO FORM: M FafW n LaB:.- ,, qty Attorney CONSULTANT Paul Cross, PE — Principal Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 22-006 Process Water Reuse Facility Engineering Report Update Page 10 of 10 EXHIBIT A Scope of Work City of Pasco Process Water Reuse Facility Engineering Report Update February 2022 Background The City of Pasco (City) commissioned the 2019 Process Water Reuse Facility Capital Facilities Plan/Engineering Report (Facility Plan) from PACE Engineers, Inc. and Jacobs Engineering Group Inc. for their Process Water Reuse Facility (PWRF). Chapter 6 of the Facility Plan included a study of the PWRF Pretreatment Facility that concluded with a recommended alternative for the projected flow and load (referred to as the Phase 2 flow and load herein). This included the following major elements: 1. Install a third, identical rotary drum screen in the existing headworks building. 2. Provide control of pH downstream of the rotary drum screens. 3. Provide a 90 -foot -diameter circular primary clarifier. 4. Provide flow equalization using the existing 35 million -gallon (MG) pond. 5. Install surface aerators in the 35 MG equalization pond (twenty 75 -horsepower [hp] aerators = 1,500 hp). 6. Provide an additional 86 MG of winter storage across multiple basins. In 2020, RH2 Engineering, Inc., (111-12) conducted a Value Engineering (VE) Study of the proposed alternative in the Facility Plan compared to other alternatives. The result of the VE Study was the recommendation to provide a new pretreatment system consisting of the following: 1. New headworks with screening and grit removal. 2. A low -rate anaerobic digester for reduction of organic and solids loading, with effluent discharge to the land treatment site. 3. A bl-l—blcal nutrient removal acti—ated chiidere system for reduction of nitrnrton '^b- 'Y 4. Additional winter storage basins. Since the completion of the VE Study, the City has received interest from new and existing industrial users to discharge additional flow and loading to the PWRF, which results in higher loading than the Phase 2 flow and load assumed by the Facility Plan and VE Study. This increase in the projected loading has prompted the City to investigate additional storage, pretreatment at the PWRF, and additional land treatment sites near the PWRF. RH2 is currently working under separate contract with the City on the design of water supply, increased electrical services, and additional winter storage ponds that will help support pretreatment improvements at the PWRF. City of Pasco Exhibit A Process Water Reuse Facility Engineering Report Update Scope of Work Additionally, the City is in the process of vetting project delivery methods, such as some form of public/private partnership, with the goal of compressing the project delivery timeline in order to meet the needs for the new and expanded industrial dischargers. Current Needs Due to the City's projected industrial discharge being significantly larger than the Phase 2 flow and load projected by the Facility Plan and VE Study, the Washington State Department of Ecology (Ecology) is requiring that a new Engineering Report (ER) be completed that analyzes the new proposed flow and loading. The ER must meet the requirements of Washington Administrative Code (WAC) 173-240-130 and be reviewed and approved by Ecology. Under this Scope of Work, RH2 will complete an ER with the assistance of Valley Science and Engineering (Valley), who will provide expertise related to the evaluation of the land treatment system (LTS). The ER will analyze the necessary area for the LTS and management options for flow, fixed dissolved solids (FDS), and any other limiting parameters. The ER will include a description of the potential pretreatment alternatives available for reducing organic and nutrient loading to the LTS and identify the preferred alternative. The winter storage volume and configuration necessary to support these systems will also be analyzed. WAC 173-240-130 requires that the ER be completed in sufficient detail that plans and specifications for the proposed improvements can be developed without substantial changes. A basic outline of the chapters for the ER to be completed under this Scope of Work is as follows: • Executive Summary • Chapter 1— Introduction • Chapter 2 — Regulatory and Planning Requirements • Chapter 3 — Evaluation of Processor Flow and Load • Chapter 4 — Evaluation of the LTS (largely produced by Valley) • Chapter 5 — Evaluation of PWRF Pretreatment and Storage System • Chapter 6 — Implementation of Improvements Project Assumptions • RH2 and Valley will provide design criteria and calculations for the proposed influent flow and load from the processors, the recommended winter storage volume and configuration, and LTS components to meet the WAC requirements. A separate ER will be required to be developed by the engineer of record for the pretreatment system and submitted separately to Ecology for review prior to the completion of design documents. • The process calculations, design criteria, sizing, and layout of the recommended PWRF pretreatment improvements will be prepared by others under a separate contract, subject to selection by the City for the delivery system of those improvements. • The Land Treatment Sites evaluated under this contract will include the existing LTS, the addition of the Voss property, and the addition of the Beus property. If Lamb Weston's site needs to be included, that will be under an amendment to this Scope of Work. City of Pasco Exhibit A Process Water Reuse Facility Engineering Report Update Scope of Work • RH2 will rely upon the accuracy and completeness of data, information, and materials generated or produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information to RH2 is either the owner of such information or has obtained written authorization from the owner to distribute said information. Task 1— Project Administration and Management Objective: Manage 111-12's project team and maintain frequent client communications. Maintain project schedules and prepare monthly invoices and budget status summaries. Approach: 1.1 Provide direction, coordination, and oversight to the RH2 project team. Organize, manage, and coordinate technical disciplines as described herein, and implement quality assurance and quality control reviews to execute this Scope of Work in close coordination with City staff. 1.2 Document and retain information generated during the execution of the project. 1.3 Prepare monthly invoices and budget status summaries. 1.4 Create, maintain, and update a project design schedule. Monitor, modify, and update the project schedule throughout the design phase to determine potential impacts of proposed changes. Adjust the schedule to reflect the current status of the project and revisions made to this Scope of Work. Assumptions: • Periodic coordination meetings and conference calls will be held virtually as needed. Budgeting for these meetings is included in the following tasks. RH2 Deliverables: • Monthly invoices and budget status summaries in electronic PDF. • Project schedule updates in electronic PDF. Task 2 — Compile New Data and Compare to Recommendations from Previous Plans Objective: Collect, review, and summarize the necessary background data. Compare new flow and load projections to the findings and recommendations of the Facility Plan and VE Study. Approach: 2.1 Tabulate and analyze existing and projected flow and water quality data for the proposed industrial dischargers. Summarize basic LTS information for the existing and proposed tracts. Summarize permit requirements and regulatory information. 2.2 Summarize the findings and recommendations made by the previous Facility Plan for the Phase 2 flow and load. Briefly analyze the recommended solution compared to the currently projected flow and load. 2.3 Summarize the findings and recommendations made by the previous VE Study for the Phase 2 flow and load. Briefly analyze the recommended solution compared to the currently projected 3 City of Pasco Exhibit A Process Water Reuse Facility Engineering Report Update Scope of Work flow and load and extrapolate new sizing for the pretreatment system relative to the increased flow and loading. Provided by City: • Information that has not already been received by RH2, which may include previous planning documents, flow and loading data, land application system data, and other information necessary to complete this task. RH2 Deliverables: • One (1) list of data and existing information needs in Microsoft (MS) Word format. • Coordination with the City on data collection and review. Task 3 — Evaluate and Recommend the LTS Configuration Objective: Coordinate with Valley, as a subconsultant to RH2, to complete the evaluation of the LTS and provide the recommended approach to the LTS system. Approach: 3.1 Summarize and map the existing tracts of land used for land treatment of effluent and identify potential new or alternate areas that could be used for land treatment in the future. It is assumed that the previous planning work can be utilized for the majority of this subtask. 3.2 Coordinate with Valley to summarize the soil characteristics, groundwater quality limitations, agricultural considerations, and other factors for existing and potential tracts. It is assumed that the previous planning work can be utilized for the majority of this subtask. 3.3 Review potential scenarios for the LTS and the PRWF pretreatment system (Task 4) with Valley. These scenarios may vary in total acreage, management, and/or configuration. Summarize the hydraulic capacity for LTS as well as the capacity for FDS, nitrogen, and any other capacity limiting parameters as necessary for each viable scenario identified by Valley. Summarize Valley's strategies for managing FDS (salt management plan) for various scenarios. Summarize Valley's recommended overall approach to the LTS. It is assumed that any pretreatment system at the PWRF will reduce 5 -Day Biochemical Oxygen Demand (BODS) sufficiently as to not restrict capacity of the LTS. Assumptions: • Valley will perform evaluation of the existing and potential new tracts for the LTS. RH2 and Valley will iteratively analyze options for the LTS and the PWRF pretreatment system to determine the preferred overall configuration. • If the Voss Farm and Beus lands are determined as being necessary to include in the LTS, a soils investigation would be required on the Beus property and a hydrogeologic study conducted on both Voss Farm and Beus lands. This work will only be completed by Valley after a written request by the City. 4 City of Pasco Exhibit A Process Water Reuse Facility Engineering Report Update Scope of Work Provided by City: • Timely review of LTS scenarios and capacity findings. RH2/Valley Deliverables: • Tables summarizing the capacity of the LTS in terms of flow, FDS, nitrogen, and other limiting parameters for potential scenarios identified in electronic PDF. Task 4 — Evaluate and Recommend Pretreatment and Winter Storage Configuration Objective: Review alternatives for configuring the PWRF pretreatment system and storage to meet the needs of the LTS. Recommend the preferred alternative for pretreatment and develop the recommended conceptual configuration of winter storage. Approach: 4.1 Review alternatives and recommend the basic configuration of the pretreatment system. Summarize the flow and load criteria necessary for sizing of the pretreatment system by the engineer of record. 4.2 Review alternatives and develop the recommended conceptual configuration and management strategy for the winter storage system improvements. Provided by City: • Timely review of recommended basic configuration of the pretreatment system and winter storage. RI -112 Deliverables: • Figures demonstrating basic physical layout and space allocation for the recommended improvements in electronic PDF. Task 5 — Prepare Engineering Report Objective: Compile information from previous tasks into the chapters, figures, and appendices necessary to complete an ER in accordance with WAC 173-240-130. Approach: 5.1 Prepare an Executive Summary that succinctly outlines the key elements of the ER, including regulatory requirements, flow and loading analyses, facility and LTS evaluations, alternatives for improvements, and the recommended solution. 5.2 Prepare an introductory chapter of the ER. It is assumed that most of this chapter can be prepared by incorporating information from previous planning documents. 5.3 Prepare a chapter providing the regulatory and discharge permit requirements, planning criteria, and the existing condition of the PWRF and LTS. 5.4 Prepare a chapter and figure(s) describing the existing and proposed industrial dischargers and the associated flow and loadings. Include descriptions of the potential various scenarios of 5 City of Pasco Process Water Reuse Facility Engineering Report Update Exhibit A Scope of Work industrial discharger connections, expansions, or changes. RH2 will rely heavily on City input for this chapter as the City will lead discussions with the industries. 5.5 Prepare a chapter, figure(s), and appendices summarizing the LTS evaluation and recommendations. Valley will complete most of this chapter. 5.6 Prepare applicable chapter(s), figure(s), and appendices summarizing the evaluation of alternatives for the PWRF pretreatment system and winter storage. 5.7 Prepare a chapters, figure(s), and appendices summarizing the basic plan and schedule for implementing improvements. Provide a statement of the estimated capital and ongoing costs for the proposed winter storage and LTS improvements. Provide a statement of State Environmental Policy Act (SEPA) compliance for the recommended improvements. Implementation of the pretreatment system will be described in a separate ER. Provided by City: • Review comments for initial drafts of each chapter and applicable figures in MS Word format. RI -112 Deliverables: • Draft ER for review by the City in electronic PDF. • Final ER for review by Ecology in electronic PDF. Task 6 — Permitting Objective: Prepare a SEPA checklist for the purposes of providing a statement of SEPA compliance in the ER. Approach: 6.1 Assist the City with compliance for the SEPA. • Coordinate with Ecology's Environmental Review Coordinator and the City's Planning Department regarding SEPA compliance. • Prepare a SEPA Checklist that discusses the capital improvements and associated environmental impacts and addresses applicable federal crosscutters. Incorporate City review comments and finalize the SEPA Checklist for City submittal. It is assumed the City will process the SEPA Checklist, including issuance of a determination, publication and agency comment, and addressing comments as needed. Include copies of the completed SEPA Checklist, determination, affidavits of publication, agency comments and responses, etc., to satisfy the SEPA requirement. Assumptions: • Agency coordination for other permits necessary for construction is not included in this Scope of work. Provided by City: • SEPA determination, publication, and agency review coordination. A City of Pasco Exhibit A Process Water Reuse Facility Engineering Report Update Scope of Work • Signed copy of the final SEPA Checklist, determination, affidavits of publication, agency review, comments, and responses, as applicable; all of which will be included with the SEPA documentation. RH2 Deliverables: • Coordination with agencies on a limited basis. • Draft and final SEPA Checklist in electronic PDF. Task 7 — Agency Review Revisions Objective: Submit the ER to Ecology for review. Revise the ER per Ecology review comments and finalize the ER. Approach: 7.1 Submit the ER to Ecology for review. Meet with Ecology to discuss the ER and any applicable comments from Ecology. 7.2 Prepare a final ER by revising the ER to address Ecology review comments. Update the cover, title sheet, and table of contents for the final ER. Add a copy of Ecology's review comments to the ER appendices. 7.3 Prepare a response letter to Ecology summarizing how each comment was addressed and the location of the associated revisions in the final ER. Provide a draft of the response letter to the City for review and comment. Revise the draft response letter to address the City's review comments. Submit the final response letter to Ecology and provide a copy to the City. 7.4 Create a copy of the final ER after Ecology approval is received, which has Professional Engineer stamps and signatures, with appendices in electronic PDF. Print and bind three (3) sets of the final ER, which has Professional Engineer stamps and signatures, in three-ring binders. Provide the printed and bound copies of the ER and a PDF of appendices to the City. It is assumed the printed sets will only contain the appendices in electronic PDF on a USB drive. Print three (3) sets of only the revised pages and/or figures and submit them to Ecology along with a PDF of the final ER with appendices on a USB drive. Assumptions: • Acceptance (or rejection) of the ER is beyond the control of RH2 and the City, and no date is warranted or implied for Ecology response or ER approval. Provided by City: • Review comments on draft response letter to Ecology. RH2 Deliverables: • Draft ER for submittal to Ecology. • One (1) virtual meeting with Ecology to discuss ER comments. • Draft response letter for City comment and final response letter for submittal to Ecology. 7 City of Pasco Process Water Reuse Facility Engineering Report Update Exhibit A Scope of Work • Final ER in electronic PDF on a USB and three (3) printed sets in 8.5 inches by 11 inches and 11 inches by 17 inches. m EXHIBIT B Fee Estimate City of Pasco Process Water Reuse Facility Engineering Report Update Feb -22 Description Total Hours Total labor Total Subconsultant Total Expense Total Cost Task 1 Project Administration and Management 41 $ 8,298 $ $ 291 1 $ 8,589 Task 2 Compile New Data and Compare to Recommendations from Previous Plans 75 $ 12,817 $ - $ 1,538 $ 14,355 Task 3 Evaluate and Recommend the LT5 Configuration 53 $ 10 379 $ 40,250 $ 845 $ 51,474 4 Evaluate and Recommend Pretreatment and Winter Storage Configuration 91 $ 16,370 $ - $ 1,689 $ 181059 ,Task Task 5 Prepare Engineering Report 233 $ 39,570T$ 42,550 $ 4,436 I $ 86,556 Task 6 Permitting 32 $ 5,708 $ - $ 494 $ 6,202 Task 7 Agency Review Revisions 76 $ 13,418 $ - $ 1,087 $ 14,505 PROJECTTOTAL 601 $ 106,560 $ 82,8001 $ 10,379 1 $ 199,739 RH2 ENGINEERING, INC. 2022 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional $150 $/hr Professional 11 $164 $/hr Professional III $177 �-$/hr Professional IV $195 $/hr Professional $207 $/hr Professional VI $224 $/hr Professional VII $236 $/hr Professional VIII $246 $/hr Professional IX $246 $/hr Control Specialist 1 $136 $/hr Control Specialist II $147 $/hr Control Specialist 111 $161 $/hr Control Specialist IV $177 $/hr Control Specialist V $187 $/hr Control Specialist VI $200 $/hr Control Specialist VII $213 $/hr Control Specialist VIII $224 $/hr Technician 1 $113 $/hr Technician II $124 $/hr Technician 111 $142 $/hr Technician IV $152 $/hr Technician V $167 $/hr Technician VI $183 $/hr Technician VII $198 $/hr Technician VIII $207 $/hr Administrative 1 $75 $/hr Administrative II $88 $/hr Administrative III $103 $/hr Administrative IV $123 $/hr Administrative V $145 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per copy Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.5850 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually.